10-ITB-26-00027 Bullfrog Creek Nature Preserve Cattle Lease.pdf

Invitation to Bid Bullfrog Creek Nature Preserve Cattle Lease

ITB-26-00027

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SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-26-00027

SOLICITATION TITLE: Bullfrog Creek Nature Preserve Cattle Lease

BRIEF DESCRIPTION: The Hillsborough County Conservation and Environmental Lands Management Department seeks an experienced and qualified vendor to lease up to 223 County owned acres (as an annual revenue to the County) at the Bullfrog Creek Nature Preserve Cattle Lease for the primary purpose of grazing cattle. The lease agreement shall also require and include “In-kind Services” for spraying and control of invasive plant species, fertilization, fencing repairs, road improvements, and the removal of feral hogs, nuisance and/or exotic animals for a period of eight (8) years. The In-Kind Services are the direct responsibility of the Contractor and direct expense of the Contractor.

DUE DATE & TIME: November 25, 2025, 2:00 P.M. Eastern Time (our clock)

PRIMARY CONTACT: James O’Brien, Senior Buyer

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Euna Procurement). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time.

When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used.

Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

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QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire@eunasolutions.com.

● Questions regarding the specifications or solicitation document must be directed to the primary contact listed above using the “messages” section in Euna Procurement for this particular procurement.

• To be given consideration, such requests must be received no later than 14 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

PRE-BID CONFERENCE: A Nonmandatory Prebid conference will be held at 10:00AM on November 6, 2025, at 14601 US 301, Wimauma, Florida 33598. All interested parties are strongly encouraged to attend. The purpose of the Prebid conference is to allow potential bidders an opportunity to present questions to staff and obtain clarification of the requirements contained in the solicitation. Because the County considers the conference to be critical to understanding the bid requirements, interested firms are encouraged to arrive within thirty (30) minutes prior to the start time of the meeting. The site is primitive; wear clothing and shoes appropriate for primitive conditions.

mailto:support.bonfire@eunasolutions.com https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

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INSURANCE: Insurance coverage is required for this procurement. Please see ITB-26- 00027 Insurance Requirements Attachment and Special Terms and Conditions.

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

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1. SPECIFICATIONS

1.1. Scope

The Hillsborough County Conservation and Environmental Lands Management Department seeks an experienced and qualified vendor to lease up to 223 County owned acres (as an annual revenue to the County) at the Bullfrog Creek Nature Preserve Cattle Lease for the primary purpose of grazing cattle. The lease agreement shall also require and include “In-kind Services” for spraying and control of invasive plant species, fertilization, fencing repairs, road improvements, and the removal of feral hogs, nuisance and/or exotic animals for a period of eight (8) years.

1.2. Applicable Publications and Terminology

The following publication(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 An Animal Unit (AU) shall mean: one (1) cow with or without one (1) unweaned calf.

1.2.2 A Mature Bull shall quantify as 1.35 (AU).

1.2.3 Hillsborough County Conservation and Environmental Lands Management Department shall be identified as the: Lead Agency and Project Manager (entity) of this project.

1.2.4 County shall mean: Hillsborough County Board of County Commissioners.

1.2.5 Contractor/Lessee shall have the same meaning.

1.2.6 In-Kind Services shall mean: Services, materials, equipment, or labor committed or received at a conservative value that would otherwise be paid for or performed by the County. Those in-kind services are spraying and control of invasive plant species, prescribed burning, fencing repairs, road Improvements and removal of feral hogs, nuisance, and/or exotic animals.

1.2.7 Lessee shall mean: A person who holds the lease of a property; a tenant.

1.2.8 Bullfrog Creek Nature Preserve Cattle Grazing Lease Support Documents: This solicitation document contains a separate support document: Attachment A through F (A-Pasture Inventory Worksheet, B-Water Quality-Best Management Practices, C-Fence- Barbed Wire, D-Fence-Woven Wire, E-Waiver-Contractor, and F-Waiver-Contractor Employees), Exhibits A through F (A-1, A-2-Project Location, B-Security Deposit, C- Insurance Requirements, D-Lease Grazing Certification, E-Lease Notifications Contact Names/Numbers) and Exhibit B-1 (Grazing Lease Agreement) for the Bullfrog Creek Nature Preserve Cattle Lease Project. The Exhibit B-1 is attached for Bidder/Proposer

ITB-26-00027 Page 5 review only. In the event that a Bidder/Proposer is selected for award, the County and Proposer shall enter into and execute this Exhibit B-1 Bullfrog Creek Nature Preserve Cattle Grazing Lease. All solicitation Terms and Conditions and any issued amendments/addendums apply in the final contract award. The County retains the right before award at mutual benefit of the parties to negotiate any terms and conditions of the lease Agreement with the Bidder/Proposer.

1.2.9 Office of Agriculture Water Policy (FDACS-OAWP) shall mean is a nonregulated division of the Florida Department of Agriculture & Consumer Services (FDACS).

1.2.10 Pesticide Applicator Licenses (Private Applicator License), In accordance with Chapter 487, This license is for people who use restricted use pesticides to produce an agricultural commodity on property they own or rent, or on property owned or rented by their employer. Qualifying sites include farms (including sod farms), ranches, groves, nurseries, gardens, aquaculture operations and livestock production operations.

1.2.11 Proper Notification shall mean: A minimum of six (6) months.

1.2.12 Organized Removal shall mean: An event approved by the County with the participation of a minimum of four (4) persons for the purpose of trapping and removing feral hogs and/or other nuisance animals from the lease property/land site.

1.2.13 Natural Resource Conservation Service (NRCS): An Agency to help people reduce soil erosion, enhance water supplies, improve water quality, increase wildlife habitat, and reduce damage caused by floods.

1.2.14 United States Department of Agriculture (USDA): is an executive department of the United States that provides leadership on food, agriculture, natural resources, and related issues. Its program aims to meet the needs of commercial farming and livestock food production, promotes agriculture trade and production, works to assure food safety and top protect natural resources.

1.2.15 Exhibits and Attachments: This bid document includes Exhibits A through E with Separate Exhibit B-1 Lease Agreement and Attachments A through F.

1.2.16 Exhibits “A through E” consists of: A-1 Location Map, A-2 Lease Boundary, B Security Deposit/Rent form, C Insurance Requirements (See additional attachment for Insurance), D Lease Certificate of Confirmation and E Notice of Contact Data.

1.2.17 Attachments “A though E” consist of: A Pasture Inventory Worksheet, B Best Management Practices, C Fencing for Barb Wire, D Fencing for Woven Wire, E Waiver and Indemnification for Contractor, and F Waiver and Indemnification for Contractor Employees.

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1.3. Minimum Qualifications

1.3.1 The Bidder/Proposer or principal thereof shall demonstrate recent experience in providing substantially similar services for Cattle Grazing Operations and “In-Kind Services as defined and identified within this solicitation.

1.3.2 Required Submission: “Vendor Questionnaire Survey”. Please provide reply to the specific attachment – Vendor Questionnaire Survey – Euna will allow you to attach your Vendor Questionnaire Survey reply with your bid submission. Please use this survey to incorporate your responses.

1.4. Minimum Requirements

1.4.1 The Bidder/Proposer shall be an experienced and qualified vendor able to lease up to 223 County-owned acres (as an annual revenue to the County) at the Bullfrog Creek Nature Preserve for the primary purpose of grazing cattle and performing In-Kind Services for the maintenance and up-keep of the Bullfrog Creek Nature Preserve.

1.4.2 The Bullfrog Creek Nature Preserve (BCNP) is a 12,817-acre tract located in the northeastern area of Hillsborough County reference Exhibits “A” - A-1 “Location Map”, A-2 “Cattle Lease Boundary”.

1.4.3 The County’s primary objective is to manage this property as a nature preserve.

Cattle grazing is an important element of the interim management of improved pastures prior to restoration, and cattle-ranching continues to be a component of the land use and management activities for this preserve.

1.4.4 All requests for new construction by the Lessee shall be submitted in writing to the County Project Manager for review and approval. Approval of new construction is at the sole discretion of the County. Any structure approved as a fixed structure shall become the property of the County.

1.4.5 This lease includes a total of 223 acres (Exhibit “A” – A-2 Bullfrog Creek Nature Preserve “Cattle Lease Boundary”) that are designated as grazing areas in the northern and western portions of the BCNP. The grazing area boundary is fenced with barbed wire and/or field fencing and includes some barbed wire cross-fencing. The County makes no guarantee as to the condition of existing fencing. Any fence repairs or improvements are the responsibility of the Lessee. The lease area includes two watering ponds available in separate pastures.

1.4.6 The Bullfrog Creek Nature Preserve tract is a nature preserve that provides a critical contribution of water resources and habitat corridors for Bullfrog Creek. The County has substantial responsibilities to protect and restore habitat resources on the property.

These responsibilities extend to the management and operations of all activities on the property including cattle grazing. In addition to standard best management practices

ITB-26-00027 Page 7 followed by the ranching industry, further requirements are necessary to fulfill the conservation goals of the nature preserve.

1.4.7 The following specifications contained in the Cattle Grazing Management Plan include the requirements to be stipulated in the lease agreement. It is important that Bidders thoroughly review and shall provide documentation if requested that indicate a plan and commitment to adhere to these specifications that follow:

1.4.8 Cattle Grazing Management Plan

1.4.8.1 The objective of pasture management is to improve or maintain an optimum level of quality and quantity of forages, prolong the life of desirable forage plants, and provide soil protection. Rotational grazing principles are addressed in the United States Department of Agriculture (USDA) Natural Resource Conservation Service (NRCS) Pasture Inventory Worksheet (Exhibit A through F – specific to Exhibit F).

1.4.8.2 The NRCS will work with the Lessee on the development of a detailed grazing plan. This plan will be submitted to the COUNTY with the Annual Report.

1.4.9 Stocking Rates

1.4.9.1 The maximum stocking rate is one (1) AU per five (5) acres in the Designated Grazing Areas. The starting acreage for this Lease is approximately 223 acres, and the maximum cattle census is 44 AU.

1.4.9.2 The Lessee can stock any number of animal units below the maximum stocking rates stated. The total maximum cattle census will be reduced during the term of this lease upon removal of any designated Grazing Areas from the lease.

The stocking rate can be increased upon favorable evaluation and written approval from The Natural Resources Conservation Service (NRCS). The request and approval will be evaluated by the County. Stocking rates will be reported on the United States Department of Agriculture – Natural Resource Conservation Service Pasture Inventory Worksheet, which will be included in the required Annual Report.

1.4.10 Fertilization: Fertilization may be conducted, as necessary, based on the required annual soil chemistry samples and pasture conditions. Fertilizer applications will be rotated over the years to ensure that tame grass fields are treated no more than once every three (3) years. The Lessee shall obtain approval from the County Project Manager before applying any fertilizer to the Property. All fertilization plans will be submitted for approval by the County Project Manager in the Annual Report.

1.4.11 Mowing: Mow weeds for improved grazing units and to prevent reseeding when growth becomes uneven to prevent spot grazing and maintain succulent forage by

ITB-26-00027 Page 8 removing old grass. When the manure accumulation becomes uneven, scatter by harrowing or dragging.

1.4.12 Proper Grazing Use Heights: Graze forages no shorter than the limits provided in Water Quality Best Management Practices for Florida Cow/Calf Operations (Attachment B) under “Average Height (inches)” to “End Grazing” (page 15). Once forages are grazed to within minimum allowable stubble heights, a resting period long enough to allow for rapid regrowth to heights specified as the average “Begin Grazing” height will be allowed.

Grazing and rest periods shall be based on growing conditions, temperature, rainfall, fertility, etc.

1.4.13 Upon receipt of the County’s written approval, which shall not be unreasonably withheld, and provided it complies with the Preserve Management Plan, conservation goals, and guidelines in Water Quality Best Management Practices for Florida Cow/Calf Operations Water Quality Best Management Practices for Florida Cow/Calf Operations (Attachment B) the Lessee is allowed establish troughs, supplemental cattle feeding stations, and temporary portable cattle working pens at designated areas on the Property.

1.4.14 Cattle Pens

1.4.14.1 Upon providing prior notice to the County, the Lessee has permission to utilize any existing permanent cattle pens located in the designated grazing areas.

1.4.14.2 The County makes no representation or warranty as to the condition of the permanent cattle pens or their suitability for Lessee’s use. If and as it deems necessary, the Lessee, from time to time can make any necessary repairs to the permanent cattle pens at the Lessee’s sole cost and expense. The permanent cattle pens, as improved, shall be and remain the property of the County. Should new cattle pen construction be necessary, the Lessee shall notify the County in writing and provide a map showing the proposed location of new cattle pens to be constructed. No new construction may be performed without advance written permission from the County.

1.4.14.3 The COUNTY reserves the sole right to deny proposed location of any proposed new cattle pen construction.

1.4.15 Fencing and Improvement

1.4.15.1 The Lessee shall, as an essential consideration for this Lease, prior to placing any cattle on the property, provide that all designated grazing areas are enclosed by a substantial perimeter fence sufficient to prevent the escape of the Lessee’s cattle from such areas. Reference Attachment C (Barb Wire) and Attachment D (Woven Wire).

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1.4.15.2 The Lessee shall maintain all fences, gates, and locks in good condition during the term of the Lease. In the event an existing fence on the property is damaged or inadequate, the Lessee will contact the County Project Manager of the Lessee fencing identification, and the Lessee shall take immediate action to repair it.

1.4.15.3 The Lessee will maintain fences free of wood debris by mechanical or chemical means. This is to ensure there is limited fuel near or on the fence when a prescribed burn is conducted. In either application, it shall be done so that it only affects the area on or adjacent to the fence.

1.4.15.4 The Lessee must obtain the County’s prior written approval before constructing any additional interior or cross fences upon the property. The County shall not delay (i.e., 15 business days) in delivering its response to the Lessee’s request; however, the County conditions its approval of the proposed fencing plan upon the Lessee making requested adjustments to the plan.

1.4.15.5 Any replacement or new interior fencing must be constructed of five (5) strands of barbed wire, and attached to pressure treated or metal fence posts, as appropriate. Perimeter fencing replacement and/or repair shall consist of barbed wire or field fence. Post spacing will not exceed twenty feet. No live trees will be used as fence posts, and no barbed wire shall not be attached to trees.

1.4.15.6 Any fencing, including gates, installed by the Lessee shall become the property of the County upon termination and/or expiration of the Lease.

1.4.15.7 All newly constructed or repaired fencing and associated infrastructure will follow the guidelines outlined in the United States Department of Agriculture Natural Resources Conservation Service (USDA NRCS) Fence Guidelines for Barbed Wire (Attachment C) and Fence Guidelines for Woven Wire (Attachment D).

1.4.15.8 The Lessee shall maintain in good repair any existing improvements upon the property (e.g., working pens, troughs, sheds, and other structures), or any improvements placed upon the PROPERTY during the term of the Lease.

Unless otherwise provided herein, the Lessee will not make improvements to the property without the prior written approval of the County. Such improvements include facilities, structures, wells, pond excavation, and vegetation -- other than Bahia grass (Paspalum notatum) and/or cultivar -- within the improved pasture areas.

1.4.16 Cattle Identification

All cattle must bear identification (e.g., ear tags, tattoos, brands, etc.), readily traceable to the County before their release on the property. Calves will be

ITB-26-00027 Page 10 marked within six (6) months of birth. Information concerning identification shall be given to the County by the Lessee in writing – and included in the Annual Report – prior to releasing any animals on the leased property.

1.4.17 Public Use of County Property

1.4.17.1 The County has designated portions (Grazing Areas) of the property for cattle grazing as an interim restoration technique to control vegetation. The County reserves the right to use the property, as a whole or in part, in conjunction with the management of the preserve.

1.4.17.2 Because of the inherent dangers associated with cattle grazing freely upon the leased property, access by the public for daylight foot traffic, hiking and equestrian access will restricted within the confines of the leased property. Public access to the designated grazing areas will be permitted by the County on a case-by-case basis with coordination and approval of the Lessee. The County will coordinate with the Lessee when access is requested by the public and permitted by the County. Those that are approved for limited access will be always required to carry written permission from the County, which will be on Hillsborough County letterhead. The Lessee, or their designated associates, can request the written documentation. Article 6: Public Access, Exhibit B-1 Cattle Grazing Lease Agreement.

1.4.17.3 The public shall have access for daylight vehicular and foot access to the access road lying adjacent to, but not within, the Property. The public may use this road to access approved public recreational trails lying west of the Property and managed by the Florida Fish and Wildlife Conservation Commission.

1.4.18 General Operations and Management

1.4.18.1 The Lessee shall take appropriate measures to prevent overgrazing, pasture degradation, and other environmental impacts on property. Such measures will include, but are not limited to the following:

1.4.18.2 Lessee shall conduct all activities in accordance with all applicable rules and regulations. Lessee further agrees, when practicable, to conduct all activities in accordance with the most recent Water Quality Best Management Practices for Florida Cow/Calf Operations (Attachment B) established by the Florida Department of Agriculture and Consumer Services, Office of Agriculture Water Policy (FDACS- OAWP).

1.4.18.3 Prior to conducting activities on the property, the Lessee will demonstrate its intent to implement practicable best management practices (BMP) by signing and submitting a NOTICE OF INTENT TO IMPLEMENT Water

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Quality BMPs for Florida Cow/Calf Operations (Attachment B, Beginning on page

83) to FDACS-OAWP, with copies submitted to the County.

1.4.18.4 The Hillsborough County Environmental Protection Commission conducts routine water quality monitoring of Bullfrog Creek. If at any time, it becomes apparent that the water quality has become compromised by cattle grazing activity on the property, the County will require the Lessee to correct the problem. The County shall notify the Lessee of any issues and suggested solutions in writing.

1.4.18.5 The Lessee shall, at its own cost and expense, keep and maintain the property in good order and in a clean, safe, and well-ordered condition. The Lessee shall keep the property free of overgrowth, junk, debris, and litter.

1.4.19 Invasive Exotic and Nuisance Species Management

1.4.19.1 As part of the management of the property, an essential objective of the County is the control and prospective eradication of Invasive Exotic and Nuisance Plants within the designated Grazing Areas. The Lessee acknowledges and agrees that as part of their management of the property, they will proceed in a manner that achieves this objective within the initial twelve (12) months and maintained as specified below throughout the lease agreement term. For this Lease, Invasive Exotic and Nuisance Plants as defined by the Florida Invasive Species Council (FISC) Categories I & II lists (https://floridainvasivespecies.org) and any species identified on the Suncoast Cooperative Invasive Species Management Area (CISMA) Early Detection and Rapid Response (EDRR) List.

1.4.19.2 All upland species included on the Florida Invasive Species Council (FISC) Categories I and II lists (https://floridainvasivespecies.org) and any species identified on the Suncoast CISMA EDRR List must be maintained at a combined coverage of not greater than two (2) percent within the designated grazing areas.

The most problematic species to anticipate, include but are not limited to, tropical soda apple – TSA - (Solanum viarum), Caesar’s weed (Urena lobata), cogon grass (Imperata cylindrical), torpedo grass (Panicum repens), Natal grass (Melinis repens), skunk vine (Paederia foetida), climbing fern (Lygodium spp.)

West Indian dropseed (Sporobolus jacquemontii), and guinea grass (Megathyrsus maximus).

1.4.19.3 Other invasive nuisance species that are not on the Florida Invasive Species Council (FISC) Categories I and II lists (https://floridainvasivespecies.org)

– but will need to be controlled – include but are not limited to: pigweed (Amaranthus palmeri), dog fennel (Eupatorium capillifolium), smutgrass (Sporobolus indicus), rattle box (Crotalaria spp.), hairy indigo (Indigofera hirsuta), and thistle (Cirsium spp.).

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1.4.19.4 The Lessee is required to perform initial control of smutgrass within 12 months of execution of the lease. Control measures must take advantage of optimal timing and methods (e.g., wick application of herbicide) to achieve maximum control/mortality of smutgrass with minimal injury to desirable pasture grasses such as Bahiagrass. Lessee shall maintain control of smutgrass annually per this specification throughout the term of the lease agreement.

1.4.19.5 Cogon grass, smutgrass, and TSA present the highest threat to the grazing and natural areas on the property. These species will require prompt action and special attention across all portions of the Lease area, including under trees, in hammocks, and cypress domes to keep their population within the acceptable coverage percentage.

1.4.19.6 The Lessee will be responsible for monitoring the presence of Invasive Exotic and Nuisance Plants on the property and maintaining their presence to less than two (2) percent coverage within each Designated Grazing Area. The Lessee and County will conduct an inspection of the property within three (3) months following the execution of this Lease to document the current level of Florida Invasive Species Council (FISC) listed plant infestation. The results of the initial inspection will be documented in writing by the County and provided to the Lessee. If following the initial inspection, the Designated Grazing Area is found to contain two (2) percent or greater average coverage of Invasive Exotic and Nuisance Plants, the Lessee will provide to the County in writing the Lessee’s plan/schedule to conduct the initial treatment. The Lessee will be required to provide an Exotic and Nuisance Plant Plan to the County within 60 days after inspection with the County. The Lessee will conduct maintenance activities acceptable to the County (e.g., manual removal, reporting locations, and appropriate herbicide application), to minimize and limit the spread of Invasive Exotic and Nuisance Plants onto the property. At a minimum, Lessee is expected to conduct two (2) herbicide events annually to control and eradicate all Invasive Exotic and Nuisance Plants within the Designated Grazing Areas. The Exotic and Nuisance Plant Plan shall outline methods used to obtain coverage thresholds brought forth by the County in this lease agreement (see below). The Lessee shall conduct maintenance activities as outlined in the plan, and that is acceptable to the County.

1.4.19.7 The Lessee is required to eradicate and maintain an annual average coverage of less than two (2) percent of Invasive Exotic and Nuisance Plants within each of the Designated Grazing Areas. This coverage is extended to allow up to five (5) percent coverage of dog fennel within the improved pastures. To accomplish this, the average coverage of Invasive Exotic and Nuisance Plants must never exceed 20 percent for more than 90 days. At a minimum, this effort will include two (2) systematic herbicide treatment events annually throughout the Designated Grazing Areas, ideally conducted during the spring and late summer (This recommendation is in reference to broadcast herbicide

ITB-26-00027 Page 13 applications for control of undesirable species in the Designated Grazing Areas with an open canopy). Spot treatments for Smut grass and Cogon grass will be conducted as they are discovered. Any TSA that is not treated during the broadcast herbicide treatments will also require spot treatments as discovered.

Coordination and collaboration between the Lessee and County of locations, vegetative species, and associated issues will be conducted prior to herbicide treatments. Chemical products and associated application rates will be included in the Annual Report and pre-approved by the County prior to applications.

1.4.19.8 If the Lessee’s treatments, or lack thereof, fail to maintain Invasive Exotic and Nuisance Plants at less than two (2) percent coverage, or more than 90 days of greater than 20 percent coverage in any Designated Grazing Area, the Lessee shall be notified in writing and be given 30 days to become compliant. If the Lessee is still non-compliant after 30 days, the Lessee will be required to remove all cattle from the non-conforming Designated Grazing Area for one (1) year (365 days) and will still be responsible for the Lease Agreement annual fees associated with that Designated Grazing Area.

1.4.19.9 The County, at its discretion, can manage feral hogs, nuisance, and/or exotic animals on the leased property. The County shall provide advance notice to the Lessee of this County activity.

1.4.19.10 The Lessee can engage in management practices to dispatch and/or remove feral hogs, nuisance, and/or exotic animals “on sight” that pose an immediate threat to its operations. Permission for the organized removals must be requested in writing to the County and approval from the County.

1.4.19.11 The Lessee shall provide the County with a list of individuals with a current (within six months) background check that will participate in these project activities.

1.4.19.12 The County shall notify the Lessee in writing if the proposed individuals and management techniques are permissible on the lease property.

1.4.19.13 All feral and/or nuisance animals that are removed from and/or dispatched on property will be included in the Annual Report to the County.

1.4.19.14 The Lessee shall also provide the County with a Waiver and Indemnity executed by the Lessee/Contractor (Attachment E) and a Waiver and Indemnity executed by the Lessee’s employees, volunteers, agents, and representatives (Attachment F) prior to the performance of Work under this Contract.

1.4.19.15 The Lessee shall obtain and remain current on all approved government permits and licenses (Lessee shall include proof of all permits and licenses with Bid Documents), including, but not limited to, those required by

ITB-26-00027 Page 14 the Florida Fish and Wildlife Conservation Commission and the Florida Department of Agriculture and Consumer Services necessary for the conduct of Feral Hog trapping, keeping, and transporting. The cost for all permits, licensing and renewals of its permits and licenses, are the sole cost and responsibility of the Lessee and is to include any support staff the Lessee utilizes in the performance of this contract.

1.4.20 The Lessee is not permitted to host, sponsor, or sell open hunts to the public on the property.

1.4.21 Quarantine. To reduce the possibility of introducing invasive plant species (e.g., tropical soda apple) into the leased area, the Lessee must quarantine all new cattle for a minimum of seven (7) days in a designated quarantine pasture prior releasing into any other designated Grazing Area. The Lessee will always keep the quarantine location completely free of all Invasive Exotic and Nuisance Plants. The Lessee will construct a temporary pen, if needed, to quarantine new cattle within the BCNP prior to releasing into the designated grazing areas at this location.

1.4.22 Prescribed Burning

1.4.22.1 The County will be conducting prescribed fire on adjacent, non-leased natural areas. The County will give adequate notice to the Lessee before a burn is conducted.

1.4.22.2 The County performs occasional prescribed burns, at the Lessee’s written request, within the lease area to accomplish specific pasture management or natural resource goals. Requests for prescribed burns shall be emailed to the County’s Project Manager and shall include an aerial map of the desired burn area and the specific goals to be accomplished. The County, at its sole discretion, reserves the right to reject any burn request. The County does not guarantee that the goals of any burn will be met, nor that any requested burns will be conducted.

1.4.23 Disking, Haying, and Harvesting

1.4.23.1 Disking for planting crops and sod harvesting are not allowed on the property. However, disking, reseeding and fertilizing will be allowed upon agreement between the Lessee and County.

1.4.23.2 Hauling of Hay off-site is not allowed.

1.4.23.3 Hay production is not authorized at BCNP. The County reserves the sole right to change this County position as the situation warrants.

1.4.24 Works of the County. The County reserves the right to enter the property, at such times and places as the County deems necessary, for the purposes of inspection of the

ITB-26-00027 Page 15 property, constructing roads and other projects, and for any matter regarding water management or land management activities. The County will be identified in marked vehicles, have an ID badge on the person, and/or wear a county uniform. Other pre-approved agencies who may regularly access the property include, but are not limited to Tampa Bay Water, Florida Department of Environmental Protection, Florida Forest Service, Florida Fish and Wildlife Conservation Commission, and Southwest Florida Water Management District (SWFWMD).

1.4.25 Access, Personnel Vehicles, and Road Maintenance

1.4.25.1 Only personnel and vehicles utilized or authorized by the Lessee for use in its cattle grazing operations are allowed on the property. The County can request identification from the Lessee or its authorized agents. In addition, if Lessee wishes to provide personal locks for the gates, one single type that is clearly identified will be acceptable. The combination and/or key must be provided to the County, or the lock will be permanently removed.

1.4.25.2 The Lessee will be responsible for the maintenance of all the access roads necessary for the movement of cattle and/or goods on the Property. If the Lessee has a need to establish new roads, they must be requested in writing to the County. If the County approves the construction of a new road, the Lessee will be solely responsible to provide the resources necessary for the establishment of the road. At the termination of this Lease, all materials will become the property of the County.

1.4.26 Protection. The Lessee will regularly inspect the property to detect wildfires, trespasses, vandalism, etc. on the property. Such inspections shall include inspecting for downed or damaged fences, open gates, and cattle that have strayed from the property.

Lessee must immediately notify the appropriate governmental agencies (listed below) upon the discovery of any wildfire, trespass, or vandalism. Lessee is responsible for repairing damaged fences and taking appropriate measures to immediately return stray cattle to the property.

1.4.27 Governmental Contacts

1.4.27.1 Vandalism or Trespasses: Hillsborough County Conservation and Environmental Lands Management - Northeast Regional Office (813) 757-3713

(M-F, 8 AM – 5 PM).

1.4.27.2 Wildfires – Florida Forest Service, Lakeland District (863-648-3160) and Hillsborough County Conservation Environmental Lands Management Northeast Regional Office (813) 757-3713 (M-F, 8 AM – 5 PM).

1.4.27.3 Lessee Contacts. The Lessee must provide valid office and mobile phone numbers, and email addresses to facilitate communication.

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1.4.28 Protection of Listed Species. During the period of this Lease, the presence on the property of species listed as Endangered, Threatened, or of Special Concern by the United States Fish and Wildlife Service (USFWS) and/or the Florida Fish and Wildlife Conservation Commission (FFWCC) will require certain actions to ensure the protection of these listed species. The Lessee agrees to coordinate and cooperate with the County during consultations with the USFWS and/or FFWCC to determine the actions necessary to ensure the protection of these listed species. The Lessee agrees to abide by all protective requirements stipulated by these agencies. The Lessee acknowledges and agrees that there will be no adjustment, abatement, or credit in or towards the Lease payment for compliance with the protective requirements stipulated by the USFWS and/or FFWCC.

1.4.29 Historic Preservation. The Lessee shall not remove, disturb, or permit to be removed or disturbed any historical, archaeological, architectural, or other cultural artifacts, relics, remains, or objects of antiquity. In the event such items are discovered on the premises, the Lessee shall immediately notify the County and protect the site and material from further disturbance until the County gives clearance to proceed.

1.4.30 Protection of Natural Resources

1.4.30.1 The Lessee agrees, concerning general maintenance of the land and wildlife that they will implement and carry on a program of stewardship to promote and maintain said wildlife and land. The Lessee shall always:

1.4.30.2 Maintain the property in good condition and free from washes, gullies, and other erosion which is detrimental to the property; if any of the conditions were to occur, naturally or by accident, the Lessee will contact the County within 24 hours of the discovery and will meet with the County at the site and devise a plan to remedy the situation.

1.4.30.3 The Lessee shall cut no timber, conduct no mining operations, and remove no sand, gravel, or kindred substances from the property; excavation for additional cattle ponds are allowed upon written approval from the County. All excavated material must remain on the Property.

1.4.30.4 Place no landscape debris, garbage, refuse, or junk on the property.

1.4.30.5 The Lessee shall not commit any waste of any kind, nor in any manner to substantially change the contour or condition of the county property.

1.4.30.6 If County staff or the Lessee discovers that cattle have escaped from the Designated Grazing Areas, the Lessee will have 48 hours to recover and return the escaped cattle to the lease area and remedy the cause to prevent additional escapes. If any escaped cattle are not returned to the lease area within 48 hours, the Hillsborough County Sheriff’s Office Agricultural Unit will be contacted by the County to make a report and assist with recovery. If there is a pattern of cattle

ITB-26-00027 Page 17 escapes occurring, as determined by the County, the lease agreement will be terminated.

1.4.30.7 Do not hunt, kill, or injure any wildlife species on the property, aside from the pre-approved removal of nuisance species as outlined in Hillsborough County – Code of Ordinances, Part A – Chapter 38, Section 4, 4.1.6.1.6. – Habitat Management Guidelines (Attachment B). If the Lessee violates this rule, this will be grounds for termination of the lease agreement.

1.4.31 Chemical Application and Usage

1.4.31.1 The Lessee shall maintain all licenses, permits, and authorizations necessary and/or required in connection with Lessee’s use of the Property. These include those pertaining to the use, storage, distribution, and disposal of pesticides, fertilizers, and other chemicals used in accordance with the Cattle Grazing Management Plan and maintenance of the property. In the Annual Report, the Lessee will provide a written list of any pesticides, fertilizers, or other chemicals that the Lessee proposes to use in conjunction with the Cattle Grazing Management Plan and maintenance of the property; this list must include, at minimum, proposed rates, areas of use, and disposal of any containers. The County will provide written approval of the proposed management practices within 30 days; such approval will not be unreasonably withheld.

1.4.31.2 Upon approval of storage facilities and disposal methods by the County, Lessee will be allowed to store and mix pesticides, and other potentially hazardous chemicals on the County Property. The Lessee shall handle, distribute, apply, and dispose of all pesticides, fertilizers, and other chemicals in accordance with all Federal, State, and Local Regulations, as well as in strict accordance with the manufacturer’s material safety data sheets (MSDS) instructions. The Lessee shall be fully responsible for satisfying any reporting requirements imposed by regulatory authorities related to the use of such chemicals.

1.4.32 Annual Reports

1.4.32.1 The Lessee shall provide one (1) written Annual Report to the County Project Manager.

1.4.32.2 The Annual Report will be due by October 1st of each calendar year, and it can be submitted via email. The Annual Report is a written summary of the management activities conducted on the property by the Lessee during the previous twelve (12) months. The Annual Report shall, at a minimum, contain:

1.4.32.3 Fencing repairs (type, distance, and location).

1.4.32.4 Road improvements (where, when, and how).

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1.4.32.5 Prescribed and/or wildfire occurrences during the previous year, and any potential prescribed burns planned for the following year (where, when, and how).

1.4.32.6 Any management practices to remove feral hogs, nuisance, and/or exotic animals from the property (Provide where, when, how, and how many).

1.4.32.7 Trespassing and/or other illegal activities.

1.4.32.8 Discussion of the status of the herd – including, but not limited to, total head of cattle, total calf production, rotation schedule, and stocking rates per designated Grazing Area.

1.4.32.9 An aerial map depicting the locations of all chemical treatments – herbicide and/or fertilizer – conducted during the previous twelve (12) months, and a discussion of when, why, and how the treatments were conducted.

1.4.32.10 Completed USDA NRCS Grazing Inventory Worksheet.

1.4.32.11 Soil Chemistry Reports conducted by a reputable laboratory such as the University of Florida Institute of Food and Agricultural Sciences (UF/IFAS) Extension Soil Testing Laboratory, if required for fulfillment of NRCS or BMP guidelines, or if requested by the County.

1.4.32.12 Current version of the USDA/NRCS grazing plan for the lease area.

1.4.32.13 Site photos that support site conditions or herd management are encouraged.

1.4.33 Payment to the County (Revenue)

1.4.33.1 Payment. The revenue amount that will be paid to Hillsborough County on an annual basis to access County lands for grazing cattle in accordance with the terms and conditions of this bid document and the lease agreement is due within 30 days upon issuance of the award. The annual revenue payment is due annually within 30 days of the anniversary date of the award. Payments can be made by check, cash (exact amount only), or credit card (must be presented in person by the cardholder). No credit card payments will be accepted by phone.

1.4.33.2 In-Kind Services. Any in-kind services provided by the Lessee to conduct cattle grazing operations on the leased property will be at the sole cost and responsibility of the Lessee, and any improvements as a result of in-kind services will become the sole property of the County at the expiration of the lease agreement.

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1.4.33.3 This contract requires that the awarded vendor pay the County revenue (annually) for the right to utilize and graze cattle at the Bullfrog Creek Nature Preserve. It also requires the Lessee to maintain the property in accordance with this project terms and requirements. All costs and expenses for cattle grazing and in-kind services (in this business relationship (lease)) shall be the sole responsibility of the Lessee. In instances where the word payment(s) is used within this solicitation document and attachments, the County will not be making payments to the Lessee due to this is a revenue contract and the Lessee will be making annual payments to the County.

1.5. Preparation for Delivery

Delivery of the goods and/or performance of the Services and/or Work. The County will conduct a no cost meeting with the intended awardee after 5-day protest period for the posting of the County’s Notice of Intent to award. This no-cost meeting between the parties (County staff and Awardee) will have conversations related to logistics and inhabitation of the property by the awardee after Board award. The Contractor shall be solely responsible for all freight charges.

2. SPECIAL TERMS AND CONDITIONS

2.1 Basis for Award (Overall Highest Bid Amount)

Award will be made to the highest bid amount (Revenue to the County), to the responsive, and responsible Bidder meeting Specifications. Award will be made to a single Bidder for all line items.

If a Bidder fails to submit an Offer on all line items, then that Bidder is not eligible for award.

2.2 Insurance, Contractor

See ITB-26-00027 Insurance Requirements Attachment

2.2.1 No work for the County shall commence or occupancy of any of its property take place until the required Certificates of Insurance and copies of the policies, if requested, are received by the County and written Notice to Proceed is issued to the Contractor by the County.

2.2.2 The insurance coverages and limits required of the Contractor under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program. Should the Contractor have any questions concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

2.2.3 If the insurance coverage initially provided by the Contractor is to expire prior to completion of the Work, renewal Certificates of Insurance shall be furnished to the County the ten (10) Days prior to expiration of current coverages.

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2.2.4 Should the Contractor fail to maintain the insurance coverages required by the Contract Documents, the County may, at its option, either terminate this Agreement for default or procure and pay for such coverage, charge the Contractor for and deduct the costs of the same from payments due the Contractor. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

2.2.5 Failure of the Contractor to submit the required Certificates of Insurance within the times required by this Section may result in a delay in issuing the Notice to Proceed. The parties specifically agree that such a delay is neither excusable nor compensable and will not entitle the Contractor to a change in the Contract Price or Time.

2.3 Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

2.4 Pre-Bid/Proposal/Quote Conference and Site Visit

A Non-Mandatory Pre-Bid/Proposal Conference and Site Visit concerning this present Solicitation Document will be conducted by Hillsborough County at:

Bullfrog Creek Nature Preserve

14601 US 301

Wimauma, Florida 33598

TIME: 10:00 a.m., DATE: November 6, 2025

PHONE NUMBER: (813) 272-5790

All interested parties are encouraged to attend.

Non-Mandatory Prebid Conference and Site Visit

A Non-Mandatory Prebid Conference and Site Visit has been scheduled for this Solicitation Document. It is highly recommended that Bidders attend both the Pre-Bid and Site Visit. There will only be one (1) such meeting on this project. Reference Exhibits A-1, A-2 for location and aerial views of property boundaries.

Because the County considers the conference to be critical to understanding the bid requirements, interested firms are encouraged to arrive within thirty (30) minutes prior to the start time of the meeting. The site is primitive; wear clothing and shoes appropriate for primitive conditions.

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2.5 Purchase Order/Contract

By submitting an Offer, the Bidder/Proposer declares that it understands and agrees that Bidder’s/Proposer’s Offer in addition to the Specifications, the Instructions, the General Terms and Conditions, the Special Terms and Conditions, the Insurance and Bond requirements, any…