10._SOW_-_WL.pdf
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- Attached to
- (1) Wheelchair Lift Van Conversion
- Solicitation number
- 0000031796
- Issued by
- Solano County, California
About this file
This document is a Scope of Work (SOW) from the California Department of Corrections and Rehabilitation (CDCR) for the installation of a rear-accessible wheelchair lift into a Ford Transit XL van. The purpose is to modify the van to safely transport two wheelchair-bound inmates, along with one custody staff driver and one custody staff front passenger. The conversion must meet all applicable federal and state rules, laws, and regulations, including Federal Motor Vehicle Safety Standards. The awarded vendor must be no more than 100 miles from Vacaville, CA and will be responsible for the van conversion, which includes adding a flat floor, ADA-compliant access, and a power wheelchair lift. Upon completion, CDCR will be responsible for delivering the converted van to CALPIA. A pre-construction conference and pre-delivery inspection by the Department of General Services are required.
The contract opportunity is for the retrofitting of a wheelchair lift onto a Ford XL 15 Passenger Transit Van. The van will be provided by CDCR and delivered to the vendor's facility. The vendor must be located no more than 100 miles from Vacaville, CA. No additional details are provided regarding pricing, set-asides, funding sources, or the incumbent contractor.
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DIVISION OF ADULT INSTITUTIONS
INMATE SECURITY TRANSPORT VEHICLE
WHEELCHAIR LIFT VAN CONVERSION
SCOPE OF WORK
CDCR
6/14/2024
CALIFORNIA DEPARTMENT OF WHEELCHAIR LIFT
CORRECTIONS AND REHABILITATION VAN CONVERSION
SCOPE OF WORK
VAN CONVERSION – INSTALLATION OF A REAR ACCESSIBLE WHEELCHAIR
LIFT INTO FORD TRANSIT VAN
1. SCOPE
It is the intent of this Scope of Work (SOW) to describe the minimum requirements for the installation of a rear door accessible wheelchair lift in to a Ford Transit XL Van, Medium Roof, 15 passenger, supplied by the California Department of Corrections and Rehabilitation (CDCR). The converted van shall be capable of safely transporting two wheelchair bound inmates.
All installed components shall be new, unused, current year model and will have all standard equipment shown in the manufacturers printed literature unless a specific and installed option makes the standard equipment unnecessary.
CDCR reserves the right to waive minor variation(s) if, in the opinion of CDCR, the modification meets the general intent of this Scope of Work. The van conversion shall be delivered to the specified delivery location complete and ready for service.
The Vendor shall show all warranties and any cost associated with servicing said warranties. Coverage shall be shown for components installed by the Vendor.
2. VEHICLE
2.1 The vehicle to be modified shall be provided to the awarded Vendor by CDCR. The vehicle will be a Ford Transit XL van, Gasoline fueled.
2.2 The van will be delivered to the awarded Vendor’s facilities.
2.3 Once the van conversion is complete, CDCR will be responsible for delivery to CALPIA.
3. INSTALLATION AND MODIFICATION
3.1 The purpose of this SOW is to describe the minimum requirements for modifying a Ford Transit XL van to provide for access and transport of two inmates in wheelchairs utilizing a rear door as an entry/exit for the wheelchair bound inmates. Vendor needs to be no more than 100 miles from Vacaville, CA.
CALIFORNIA DEPARTMENT OF WHEELCHAIR LIFT
CORRECTIONS AND REHABILITATION VAN CONVERSION
3.2 The vehicle shall be used as a paratransit vehicle providing transport for
Two inmate passengers, one custody staff driver, one custody staff front passenger
Two wheelchair bound inmates
3.3 The conversion of the vehicle shall not affect the OEM vehicle warranty for components and systems not modified by the awarded Vendor.
3.4 The Vendor may be required to provide documentation to substantiate that the converted vehicle complies with all applicable federal and state rules, laws and regulations including Federal Motor Vehicles Safety Standards in effect at the time of conversion.
3.5 All materials and construction methods employed by the awarded Vendor shall be commercial grade.
3.6 The conversion shall include, but not limited to:
Addition of a flat floor, except for the rear wheel wells, with polymer (vinyl) floor covering and retractable/self-retracting securement devices, Q-Straint or equal, for two wheelchairs
ADA compliant access and accommodation for two wheelchair bound inmate passengers
ADA compliant power wheelchair lift mounted at the rear door area, to include one remote that controls the lift. The hydraulic pump for ADA lift needs to be on the right side of the lift (Passenger Side). Due to vehicle having blower AC fan on driver side floor. At the rear of van not allowing enough space for the wheelchair to inter the vehicle.
Flooring – Mounts for seating needs to be reinstalled after sub floor is installed. (If seats have been removed when van arrives, please contact Senior Inspector to confirm seat location.)
3.7 Workmanship of the wheelchair lift installation shall conform to the highest standards of accepted commercial practice and shall result in a neat and finished appearance.
3.8 All exterior or exposed welded finishes shall be ground smooth and be free of rough surfaces as a standard production process.
3.9 All parts, components and accessories installed shall be new. All exposed surfaces and edges shall be smooth, free from burrs and other projections and shall be neatly finished.
CALIFORNIA DEPARTMENT OF WHEELCHAIR LIFT
CORRECTIONS AND REHABILITATION VAN CONVERSION
3.10 All wiring harness and metal and rubber fluid lines, including fuel and brake lines that are modified, altered, relocated or added shall be equal to the OEM in material quality, workmanship, installation and protection from the elements.
3.11 All electrical wiring added as a result of the conversion shall be automotive stranded copper, of sufficient gauge to handle the load. Each wire is to be color-coded and permanently labeled at least every eighteen (18) inches to identify their function. All harnesses that are modified or added to the vehicle shall be secured to the frame or body at a maximum of 12 inch intervals with insulated P clamps. All exposed terminals and wiring shall be protected from the elements using sealed terminals. Exposed wires shall be wrapped or loomed in corrosion and moisture resistant material. All connectors shall be pin connectors. A system wiring schematic shall be provided for easy troubleshooting of add-on wiring.
3.12 A flat floor shall be provided in the wheelchair passenger area except for over the OEM wheel wells. The construction of the floor shall allow a smooth surface for unobstructed wheelchair movement throughout the passenger area.
3.13 The floor shall be construction of five-eighths (5/8) inch minimum marine grade plywood security attached to the OEM floor surface. The plywood sheet shall be edge sealed and tightly butted to the next sheet. Seams shall be filled and sanded smooth. The floor surface shall be covered with thick commercial grade vinyl transit floor materials.
3.14 For each wheelchair, a passenger seat belt and shoulder harness shall be provided for use by wheelchair or mobility aid users. Seat belts and shoulder harnesses shall not be used in lieu of a device that secures the wheelchair or mobility aid itself.
3.15 Rear inmate passenger compartment shall be outfitted to ensure that the inmate passenger compartment is properly heated.
3.16 Vendor may not post any stickers/advertisement on the vehicle.
CALIFORNIA DEPARTMENT OF WHEELCHAIR LIFT
CORRECTIONS AND REHABILITATION VAN CONVERSION
4 PRECONSTRUCTION CONFERENCE
A preconstruction conference may be held at the awarded Vendor’s place of business between the awarded Vendor and CDCR Statewide Transportation Unit.
The preconstruction conference shall be held within 30 calendar days of award of purchase order. The preconstruction conference may be held virtually and will be determined by CDCR.
The preconstruction conference shall be held prior to the start of any van modification. The purpose of the meeting is to review the specifications and to resolve any questions concerning the specification.
5 PRE-DELIVERY INSPECTION
In accordance with State Administrative Manual Section 4113, the van conversion shall be inspected at the Vendor’s place of business by a representative of the Department of General Services (DGS), Office of Fleet and Asset Management (OFAM). The buyer shall provide the Vendor with the contact information for the DGS-OFAM inspector. The Vendor shall contact the DGS-OFAM inspector to schedule an inspection appointment. The inspection shall be at no cost to the Vendor. The Vendor shall receive a copy of the inspection report within 5 working days of the inspection indicating that the vehicle is either acceptable or not acceptable. Unacceptable or items non-compliant with this inspection will be listed in the inspection report.
6 CDCR CONTACT INFORMATION
Division of Adult Institutions Statewide Transportation Unit 1515 S Street Sacramento, CA 95811
Staff Services Manager I:
Amy Martinez 916-323-4403
CDCR Senior Inspector of Automotive Equipment Pedro Astorga 661-721-3538
CALIFORNIA DEPARTMENT OF WHEELCHAIR LIFT
CORRECTIONS AND REHABILITATION VAN CONVERSION
BILLING / PAYMENT ISSUES
Sacramento Regional Accounting Office 10000 Goethe Road Sacramento, CA 95827 916-255-2042
SCOPE OF WORK / PERFORMANCE ISSUES
Division of Adult Institutions Statewide Transportation Unit 1515 S Street Room 310-North Sacramento, CA 95811
Staff Services Manager I:
Amy Martinez 916-323-4403
CDCR Senior Inspector of Automotive Equipment Pedro Astorga 661-721-3538
PURCHASE ORDER ISSUES
Office of Business Services Fleet Acquisition Unit
Staff Services Manager I:
Matt Limon 279-210-3477
Procurement Analyst:
James Crowley 279-210-3720
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