10. Attachment C - Evaluator Score Sheet.pdf

ATTACHMENT C

Rev. 06/15/18

DEPARTMENT OF FINANCIAL SERVICES

Evaluator Score Sheet

Attachment C

INSTRUCTIONS

Each evaluator should read all Responses before attempting to assign scores to any one Response. Evaluators must score each Respondent being evaluated on a separate score sheet. Throughout the evaluation process, the confidentiality and security of the Responses and the scoring process must be maintained.

Response Evaluation – The members of the evaluation team will independently score Volume Two: Technical Response. The evaluation team will not review Volume One, General Information, or Volume Three, Price Response, which will be added to the scores by the Procurement Officer.

RESPONSE EVALUATION CRITERIA

The evaluation of the technical responses will involve scoring each criterion in the following two (2) categories:

Category 1 – Qualifications, Experience and Ability; and Category 2 – Proposed Approach.

Criteria have been developed for each category and are presented on the score sheet. A score should be assigned to each criterion as follows:

Scoring should reflect the evaluator’s independent evaluation of the Respondent’s overall Response based on each criterion and should consider the Respondent’s ability to meet each function, characteristic, performance level, or specification described in the solicitation. A Respondent who exceeds the function, characteristic, performance level, or specification described in the solicitation should receive a higher score than a Respondent who merely meets the function, characteristic, performance level, or specification.

Once the evaluator has completed a score sheet for each Response, the evaluator will submit the completed score sheets to the Procurement Officer.

Assigning Point Values to Responses For each criterion, the Procurement Officer will average the scores received from all evaluators by a Respondent.

The Procurement Officer will add these average scores together for the total points awarded to a Respondent from all evaluators (evaluator points).

The Procurement Officer will calculate pricing points as provided in Section 4.3.3, Price Response, of the RFP. The Procurement Officer will add the pricing points and evaluator points together to determine the total points awarded to a Respondent.

Assessment Maximum Points - 15

Maximum Points - 10

Maximum Points - 5

Excellent 13-15 9-10 5

Good 10-12 7-8 4

Adequate 7-9 5-6 3

Poor 4-6 3-4 2 Unacceptable 0-3 0-2 0-1

Rev. 06/15/18

EVALUATION CRITERIA SCORE SHEET

Respondent Name: _____________________________________________________

CATEGORY 1 – Qualifications, Experience and Ability RFP Section(s) Maximum Score

Score Awarded

1. How well did the Respondent’s narrative on the experience and ability demonstrate its understanding and knowledge of the services being sought?

Section 3.3.2, Volume 2:

Technical Response

2. How well did the Respondent demonstrate its ability to effectively administer, manager, and support the services sought?

Section 3.3.2, Volume 2:

Technical Response

3. To what extent do the identified key personnel have the qualifications and experience to provide the requested services?

Section 3.3.2, Volume 2:

Technical Response

4. How well does the Respondent’s examples of providing similar services demonstrate the Respondent’s ability to provide custodial services similar to those being sought?

Technical Response

CATEGORY 2 – Respondent’s Proposed Approach RFP Section Maximum Score

Score Awarded

1. How well does the Respondent’s plan demonstrate that it has the ability to:

a. establish a brokerage account for the Department;

b. enable the Department to electronically access the

Respondent’s system; and

c. transfer the Department’s securities from the current custodian to the Respondent?

Technical Response

Rev. 06/15/18

2. How well does the Respondent’s plan demonstrate that it has the ability to process the Department’s securities transactions and provide for ongoing account maintenance?

Section 3.3.2, Volume 2:

Technical Response

3. How well did the Respondent’s plan demonstrate that it has the ability to provide the account activity reports required by the Department?

Section 3.3.2, Volume 2:

Technical Response

4. To what extent does the Respondent’s description of its technical solution for transmitting electronic data to the Department address the needs of the Department for receiving the necessary data regarding securities transactions completed by the Respondent?

Section 3.3.2, Volume 2:

Technical Response

TOTAL SCORE FOR RESPONSE (CATEGORIES 1 & 2) 100