10 CM-300_350 V2 Post-Warranty Repair SOW 2025 (V2.0).pdf

Statement of Work (SOW)

For

CM-300/350 V2 Radio Repair Services

Preparation Date: 10/02/2025

Preparing Organization: FAA Logistics Center, AJW-L800

Automation Communications Product Group

1.0 Background

Over the last 11 years, the FAA has procured General Dynamics Mission Systems (GDMS) manufactured CM-300 V2 UHF and VHF Receivers, CM300 V2 UHF and VHF Low Power Transmitters, and CM-350 V2 VHF High Power Transmitters which are installed at numerous Terminal sites across the National Airspace System (NAS) to give Air Traffic Controllers communication capability with all civilian and military aircraft in the airspace.

These transmitters and receivers are expected to be in service for at least 30 more years.

The CM-300/350 V2 radios were purchased with a 10-year warranty from acceptance. First deliveries began in July 2014 with full production continuing to date. Seven units were out of warranty in July 2024, 118 in August 2024, and an average of approximately 300 per month following. AJW-L800 has a waterfall schedule for the radios by serial number and acceptance date.

2.0 Purpose

The purpose of this Scope of Work is to fulfill the FAA requirement for repair services (inclusive of extended warranties) on the General Dynamics Mission Systems GDMS manufactured CM-300 V2 UHF Receivers, CM300 V2 UHF Low Power Transmitters, CM-350 V2 VHF High Power Transmitters, CM-300 V2 VHF Low Power Transmitters and CM-300 V2 VHF Receivers. These radios are utilized across the NAS at Terminal and Flight Service sites across the county which enable Air Traffic Controllers the ability to communicate with commercial, civil, and military aircraft in the airspace.

3.0 Scope of Work

3.1. Repair Services

The contractor shall furnish all required labor, plant, parts, supplies, materials, fixtures, equipment, knowledge, tools, test equipment, appropriate technical data/expertise, and other facilities necessary to accomplish the repairs of the five different models of CM- 300/350 V2 Radios (NEXCOM II) and return them to the Government in a completely serviceable condition. See Table Below:

PART DESCRIPTION LCSS Part No. Mfg Part No. NSN

CM300 V2 VDR RADIO 016163035 01-P57201R002 7025-01-616-3035

CM300 V2 UDT RADIO 016163056 01-P57601R002 7025-01-616-3056

CM300 V2 VDT RADIO 016163058 01-P57400R002 7025-01-616-3058

CM350 V2 VDT RADIO 016163128 01-P57501R002 7025-01-616-3128

CM300 V2 UDR RADIO 016163152 01-P57301R002 7025-01-616-3152

Repairs shall be made in accordance with the original manufacturer’s (General Dynamic Mission Systems) Acceptance Test Procedure.

The contractor shall notify the FAALC IM and the FAALC Contracting Officer’s designated representative (COR) six months in advance of or as soon as any of the following conditions are discovered:

• Any repair component that is no longer manufactured and cannot be procured from any vendor, or the vendors are no longer in business.

• Any item that is no longer repairable because the piece parts are no longer available from vendors.

The parties will then work in good faith to determine a path forward.

3.2. Testing & Evaluation

Upon receipt of items from FAALC, the Contractor shall perform an initial test and evaluation to determine the status of the item and, if applicable, the level of repair required. The status and repair tier levels are listed below. All Line Replaceable Units (LRU) listed in section 3.1 are to be classified:

• Beyond Economical Repair (BER): Cost to repair the item exceeds 75% of the Acquisition/Replacement Price. The contractor will notify the FAALC CO/COR of the BER finding. The contractor will return the asset to the FAA within sixty (60) business days and will note the unit is BER. The contractor will identify these assets as BER on the outside of the box and noted on the packing slip as BER and including Task Order number for each asset. The contractor shall furnish a BER report with each asset. See example report in Section 14 (Sample BER Report.docx). The report shall include, at minimum, the following:

o Serial Number o Damage Noted o Station o Asset Pictures

• Evaluation/Repair: The contractor will evaluate each asset and complete the repair within sixty (60) business days. The contractor will identify these assets as SERVICEABLE on the outside of the box and noted on the packing slip as Serviceable and including Task Order number for each asset.

4.0 Repair Procedures

a) CM-300/350 V2 Transmitters and Receivers received in repairable condition shall be repaired to the extent necessary to restore them to serviceable operating condition suitable for their intended use. The contractor will assure accomplishment of the following on repaired items:

1) Clean, visually inspect, bench test, and fault isolate.

2) Disassemble as necessary to identify and accomplish required repairs or establish that the item is serviceable.

3) Ensure that the radio firmware/software is at the current version authorized by

FAA communications engineering.

4) Reassemble, calibrate, functionally test, perform acceptance inspection, and prepare for shipment in accordance with the original manufacturer specifications.

b) All repairs shall be in accordance with the contractor's established shop methods and procedures with the special tools and test equipment developed.

c) The term “Serviceable Operating Condition” as used herein is that condition in which a repaired item is capable of meeting all operational and functional requirements for which it is designed including the latest software updates and revision level (Please reference applicable attachments in Section 14). Minor cosmetic defects which do not affect the installation or operation of the repairable item shall not require correction.

Please reference the appropriate Technical Instruction (TI) and Work Instruction documentation identified in Section 14 for serviceable operational requirements information.

d) Repairs

a. As required by the Government, the contractor shall furnish Warranty and Non-

Warranty repairs in accordance with the provisions of this section for receiver and transmitter repairable items.

b. The contractor shall have the capability and expertise necessary to repair all repairable items and components.

c. Under this contract, the FAALC will manage the depot repair program and store exchange and repair (E&R) spares to support FAA sites.

d. The contractor shall furnish all qualified labor, supervision, materials, equipment, tools, appliances, and services to repair components of the equipment, to include the special tools and test equipment utilized by the contractor to support the equipment.

e. Repairable items and components will be shipped prepaid to the contractor facility for repair from the FAALC. The FAALC Inventory Manager will furnish shipping instructions for repaired items as part of the contract. The contractor’s return of repaired items and components shall be free on board (FOB) destination.

f. LRUs shall be repaired to restore them to a serviceable operating condition and shall meet the performance requirements of the Product Descriptions.

g. Vendor shall provide a 6-month warranty on all repairs.

e) All repaired LRUs shall successfully undergo Production Unit Testing (PUT) equal to the original manufacturer testing prior to being returned to the Government.

f) When the contractor determines that an item cannot be repaired, the contractor shall promptly notify the FAA COR and submit rationale for that determination. If the FAA COR agrees that an item cannot be repaired, since the nonrepairable item is Government Furnished Equipment (GFE), the FAA COR will provide instructions to return all BER assets to the FAALC.

g) All repairs shall be in accordance with the contractor's established shop methods and procedures developed for the equipment. Testing, inspection and final acceptance of repaired items shall be in accordance with the documents identified in Section 14.

h) The contractor shall complete any Government approved modification to items required by the contract, including bringing the equipment up to current software/firmware revisions, and not previously accomplished at the time of repair.

Each modified item or LRU shall meet form, fit, and function of the item that it replaces and be two-way interchangeable, i.e., unmodified items shall operate in place of modified items and modified items shall operate in place of unmodified items. Upon update of the software/firmware revision, the FAA will notify the contractor, and the contractor will be responsible for applying the update following acknowledgement of receipt of the upgrade.

i) The contractor shall be responsible for the initial lay-in of piece parts and for obtaining replenishment units and spare piece parts required for use in the repair of failed items.

These parts shall remain the property of the contractor until incorporated into the repaired items at which time they become Government property. All parts removed during repair become the property of the contractor.

j) The transportation costs of receivers and transmitters to the vendor will be paid by the FAALC. Return costs after repair will be included in the repair cost.

k) Upon receipt of the asset and a valid task order, the LRU shall be inducted into the repair process within 5 working days.

l) The contractor shall reference the FAA Task Order Number with the failed LRU.

m) The contractor shall ship the repaired LRU to the FAALC with a packing list indicating the Task Order Number, Serviceability, serial number, model number, NSN, and any other instructions inside the container within the contractual turnaround time (TAT).

n) In the event an asset is found to be serviceable, and the contractor cannot duplicate failure, the contractor must ensure that the radio software is the current Government approved production version. If it is not, the contractor must upgrade the radio software to the current Government approved version. In all cases where an asset is found to be serviceable and the contractor cannot duplicate failure, the contractor must perform PUT and bill the No Fault Found CLIN for the costs.

o) The contractor must prepare their Packing List/Shipping Report/Invoice to include the following information: the Contract Number, Task Order Number, Serial Number, Item Description, LCSS Part Number, National Stock Number and Serviceability for the FAALC receipt of a repaired LRU.

5.0 Reserved

6.0 Schedule for Repairs

The evaluation/repair time starts when the unit is received at the contractor facility/receiving dock.

7.0 Shipment

The FAALC will be responsible for coordinating shipment of the asset to the Contractor’s facility. Contractor will be responsible for shipping assets back to the Government.

8.0 Packaging & Marking

Follow packaging and marking requirements as defined in the shipping clause.

The BER assets shall be marked/labeled as “BER” item on the packages along with the

BER failure analysis report (See Section 3.2) when returning the asset to the FAALC. All Serviceable assets shall be marked/labeled as “SERVICEABLE” on the packages and both noted on the Quarterly and Cumulative Repair Status Report (Section 14).

All packaging shall be performed in accordance with Provision 61.

9.0 Reporting

• Quarterly and Cumulative Repair Status Reports: The contractor will submit

Quarterly and Cumulative Repair Status Reports to the FAA quarterly. (See Quarterly and Cumulative Repair Status Report for example report in Section 14).

• Beyond Economical Repair (BER) Status Reports: The contractor will submit BER reports to FAA indicating BER discovery quarterly. (See sample BER Report for example report in Section 14).

The contractor shall provide one copy each of quarterly and cumulative status reports & BER Report to each of the following Government officials:

a. Contracting Officer

b. Contracting Officers Representative (COR)

c. FAALC Inventory Manager

d. FAALC Engineer

e. FAALC Program Manager

10.0 Warranties

Follow packaging and marking requirements as defined in the shipping clause.

The contractor shall repair any repaired products which fail in operation within one hundred eighty (180) calendar days from the date of shipment to the FAALC. The COR will give written notice of any defect or nonconformance to the contractor within a reasonable period of time after the discovery.

11.0 Period of Performance

The period of performance will be one Base Year and Four One Year Options.

12.0 Place of Performance

The place of performance is at the contractor’s repair facility.

13.0 Definitions

Contracting Officer (CO):

The single Government employee who possesses the authority to enter into, administer, (change or modify), and/or terminate the contract.

Contracting Officer’s Representative (COR):

The CO may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the CO, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

FAA Logistics Center (FAALC):

The organization responsible for managing the supply support of NAS equipment within

FAA.

Inventory Manager (IM):

The FAA personnel who controls the acquisition and issue of equipment, parts, and supplies.

Line Replaceable Unit (LRU):

An essential support item which is removed and replaced at the site level to restore the system to operational condition.

Repairable:

The condition of an item, which can be returned to service after repair or rework in accordance with procedures, tolerances, and limits established by the overhaul and repair instructions issued by the manufacturer.

Serviceable:

The condition of an item, in a state of preservation that can be placed into service for its intended use in accordance with the instructions issued by the manufacturer. Cosmetic defects have no impact on an item's serviceability.

14.0 Attachments

• Sample Quarterly Repair Status Report.xlsx

• Sample BER Report.docx

• TI 6600 32 - TX CM-300 V2 Transmitter.pdf

• TI6600 33 – RX CM-300 V2 Receiver.pdf

• AJW-LWI CM-300 V2 Receiver Work Instruction.docx

• AJW-LWI CM-300 V2 UHF Transmitter Work Instruction.docx

• AJW-LWI CM-300 V2 VHF Transmitter Work Instruction.docx