10_Attachment D_PWS.pdf

ATTACHMENT

Performance Work Statement

FOR

LEASE OF VEHICLES

13 IN VAERNES NORWAY AND

13 VEHICLES IN SETERMOEN NORWAY

28 February 2020

1. DESCRIPTION. The contractor shall provide all equipment, tools, materials, and associated labor necessary to provide vehicle leases. The contractor shall perform services required in this Performance Work Statement (PWS) in accordance with the terms and conditions under the associated contract.

1.1. LEASE VEHICLE. The Contractor shall lease a total of 26 vehicles (13 in Vaernes Norway and 13 in

Setermoen Norway). See Appendix for the vehicle specifications. The leased vehicle shall be registered in compliance with the Norwegian law by attaching Norwegian vehicle number plate. The title of the vehicle remains with the Contractor. The Contractor shall deliver the vehicle to the place specified in the contract. The performance period starts on the day specified in the contract. The Contractor shall pick up the vehicle at the same place where they were delivered after completion of the lease period.

The primary purpose of this vehicle is to provide transportation of personnel and equipment.

PERIOD OF PERFORMANCE

2. REGISTRATION AND INSURANCE.

2.1. Norwegian vehicle registration and insurance coverage in accordance to Norwegian law are required for all vehicles.

2.2. All vehicles will be insured and comply with Norwegian insurance requirements, covering the vehicle and any third party damage.

2.3. Collision Damage Waiver/Theft Protection (CDW/TP). The Contractor will provide collision and theft insurance for all vehicles issued to the USG and provide documentation with the vehicle. This included insurance covers collision damages and reduces the excess deductible to 0 NOK for all vehicles.

2.4. All drivers will be above 18 years old.

3. CONDITION OF LEASED VEHICLE. The leasing vehicles shall be model year 2012 or newer and less than

80,000 km odometer reading at the beginning of the contract award effective date. The vehicle furnished under this contract shall be good quality and in safe operating condition, and shall comply with the Norwegian Law applicable to the vehicle. Both the exterior and the interior of the vehicle must be free of excessive soil, rust, and damage and without excessive wear and tear. All automatic door locks, windows, seats, etc. shall be operative. All vehicle systems shall be operative, kept in line with manufacturer’s recommended maintenance program, and free of trash and debris. If the vehicle does not meet the vehicle manufacturer’s standards and does not meet the criteria listed herein, the United States Government may reject the vehicle promptly after receipt. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by

Base Period: 2020 - 2021

Option Period 1: 2021 - 2022

Option Period 2: 2022 - 2023

Option Period 3: 2023 - 2024

Option Period 4: 2024 - 2025 the Contracting Officer, the Government may -- (a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under para (m) Termination for Cause of this contract.

4. TAGS AND TITLE. All vehicles leased under this contract shall be registered to operate in Norway. The

Contractor shall complete all actions necessary to acquire and pay for the tags/registration.

5. HEATING AND AIR CONDITIONING. Heating and air conditioning must be in vehicle and comply with the vehicle manufacturer’s standards.

6. STANDARD TIRES. Tires must be new or in exceptional condition. The tire type shall be in accordance to the vehicle’s manufacturer specifications/recommendations. A full size spare tire must be in all the vehicles and be in exceptional condition. If a spare tire is used, a replacement tire shall be issued to the vehicle within 24 hours.

7 SNOW TIRES. The contractor shall ensure that Norwegian-standard snow tires are installed on all vehicles from 1 October to 1 April (or as required in accordance with Norwegian Law), as the dates fall within the period of performance. Outside of these dates, standard tires are acceptable. Studded tires are acceptable. The

Contractor shall provide all parts, labor, and expertise necessary to complete any tire exchanges and installation.

The US Government will not be responsible for any maintenance or expenses associated with tire exchanges.

The contractor is responsible ensure studded snow tires are properly registered for operation within any local municipality that requires additional fees for use of studded snow tires. Any Norwegian parking violations resulting from the failure for vehicles to be properly registered for operation and additional fee payment for the use of studded snow tires is the sole responsibility of the contractor.

8. SAFETY. Each vehicle must meet all host nation safety requirements and have, as a minimum, the manufacturer’s safety standard features. The vehicle will also have driver and passenger airbag, when available from the manufacturer.

9. INSTALLATION OF SPECIAL EQUIPMENT OR MARKINGS.

9.1. The Government may install special equipment (i.e. radio, pintle-hook, etc.) required by the using activity in accordance with Norwegian Transportation Regulations. The Government will use portable equipment or non-fixed radios when feasible.

9.1.1. The Government may place non-permanent markings or decals, identifying the using activity, on each side, and or on the front and rear bumpers, of any motor vehicle leased under this contract. The Government may use markings or decals that are removable without damage to the vehicle.

9.1.2. Installation and removal of special equipment and/or markings/decals will be at the Government's expense.

10. GENERAL ITEMS. Windows may be tinted on all sides to include rear windows, as allowed by local laws.

Windshield screens and floor mats shall be provided for all vehicles. Each vehicle shall have a lug wrench and jack. In addition, each vehicle shall have road safety kit (reflectors, road flares, etc.) and fire extinguisher in accordance with local safety laws. All general items must meet the manufacturer’s standards.

The Government will, at its own expense, provide all gas, washing, parking, storage, and tolls for automobiles leased hereunder.

During the rental period, the vehicle remains the property of the contractor. Contractor's shall assume all risks and costs associated with either the failure on their part to obtain a license and permits which may be required or their failure to comply with any laws, degrees, regulations or standards which may apply to this performance as required by the Norwegian government.

The contractor shall submit all correspondence in English as well as maintain the capability to communicate in

English well enough to accomplish any task via email, telephone, or other form.

11.0 DELIVERY: Vehicles shall be clean and serviceable at the time of delivery, and a joint inspection with the vendor and Unit POC will occur at the time of delivery.

The vehicles shall be delivered to the following location between 0800hrs 1400hrs on the contract start date:

VAERNES NORWAY

Delivery Address/POC:

ATTN: MARINE COORDINATION ELEMENT – NORWAY

VAERNES GARRISON KIRKEVEIEN BLDG 126

7500 STJORDAL

NORWAYSTJORD

AL NO NORWAY

SETERMOEN NORWAY

Delivery Address/POC

ATTN: MARINE COORDINATION ELEMENT - NORWAY

MRF-EUROPE

SETERMOEN LEIR BLDG 0113

9360 BARDU NO

NORWAY

Point of contact:

Paul Addington at paul.addington1@usmc.mil or +47 458 33 269

12. GOVERNMENT MAINTENANCE

12.1. The Government will provide standard operator care, limited operator maintenance IAW NAVFAC 9-

11240/13 (check fluids, lights, etc.) (see attachment) and interior/exterior cleaning of the vehicles. If any discrepancies are found, the contractor is responsible for correcting the problems.

12.2. The Government will furnish fuel for the daily operations of the vehicles.

13. SERVICES. The following services shall be provided by the Contractor:

13.1. MAINTENANCE. The contractor shall perform both scheduled and unscheduled maintenance on all vehicles leased under this contract. The contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids (i.e. motor oil, antifreeze), and lubricants. Fair wear and tear is defined as damages that occurs during normal use or due to the aging of the vehicle that can be based on the age and mileage of the vehicle; examples of fair wear and tear are minor dents, scratches, fading seats, tire wear, brake wear, clutch wear and other incidental damages except flat tire. The Contractor shall submit a written maintenance schedule at time of vehicle delivery.

13.1.1 The Contractor shall ensure all unscheduled maintenance is accomplished for vehicles leased under this contract for maintenance items covered/not covered by the manufacturer's warranty at facilities designated by the

Contractor. The Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

13.1.2 The Contractor shall be responsible for all towing and towing cost to/from maintenance facilities if the leased vehicle is inoperable due to mechanical malfunctions/failure. The Contractor shall provide an after-hours contact phone number in case of emergencies.

13.2. VEHICLE REPLACEMENT. The contractor shall replace vehicles that exceed 100,000 kilometers.

13.2.1. Permanent Replacements. Replacements shall be provided for all vehicles. The Contractor shall provide a replacement vehicle of equal size, and style for any vehicle leased hereunder that are out of commission or that requires maintenance or repairs. The contractor shall provide a replacement vehicle within 24 hours from the time the contractor picks up the primary vehicle. The replacement vehicle shall be provided at no additional charge to the Government.

13.2.2. Temporary Loaner Vehicles. The contractor shall provide a loaner vehicle any time a primary vehicle is unavailable for more than 24 hours. The 24 hours starts from the time the contractor is notified that the primary vehicle went down and rent is still being incurred. The loaner shall be of equal or greater to the primary vehicle requirements. In addition, if no loaner of equal or greater vehicle type is provided within 24 hours, $150 shall be deducted from the monthly invoice for every day the Government is without a vehicle. Primary vehicles not returned within 30 days will be replaced, at the Contracting Officer’s approval, with another vehicle of equal or greater mailto:paul.addington1@usmc.mil vehicle type at the same price initially offered until the requested vehicle type is delivered. The loaner vehicle shall be provided at no additional charge to the Government.

13.3 VEHICLE TOW/ RECOVERY SERVICE/ROADSIDE ASSISTANCE.

13.3.1. Upon proper notification, the contractor shall recover disabled vehicles within 8 hours of notification by the

USG. Disabled vehicles are vehicles unsafe and/or unserviceable to the point it cannot be driven without causing harm to the driver or the local area. This service should be available 24 hours a day 7 days per week.

13.3.2. The USG shall not incur any charges for towing, recovery or roadside assistance for disabled vehicles due to mechanical failure.

13.3.3. Towing, recovery or roadside assistance for disabled vehicles due to causes other than vehicle mechanical failure will be provided at no additional cost to the USG for up to six (6) instances annually per location. If additional instances of towing, recovery or roadside assistance for disabled vehicles due to causes other than vehicle mechanical failure are required above the initial six (6), the contractor will invoice the USG for the cost of the additional instances.

13.4. TOLLS. The contractor will ensure that all vehicles are equipped with an Autopass for automated toll collection. The contractor shall maintain a record of all tolls paid using the Autopass and will submit a current copy of this record with each invoice for the USG to pay on a monthly basis. The USG will pay only for tolls incurred.

13.5. AUTOMATED AIRPORT PARKING. The contractor will ensure that all vehicles are registered for automatic parking fees at Vaernes Airport (Trondheim, Norway), Harstad/Narvik Airport (Evenes, Norway), Tromso

Airport (Tromso, Norway), and Bardufoss Airport (Bardufoss, Norway). The contractor shall maintain a record of all parking paid at the local airports as required at and will submit a current copy of this record with each invoice for the

USG to pay on a monthly basis. The USG will pay only for parking fees incurred.

13.6. FINES, TRAFFIC INFRACTIONS, PENALTIES. All local motor vehicle infractions resulting in fines, additional charges, or other penalties during the rental period shall be the sole responsibility of the individual driving the vehicle at the time of infraction. Contractor shall provide instructions on how to pay these fines, traffic infractions, and penalties. The USG cannot pay for any parking or traffic violations and this responsibility for payment is on the individual driver at the time of the violation. Every effort will be made to have the individual driver pay the parking or traffic violation fee directly to the appropriate entity. Violations should be forwarded to the COR.

14. POINTS OF CONTACT. The contractor shall provide points of contact within his company to interface with the contract representative on issues concerning leased vehicles. Names, business address, and phone numbers shall be provided for contacting the contractor's points of contact during and after normal business hours.

Normal business hours are 0730 - 1630 hours Monday – Friday. The contractor shall also include phone number for the 24 hours, 7 days per week roadside assistance.

15. CONTRACT MANAGER. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

16. SECURITY REQUIREMENTS

16.1 Vehicles shall be civilian style, Norwegian plated (registration and license) and must blend with the local environment. No other markings or decals are allowed on vehicles besides manufacturer’s original markings.

17. DAMAGE AND ACCIDENT

17.1. In case of an accident, the Government representative shall notify the Contractor and Contracting Officer of the accident.

17.2. In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the

Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the Contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

17.3. The Government shall be responsible for loss of or damage to leased vehicles (except for normal wear and tear; acts of God [i.e. hail storms, thunderstorms etc.] and loss or damage caused by the negligence of the contractor, its agents, or employees) and property of third persons, or the injury or death of third persons, if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 U.S.C. 2671-2680).

17.4. In case of accident or damage, cost of the liability will be determined by mutual agreement with both parties.

18. LIABILITIES. The contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor, its agents, or employees.

19. REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions –

Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

20. RETURN CONDITION. At the end of the rental period, the contractor shall pick up vehicle not later than five

(5) working days after contract completion date as coordinated with the point of contact listed under delivery.

The Government will return vehicles to the contractor in clean condition. The designated government representative will ensure accessories received with the vehicle are inside the vehicle at time of turn in. The contractor shall inspect the vehicle and notify the contracting officer of any damages other than normal wear and tear. The Government shall be responsible for any damage found other than normal wear and tear.

21. APPENDIX. Vehicle Specifications

Description Quantity Norway Location

Midsize

SUV

2 Vaernes

Sedan 2 Vaernes

Minivan 5 Vaernes

Cargo Van 1 Vaernes

Full size

SUV

1 Vaernes

Pickup

Truck

1 Vaernes

16 Pax Van 1 Vaernes

Midsize

SUV

2 Setermoen

Sedan 2 Setermoen

Minivan 5 Setermoen

Cargo Van 1 Setermoen

Full size

SUV

1 Setermoen

Pickup

Truck 1 Setermoen

16 Pax Van 1 Setermoen

MIDSIZE SUV

QTY: 4

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic or Manual Transmission

4X4 Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side-View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables (if required by local/country law)

Emergency kit (warning triangles, first aid kit, reflective vest)

The vehicle shall have 5 doors total (4 for the cab, one rear door)

Power windows and locks

Left Hand Drive

Gross vehicle weight rating: (min) 5,401 lbs.

Automatic traction control

Automatic vehicle stability control

Power steering

Tilt steering

Floor covering: Vinyl

Power antilock brakes, front and rear

Seating capacity (min): 5

3 point Seatbelts for driver and all passengers

Rear bumper

Spare tire

Spare key

Safety Airbags for driver and passenger

Meet Norway Emission and Safety Standards

MIDSIZE SEDAN

QTY: 4

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic or Manual Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables (if required by local/country law)

Emergency kit (warning triangles, first aid kit, reflective vest)

The vehicle shall have 4 doors total, each with a window

Power windows and locks

Left Hand Drive

Power steering

Tilt steering

Power antilock brakes, front and rear

Floor covering: Vinyl

Seating capacity (min): 5

3 point Seatbelts for driver and all passengers

Rear bumper

Spare tire

Spare key

MINIVAN 9 PASSENGER

QTY: 10

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic or Manual Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables (if required by local/country law)

Emergency kit (warning triangles, first aid kit, reflective vest)

Two (2) front full doors. Rear sliding doors on both sides. The vehicle shall have a rear door to access the back of the vehicle.

Windows on sides/rear sections of van

Left Hand Drive

Power steering

Tilt steering

Floor covering: Vinyl

Seating capacity (min): 9

3 point Seatbelts for driver and all passengers

Rear bumper

Safety Airbags for driver and passenger

Spare tire

Spare key

Meet Norway Emission Standards

CARGO

VAN

QTY: 2

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic OR Manual Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Cargo Space: Same size as the 9 passenger van but without the additional seating

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables (if required by local/country law)

Emergency kit (warning triangles, first aid kit, reflective vest)

Two (2) front full doors. Rear sliding doors on both sides. The vehicle shall have a rear door to access the back of the vehicle.

Windows on sides/rear sections of van.

Left Hand Drive

Power steering

Tilt steering

Floor covering: Vinyl

Seating capacity (min): 2

3 point Seatbelts for driver and all passengers

Rear bumper

Safety Airbags for driver and passenger

Spare tire

Spare key

Cargo strap attachment points in cargo area of van

Meet Norway Emission Standards

FULL SIZE

SUV

QTY: 2

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables (if required by local/country law)

Emergency kit (warning triangles, first aid kit, reflective vest)

The vehicle shall have 5 doors total (4 for the cab, one rear door)

Power windows and locks

Left Hand Drive

Gross vehicle weight rating: (min) 6,800 lbs.

Automatic traction control

Automatic vehicle stability control

Power steering

Tilt steering

Floor covering: Vinyl

Power antilock brakes, front and rear

Seating capacity (min): 5

3 point Seatbelts for driver and all passengers

Rear bumper

Spare tire

Spare key

Crew Cab Pickup

QTY: 2

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic or Manual Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

All Interior and Exterior Lights (Functioning)

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables

Emergency kit (warning triangles, first aid kit, reflective vest)

The cab shall have 4 doors, each with a window

Left Hand Drive

Gross vehicle weight rating: (min) 6,001 lbs.

Pickup bed interior length (min): 4.98 Ft (1520mm)

Power steering

Tilt steering

Floor covering: Vinyl

Seating capacity (min): 2-3

3 point Seatbelts for driver and all passengers

Rear bumper

Flush style, double walled construction metal bed and tailgate with stays

Spare tire

Spare key

Van 16 Passenger

QTY: 2

DELIVERY LOCATION: VAERNES AND SETERMOEN, NORWAY

Minimum Vehicle Specifications:

Automatic or Manual Transmission

4X4

Engine type: Diesel OR Gasoline. Hybrid configuration of either fuel type acceptable

Fuel type: Diesel OR Gasoline Fuel Only. Hybrid configuration of either fuel type acceptable

Rear and Side View Mirror

Windshield Wipers - Intermittent

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

Registration and valid license plate

Snow Tires (seasonally)

Tire Chains

Jumper cables

Emergency kit (warning triangles, first aid kit, reflective vest)

Two (2) front full doors. Rear sliding door on both sides. The vehicle shall have a rear door to access the back of the vehicle.

Windows on sides/rear sections of van.

Left Hand Drive

Gross vehicle weight rating (min): 8,501 lbs.

Power steering

Tilt steering

Floor covering: Vinyl

Seating capacity (min): 16

3 point Seatbelts for driver and all passengers

Rear bumper

Safety Airbags for driver and passenger

Spare tire

Spare key

Enclosure A: Operator’s Inspection Guide and Trouble Report