10-Addendum 1.pdf

This is Addendum 1 to the City of Fort Worth's Request for Proposal (RFP) for Ice Machine Rental and Maintenance services for multiple city departments on an as-needed basis. The addendum clarifies and modifies key provisions of the original RFP, including specifications for equipment performance, maintenance response times, and service delivery requirements. The amendment addresses bidder questions and concerns raised during the procurement process, establishing that respondents must demonstrate capability to provide rapid response maintenance services, preventive maintenance schedules, and emergency repair support across multiple city locations. The addendum confirms that proposals remain due on the date specified in the original RFP, with award decisions anticipated following the evaluation of all compliant submissions.

The addendum specifies that the selected contractor will be responsible for all costs associated with equipment maintenance, parts replacement, and service calls, with pricing to be structured on a per-machine, per-month basis plus emergency service fees. The document clarifies the incumbent contractor's current operational status and establishes that the city seeks to consolidate ice machine management across departments under a single vendor agreement. Funding for this contract will derive from individual department budgets, and the selected contractor must provide comprehensive coverage including regular servicing, emergency response capabilities, and equipment replacement options to maintain operational continuity across all city facilities.