10-5410-003 Submission Instructions - RFP 26-0635-026.pdf

PDF 133 KB Posted Sep 15, 2025

Attached to: RFP 26-0635-026 READING K-2 TEXTBOOK ADOPTION SPANISH LANGUAGE
Solicitation number: RFP 26-0635-026
Issued by: Erie County, New York

About this file

Written by GovTribe AI · Sep 18, 2025

This document is a Submission Instructions for Suppliers for Buffalo Public Schools, utilizing the Bonfire digital proposal portal for a procurement opportunity related to educational and research textbook publishing. The solicitation requires suppliers to submit various documents through the online portal by October 17, 2025 at 4:00 PM EDT, with a question period open from September 15-29, 2025. Vendors must submit an Intent to Bid, complete multiple required and optional questionnaires, and provide documents such as a Non-Collusive Bidding Certification, Insurance Certificate, Current W-9, Equal Opportunity Form, References, and a Narrative Response to Scope of Work. The procurement is categorized under UNSPSC commodity codes for educational/vocational textbooks and textbook/research publishing.

The submission requires multiple file formats including Excel, PDF, and various document types, with a maximum file upload size of 1000 MB. While specific pricing details are not explicitly outlined, vendors must prepare a Cost Proposal and complete an Inclusive Annual Cost for Year 1. The digital submission process mandates specific technical requirements, including compatible browsers (Microsoft Edge, Google Chrome, Mozilla Firefox), enabled JavaScript, and browser cookies. Technical support is available through Bonfire at Support@GoBonfire.com, and vendors will receive an email confirmation with a unique confirmation number upon finalizing their submission.

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Other files

File	Type	Posted
8-Vendor Info Packet 03132024.pdf	PDF	Sep 15, 2025
9-5410-002 RFP 26-0635-026 READING K-2 TEXTBOOK ADOPTION SPANISH LANGUAGE OFFERING SPECIFICATIONS 9.10.25.pdf	PDF	Sep 15, 2025
4-5410-012F SUBCONTRACTOR LISTING AND MWBE UTILIZATION PLAN 01282021.pdf	PDF	Sep 15, 2025
7-BPS Policy 5414.pdf	PDF	Sep 15, 2025
2-5410-011F NON-COLLUSIVE BIDDING CERTIFICATION 01282021.pdf	PDF	Sep 15, 2025
6-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.pdf	PDF	Sep 15, 2025
3-fw9.pdf	PDF	Sep 15, 2025
1-5410-001 BUFFALO PUBLIC SCHOOLS STANDARD TERMS CONDITIONS and DISCLAIMERS 01312021.pdf	PDF	Sep 15, 2025
5-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.xlsx	XLSX spreadsheet	Sep 15, 2025

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Inclusive Annual

Cost Year 1

Data Type:

Number N/A Required

Offering

Questionnaire

(Q-67JM)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Voluntary

Surveys (Q-

69FG)

Questionnaire:

Excel (.xlsx) 1 Optional

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Signed Non-

Collusive

Bidding

Certification

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Insurance

Certificate

File Type: Any

Multiple Required

Current W-9

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, Multiple Required

.mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Completed

Equal

Opportunity

Form

File Type: Any

Multiple Required

References

File Type: Any

Multiple Required

Completed

Vendor

Application

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Optional

.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Disclosure

Narrative

File Type: Any

Multiple Optional

Debarment

Narrative

File Type: Any

Multiple Optional

Certifications

File Type: Any

Policy 5414

(MWBE)

Compliance

Narrative

File Type: Any

Multiple Optional

Subcontractor

Documentation

File Type: Any

Multiple Optional

Anti-Lobbying

Narrative

File Type: Any

Other Vendor

Information (as needed)

File Type: Any

Multiple Optional

Narrative

Response To

Scope of Work

File Type: Any

Multiple Required

Cost Proposal File Type: Any

(.csv, .pdf, .xls, Narrative .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 55101509

Educational or vocational textbooks

UNSPSC 82121801

Textbook or research publishing

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about

Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/202266.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://buffaloschools.bonfirehub.com/opportunities/202266

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by

Oct 17, 2025 4:00 PM EDT.

The Question period for this opportunity starts Sep 15, 2025 8:00 AM EDT. The Question period for this opportunity ends Sep 29, 2025 4:00 PM EDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct

17, 2025 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.

Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us

File details come from the government source that posted it. Updated Sep 18, 2025.