10-5410-003 - Submission Instructions - 25-0626-049.pdf
PDF 239 KB Posted
- Attached to
- WASHINGTON DC FIELD TRIP SCHOOL 309
- Solicitation number
- 26-0626-049
- Issued by
- Erie County, New York
About this file
This submission instructions document is issued by Buffalo Public Schools in New York for a field trip service opportunity to Washington, DC. East Community High School seeks a vendor to organize and plan a complete travel itinerary for a 2-night, 3-day trip accommodating up to 40 students scheduled for May 27-29, 2026. The intent to bid deadline is January 22, 2026 at 12:00 PM EST, with the question period running from December 22, 2025 at 4:00 PM EST through January 5, 2026 at 8:00 AM EST. All submissions must be uploaded and finalized through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/215284 no later than the closing time of January 22, 2026 at 12:00 PM EST.
Vendors must submit required documentation including the Offering Questionnaire (Q-08IT), signed non-collusive bidding certification, insurance certificate, current W-9, completed equal opportunity form, and references. Additional optional submissions include voluntary surveys (Q-16OR), disclosure narrative, debarment narrative, certifications, MWBE compliance documentation, subcontractor documentation, and anti-lobbying narratives. Bidders must provide a total all-inclusive cost figure, a day-by-day agenda, breakdown by events, and breakdown of costs by number of students and adults. The commodity codes associated with this procurement are UNSPSC 90 (Travel and Food and Lodging and Entertainment Services), UNSPSC 901215 (Travel agents), and UNSPSC 86132202 (Field trip service). All documents must be submitted in PDF format or other specified file types with a maximum file size of 1000 MB per upload.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-08IT)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
16OR)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Current W-9 File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance
File Type: PDF (.pdf)
Multiple Optional
Narrative
Subcontractor Documentation
File Type: PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf)
Multiple Optional
TOTAL ALL
INCLUSIVE
COST
Data Type:
Number
N/A Required
DAY BY DAY
AGENDA
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
BY EVENTS
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
OF COST BY
THE NUMBER
OF STUDENTS
AND ADULTS
File Type: PDF (.pdf)
Multiple Required
NARRATIVE
TO SCOPE
File Type: PDF (.pdf)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 90 Travel and Food and Lodging and
This segment includes services
Commodity Set Commodity Code Title Description
Entertainment Services associated with tourism, travel or entertainment. This segment also includes services provided by restaurants, hotels, movie theaters, cinemas and sporting events as well as spas, fitness and health clubs
UNSPSC 901215 Travel agents
UNSPSC 86132202 Field trip service Service provided for various field trips outside of schools
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/215284.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/215284
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jan 22, 2026 12:00 PM EST.
The Question period for this opportunity starts Dec 22, 2025 4:00 PM EST. The Question period for this opportunity ends Jan 05, 2026 8:00 AM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 22, 2026 12:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .