10_2026_022 CMS Drop Off Lane Repaving.pdf

REQUEST FOR PROPOSAL (“RFP”)

10-2026-022 Cass Middle School Drop off lane Repave

ISSUE DATE: 04-02-2026

REQUEST FOR PROPOSAL: Cass Middle Drop Off Lane Repaving

SERVICE TO BE PROVIDED: Cass Middle Drop Off Lane Repaving

DUE DATE: April 30, 2026 at 10:00 a.m.

PRE-BID CONFERENCE: Conducted on April 16th, 2026 at 1 p.m.

PRE-BID CONFERENCE LOCATION:

Bartow County School System Construction and Maintenance Department 2220 Joe Frank Harris Parkway NW Cartersville, GA 30121

RECEIPT & OPENING LOCATION: Central Office 65 Gilreath road nw, Cartersville, GA 30121

Link to copy of RFP 10-2026-022: Purchasing | Bartow County School System

SPECIAL NOTE TO PROPOSERS

Be sure your name, address, telephone number, email address and fax number has been recorded with the School System so you will receive copies of any amendments or additions to these Proposal Specifications.

In addition, all requests for additional information must be made in writing and emailed to David Van Hook at david.vanhook@bartow.k12.ga.us. In order to allow all vendors to use the same information, requests for information will not be honored after April 16, 2026, by 3:00 p.m.

https://www.bartow.k12.ga.us/page/purchasing mailto:david.vanhook@bartow.k12.ga.us

INTRODUCTION

The Bartow County School System is issuing this Request for Quote (RFP) Cass Middle School Drop Off Lane Repaving to secure needed field repair services from a qualified and licensed contractor.

Bartow County School System reserves the right to award this contract to a single or multiple contractors, based on the needs of Bartow County School System.

A PRE-PROPOSAL MEETING WILL BE HELD AT: 1:00 PM April 16, 2026, AT THE Bartow County School System Construction and Maintenance Department 2220 Joe Frank Harris Parkway NW Cartersville, GA 30121

SCOPE AND STYLE OF SERVICES TO BE PERFORMED:

The Bartow County School System requires contractor support to provide the following repairs: Remove, dispose of and replace the Drop Off Lane at Cass Middle School.

Description of Work Required Remove approximately 12,500 square feet of paving, repair pot holes and replace with a minimum of 6” of 4,000 PSI concrete. The area of work will be confined with in the drop off lane from the Fire Tower Road entrance to the stop sign at the end of the drop off lane and will include all three lanes of the drop off area. All roadway markers will be reinstalled on the new paving, to include arrows, lane lines and stop bars which are currently in place.

This work may begin May 26, 2026 and must be completed no later than July 26, 2026.

Contractor Personnel The key personnel below are the minimum personnel who shall be designated as “key”.

Key personnel that are proposed to begin working on the contract award, must be assigned for the full period of performance and may be replaced or removed subject to approval from Bartow County School System.

Licensing Licensing requirements of the State of Georgia and/or other authorities, as they apply to the private sector, shall also apply to all personnel engaged in contract activities on Bartow County School System property. All contract personnel employed in this trade shall be fully licensed prior to engaging in any contract activities specified herein. The license must be of a grade, or other level, consistent with the requirement of work being performed and/or established by the State and/or other authority.

Work Site The Contractor shall at all times keep the work area as clean as possible and free from accumulation of waste materials and rubbish. At the completion of the work (or work day for multi day tasks), the Contractor shall remove all rubbish, tools, equipment, and surplus materials, and shall leave the work area completely clean. No area will be left unsafe by the Contractor at the end of the working day. The Contractor shall continuously maintain adequate protection for all of his items from damage and shall protect the owner’s property from damage, injury or loss arising in connection with this contract. Care shall be taken by the Contractor to protect all Bartow County School System property and equipment

Facility Security When performing service in Bartow County School System facilities the Contractor's personnel must be initially escorted to worksite by a Bartow County School System Staff Member. Bartow County School System’s operational POC is responsible for collecting all property (if applicable) upon the departure of an individual from assignment to this contract.

Bartow County School System -issued property includes, but is not limited to: Building Passes, Identification Badges, Credentials, Files (paper or electronic media), and Office Equipment, Supplies and Accessories.

Personnel performing in Bartow County School System buildings shall possess and display visible identification credentials upon entry and throughout the work day.

Quality Standards The Contractor shall ensure that the required services specified in this contract, meet the quality standards outlined therein. All work performed under this contract shall be consistent with best industry practices, to assure adequate protection of Bartow County School System assets. Bartow County School System will conduct inspections on maintenance and repair work performed on equipment and systems to ensure the work is in compliance with the contract.

Contractor Conduct The Contractor’s employees shall comply with all Bartow County School System regulations, policies, and procedures. The Contractor shall ensure that their employees present professional work attire at all times. Any authorized representative of Bartow County School System may, at his/her sole discretion, remove any vendor employee from Bartow County School System facilities for misconduct or safety reasons. Such rule does not relieve the vendor of their responsibility to provide sufficient and timely service. Bartow County School System will provide the vendor with immediate written rationale notice for removal of employee through the Purchasing Department.

Replacement Parts and Materials All parts installed and/or materials used are to be exact duplicate, or an approved substitute of original used and/or specified by the manufacturer of the equipment, and in every case, guaranteed as per manufacturer’s specification.

Bartow County School System reserves the right to provide parts and materials and request the contractor to install owner provided parts and materials under the condition that the contractor only warrants labor when installing owner provided parts and materials.

Inspection and Acceptance The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to task order requirements. The Contractor shall maintain complete inspection records and make them available to Bartow County School System and its local representatives. All work is subject to inspection at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract and task order requirements.

Inspections of work are for the sole benefit of Bartow County School System and do not:

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of Bartow County School System after acceptance of the completed work

Bartow County School System shall perform all inspections of work in a manner that will not unnecessarily delay the work. The Contractor shall, without charge, replace or correct work found by Bartow County School System not to conform to contract or task order requirements, unless in the best interest Bartow County School System consents to accept the work with an appropriate adjustment in task order price. The Contractor shall promptly segregate and remove rejected material from the premises.

If the Contractor does not promptly correct rejected work, Bartow County School System may:

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

Unless otherwise specified in the contract, Bartow County School System shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or Bartow County School System’s rights under any warranty or guarantee.

Warranty The Contractor shall furnish a warranty, in writing, that all work is to be free from defects of materials or workmanship for a period of one (1) year after acceptance of the work by Bartow County School System. Any defects developing within said period due to reasons stated shall be made good without any expense to Bartow County School System.

Holidays

If the awarded Contractor for their convenience desires to perform work during other than normal working hours or on other than normal work days, the Contractor shall reimburse Bartow County School System for any additional expense occasioned Bartow County School System, thereby, such as, but not limited to, overtime pay for Bartow County School System employees, utilities service, etc.

UNLESS otherwise specified in these provisions, services will be performed during normal work hours.

When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

MINIMUM QUALIFICATIONS TO BID

● Each bidder should provide evidence of a current, valid Georgia Business License with each bid submittal. A photocopy of your business license shall be acceptable.

● Bidders shall also submit the completed “Georgia Security and

Immigration Compliance Act OCGA 13-10-90” document upon award.

● Each bidder shall provide evidence of a current liability policy, with sufficient coverage terms, as further specified herein.

● Each bidder shall provide evidence of a current Georgia State Contractor’s License.

APPENDIX A

PAST PERFORMANCE

Bartow County School System requires that the Contractor demonstrate experience providing similar services in size, scope and completely for a minimum of three (3) projects. Three (3) references shall be provided for past performance.

Please use the below format for all references submitted and provide as much detail as possible in the Summary section.

Past Performance / Reference Title:

Period of Performance

Contract $ Value

Technical & Contractual POC Names & Titles

Telephone numbers

Email addresses

Detailed summary of services provided

APPENDIX B

CONTRACTOR’S QUESIONNAIRE

THIS QUESTIONNAIRE MUST BE COMPLETED AND SUBMITTED WITH YOUR BID

1. Summary of any litigation filed against the bidder in the past five years which is related to the services provided. The summary shall state the nature of the litigation, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved.

2. List any notice of violations, formal notices of regulatory non-compliance, safety violations and accidents resulting in a Worker's Compensation claim.

3. Have you ever failed to complete work awarded to you? If so, where and why?

4. In what city or town is your primary place of business located and may we visit your facilities?

PRICING

RFP 10-2026-022

The undersigned proposes to supply and deliver the materials and services specified below in full accordance with the solicitation documents supplied by the Bartow County School System entitled: Cass Middle School Drop Off Lane Repaving

Cass Middle School Drop Off Lane Repaving

The bidder proposes to furnish the services specified at the following price.

TOTAL PROPOSED PROJECT PRICE: _____________________________

COMPANY NAME: ________________________________________________

AUTHORIZED SIGNATURE: _______________________________________

TITLE: ___________________________________________________________

In the event of a discrepancy between the total price and the unit price, the unit price will govern.

Attach list of unit prices for labor and materials anticipated to be needed for this project.