10-1H5604 Construct Maintenance Facilities.pdf

Bids open Thursday, August 27, 2026

Dated July 20, 2026 OSD

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

NOTICE TO BIDDERS

AND

SPECIAL PROVISIONS

FOR BUILDING CONSTRUCTION ADJACENT TO STATE HIGHWAY IN ALPINE

COUNTY NEAR KIRKWOOD AT CAPLES LAKE MAINTENANCE STATION

In District 10 On Route 88

Under

Bid book dated July 20, 2026 Standard Specifications dated 2025

Project plans approved June 22, 2026 Standard Plans dated 2025

Identified by

Contract No. 10-1H5604

10-Alp-88-1.9

Project ID 1017000184

SPECIAL NOTICES

See sections 2 and 3 for contractors' registration requirements.

The Department advises bidders that potential claim records must be submitted by the contractor using the Department's Internet potential claim system.

See section 2 for submittal requirements for DVBE quotes and Non–Small Business

Subcontractor Preference.

For work plan for local material from (1) a noncommercial source or (2) a source not regulated under California jurisdiction, see section 6-1.03B(2).

See section 7-1.02K(3) for the requirements for electronic submittal of certified payroll records using LCPtracker Pro.

The flagging and temporary traffic control requirements have been revised. See sections 7-

1.03, 7-1.04, and 12.

See sections 2-1.11 and 2-1.33B for in-use off-road diesel-fueled vehicle requirements regarding Certificate of Reported Compliance submittals.

See section 14-11.14 for changes to the management of treated wood waste.

See section 2-1.08 for optional job site visit requirements.

See section 6-1.08 for the requirements for environmental product declarations for hot mix asphalt and concrete materials and products.

See section 99-330285 for water and wastewater system testing.

Contract No. 10-1H5604 i

TABLE OF CONTENTS

NOTICE TO BIDDERS

BID ITEM LIST

SPECIAL PROVISIONS

ORGANIZATION

DIVISION I GENERAL PROVISIONS

1 GENERAL

2 BIDDING

5 CONTROL OF WORK

6 CONTROL OF MATERIALS

7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC

8 PROSECUTION AND PROGRESS

9 PAYMENT

DIVISION II GENERAL CONSTRUCTION

12 TEMPORARY TRAFFIC CONTROL

14 ENVIRONMENTAL STEWARDSHIP

DIVISION III EARTHWORK AND LANDSCAPE

17 GENERAL

19 EARTHWORK

21 EROSION CONTROL

DIVISION V SURFACINGS AND PAVEMENTS

39 ASPHALT CONCRETE

DIVISION VII DRAINAGE FACILITIES

65 CONCRETE PIPE

DIVISION IX TRAFFIC CONTROL DEVICES

83 RAILINGS AND BARRIERS

DIVISION XI MATERIALS

90 CONCRETE

DIVISION XII BUILDING CONSTRUCTION

99 BUILDING CONSTRUCTION

ii

STANDARD PLANS LIST

The standard plan sheets applicable to this Contract include those listed below. The applicable revised standard plans (RSPs) listed below are included in the project plans.

RSP A3A Abbreviations (Sheet 1 of 3)

RSP A3B Abbreviations (Sheet 2 of 3)

RSP A3C Abbreviations (Sheet 3 of 3)

A10A Legend - Lines and Symbols (Sheet 1 of 5)

A10B Legend - Lines and Symbols (Sheet 2 of 5)

A10C Legend - Lines and Symbols (Sheet 3 of 5)

A10D Legend - Lines and Symbols (Sheet 4 of 5)

A10E Legend - Lines and Symbols (Sheet 5 of 5)

A62A Excavation and Backfill - Miscellaneous Details

A62B Limits of Payment for Excavation and Backfill - Bridge Surcharge and Wall

A62D Excavation and Backfill - Concrete Pipe Culverts

A62DA Excavation and Backfill - Concrete Pipe Culverts - Indirect Design Method

A73A Object Markers

A73C Delineators, Channelizers and Barricades

A77L2 Midwest Guardrail System - Standard Railing Section (Steel Post with Notched Wood or Notched Recycled Plastic Block)

A77M1 Midwest Guardrail System - Standard Hardware

A77N2 Midwest Guardrail System - Steel Post and Block Details

A77N3 Midwest Guardrail System - Typical Line Post Embedment and Hinge Point Offset Details

A77N4 Midwest Guardrail System - Typical Height Measurement, Dike Positioning, and Delineation Details

A77N5 Minor Concrete Vegetation Control - Guardrail System

A77N5A Minor Concrete Vegetation Control - Guardrail System - Narrow Vegetation Control Installation

RSP A77S1 Midwest Guardrail System - End Anchor Assembly (Type SFT - M)

D79 Precast Reinforced Concrete Pipe - Direct Design Method

D79A Precast Reinforced Concrete Pipe - Direct Design Method

D87D Overside Drains

D88 Construction Loads on Culverts

D94B Concrete Flared End Sections

D97I Corrugated Polyvinyl Chloride Pipe with Smooth Interior - Standard and Positive Joints

H1 Landscape and Erosion Control Symbols

H51 Erosion Control Details - Fiber Roll and Compost Sock iii

T1A Temporary Crash Cushion - Sand Filled (Unidirectional)

T1A1 Temporary Crash Cushion - Sand Filled (Unidirectional)

T1B Temporary Crash Cushion - Sand Filled (Bidirectional)

T2 Temporary Crash Cushion - Sand Filled (Shoulder Installations)

T3C Temporary Barrier System (Cross Bolt)

T3D Temporary Barrier System (Cross Bolt)

T3E Temporary Barrier System (Cross Bolt)

T3F Temporary Barrier System (Cal F-23)

T3F2 Temporary Barrier System (Cal F-23)

T3G Temporary Barrier System (Staking or Anchoring)

T3G2 Temporary Barrier System (Staking or Anchoring)

T51 Temporary Water Pollution Control Details (Temporary Silt Fence)

T56 Temporary Water Pollution Control Details (Temporary Fiber Roll)

T58 Temporary Water Pollution Control Details (Temporary Construction Entrance)

T59 Temporary Water Pollution Control Details (Temporary Concrete Washout Facility)

T65 Temporary Water Pollution Control Details (Temporary High-Visibility Fence)

B0-3 Bridge Details

B3-1B Retaining Wall Type 1 (Case 2)

B3-5 Retaining Wall Details No. 1

B3-6 Retaining Wall Details No. 2

B11-47 Cable Railing

RS1 Roadside Signs - Typical Installation Details No. 1

RS2 Roadside Signs - Wood Post - Typical Installation Details No. 2

RS4 Roadside Signs - Typical Installation Details No. 4

S89 Roadside Sign - Formed Single Sheet Aluminum Panel

S93 Framing Details for Framed Single Sheet Aluminum Signs, Rectangular Shape

S94 Roadside Framed Single Sheet Aluminum Signs, Rectangular Shape

S95 Roadside Single Sheet Aluminum Signs, Diamond Shape iv

CANCELED STANDARD PLANS LIST

The 2025 standard plan sheets listed below are canceled and not applicable to this contract.

Plan No.

Date

Canceled Plan No.

Date Canceled

Plan No.

Date

Canceled

P8 04-20-26

NOTICE TO BIDDERS

Bids open Thursday, August 27, 2026

Dated July 20, 2026

General work description: Construct maintenance facilities.

The Department will receive electronically sealed bids for the following work: BUILDING

CONSTRUCTION ADJACENT TO STATE HIGHWAY IN ALPINE COUNTY NEAR KIRKWOOD AT

CAPLES LAKE MAINTENANCE STATION.

District-County-Route-Post Mile: 10-Alp-88-1.9

Contract No. 10-1H5604

The Contractor must have either a Class A license or Class B license or a combination of Class C licenses which constitutes a majority of the work.

The Department establishes no DVBE Contract goal but encourages bidders to obtain DVBE participation.

The SBE Contract goal is 5 percent.

Bids must be on a unit price basis.

Complete the work within 685 working days.

The estimated cost of the project is $32,000,000.

The Department will receive bids until 2:00 p.m. on the bid open date via Bid Express website. Bids received after this time will not be accepted. For more information refer to the Electronic Bidding Guide at the Office Engineer's website.

The Department will open and publicly read the bids through webcast/teleconference services immediately after the specified closing time.

For bid results go to:

https://ppmoe.dot.ca.gov/cc

Select Electronic Bidding under the Bidding tab.

District office addresses are provided in the Standard Specifications.

Present bidders' inquiries to the Department and view the Department's responses at:

https://ppmoe.dot.ca.gov/cc?id=cc_bidinquiries

Questions about alleged patent ambiguity of the plans, specifications, or estimate must be asked before bid opening. After bid opening, the Department does not consider these questions as bid protests.

Submit your bid with bidder's security equal to at least 10 percent of the bid.

Under Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq., the Department gives preference to certified small businesses and non–small businesses who commit to 25 percent certified small business participation.

Under Pub Cont Code § 6107, the Department gives preference to a "California company," as defined, for bid comparison purposes over a nonresident contractor from any state that gives or requires a preference to be given to contractors from that state on its public entity construction contracts.

Prevailing wages are required on this Contract. The Director of the California Department of Industrial Relations determines the general prevailing wage rates. Obtain the wage rates at the DIR website, http://www.dir.ca.gov, or from the Department's Labor Compliance Office of the district in which the work is located.

The Department has made available Notices of Suspension and Proposed Debarment from the Federal Highway Administration. For a copy of the notices, go to https://www.dir.ca.gov/dlse/debar.html.

Additional information is provided in the Excluded Parties List System at https://sam.gov/content/home.

Caltrans and the Construction Industry are committed to making partnering the way we do business. For more information, go to https://dot.ca.gov/programs/construction/partnering.

Department of Transportation

BID ITEM LIST

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0001 015603 POTHOLE UNDERGROUND UTILITIES EA 15

0002 070030 LEAD COMPLIANCE PLAN LS LUMP SUM

0003 080060 LEVEL 2 CRITICAL PATH METHOD SCHEDULE LS LUMP SUM

0004 090100 TIME-RELATED OVERHEAD (WDAY) WDAY 685

0005 090205 DISPUTE RESOLUTION BOARD ON-SITE

MEETING

EA 20

0006 090210 HOURLY OFF-SITE DISPUTE-RESOLUTION-

BOARD-RELATED TASKS

HR 20

0007 120090 CONSTRUCTION AREA SIGNS LS LUMP SUM

0008 120320 TEMPORARY BARRIER SYSTEM LF 320

0009 130100 JOB SITE MANAGEMENT LS LUMP SUM

0010 130201 WATER POLLUTION CONTROL PROGRAM LS LUMP SUM

0011 130530 TEMPORARY HYDRAULIC MULCH (BONDED

FIBER MATRIX)

SQYD 1,510

0012 130640 TEMPORARY FIBER ROLL LF 1,600

0013 130680 TEMPORARY SILT FENCE LF 730

0014 130710 TEMPORARY CONSTRUCTION ENTRANCE EA 1

0015 130730 STREET SWEEPING LS LUMP SUM

0016 130900 TEMPORARY CONCRETE WASHOUT LS LUMP SUM

0017 140003 ASBESTOS COMPLIANCE PLAN LS LUMP SUM

0018 014001 ASBESTOS REMOVAL WORK PLAN LS LUMP SUM

0019 160110 TEMPORARY HIGH-VISIBILITY FENCE LF 1,450

0020 170103 CLEARING AND GRUBBING (LS) LS LUMP SUM

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0021 190101 ROADWAY EXCAVATION CY 50

0022 190185 SHOULDER BACKING TON 27

0023 192037 (F) - STRUCTURE EXCAVATION (RETAINING

WALL)

CY 896

0024 193013 (F) - STRUCTURE BACKFILL (RETAINING WALL) CY 1,322

0025 193031 (F) - PERVIOUS BACKFILL MATERIAL

(RETAINING WALL)

CY 175

0026 198010 IMPORTED BORROW (CY) CY 5,180

0027 210252 BONDED FIBER MATRIX (SQFT) SQFT 32,600

0028 210350 FIBER ROLLS LF 1,930

0029 210610 COMPOST (CY) CY 120

0030 210630 INCORPORATE MATERIALS SQFT 32,600

0031 260203 CLASS 2 AGGREGATE BASE (CY) CY 560

0032 390132 HOT MIX ASPHALT (TYPE A) TON 780

0033 397005 TACK COAT TON 1.5

0034 398200 COLD PLANE ASPHALT CONCRETE PAVEMENT SQYD 550

0035 510060 (F) - STRUCTURAL CONCRETE, RETAINING

WALL

CY 566

0036 510502 (F) - MINOR CONCRETE (MINOR STRUCTURE) CY 8

0037 520103 (F) - BAR REINFORCING STEEL (RETAINING

WALL)

LB 61,665

0038 652316 24" REINFORCED CONCRETE PIPE (CLASS III,

RUBBER GASKET JOINT)

LF 180

0039 691902 10" FLUME DOWNDRAIN LF 61

0040 692104 10" TAPERED INLET EA 1

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0041 692364 10" FLUME ANCHOR ASSEMBLY EA 6

0042 705206 24" CONCRETE FLARED END SECTION EA 2

0043 723080 ROCK SLOPE PROTECTION (60 LB, CLASS II,

METHOD B) (CY)

CY 18

0044 729011 ROCK SLOPE PROTECTION FABRIC (CLASS 8) SQYD 80

0045 810190 GUARD RAILING DELINEATOR EA 12

0046 820132 OBJECT MARKER (TYPE L) EA 2

0047 832006 MIDWEST GUARDRAIL SYSTEM (STEEL POST) LF 280

0048 832070 VEGETATION CONTROL (MINOR CONCRETE) SQYD 130

0049 839521 (F) - CABLE RAILING LF 250

0050 839580 END ANCHOR ASSEMBLY (TYPE SFT-M) EA 2

0051 994650 BUILDING WORK LS LUMP SUM

SPECIAL PROVISIONS

ORGANIZATION

Special provisions are under headings that correspond with the main-section headings of the Standard Specifications. A main-section heading is a heading shown in the table of contents of the Standard Specifications.

Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications.

Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.

DIVISION I GENERAL PROVISIONS

1 GENERAL

Add to section 1-1.01:

Bid Items and Applicable Sections

Item code

Item description Applicable section

090205 DISPUTE RESOLUTION BOARD ON-SITE MEETING 5

090210 HOURLY OFF-SITE DISPUTE-RESOLUTION-BOARD-RELATED

TASKS

015603 POTHOLE UNDERGROUND UTILITIES 5

014001 ASBESTOS REMOVAL WORK PLAN 14

Add to the table in the 1st paragraph of section 1-1.06:

SBE Small Business Enterprise

Add to section 1-1.07B:

small business enterprise: Small business or small business for the purpose of public works, as certified by the Department of General Services, Office of Small Business and DVBE Services, and as defined in Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq.

Add to section 1-1.09:

This project is in a freeze-thaw area.

2 BIDDING

Add between the 1st and 2nd paragraphs of section 2-1.06B:

The Department makes the following supplemental project information available:

Supplemental Project Information

Means Description Included in the Information Handout 1. State Fire Marshal Permits and Extension Letters

2. Asbestos containing materials and lead-based paint survey report, dated November 29, 2021

3. Site investigation report, dated June 2019

4. Foundation Report, date July 15, 2024

5. Estudio Design Inc Food Service Equipment

6. DOT OCR-0003 Final Report - Utilization of Small

Business Enterprises Form Available as specified in the Standard Specifications

Original ground data in XML format Alignments and profiles in XML format Cross section in PDF and DGN format Finish grade in XML format

Included with the project plans Logs of test borings

Replace section 2-1.08 with:

2-1.08 OPTIONAL JOB SITE VISIT

The Department will conduct an optional job site visit for this contract. The purpose of the optional job site visit is to provide access to the Caples Lake Maintenance Station for examination of the job site. The job site is within the Caltrans Caples Lake Maintenance Station and not open to the public.

Bidders questions will be tentatively answered during the job site visit and after the job site visit. The official questions and answers will be posted on the Department’s Bidders Inquiries site http://ppmoe.dot.ca.gov/des/oe/bid-inquiries.php.

The optional job site visit will be on the second Tuesday following advertisement between 9:00 am to 1:00 pm at 20 Schnider Cow Camp Road, Kirkwood, CA 95646.

Each bidder may have 1 representative attend the optional job site visit.

Bidders must register for the optional job site visit by contacting: Powell Yang at powell.yang@dot.ca.gov

The Department does not provide transportation to and from the job site. Provide your own safety gear, including sturdy close-toed footwear, high visibility vest or jacket, hard hat, safety glasses, and gloves.

Replace section 2-1.23 with:

2-1.23 SMALL BUSINESS ENTERPRISE PARTICIPATION GOAL REQUIREMENT

2-1.23A General

Section 2-1.23 applies if an SBE participation goal requirement is shown on the Notice to Bidders.

The SBE participation goal requirement is in addition to any DVBE goal shown on the Notice to Bidders and the DVBE requirements in section 2-1.22.

Make work available to SBEs and select work parts consistent with the available SBEs, including subcontractors, suppliers, service providers, and truckers.

Meet the SBE participation goal requirement shown on the Notice to Bidders. A bid that demonstrates an SBE participation commitment less than the SBE participation goal requirement is nonresponsive.

Each listed SBE must be certified as a small business or small business for the purpose of public works by 5:00 p.m. on the bid opening date. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

The Department of General Services determines whether an SBE was certified on the bid opening date.

The Department of Transportation confirms an SBE’s certification status.

2-1.23B SBE Submittals

Submit SBE information under section 2-1.33.

For the SBE participation goal requirement, submit the following:

1. Completed Small Business Enterprise – Commitment form. Failure to submit the completed form by 4 p.m. on the 4th business day after bid opening may result in a nonresponsive bid.

2. Copy of the quote for each SBE shown on the Small Business Enterprise – Commitment form that describes the type and dollar amount of work shown on the form. Quotes are not required for work that will be completed by SBE prime bidders. Failure to submit a copy of the quote for each SBE listed on the Commitment form by 4 p.m. on the 4th business day after bid opening may result in disallowance of the SBE’s participation.

3. Completed Small Business Enterprise – Confirmation form from each SBE listed on the Commitment form. The form for each SBE is required to establish that the SBE will be participating in the Contract for the type and dollar amount of work shown on the form. Failure to submit completed Confirmation forms for each SBE listed on the Commitment form by 4 p.m. on the 4th business day after bid opening may result in disallowance of the SBE’s participation.

4. If an SBE is participating as a joint venture partner, submit a copy of the joint venture agreement.

The Department may contact you and SBEs to clarify quotes and supporting documentation.

If you elect, at time of bid, to pursue the optional small business or non-small business preference, see section 2-1.24 for the requirements arising from your request for the preference. SBE participation listed to meet the SBE participation goal requirement should not be listed for the preference.

Replace section 2-1.24 with:

2-1.24 SMALL BUSINESS AND NON–SMALL BUSINESS SUBCONTRACTOR PREFERENCES

2-1.24A General

Section 2-1.24 applies to a non-federal-aid contract.

The Department applies small business preferences and non–small business preferences under Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq.

Any contractor, subcontractor, supplier, or service provider who qualifies as a small business or small business for the purpose of public works is encouraged to apply for certification as an SBE by submitting its application to the Department of General Services, Office of Small Business and DVBE Services.

The Department of General Services determines whether an SBE was certified on the bid opening date.

The Department of Transportation confirms an SBE’s certification status before applying the small business or non-small business preference.

Contract award is based on the total bid, not the reduced bid.

Pursuant to Govt Code § 14838, SBE participation listed on the Small Business Enterprise – Commitment form used to meet the SBE participation goal requirement should not be listed on the Certified Small Business Listing for the Non-Small Business Preference form. Listing the same SBE participation on both the Small Business Enterprise – Commitment form and on the Certified Small Business Listing for the Non-Small Business Preference form may result in disallowance of the SBE’s participation toward the small business or non-small business preference.

2-1.24B Small Business Preference

The Department allows a bidder certified as an SBE by the Department of General Services, Office of Small Business and DVBE Services, a preference if:

1. Bidder submitted a completed Request for Small Business Preference or Non–Small Business Preference form with its bid

2. Low bidder did not request the preference or is not certified as a small business

The Bidder's signature on the Request for Small Business Preference or Non–Small Business Preference form certifies that the Bidder is certified as an SBE at the date and time of bid or has submitted a complete application to the Department of General Services. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

The small business preference is a reduction for bid comparison in the total bid submitted by the small business contractor by the lesser of the following amounts:

1. 5 percent of the verified total bid of the low bidder

2. $50,000

If the Department determines that a certified small business bidder is the low bidder after the application of the small business preference, the Department does not consider a request for non–small business preference.

2-1.24C Non–Small Business Subcontractor Preference

At time of bid, the Department allows a bidder not certified as an SBE by the Department of General Services, Office of Small Business and DVBE Services, the option of requesting the non-small business subcontractor preference. If a bidder elects to pursue that option at the time of bid, the bidder is required to meet the corresponding commitment.

For the non-small business subcontractor preference, submit the following:

1. Completed Request for Small Business Preference or Non–Small Business Preference form with your bid

2. Completed Certified Small Business Listing for the Non–Small Business Preference form which shows you are subcontracting at least 25 percent to certified SBEs

Each listed SBE must be certified as a small business or small business for the purpose of public works by 5:00 p.m. on the bid opening date. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

Failure to submit a completed Certified Small Business Listing for the Non–Small Business Preference form by 4 p.m. on the 4th business day after bid opening will result in a nonresponsive bid.

The non–small business subcontractor preference is a reduction for bid comparison in the total bid submitted by the non–small business contractor requesting the preference by the lesser of the following amounts:

1. 5 percent of the verified total bid of the low bidder

2. $50,000

Replace the table in the 1st paragraph of section 2-1.33B(3)(b)(ii) with:

Bid Form Submittal Schedule for a Non-Federal-Aid Contract with a DVBE Goal Form Submittal deadline

Bid to the Department of Transportation Time of bid except for the public works contractor registration number for a joint-venture contract

For a joint-venture contract, copy of the Bid to the Department of Transportation as submitted at the time of bid with the public works contractor registration number

10 days after bid opening

Subcontractor List Time of bid In-Use Off-Road Diesel-Fueled Vehicle List 10 days after bid opening Small Business/DVBE/DBE Certification Status Time of bid Opt Out of Payment Adjustments for Price Index Fluctuationsa

Time of bid

Certified DVBE Summary No later than 4 p.m. on the 4th business day after bid opening

California Company Preference Time of bid

Small Business Enterprise – Commitment No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Confirmation No later than 4 p.m. on the 4th business day after bid opening

Request for Small Business Preference or Non– Small Business Preferencea

Time of bid

Certified Small Business Listing for the Non– Small Business Preferencea

No later than 4 p.m. on the 4th business day after bid opening aSubmit only if you choose the option or preference.

Replace the table in the 1st paragraph of section 2-1.33B(3)(c)(ii) with:

Bid Form Submittal Schedule for a Non-Federal-Aid Contract without a DVBE Goal Form Submittal deadline

Bid to the Department of Transportation Time of bid except for the public works contractor registration number for a joint-venture contract

For a joint-venture contract, copy of the Bid to the Department of Transportation as submitted at the time of bid with the public works contractor registration number

10 days after bid opening

Subcontractor List Time of bid In-Use Off-Road Diesel-Fueled Vehicle List 10 days after bid opening Small Business/DVBE/DBE Certification Status Time of bid Opt Out of Payment Adjustments for Price Index Fluctuationsa

Time of bid

California Company Preference Time of bid

Certified DVBE Summaryb No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Commitment No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Confirmation No later than 4 p.m. on the 4th business day after bid opening

Request for Small Business Preference or Non– Small Business Preferencea

Time of bid

Certified Small Business Listing for the Non– Small Business Preferencea

No later than 4 p.m. on the 4th business day after bid opening aSubmit only if you choose the option or preference.

bSubmit only if you obtain DVBE participation or you are the apparent low bidder, 2nd low bidder, or 3rd low bidder and you choose to receive the specified incentive.

5 CONTROL OF WORK

Replace section 5-1.13D with:

5-1.13D Non-Small Business Preference

5-1.13D(1) General

Section 5-1.13D applies to a non-federal-aid contract when you have obtained a non-small business subcontractor preference under section 2-1.24.

Use each SBE as shown on the Certified Small Business Listing for the Non-Small Business Preference form unless you receive authorization for a substitution under section 5-1.13D(3).

Maintain records of subcontracts and agreements made with each SBE. Include in the records:

1. SBE subcontract or agreement

2. Name and business address of each business

3. Proof of each payment made to an SBE

Upon reasonable notice and during normal business hours, permit access to the SBE premises for the purpose of:

1. Interviewing employees.

2. Inspecting and copying books, records, accounts, and other material that may be relevant to a matter under investigation.

Upon work completion, complete a Final Report – Utilization of Small Business Enterprise form and submit within 10 days of Contract acceptance. The Department withholds the greater of 10 percent of the SBE work amount or $10,000 until the form is submitted. The Department releases the withhold upon submission of the completed form. If additional payments are made to an SBE after submittal of the completed form, submit an updated form to reflect such payments.

5-1.13D(2) Commercially Useful Function

SBEs must perform a commercially useful function under 2 CA Code Regs § 1896.15 when performing tasks listed on the Certified Small Business Listing for the Non-Small Business Preference form and as a Department authorized substitute SBE. The SBE’s value of work will only count toward the non-small business preference if the SBE performs a commercially useful function under 2 CA Code Regs § 1896.15.

Provide written notification to the Engineer at least 15 days in advance of each SBE’s initial performance of work on the Contract. Include the SBE’s name, contract work to be performed, and the location, date, and time of where the SBE’s work will take place.

Monitor each SBE’s performance of a commercially useful function throughout their duration of work on the Contract. Maintain supporting documentation of commercially useful function related records. Provide copies of the following to the Department within 5 business days of a specific SBE request:

1. Subcontract or agreement with the SBE

2. Purchase orders

3. Bills of lading

4. Invoices

5. Proof of payment

You and your SBEs must submit any commercially useful function related records and documents within 5 business days of Department request such as:

1. Proof of ownership or lease and rental agreements for equipment

2. Tax records

3. Employee rosters

4. Certified payroll records

5. Inventory rosters

Notify the Engineer immediately if you believe an SBE may not be performing a commercially useful function.

Failure to submit requested records and documents, or failure of an SBE to perform a commercially useful function, will be a violation of these specifications. Such violations will result in referral to the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

5-1.13D(3) Substitutions

Substitution of an SBE may be requested for the reasons listed in Pub Cont Code § 4107. The Department will consider your SBE substitution request under 2 CA Code Regs § 1896.10. The substitute must be another SBE.

The requirement that an SBE be certified by the bid opening date does not apply to SBE substitutions after contract award.

Include in your substitution request:

1. Copy of the written notice issued to the SBE with proof of delivery

2. Copy of the SBE response to the notice

3. Your explanation of the reason for the substitution request

4. Names and certification numbers of the listed SBE and the proposed substitute SBE

5. Description of the work to be performed including dollar amount or percentage of overall contract the proposed substitute SBE will perform

6. If an SBE substitution cannot occur, written justification and the steps that were taken to try to acquire a new SBE and how that non-small business preference portion of the Contract will be fulfilled

Upon receipt of the substitution request, the listed SBE will be notified by the Department of the substitution request. The listed SBE will have 5 business days to respond. Where the listed SBE objects to the substitution, the Department will schedule a hearing.

If the Department authorizes your SBE substitution request, it will do so in writing.

Work performed by a firm other than the listed SBE or authorized substitute will be a violation of these specifications. Such violations will result in notification of the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

Replace section 5-1.13E with:

5-1.13E Prompt Payment

Section 5-1.13E applies to all contracts.

Pay your subcontractors within 7 days of receipt of each progress payment under Pub Cont Code §§ 10262 and 10262.5. Pay duly authorized motor carriers of property in dump trucks for transportation charges under Bus & Prof Code § 7108.6. Pay other entities, such as material suppliers, within 30 days of receipt of each progress payment.

Each month, after the 15th and prior to 20th, submit the following payment information through the Department’s prompt payment monitoring system at https://caltrans.dbesystem.com:

1. Subcontractor’s or entity’s business name

2. Description of work performed

2.1. Bid item numbers or change order numbers

2.2. Written narrative of work performed

3. Value of work performed

4. Amount paid to subcontractor or entity

5. Withhold amount, if applicable

6. Explanation of withhold reasoning, if applicable

Your subcontractors and other entities may validate payments received using the prompt payment monitoring system.

If a subcontractor’s or other entity’s work is in dispute, provide a written withhold notification to the subcontractor or entity and the Engineer no later than 7 days after receipt of the corresponding progress payment that includes the following:

1. Value of the disputed work

2. Amount of the withhold being taken

3. Bid item numbers or change order numbers associated with the disputed work

4. Explanation of the deficiencies of the disputed work and how the corresponding value was calculated

5. Corrective actions to be taken for release of withheld amount

The Department may request additional documentation from you to evaluate whether you applied the withhold in good faith. Submit requested documents within 10 days of receipt of request.

The Department may withhold the same amount of your withhold from a future progress pay estimate if the Department determines any of the following has occurred:

1. Withhold was not applied in good faith

2. Requested additional withhold documentation records were not provided

3. Payment information was not submitted through the prompt payment monitoring system

4. Required withhold notification was not provided

The Department may also apply a 2 percent penalty on the withhold amount for every month payment is not made.

Replace section 5-1.13F with:

5-1.13F Small Business Enterprise Participation Goal Requirement

5-1.13F(1) General

Section 5-1.13F applies to a non-federal-aid contract if an SBE participation goal requirement is shown on the Notice to Bidders.

Use each SBE as shown on the Small Business Enterprise – Commitment form unless you receive authorization for a substitution under section 5-1.13F(3).

Maintain records of subcontracts and agreements made with each SBE. Include in the records:

1. SBE subcontract or agreement

2. Name and business address of each business

3. Proof of each payment made to an SBE

Upon reasonable notice and during normal business hours, permit access to the SBE premises for the purpose of:

1. Interviewing employees.

2. Inspecting and copying books, records, accounts, and other material that may be relevant to a matter under investigation.

Upon work completion, complete a Final Report – Utilization of Small Business Enterprise form and submit within 10 days of Contract acceptance. The Department withholds the greater of 10 percent of the SBE work amount or $10,000 until the form is submitted. The Department releases the withhold upon submission of the completed form. If additional payments are made to an SBE after submittal of the completed form, submit an updated form to reflect such payments.

5-1.13F(2) Commercially Useful Function

SBEs must perform a commercially useful function under 2 CA Code Regs § 1896.15 when performing tasks listed on the Small Business Enterprise – Commitment form and as a Department authorized substitute SBE. The SBE’s value of work will only count toward the SBE participation goal requirement if the SBE performs a commercially useful function under 2 CA Code Regs § 1896.15.

Provide written notification to the Engineer at least 15 days in advance of each SBE’s initial performance of work on the Contract. Include the SBE’s name, contract work to be performed, and the location, date, and time of where the SBE’s work will take place.

Monitor each SBE’s performance of a commercially useful function throughout their duration of work on the Contract. Maintain supporting documentation of commercially useful function related records. Provide copies of the following to the Department within 5 business days of a specific SBE request:

1. Subcontract or agreement with the SBE

2. Purchase orders

3. Bills of lading

4. Invoices

5. Proof of payment

You and your SBEs must submit any commercially useful function related records and documents within 5 business days of Department request such as:

1. Proof of ownership or lease and rental agreements for equipment

2. Tax records

3. Employee rosters

4. Certified payroll records

5. Inventory rosters

Notify the Engineer immediately if you believe an SBE may not be performing a commercially useful function.

Failure to submit requested records and documents, or failure of an SBE to perform a commercially useful function, will be a violation of these specifications. Such violations will result in referral to the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

5-1.13F(3) Substitutions

Substitution of an SBE may be requested for the reasons listed in Pub Cont Code § 4107. The Department will consider your SBE substitution request under 2 CA Code Regs § 1896.10. The substitute must be another SBE.

The requirement that an SBE be certified by the bid opening date does not apply to SBE substitutions after contract award.

Include in your substitution request:

1. Copy of the written notice issued to the SBE with proof of delivery

2. Copy of the SBE response to the notice

3. Your explanation of the reason for the substitution request

4. Names and certification numbers of the listed SBE and the proposed substitute SBE

5. Description of the work to be performed including dollar amount or percentage of overall contract the proposed substitute SBE will perform

6. If an SBE substitution cannot occur, written justification and the steps that were taken to try to acquire a new SBE and how that SBE participation goal requirement portion of the Contract will be fulfilled

Upon receipt of the substitution request, the listed SBE will be notified by the Department of the substitution request. The listed SBE will have 5 business days to respond. Where the listed SBE objects to the substitution, the Department will schedule a hearing.

If the Department authorizes your SBE substitution request, it will do so in writing.

Work performed by a firm other than the listed SBE or authorized substitute will be a violation of these specifications. Such violations will result in notification of the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

Replace section 5-1.15 with:

5-1.15 SAFETY REPRESENTATIVE

5-1.15A General

Designate an on-site safety representative to superintend project safety for the duration of this Contract.

The safety representative may perform other non-safety related work if safety responsibilities are fulfilled.

The safety representative must be available after work hours as needed. The safety representative is not required to be on-site during plant establishment period, erosion control establishment period, or temporary suspensions when no other Contract work is being performed.

Develop a written site-specific safety program (SSSP) that incorporates known hazards associated with the project.

5-1.15B Submittals

Submit a resume of the safety representative before starting work on the project, including education, completed safety training, and safety experience in heavy construction, heavy industrial, or oil and energy industry.

Submit a copy of the safety representative's certificate for the Cal/OSHA 30-hour – Cal/OSHA Standards for the Construction Industry or OSHA 510 - OSHA Standards for the Construction Industry training course as an informational submittal. The certificate must include:

1. Name of the entity providing certification

2. Name of the individual receiving certification

3. Date when the certification was provided

4. Expiration date, if applicable

Submit a copy of the SSSP as an informational submittal:

1. At least 15 days before starting work

2. At least 48 hours before starting work whenever a revision is made to the SSSP

5-1.15C Certifications

The safety representative must have completed training and received a certificate of completion for the Cal/OSHA 30-hour - Cal/OSHA Standards for the Construction Industry or OSHA 510 – OSHA Standards for the Construction Industry training course.

The safety representative must have one of the following certifications:

1. Certified Safety Professional from the Board of Certified Safety Professionals

2. Construction Health and Safety Technician from the Board of Certified Safety Professionals

3. Occupational Hygiene and Safety Technician from the Board of Certified Safety Professionals

4. Safety Trained Supervisor from the Board of Certified Safety Professionals

5. Safety Trained Supervisor Construction from the Board of Certified Safety Professionals

6. Associate Safety Professional from the Board of Certified Safety Professionals

7. Master Safety Professional from the National Association of Safety Professionals

8. Certified Safety Director from the National Association of Safety Professionals

5-1.15D Qualifications

The safety representative must be a competent and qualified person, as defined by Cal/OSHA, and must provide safety oversight on the project. The safety representative must have:

1. At least 3 years of safety experience in heavy construction, heavy industrial, or oil and energy industry

2. Knowledge in the area of safety procedure for all types of work being performed on this project

3. Knowledge of Department specifications and plans, Cal/OSHA policy and procedures, and 8 CA

Code of Regs safety requirements

The safety representative must have completed safety training and maintain valid certifications for:

1. First aid

2. Cardiopulmonary resuscitation

5-1.15E Duties and Responsibilities

The safety representative must be available by:

1. Cellular telephone

2. Two-way radio

3. Mobile internet access

The safety representative must:

1. Develop the SSSP

2. Conduct the on-site new project orientation for each worker assigned to the project

3. Review the construction work plans for each subcontractor before starting work

4. Conduct or attend pre-planning sessions for high hazard work such as excavations, demolition, confined space entry, falsework, crane hoisting, high-risk utilities such as high-pressure pipelines with fuel or natural gas, and tunneling or boring

5. Conduct weekly job site safety meetings

6. Review work schedules, including subcontractors' work schedules, to ensure adequacy of job hazard analyses and address all safety concerns and issues

7. Ensure safety data sheets are available on-site for all materials and have a hazard communication program for informing workers of material hazards

8. Verify compliance with hazardous waste requirements under section 14-11, including spill prevention and control measures

9. Conduct daily safety inspections of the job site for hazards and compliance with safety requirements in the specifications and 8 CA Code of Regs

10. Report all incidents to the Engineer immediately, including the investigation of any close calls

When monitoring the job site, including work zones with certified flaggers or traffic control technicians, take immediate corrective action and notify the Engineer if an imminent danger is identified.

If the Engineer determines the safety representative is not meeting the intended duties and responsibilities, you must replace the safety representative within 30 days of written notice from the Engineer. If you need to replace the safety representative, notify the Engineer and provide replacement safety representative resume and required certifications at least 15 days before the replacement.

You may submit a secondary safety representative to act on behalf of the designated safety representative during extended shifts, continuous operations, or short-term absences that will not exceed 14 days in duration. The secondary safety representative must meet the same required qualifications and certifications as the designated safety representative.

Add to the end of section 5-1.20A:

During the progress of the work under this Contract, work under the following contracts may be in progress at or near the job site of this Contract:

Coincident or Adjacent Contracts

Contract no. County–Route–Post Mile Location Type of work 10-1V0904 Alp-88-1.9 AT CAPLES LAKE

MAINTENANCE

STATION

Replace existing inoperable HVAC system

10-1U8004 Alp-88-1.9 AT CAPLES LAKE

MAINTENANCE

STATION

Repair Boilers

Coordinate lane closures and traffic handling with the Engineer and with contractors of coincident or adjacent projects. Potential conflicts may not be limited to the contracts listed above.

Replace RESERVED section 5-1.20H with:

5-1.20H POTHOLE UNDERGROUND UTILITY

Section 5-1.20H consists of determining and verifying the location and depth of certain underground utilities identified in the plans, which may affect or be affected by the propane, water, sanitary sewer line or related construction activities.

Pothole underground utility includes furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in potholing, including surveying facilities and surfaces and backfilling holes, and making field adjustments as shown, as specified, and as directed by the Engineer.

The Contractor must determine the positive location of these utilities by digging, or potholing, to expose the facility to determine the precise horizontal and vertical position prior to proposed propane, water, sanitary sewer line or related construction activities.

Each facility identified to be potholed must be completely exposed so that the elevations of top and bottom surfaces may be determined at the location of proposed propane, water, sanitary sewer line or related construction activities, as determined by the Engineer.

Attention is directed to section 5-1.36C.

The contractor must notify the resident engineer and maintenance station superintendent 10 business days prior to potholing for utilities. Potholing operation shall be done during summer season and between 8:00 am to 2:30 pm.

The Contractor must provide coordinates and elevations, at the ground surface and at the top and bottom of the facility, to the Engineer, at least 72 hours in advance of beginning construction on the proposed lines crossed by the potholed utility. No work can begin on said propane, water, sanitary sewer line or related construction activities until approved by the Engineer. Holes, depressions, or other ground disturbance caused by potholing must be backfilled and repaired in accordance with the provisions in section 5-1.36, "Property and Facility Preservation".

If conflicts are identified from potholing information, make adjustments in the field as shown. Contractor may submit shop drawings for review and approval. Allow at least 10 business days for review and approval. Do not begin field adjustments until authorized.

Pothole for utility is measured by lump sum that is driven from the actual count of potholes shown on project plans. Additional potholing underground utilities authorized by the Engineer is change order of work.

Replace section 5-1.36C(2) with:

5-1.36C(2) Nonhighway Facility Protection

The utilities shown in the following table may interfere with the work and must be exposed or protected in place. Make arrangements with the utility owner to witness all exposures.

Utilities to Be Exposed and/or Protected in Place During Construction Utility Location

1- Fiber ¾” Gas line (State Owned) West of the exist equipment building 2- Fiber ¾” Gas line (State Owned) Northwest of the exist equipment building 3- Fiber ¾” Gas line (State Owned) Northwest of the exist equipment building 4- Fiber ¾” Gas line (State Owned) Northeast of the exist equipment building 5- Fiber ¾” Gas line (State Owned) Northeast of the exist equipment building 6- Fiber ¾” Gas line (State Owned) West of the exist sand building 7- Fiber ¾” Gas line (State Owned) West of the exist generator building 8- Fiber ¾” Gas line (State Owned) Northeast of the exist mechanic wash building 9- Fiber ¾” Gas line (State Owned) Southeast of the exist mechanic wash building 10- Fiber ¾” Gas line (State Owned) South of the exist mechanic wash building 11- Fiber ¾” Gas line (State Owned) Southwest of the exist mechanic wash building 12- Storm drain culvert (State Owned) West of the exist dormitory building 13- Fiber ¾” Gas line (State Owned) North of the exist dormitory building 14- Fiber ¾” Gas line (State Owned) Northwest of the exist dormitory building 15- Fiber ¾” Gas line (State Owned) West of the exist generator building

The utility information shown is incomplete. Utility location activities must be concurrent with construction activities. Make arrangements with the utility owners to coordinate activities.

Add between the 6th and 7th paragraph of section 5-1.43E(1)(a):

DRA and DRB meetings may be held either virtually or on-site at the job location upon mutual agreement by the Contractor, the Department, and the DRA or DRB.

DRA and DRB meetings include:

1. Initial project meeting

2. Progress meetings

3. Dispute meetings

On-site meetings are held at a physical location and include on-site time, travel time, transportation, lodging, and incidentals for each day or portion thereof.

Virtual meeting includes virtual meeting time, equipment, and incidentals for each hour or portion thereof, either all or part of the DRA and DRB members, with the following requirements:

1. Obtain authorization for virtual meeting 14 days before the meeting

2. Use of Webex, Zoom or MS Teams virtual platforms

Obtain authorization for DRA or DRB members before spending any time on DRA- or DRB- related tasks.

Hourly off-site DRA and DRB related tasks include reviewing the plans, specifications, evaluating positions, preparing recommendations, completing forms, or performing any other off-site DRA- or DRB-related tasks.

Replace section 5-1.43E(1)(i) with:

5-1.43E(1)(i) Payment

Pay the DRA or each DRB member for meeting participation as follows:

1. $250 per hour for agreed hourly off-site DRA- or DRB-related tasks

2. For attending a virtual off-site meeting with a limit of $1,000 per meeting at hourly off-site DRA-or

DRB-related tasks rate

3. $2,500 per day for each on-site meeting

Department does not pay for (1) DRA- or DRB-work performed after Contract acceptance or (2) cost of preparing for or attending ADR meetings.

The Department pays:

1. $250 per hour for agreed off-site DRA- or DRB-related tasks

2. For each DRA or DRB member attending a virtual off-site meeting with a limit of $1,000 per meeting at hourly off-site DRA-or DRB-related tasks rate

3. $2,500 per DRA on-site meeting

4. Up to $7,500 per DRB on-site meeting

Payment is full compensation for each meeting and off-site DRA- or DRB-related tasks.

The Department does not adjust the unit price for an increase or decrease in the quantity of:

1. DRA on site meeting

2. DRB on site meeting

3. Hourly off-site DRA- or DRB-related task

Within 60 days of receipt of Department's payment, submit copies of associated invoices and supporting documents in the form of a canceled check or bank statement for DRA- or DRB-payment verification.

6 CONTROL OF MATERIALS

Replace section 6-1.03B with:

6-1.03B Submittals

6-1.03B(1) General

Not Used

6-1.03B(2) Work Plan

For local material, such as rock, gravel, earth, structure backfill, pervious backfill, imported borrow, and culvert bedding, obtained from a (1) noncommercial source, or (2) source not regulated under California jurisdiction, submit a local material plan for each material at least 60 days before placing the material. The local material plan must include:

1. Certification signed by you and an engineer who is registered as a civil engineer in the State or a…