10-10. Submission Instructions - 721-26038.pdf
PDF 175 KB Posted
- Attached to
- Extended Education Ventures Instructional Design
- Solicitation number
- 721-26043
- Issued by
- Travis County, Austin City, Texas
About this file
This submission instructions document outlines the proposal requirements for the University of Texas at Austin's solicitation for Extended Education Ventures Instructional Design services. The University is seeking qualified vendors to provide instructional design and course development services, with respondents required to submit proposals through the Euna Procurement portal by March 13, 2026 at 2:30 PM CDT. The question period for the opportunity runs from February 13, 2026 at 2:30 PM CST through February 20, 2026 at 12:00 PM CST. Respondents must submit an Intent to Bid by March 13, 2026 at 1:30 PM CDT to gain access to the submission portal. No bidders conference or site visits are mentioned in the submission instructions.
The required submission materials include a cover letter, qualifications and reputation documentation, quality of proposed services narrative, ability to meet the University's needs statement, staffing resources and business relationship information, project pricing and delivery schedule, and completion of an online BidTable for instructional design pricing. Respondents must also complete multiple appendices addressing vendor assessment tools, accessibility compliance, electronic and information resource specifications, information security requirements, and certificate of interested parties disclosures. Supporting documentation requirements include three customer references for similar services performed within the past five years, financial statements and ratings demonstrating financial stability, details regarding any pending litigation or business transactions, and disclosure of ownership interests and child support compliance. All document uploads are limited to 1000 MB per file, and text fields are capped at 2000 characters.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Respondent's Response to Section 6.4 - Cover Letter
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section 6.5 - Qualifications, Abilities, and Reputation
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section 6.6 - Quality of Proposed Services
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section 6.7 - Ability to Meet University’s Needs
File Type: PDF (.pdf) Multiple Required
Respondent's Response to File Type: PDF Multiple Required
Section 6.9 - Staffing Resources and Past Business Relationship Strength with the University
(.pdf)
Project Supporting Documents (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Respondent’s Response to Section 5 – Project Pricing and Delivery Schedule
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
5.2 Instructional
Design Pricing BidTable (BT-
48DU)
BidTable:
Datatable N/A Required
You will need to complete the BidTable online in the browser.
The BidTable can be filled any time during your submission.
Please note that BidTables may take a significant amount of time to prepare.
Respondent's Response to
APPENDIX
ONE -
Execution of Offer
File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the Solicitation and
ATTACHMENT
TWO without exceptions?
Data Type:
Yes/No N/A Required
If Respondent is requesting an exception to any terms or conditions set forth in
ATTACHMENT
TWO, the Respondent must upload a list of exceptions for review. Please specify the
File Type: PDF (.pdf) Multiple Optional sections and the specific exceptions taken.
Respondent's Response to
APPENDIX
FOUR - Higher Education Vendor Assessment Tool (HECVAT)
Data Type:
Yes/No N/A Required
Respondent's Response to
APPENDIX
FIVE - Access By Individuals with Disabilities
Data Type:
Yes/No N/A Required
Respondent's Response to
APPENDIX SIX
- Electronic And Information Resources Environment Specifications
File Type: PDF (.pdf) Multiple Required
Respondent's Response to
APPENDIX
SEVEN -
Information Security Requirements and Questions
File Type: PDF (.pdf) Multiple Required
Respondent's response to
APPENDIX
Data Type:
Yes/No N/A Required
EIGHT -
Certificate Of Interested Parties, Form
Legal Name of Respondent’s Company
Data Type: Text N/A Required
Address of Principal Place of Business
Data Type:
Number N/A Required
Address of Office Providing Services Under the Agreement
Data Type: Text N/A Required
Number of Years in Business
Data Type:
Number N/A Required
State of Incorporation Data Type: Text N/A Required
Number of Employees
Data Type:
Number N/A Required
Annual Revenue Volume
Data Type:
Number N/A Required
Name of Parent Corporation (if any)
Data Type: Text N/A Required
State whether Respondent will provide a copy of its financial
Data Type:
Yes/No N/A Required statements for the past two (2) years, if requested by University.
Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dun & Bradstreet analysis) that indicates the financial stability of the Respondent.
File Type: PDF (.pdf) Multiple Required
Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity?
If yes, Respondent will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Respondent will provide any
Data Type: Text N/A Required details of all past or pending litigation or claims filed against Respondentthat would affect its performance under the Agreement with University (if any).
Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity?
If yes, Respondent will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Respondent will provide any details of all past or pending litigation or claims filed against Respondentthat would affect its performance under the
(.pdf) Multiple Required
Agreement with University (if any).
Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Respondent will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Data Type: Text N/A Required
Respondent will provide at least three (3) customer references for similar services performed within the past five (5) years, including the customer’s company name, contact person, email address, telephone number, project description, length of relationship, and services provided by Respondent.
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of the University? Yes or No. If yes, Respondent will explain.
Data Type: Text N/A Required
Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest in Respondent.
This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.
Disclosure of this information is governed by the Texas Public Information Act (Chapter 552, Government Code), and other applicable law.
Who is the Respondent’s primary contact that UT Austin should use for addressing questions or communications related to this solicitation?
Provide the following information:
Name, Title, Email Address, and Phone Number.
Data Type: Text N/A Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92416
Course Development Services, Instructional and Training
NIGP 92440
Instructor-led, Classroom Training, Technical
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested BidTables:
You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/214658
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 13, 2026 1:30 PM CDT.
The Question period for this opportunity starts Feb 13, 2026 2:30 PM CST. The Question period for this opportunity ends Feb 20, 2026 12:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 13, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You https://utexas.bonfirehub.com/opportunities/214658 mailto:support.bonfire@eunasolutions.com can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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