VALENCIA COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSALS (RFP)

DETAINEE HEALTHCARE SERVICES

For

VALENCIA COUNTY

RFP #VCR-FY26-011

VALENCIA COUNTY PURCHASING

444 Luna Ave.

Los Lunas, NM 87031

Release Date: February 23, 2026

THIS PAGE INTENTIONALLY BLANK

Table of Contents

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

B. INTRODUCTION/BACKGROUND

C. TERM

D. PROCUREMENT MANAGER

E. DEFINITION OF TERMINOLOGY

F. PROCUREMENT LIBRARY

II. CONDITIONS GOVERNING THE PROCUREMENT

A. SEQUENCE OF EVENTS

B. EXPLANATION OF EVENTS

1. Issue RFP

2. Return of “Acknowledgment of Receipt” Form for Distribution List

3. Site Visit and Pre-Proposal Conference

4. Deadline to submit written questions

5. Response to written questions/RFP Amendments

6. Submission of Proposal

7. Proposal Evaluation

8. Notification of Finalists

9. Best and Final Offers

10. Oral Presentations

11. Contract Negotiations

12. Contract Award

13. Protest Deadline

C. GENERAL REQUIREMENTS

1. Acceptance of Conditions Governing the Procurement

2. Incurring Cost

3. Prime Contractor Responsibility

4. Subcontractors

5. Amended Proposals

6. Offerors' Rights to Withdraw Proposal

7. Proposal Offer Firm

8. Disclosure of Proposal Contents

9. No Obligation

10. Termination

11. Sufficient Appropriation

12. Legal Review

13. Governing Law

14. Basis for Proposal

15. Contract Terms and Conditions

16. Offeror’s Terms and Conditions

17. Contract Deviations

18. Offeror Qualifications

19. Right to Waive Minor Irregularities

20. Change in Contractor Representatives

21. Notice

22. County Rights

23. Right to Publish

24. Ownership of Proposals

25. Ambiguity, Inconsistency or Errors in RFP

26. Competition

27. Confidentiality

28. Electronic mail address required

29. Use of Electronic Versions of this RFP

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

B. NUMBER OF COPIES

C. PROPOSAL FORMAT

D. PROPOSAL ORGANIZATION

E. SCHEDULE

F. BASIC SERVICES COMPENSATION

G. RESIDENT BUSINESS PREFERENCE

H. RESIDENT VETERAN BUSINESS PREFERENCE

IV. SPECIFICATIONS

V. SUBMITTAL REQUIREMENTS/EVALUATION

A. EVALUATION POINT SUMMARY

B. EVALUATION PROCESS

C. SELECTION PROCESS

D. MANDATORY REQUIREMENTS

E. EVALUATION CRITERIA

V.E.1. Letter of Transmittal 0 Points – Pass/Fail Only V.E.2. Standards Compliance 0 POINTS – PASS/FAIL ONLY Section V.E.3- Corp orate Experience and Past Performance (Weight 200 ) Section V.E.4 - Program Personnel & Staffing Plan (Weight 500 ) Section V.E.5 - Mental Health Programs (Weight 400) Section V.E.6 - Medical Program Components (Weight 400) Section V.E.7 – Detainee Healthcare Pricing Schedule (Weight 500)

APPENDIX A

ACKNOWLEDGEMENT OF RECEIPT FORM

APPENDIX B

SAMPLE CONTRACT

APPENDIX C

COST RESPONSE FORM

APPENDIX D

LETTER OF TRANSMITTAL FORM

APPENDIX E

CAMPAIGN CONTRIBUTION DISCLOSURE FORM

APPENDIX F

RESIDENT VETERANS PREFERENCE CERTIFICATION

APPENDIX G

Valencia County New Mexico Board of Pharmacy License

APPENDIX H

Medical Services Report

APPENDIX I

Off-Site Medical Services Report

APPENDIX J

Gender Consensus Report

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The County of Valencia, on behalf of the Valencia County Adult Detention Center (hereinafter

VCDC), seeks sealed proposals from qualified companies that can do business in the State of

New Mexico to provide comprehensive detainee healthcare services consistent with all applicable federal, state and local laws and requirements in the most cost effective manner possible.

B. INTRODUCTION/BACKGROUND

The Valencia County Adult Detention Center (VCDC) is located in Valencia County which is centered approximately 20 miles south of Albuquerque, New Mexico. Valencia County, New

Mexico has an estimated population of approximately 80,813 with continued moderate growth.

The median household income in Valencia County, New Mexico, is approximately $58,333 to

$60,387 as of 2023-2024, with average (mean) household incomes estimated around $78,008.

Per capita income for the county is roughly $30,066 to $30,718. The area has experienced a

3.71% increase in median income from the previous year.

VCDC is comprised of the one (1) operating location in Los Lunas, Valencia County, New

Mexico.

VCDC was constructed in 1999 and opened for occupancy in 2000. The facility spans approximately 28,760 square feet and consists of three pods, a recreation area, and an observatory overlooking the units. Additionally, it includes a booking area for intake and classification. In July 2025, the facility underwent a significant expansion of 19,850 square feet, which added two dorm-style housing units, two restrictive housing units, two recreation yards, and a 2,000-square-foot medical department. VCDC houses both adult male and female detainees and is designed to accommodate approximately 242 detainees. As of February 1, 2026, the facility's average daily population is 185 detainees.

The Valencia County Detention Center has been accredited by the New Mexico Counties since

2017 and will retain its third 3-year accreditation. Additionally, it received accreditation from the

National Commission on Correctional Healthcare (NCCHC) in 2026. To maintain its dual accreditation on an annual basis, the Detention Center is responsible for managing detention and medical records. It is the Contractor's duty to manage and maintain medical, mental health, and ancillary health records.

The medical unit encompasses approximately 2,000 square feet and includes two exam rooms, a nursing station, an office for the Health Services Administrator (HSA) with an adjoining conference room and storage room. Additionally, the unit features a full-time pharmacy that operates under a Class B license, which will adhere to the 1115 waiver for medication disbursement upon patient discharge. Consistent with evidence-based correctional practices, Valencia

County has implemented and expanded Medication-Assisted Treatment (MAT) programming at the

Valencia County VMAT facility. This comprehensive MAT program operates through coordinated collaboration between county personnel and contracted clinical staff.

The current contract value is $1,300,000 /year without NMGRT.

The scope of work consists of providing a comprehensive detainee healthcare program to the

VCDC that meets all federal, state and local requirements, as well as commonly accepted industry standards and expectations, in the most cost effective manner possible.

C. TERM

The term of this contract shall be for two (2) years with option 1 an additional two (2) years. The

County reserves the right to unilaterally exercise the option period based on the Contractor’s past performance. Under no circumstances will the term of this contract, including any extensions thereto, exceed four (4) years. Contract performance will begin on May 1, 2026.

D. PROCUREMENT MANAGER

The County of Valencia has designated a Procurement Manager who is responsible for this procurement and whose name, address, and telephone number are listed below. Any inquiries or requests regarding this procurement should be submitted to the Procurement Manager in writing.

Offerors may contact ONLY the Procurement Manager regarding the procurement. Other County employees do not have the authority to respond on behalf of the County of Valencia.

Rustin Porter Valencia County Purchasing

Delivery Address (Including proposal delivery):

444 Luna Ave., Suite 100 // Los Lunas, NM

87031

Mailing Address:

P.O. Box 1119 // Los Lunas, NM 87031

Phone: (505) 866-2005

Fax: (505) 866-2424

E-mail: rustin.porter@valencianm.gov

All E-mails sent to Rustin Porter should be cc’d to: rustin.porter@valencianm.gov

NOTE: All deliveries via express carrier should be addressed to Rustin Porter’s Delivery

Address, above.

E. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including appropriate abbreviations.

“Board of County Commissioners” (also “BCC”) means the elected board in whom all powers of the municipality are vested and who are responsible for the proper and efficient administration of the municipal government.

"Close of Business" means 5:00 P.M. Mountain Standard Time (MST) or Mountain Daylight

Time (MDT), whichever is in effect on the date specified.

"Contract" or “Agreement” means a written agreement for the procurement of items of tangible personal property or services.

"Contractor" means a successful offeror who enters into a binding contract.

"County" means the County of Valencia, State of New Mexico.

"Determination" means the written documentation of a decision of the procurement manager including findings of fact required to support a decision. A determination becomes part of the procurement file to which it pertains.

“Desirable" refers to the terms "may", "can", "should", "preferably" or "prefers" which identify a desirable or discretionary item or factor. (As opposed to a “mandatory” item or factor.)

"Evaluation Committee" means a body appointed by County management to perform the evaluation of offeror proposals.

"Evaluation Committee Report" means a report prepared by the Procurement Manager and the

Evaluation Committee for submission to appropriate approval authorities for contract award that contains all written determinations resulting from the conduct of a procurement requiring the evaluation of competitive sealed proposals.

"Finalist" is defined as an offeror who meets all the mandatory specifications of this Request for

Proposal and whose score on evaluation factors is sufficiently high to merit further consideration by the Evaluation Committee.

"Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required" which identify a mandatory item or factor. (As opposed to a “desirable” item or factor.) Failure to meet a mandatory item or factor will result in the rejection of the offeror's proposal.

"Offeror" is any person, corporation, or partnership who chooses to submit a proposal.

"Procurement Manager" means the person or designee authorized by the County to manage or administer a procurement requiring the evaluation of competitive sealed proposals.

"Page” means one (1) side of an 8 ½ X 11 inch sheet of paper. One (1) 8 ½ X 11 inch sheet of paper printed on both sides constitutes two (2) pages. (See, however, Section III.C for the one exception to the 8 ½ X 11 inch page size limitation.)

"Procuring agency of the County" means the department or other subdivision of the County of

Valencia that is requesting the procurement of services or items of tangible personal property.

"Purchase Order” or "PO" means the document which directs a contractor to deliver items of tangible personal property or services pursuant to an existing, valid contract.

"Purchasing” means the County of Valencia Purchasing Office or the Valencia County

Purchasing Agent.

"Purchasing Agent" or "PA" means the Purchasing Agent for the County of Valencia.

"Request for Proposals" or "RFP" means all documents, including those attached or incorporated by reference, used for soliciting proposals.

"Responsible Offeror" means an offeror who submits a responsive proposal and who has furnished required information and data to prove that their financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services or items of tangible personal property called for in this proposal.

"Responsive Offer" or "Responsive Proposal" means an offer or proposal which conforms in all material respects to the requirements set forth in the request for proposals. Material respects of a request for proposals include, but are not limited to, price, quality, quantity and delivery requirements.

“Statement of Compliance” and “Statement of Concurrence” mean an express, affirmative statement by the offeror in their proposal, that they agree with or agree to the stated requirement(s). Possible examples of acceptable responses include “The [NAME HERE]

Company agrees to comply with this requirement.”, “The [NAME HERE] Company concurs with this requirement.” and The [NAME HERE] Company agrees to participate as required.”

F. PROCUREMENT LIBRARY

The Procurement Library consists of the following documents which may be accessed by their associated Internet links:

- New Mexico Procurement Code http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates HYPERLINK

"http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates&fn=defau lt.htm"& HYPERLINK

"http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates&fn=defau lt.htm"fn=default.htm

- Valencia County Procurement Policy http://www.co.valencia.nm.us/DocumentCenter/View/497 http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates&fn=default.htm http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates&fn=default.htm http://public.nmcompcomm.us/nmpublic/gateway.dll/?f=templates&fn=default.htm http://www.co.valencia.nm.us/DocumentCenter/View/497

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP contains the schedule for the procurement, describes the major procurement events and contains the general requirements governing the procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

ACTION RESPONSIBILITY DATE

1. Issue RFP Procurement Manager (PM) February 23, 2026 (Mon.)

2. Return of “Acknowledgment of

Receipt” Form for Distribution List Potential Offerors (PO) March 6, 2026 (Fri.)

3. Site Visit and Pre-Proposal

Conference PM, PO and VCDC staff March 9, 2026 (Mon.) @

9:30 AM Local time

4. Deadline to Submit Questions PO March 17, 2026 (Tue)

5. Response to Written Questions/

RFP Amendments

PM March 24, 2026 (Tue)

6. Submission of Proposal Offerors April 2, 2026 (Thur.)

2:00 PM Local time

7. Proposal Evaluation Evaluation Committee (EC) April 3, 2026 (Fri)

8. Notification of Intent to Award EC April 3, 2026 (Fri.)

9. Oral Presentations (If requested) Offerors TBD

10. Best & Final Offer (If requested)

Offerors TBD

11. Contract Negotiations (If needed)

Tentative winner/County TBD

12. Contract Award* Purchasing Agent/BCC* April 23, 2026 (Thur)

13. Protest Deadline Offerors April 20, 2026 (Mon)

Start of Performance May 1, 2026 (Fri)

*Contract award is subject to approval of the Board of County Commissioners.

B. EXPLANATION OF EVENTS

The following paragraphs further detail the activities listed in the sequence of events shown in

Section II, Paragraph A.

1. Issue RFP

This RFP is being issued by the Valencia County Purchasing Agent on behalf of the Valencia

County Adult Detention Center (VCDC).

2. Return of “Acknowledgment of Receipt” Form for Distribution List

Potential offerors should hand deliver or return by facsimile or e-mail or registered or certified mail the “Acknowledgement of Receipt” form that accompanies this document (See Appendix

A) to have their organization placed on the procurement distribution list. The form should be signed by an authorized representative of the organization, dated and returned by the close of business on the date indicated in Section II.A (Sequence of Events), above.

The procurement distribution list will be used to notify those that submitted the form of any written responses to questions and any RFP amendments. Failure to return this form shall constitute a presumption of receipt and rejection of the RFP, and the potential offeror's organization name shall not appear on the distribution list.

3. Site Visit and Pre-Proposal Conference

A site visit and subsequent Pre-Proposal Conference are scheduled for 9:30 A.M. on March 3, 2026, at the Valencia County Commission Chambers, 444 Courthouse Rd., Los Lunas, NM

87031. Potential Offerors are encouraged to submit written questions in advance to Rustin Porter above. The identity of the organization submitting the question(s) will not be revealed.

Additional written questions may be submitted at the conference. All written questions will be addressed at the conference. A public log will be kept of the names of potential Offerors that attended the site visit and Pre-Proposal Conference. Attendance at the site visit and Pre-Proposal

Conference are not prerequisites for submission of a proposal but is highly recommended as questions will be answered.

The Pre-Proposal Conference is offered so that Offerors may become familiar with the facilities and any conditions that relate to the services to be provided in this RFP.

In order to grant access to the VCDC, those individuals attending the pre-proposal conference are required to provide the following information on or before: February 27, 2026

- Attendee’s full name,

- Social security number,

- Date of birth, and

- Driver’s license number and state of issuance.

Persons present as attendees must be the same individuals noted on the written list and no changes or additions should be made. Attendees must present photo identification at each site. For security reasons, any person present for admission to a site visit that is not on the written list will be denied access.

Departmental policy prohibits cell phones within the institution. Offerors will not be admitted with a cell phone. Also prohibited is the use of video or recording equipment. The Department will accept oral questions during the site visits and will make a reasonable effort to provide answers at that time. However, the County will only be bound by the written answers issued in an amendment. All other answers and discussions shall not be binding upon the County.

4. Deadline to submit written questions

Potential offerors may submit written questions as to the intent or clarity of this RFP until 5:00

PM MDT on the date indicated in Section II.A (Sequence of Events), above. All written questions must be sent by e-mail to the Procurement Manager (See Section I, Paragraph D.)

5. Response to written questions/RFP Amendments

Written responses to written questions and any RFP amendments will be posted to the Valencia

County Purchasing Office web site (http://www.co.valencianm.gov Via the Purchasing

Department/ “Doing Business with Valencia County” link. Notification of such posting shall be provided to all potential offerors that have returned the “Acknowledgement of Receipt” Form found at Appendix A. A new “Acknowledgement of Receipt” Form will accompany the posted distribution package. The form should be signed by the offeror’ s representative, dated, and hand-delivered or returned by facsimile or e-mail or by registered or certified mail by the date indicated thereon. Failure to return this form shall constitute a presumption of receipt and withdrawal from the procurement process.

6. Submission of Proposal

ALL OFFEROR PROPOSALS SHALL BE RECEIVED FOR REVIEW AND EVALUATION

BY THE PROCUREMENT MANAGER OR DESIGNEE NO LATER THAN 2:00 PM MDT

TIME ON THE DATE INDICATED IN THE SEQUENCE OF EVENTS. Proposals received after this deadline will not be accepted. The date and time will be recorded on each proposal.

Proposals shall be submitted through the Valencia County Bonfire web based solicitation software.

Proposals submitted by facsimile will not be accepted.

A public log will be kept of the names of all Offeror organizations that submitted proposals. The contents of any proposal shall not be disclosed to competing Offerors prior to contract award.

7. Proposal Evaluation

The evaluation of proposals will be performed by an Evaluation Committee appointed by County management. This process will take place during the time period indicated in Section II.A

(Sequence of Events), above. During this time, the Procurement Manager may at his option initiate discussions with offerors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the Offerors.

8. Notification of Finalists

The Evaluation Committee may select and the Procurement Manager may notify finalist offerors on the date indicated in Section II.A (Sequence of Events), above. Only finalists will be invited http://www.co.valencianm.gov/ to participate in the subsequent steps of the procurement. The Evaluation Committee reserves the right not to utilize the finalist process if they deem it in the best interest of the County.

9. Best and Final Offers

Finalists may be asked to submit revisions to their proposals for the purpose of obtaining best and final offers on the date indicated in Section II.A (Sequence of Events), above.

10. Oral Presentations

Finalists may be required to attend and participate in an oral presentation on the date(s) indicated in Section II.A (Sequence of Events), above.

11. Contract Negotiations

If necessary, contract negotiations shall commence with the most advantageous offeror no later than the date indicated in Section II.A (Sequence of Events), above. In the event that mutually agreeable terms cannot be reached within the time specified, the County reserves the right to finalize a contract with the next most advantageous offeror without undertaking a new procurement process.

12. Contract Award

After review of the Evaluation Committee Report and the tentative contract, the Purchasing

Agent anticipates the Board of County Commissioners will award the contract on the date indicated in Section II.A (Sequence of Events), above. This date is subject to change at the discretion of the Purchasing Agent or the Board of County Commissioners.

Any contract awarded shall be awarded to the offeror whose proposal is most advantageous to the County, taking into consideration the evaluation factors set forth in this RFP.

13. Protest Deadline

Any protest by an offeror must be timely, in conformance with, and will be governed by Sections

13-1-172 through 13-1-176 NMSA 1978 and Valencia County Procurement Policy #401-01-3, Section 24. The fifteen (15) day protest period for timely offerors shall begin on the day following the notification of intent to award contract and will end at 5:00 PM MST on the date indicated in Section II.A (Sequence of Events), above. Protests must be written and must include the name and address of the protestor and the Request for Proposals number. It must also contain a statement of grounds for protest including appropriate supporting exhibits, and it must specify the ruling requested from the Purchasing Agent. The protest must be delivered to the Purchasing

Agent.

Valencia County Purchasing

Attn: Rustin Porter, County Purchasing Agent

444 Luna Avenue, Suite 100

Los Lunas, New Mexico 87031

NOTE: Protests received after the deadline will not be accepted.

C. GENERAL REQUIREMENTS

This procurement will be conducted in accordance with the New Mexico Procurement Code (13-

1-28 NMSA 1978) and Valencia County Procurement Policy (#401-01-3, Resolution 2005-68).

1. Acceptance of Conditions Governing the Procurement

Offerors must indicate their acceptance of the Conditions Governing the Procurement in the letter of transmittal form (see Appendix D). Submission of a proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP.

2. Incurring Cost

Any cost incurred by the offeror in preparation, transmittal, presentation of any proposal or material or negotiation associated with their response to this RFP shall be borne solely by the offeror.

3. Prime Contractor Responsibility

Any contract that may result from this RFP shall specify that the prime contractor is solely responsible for fulfillment of the contract with the County. The County will only make contract payments to the prime contractor.

4. Subcontractors

Use of subcontractors must be clearly explained in the proposal and each must be identified by name. The prime contractor shall be wholly responsible for contract performance whether or not subcontractors are used. Substitution of subcontractors, after contract award, must receive prior written approval of the County Purchasing Office.

5. Amended Proposals

An offeror may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. County personnel will not merge, collate, or assemble proposal materials.

6. Offerors' Rights to Withdraw Proposal

Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The offeror must submit a written withdrawal request signed by the offeror's duly authorized representative addressed to the Procurement Manager. The approval or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the applicable procurement regulations.

7. Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for ninety (90) days after the due date for receipt of proposals or sixty (60) days after the due date for the receipt of a best and final offer, if one is solicited.

8. Disclosure of Proposal Contents

The proposals will be kept confidential until a contract is awarded by the awarding authority. At that time, all proposals and documents pertaining to the proposals will be open to the public, except for material which is proprietary or confidential. The Procurement Manager will not disclose or make public any pages of a proposal on which the offeror has stamped or imprinted

"proprietary" or "confidential" subject to the following requirements.

Proprietary or confidential data shall be readily separable from the proposal in order to facilitate eventual public inspection of the remaining portions of the proposal.

Confidential data is normally restricted to confidential financial information concerning the offeror’ s organization and data that qualifies as a trade secret in accordance with the

Uniform Trade Secrets Act, 57-3A-I to 57-3A-7 NMSA 1978. The price of products offered or the cost of services proposed shall not be designated as proprietary or confidential information.

If a request is received for disclosure of data for which an offeror has made a written request for confidentiality, the Purchasing Agent shall examine the offeror’ s request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continued prohibition on the disclosure of confidential data.

9. No Obligation

This procurement in no manner obligates Valencia County or any of its departments or other subdivisions to the eventual lease, purchase, etc., of any tangible personal property offered or services proposed until a valid written contract is approved by the Purchasing Agent and other required approval authorities.

10. Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the County determines such action to be in the best interest of the County.

11. Sufficient Appropriation

Any contract awarded as a result of this RFP process may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor. The County's decision as to whether sufficient appropriations and authorizations are available will be accepted by the contractor as final.

12. Legal Review

The County requires that all offerors agree to be bound by the General Requirements contained in this RFP. Any offeror concerns must be promptly brought to the attention of the Procurement

Manager.

13. Governing Law

This procurement and any agreement with offerors that may result shall be governed by the laws of the State of New Mexico.

14. Basis for Proposal

Only information supplied by the County in writing through the Procurement Manager or in this

RFP should be used as the basis for the preparation of offeror proposals.

15. Contract Terms and Conditions

The contract between the County the contractor will follow the format specified by the County and contain the terms and conditions set forth in Appendix B, Sample Contract. However, the

County reserves the right to negotiate with a successful offeror provisions in addition to those contained in this RFP. The contents of this RFP, as revised or supplemented, and the successful offeror's proposal will be incorporated into and become part of the contract.

Should an offeror object to any of the County’s terms and conditions, as contained in this Section or in Appendix B, that offeror must propose specific alternative language. The County may or may not accept the alternative language, at the County’s sole discretion. General references to the offeror's terms and conditions or attempts at complete substitutions are not acceptable to the

County and could lead to disqualification of the offeror's proposal.

Offerors must provide a brief discussion of the purpose and impact, if any, of each proposed change followed by the specific proposed alternate wording in order for the proposed alternate wording to be considered.

16. Offeror’s Terms and Conditions

Offeror’s must submit with their proposal a complete set of any additional terms and conditions which they request be included in a contract negotiated with the County. The County may or may not accept the additional language, at the County’s sole discretion.

17. Contract Deviations

Any additional terms and conditions, which may be the subject of negotiation, will be discussed only between the County and the selected offeror and shall not be deemed an opportunity to amend the Offeror’s proposal.

18. Offeror Qualifications

The Evaluation Committee may make such investigations as necessary to determine the ability of the offeror to adhere to the requirements specified within this RFP. The Evaluation Committee will reject the proposal of any offeror who is not a responsible offeror or fails to submit a responsive offer as defined in Sections 13-1-83 and 13-1-85 NMSA 1978.

19. Right to Waive Minor Irregularities

The Evaluation Committee reserves the right to waive minor irregularities. The Evaluation

Committee also reserves the right to waive mandatory requirements provided that all of the otherwise responsive proposals failed to meet the same mandatory requirements or doing so does not otherwise materially affect the procurement. This right is at the sole discretion of the

Evaluation Committee.

20. Change in Contractor Representatives

The County reserves the right to require a change in contractor representatives if the assigned representatives are not, in the opinion of the County, meeting its needs adequately.

21. Notice

The Procurement Code, Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and misdemeanor criminal penalties for its violation. The State of New Mexico criminal statutes also impose felony penalties for bribes, gratuities and kick-backs.

22. County Rights

The County reserves the right to accept all or a portion of an offeror's proposal.

23. Right to Publish

Throughout the duration of this procurement process and contract term, potential offeror’s and contractors must secure from the County written approval prior to the release of any information that pertains to the potential work or activities covered by this procurement or the subsequent contract. Failure to adhere to this requirement may result in disqualification of the Offeror’s proposal or termination of the contract.

24. Ownership of Proposals

All documents submitted in response to the RFP shall become the property of the County.

However, any technical or user documentation submitted with the proposals of non-selected offerors may be returned after the expiration of the protest period, by request, at the expense of the Offeror.

25. Ambiguity, Inconsistency or Errors in RFP

Offerors shall promptly notify the Procurement Manager, in writing, of any ambiguity, inconsistency or error which they discover upon examination of the RFP.

26. Competition

By submitting a proposal, offeror certifies that they have not, either directly or indirectly, entered into any action in restraint of full competition in connection with the proposal submitted to the

County.

27. Confidentiality

Any confidential information provided to, or developed by, the contractor in the performance of any agreement resulting from this RFP shall be kept confidential and shall not be made available to any individual or organization by the contractor without the prior written approval of the

County of Valencia.

28. Electronic mail address required

A large part of the communication regarding this procurement will be conducted by electronic mail (e-mail). Offeror must have a valid e-mail address to receive this correspondence.

29. Use of Electronic Versions of this RFP

This RFP is being made available by electronic means. If accepted by such means, the offeror acknowledges and accepts full responsibility to insure that no changes are made to the RFP. In the event of conflict between a version of the RFP in the offeror’s possession and the version maintained by the County, the version maintained by the County shall govern.

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

Offeror’s may submit only one (1) response to this RFP.

B. NUMBER OF COPIES

Offerors shall deliver one (1) original electronic copy of their proposal to the location specified in

Section III, Paragraph C on or before the closing date and time for receipt of proposals.

C. PROPOSAL FORMAT

All proposals must be printed on standard 8 1/2 x 11 paper (larger paper is permissible for charts, spreadsheets, etc.) and placed within a binder with tabs delineating each section. Each proposal should be organized and indexed in the following format and must contain, as a minimum, all listed items in the sequence indicated with a tab for each item listed below.

D. PROPOSAL ORGANIZATION

All proposals shall be typewritten and submitted electronically through the Valencia County

Bonfire software.

Within each section of their proposal, Offerors should address the items in the order in which they appear in this RFP. Any forms provided in the RFP must be thoroughly completed and included in the appropriate section of the proposal. Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

A proposal summary may be included by Offerors to provide the Evaluation Committee with an overview of the technical and business features of the proposal; however, this material will not be used in the evaluation process unless specifically referenced from other portions of the

Offeror's proposal.

a. Letter of Transmittal Criteria V.E.1 (See Appendix D)

b. Standards of Compliance V.E.2

• Experience

• Capability and Agreement to Perform Response

• Insurance Certificate

• Campaign Contribution Disclosure Form (See Appendix E)

• Resident Preference Certificate from NM Tax & Rev

• Resident Veteran Preference Certificate from NM Tax & Rev

• Resident Veteran Income Certification Form

• Property Tax Obligation Response

• Cost Response Form V.E.8 (See Appendix C)

• Response to Agency Terms and Conditions (if any)

• Offeror’s Additional Terms and Conditions (if any)

c. Proposal Response to Criteria V.E.3 through V.E.7

Other Supporting Material

Within each section of their proposal, offerors should address the items in the order in which they appear in this RFP. Any forms provided in the RFP must be thoroughly completed and included in the appropriate section of the proposal. Unless otherwise specified in this RFP, all discussion of proposed costs, rates or expenses must occur only on the Cost Response Form, Appendix C.

Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

A proposal summary may be included by offerors to provide the Evaluation Committee with an overview of the technical and business features of the proposal; however, this material will not be used in the evaluation process unless specifically referenced from other portions of the offeror's proposal.

The Letter of Transmittal Form at Appendix D must be completed, signed and included with the offeror’s proposal.

*Offerors may include other materials, in Binder #3, which they feel may improve the quality of their responses. However, these materials may not be reviewed by members of the Evaluation Committee and will not be scored.

E. SCHEDULE

Note, a schedule of proposed design activities with milestones will be required by the selected firm, but is not required for the proposal submittal.

F. BASIC SERVICES COMPENSATION

Basic services compensation and fee schedules for the firm who is selected to provide the proposed professional services shall be negotiated with the Valencia County.

G. RESIDENT BUSINESS PREFERENCE

The New Mexico Procurement Code provides for preference for resident businesses and

Contractors under certain conditions. If applicable, the preference will be provided to those

Offerors that have provided a valid resident business preference certificate with their bid, as required by 13-1-22 NMSA 1978.

In order for an Offeror to receive preference as a resident business, that Offeror must submit a copy of their resident business preference certificate with their bid. The preference certificate must have been issued by the New Mexico Taxation and Revenue Department. Providing only a preference number or a copy of the application is not acceptable.

For more information and application forms, go to:

http://www.tax.newmexico.gov/Businesses/Pages/In-StatePreferenceCertification.aspx

H. RESIDENT VETERAN BUSINESS PREFERENCE

Effective July 1, 2012, certain preferences are available to Resident Veteran Revenue

Certification (Please see Appendix F). In order for a Bidder to receive preference as a resident veteran business, that Bidder must submit a copy of their resident veteran business preference certificate with their bid. The preference certificate must have been issued by the New Mexico

Taxation and Revenue Department. Providing only a preference number or a copy of the application is not acceptable.

For more information and application forms, go to:

IV. SPECIFICATIONS

TECHNICAL SPECIFICATIONS

1. GENERAL PROGRAM REQUIREMENTS

Valencia County is releasing this request for proposal (RFP) in request for competitive proposals to provide high quality and professional comprehensive detainee medical, mental and ancillary health care programs and services to the county’s detainee population. These services must include, but are not limited to the recruitment and management of appropriately licensed physician providers, nursing personnel, mental health programs and services, training services, provide and implement detention focused policies, procedures and protocols, on-site dental, complete pharmaceutical, independent and stand-alone electronic medical records (EMR), laboratory, diagnostic/x-ray, EMS/ambulance, utilization management (UM), indemnification and on-site routine medical services. Off-site services may be a component of this RFP by which the successful provider may be responsible for off-site costs. Need for such health care shall be based on standard detainee medical and mental screenings and appraisals, pre-existing illness or injury, illness or injury suffered or contracted while in detention, and injuries suffered during the course of arrest by any law enforcement agency for any detainee booked at the Valencia County

Detention Center, assuming a medical clearance from the local hospital. The successful proposer will provide for twenty-four (24) hour a day seven (7) day a week, three hundred sixty-five (365) days per year comprehensive detainee emergency or immediate medical health care programs and services to include emergency and acute hospital services.

Detainee Health Care Services are currently provided by Road Runner Health Care Services, who began providing services to Valencia County on May 1,2022.

The successful provider shall develop policies and procedures necessary to specify the role of professional medical services in a county detention center jail setting and to provide liaison between the Medical staff and Warden or designee. These policies, procedures and protocols should be based on National Commission on Correctional Health Care (NCCHC), American

Correctional Association (ACA), and New Mexico Counties Adult Detention’s Professional

Standards (ADPS) for Health Services in Detentions facilities as well as industry best practices.

The successful proposer will be expected to provide comprehensive services that are legally defensible and which meet the National Commission on Correctional Health (NCCHC), American Corrections Association (ACA) and New Mexico Association of Counties Adult

Detentions Professional Standards (NMAC-ADPS) for Health Services in Detention facilities, industry best practices as well as Federal, State and local laws, statutes and ordinances governing the delivery of quality and professional detainee health care programs and service.

Interested proposers are to respond to this RFP with a detailed description specifying of their programs and services specified in this request for proposal (RFP). This listing is not intended to be all inclusive, nor is Valencia County mandating any specific coverage to be proposed by the interested bidders. Through this RFP, Valencia County is providing, minimum requirements as guidelines for program development. Proposers will be asked in the Proposal Response Part D to provide, elaborate and expound upon their specific plan for providing quality and professional services based upon their experience and expertise within the correctional health care industry.

2. PROGRAM OPERATIONAL REQUIREMENTS

Upon contract award, the successful prosper provide documentation supporting the following operational components.

Well defined written operational policies and procedures to include, at a minimum, those required by the NCCHC (excluding on-site Doctor consistent with the laws of New Mexico) ACA, and

NMAC-ADPSC standards, industry best practices and in concert with Valencia County Detention

Center policies and procedures for service delivery.

A comprehensive quarterly and annual quality assurance (QA) and statistical report will be forwarded to the Warden in accordance with NCCHC, ACA NMAC-ADPS and PREA standards.

In addition, monthly and daily statistics will be required by site and in total.

Valencia County encourages interested bidders to provide additional information which may provide the county with additional insight into your operational plan which the county may find advantageous to the county.

3. HEALTH CARE ADMINISTRATIVE STAFFING REQUIREMENTS

The successful proposer is encouraged a minimum of the following administrative services and personnel: Please provide a detailed explanation, licensure, function and benefits for each position proposed and an explanation of how the proposed coverage matrix benefits Valencia County:

a. The successful provider will have a successful history, established a firm foundation and solid plan for the recruitment of locally based healthcare professionals which may include, but may not be limited to: Physician/Mid-Level Providers (Site Director), Mental Health Provider(s), Registered Nurse (RN)/Health Services Administrator (HSA), RNs, Licensed Provisional Nurses

(LPN)/Licensed Vocational Nurses (LVN), Mental Health Professionals (MHPs), Emergency

Medical Technicians (EMTs), Pharmacy technicians, Medical Clerks and or other qualified healthcare professionals

b. Physician/Mid-Level provider to function as the site’s Medical Director, review the level of care and services provided and be responsible for all medical decisions. The Medical Director must reside in the local area, be available (on-call) 24 hours per day, 7 days per week.

One full-time Registered Nurse (RN) to serve as the Health Service Administrator. The RN/HSA will be on-site a minimum of 40 hours per week, provide on-call time, and will have the ultimate responsibility for managing the day-to-day operations for the on-site health services program and for providing direct patient care, including health assessments and sick call services. The

RN/HSA will work closely with the site Medical Director to ensure that services provided are consistent with Valencia County’s policies, procedures and protocols. Other RN/HSA responsibilities will include, but not be limited to attending administrative meetings with the

Warden, other pertinent county personnel and ensure close coordination with local providers to ensure the coordination of professional detainee based programs and services. This individual will also oversee the recruitment, hiring, scheduling, procurement of pharmaceuticals and supplies and will supervise the successful provider’s medical staff at the Valencia County Detention Facility.

The successful provider will provide 24/ 7/365 hr coverage utilizing qualified Mental Health

Professionals, RNs, LPNs and /or Emergency medical technicians.

The successful proposer will provide and describe the licensure qualifications and the function of the provider’s leadership team who will be assigned authority to oversee the contract management aspects of the program services and any other employees who will be considered.

Administrative or Management staff.

Sufficient clerical support staff.

Training and Educational in-service programing. Please provide and describe a plan for your company’s initial and ongoing educational and training and in-service programing.

4. NON-ADMINISTRATIVE HEALTH CARE STAFF

Appropriately qualified health care personnel are required to serve on-onsite 24/7/365 coverage to provide quality and professional programs and services at the Valencia County Detention Center.

The successful proposer will provide a clear and detailed explanation of their coverage options by licensure, job description, and weekly shift schedule. Listings of all salaries and applicable benefits by category should be attached to the bidder’s proposal.

Final staffing for the delivery of comprehensive detainee health care services will be carefully reviewed and mutually agreed upon during contract negotiations. Suggested minimum staffing requirements are included in the strafing schedule below. Please carefully review this schedule and base proposal according to the minimal coverage schedule below. Any proposal that does not adhere to this schedule requirement may be deemed non-responsive and rejected on that basis.

Optional staffing schedules are acceptable. The requested schedule will include but not limited to the following.

Valencia County, NM Proposed Staffing Plan-Based on 24/7 185 ADP

Position Scheduled Hours Total Hours FTEs Facility

SUN MON TUE WED THU FRI SAT

Day Shift

RN/HSA 9AM-7PM 10.00 10.00 10.00 10.00 40.00 1.00

HSA assistant LPN 9Am-7PM 10.00 10.00 10.00 10.00 40.00 1.00 Pharmacy tech (8-5) 8.00 8.00 8.00 8.00 8.00 40.00 2.00

LPN 6AM-6PM 12.00 12.00 12.00 12.00 12.00 60.00 1.50

LPN 6AM-6PM 12.00 12.00 24.00 0.60

EMT 12.00 12.00 12.00 12.00 12.00 12.00 12.00 84.00 2.10

Mental Health Professional

(MHP) 8.00 8.00 8.00 8.00 32.00 0.80

Evening Shift

LPN 12.00 12.00 12.00 12.00 12.00 12.00 12.00 84.00 2.10

EMT 12.00 12.00 12.00 12.00 12.00 12.00 12.00 84.00 2.10

Medical Health Providers

Medical NP

8.00

0.20

Psych NP/PA (Tele Psych) 8.00

0.20

Total

504.00

13.60

Non-administrative (non-HSA) nursing services 24/7/365 scheduled. Nursing services will include but not be limited to the following:

Infirmary staffing schedule based on 24/7/365 coverage.

Intake screening on all detainees at the time of booking

Health Appraisals on all detainees

Medication distribution as prescribed scheduled and as appropriate according to policies, procedures and protocols

Sick call triage and follow up on a daily basis

Appropriate and timely responses to detainee medical, mental as well as any medical emergencies and Physician support services.

• Mental /Behavioral Health programs and Services

• In facility care such as sutures, and Intravenous (IV) procedures

Physicians/Provider must have hospital and/or emergency room experience or be Board

Eligible/Board Certified in internal and/or Emergency medicine.

An LPN or RN will be on site at the facility 24/7/365. An experienced emergency medical technician (EMT) can support the LPN or RN’s but at no time shall be left alone to work a shift.

5. POST REGULATIONS

a. Written job descriptions and post orders defining the duties and responsibilities for all assignments must be posted. Copies of staffing schedules encompassing all health care staff are to be posted in designated area and submitted to the Warden or his designee.

b. The Contractor’s HSA or appointed duty supervisor shall be responsible to verify actual shift coverage. A copy of the shift coverage shall be submitted weekly by the HSA to the Deputy

Warden.

c. What type of relief factor will be utilized to reduce the utilization of agency due to call-ins, training and vacation’s.

d. Any Post left vacant in whole or in part of any shift will result in a credit to the VCDC based on salary plus benefits of the position assigned to that post and for the hours the post is vacant. Use the relief factor deemed suitable in your organization to insure one hundred percent coverage as per the final negotiated staffing model agreed to by VCDC and Contractor.

Additionally, any unfilled shift staffing position not provided shall be a credit to VCDC on the next monthly billing.

6. PATIENT CARE AND SCHEDULING

The RN’s main objective is for detainees/patients to receive quality and professional medical, mental and ancillary health care programs and services in a timely fashion. The successful proposer shall be responsible for providing quality care for all persons scheduled to receive care on time as scheduled by proposer.

It will be the responsibility of the successful proposer to provide the level of staffing necessary to assure that those persons scheduled to be seen in sick call and all other clinics will be seen the day they are scheduled, regardless of other emergencies, unless the emergencies are of extraordinary nature.

The successful proposer will further describe their service goals and performance measures for each program to be offered.