1-TISD RFP 006-27 Apparel and Accessories final.pdf

401 Santa Fe Way | Temple, TX 76501 | 254-215-7513 | www.tisd.org

REQUEST FOR PROPOSALS

RFP 006-27, Apparel and Accessories

Including Customized Screen Printing and Embroidery

Open Date: Tuesday, September 1, 2026, at 8:00 AM (CDT)

Deadline for Questions: Tuesday, September 15, 2026, at 2:00 PM (CDT)

Proposal Due Date: Tuesday, October 6, 2026, at 2:00 PM (CDT)

Marc Floyd Purchasing Coordinator

401 Santa Fe Way, Temple, Texas 76501 254-215-7513 marc.floyd@tisd.org

Finance & Purchasing Department RFP No. 006-27 — Apparel and Accessories

Request for Proposals

Temple Independent School District Finance & Purchasing Department 401 Santa Fe Way Temple, Texas 76501 Attn: Marc Floyd, Purchasing Coordinator Phone: 254-215-7513 Email: marc.floyd@tisd.org

Issue Date: September 1, 2026

RFP #006-27

(Request for Proposals)

“Apparel and Accessories” The Proposal will be a firm offer which will be irrevocable and valid for 120 calendar days from the closing date.

Open Date and Time Tuesday, September 1, 2026

8:00 AM (CDT)

Deadline for Questions Tuesday, September 15, 2026

2:00 PM (CDT)

Proposal Closing Date and Time Tuesday, October 6, 2026

2:00 PM (CDT)

The Temple Independent School District (TISD or District) requests interested parties to submit proposals for “Apparel and Accessories,” including customized screen printing and embroidery. This award is contingent upon funding and no guarantee of a minimum amount of work is implied or expressed by this Request for Proposals. Services required shall be determined solely by the needs of the District.

OPENING/SUBMISSION PORTAL: Proposals must be uploaded to the District's Euna Procurement (formerly Bonfire) portal, submitted, and finalized prior to the proposal closing date and time of Tuesday, October 6, 2026, at 2:00 PM (CDT). Proposers are strongly encouraged to allow at least one (1) hour before the deadline to begin the uploading process and finalize submission.

Proposals will remain sealed until the closing date and time to avoid disclosure to competing proposers. Contents of proposals will remain confidential during any negotiation period, if applicable. Only the proposal number and the identity of the Proposer(s) submitting a proposal will be made available to the public before award of this RFP.

Proposals received after the closing date and time will not be considered.

CONTRACT TERM: The contract shall be valid upon Board of Trustees approval for one (1) year, with the option to renew for two (2) additional one (1) year periods. The District may award this RFP to a single respondent, a multi-supplier vendor pool, or by line item, whichever provides the Best Value to the District upon evaluation of all proposals received.

SUBMITTAL INSTRUCTIONS: Proposer submittals must be uploaded as separate, signed .pdf/.xls files using the structure identified under “Required Documents” in this solicitation. Responses not submitted as specified may be deemed “non-responsive.”

Proposers are prohibited from discussing any matters related to this formal solicitation with District staff, other than the designated Purchasing contact, during the District's formal evaluation process. Any violations will result in disqualification. Reference the attached General Terms & Conditions.

PLEASE NOTE: Existing Contracts: Any contracts previously awarded under TISD RFP 003-25 and RFP 003-25(A) shall remain in effect through their existing contract terms and any renewal options properly exercised by Temple ISD in accordance with the applicable solicitation and contract. Existing awarded vendors are not required to submit a proposal under RFP 006-27 solely to maintain an existing contract. RFP 006-27 is intended to establish an additional approved vendor pool and does not automatically modify, extend, or renew any existing contract.

Proposal Acknowledgement

Name and Address of Proposer (Please Print)

Company Name:

Address:

City/State/Zip:

E-mail Address:

Telephone #:

Vendor Website:

Proposer Authorized to Sign

Print Name:

Title:

Signature:

Date: ____________________

TEMPLE INDEPENDENT SCHOOL DISTRICT

Print Name & Title: Marc Floyd, Purchasing Coordinator

Signature/Date Signed:

MANDATORY FORMS

Proposers must provide the information requested on the following documents. If documents are missing or incomplete, this may result in disqualification. Please reference the forms for additional instructions.

1. Proposal Acknowledgement

2. Vendor Certification Form

3. EDGAR Compliance

4. Purchasing General Terms and Conditions

5. Form A – Company Information

6. Antitrust Certification Statement (include with Form A).

7. Form B – Pricing and Service Affirmation

8. Form C & C1 – Pricing Sheets

REFERENCES

Proposers must provide the information requested on the following documents. If documents are missing or incomplete, this may result in disqualification. Please reference the forms for additional instructions.

9. References

EVALUATION FACTORS AND STATEMENT OF WORK

Proposers must provide the information requested on the following documents. If documents are missing or incomplete, this may result in disqualification. Please reference the forms for additional instructions.

10. Instructions, Submission of Proposals, Required Documents, and Procedures

11. Statement of Work, Specific Conditions, and NIGP Commodity Codes

12. All Addenda Issued

Vendor Certification Form

By submitting this offer, the Proposer certifies that he/she is a responsible authorized officer of the company and certifies the accuracy of the following statements:

1. Debarment and Suspension

By signing this proposal, Proposer makes the assurance that Proposer has not been debarred or suspended from conducting business with the U.S. Government according to Executive Order 12549, “Debarment and Suspension.”

Non-Federal entities are prohibited from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. ‘Covered transactions’ include procurement contracts for goods and services awarded under a nonprocurement transaction (e.g., grant or cooperative agreement) expected to equal or exceed $25,000, or meeting other criteria specified in 2 CFR § 180.220.

☐ Acknowledged

2. Felony Conviction Notification

Texas Education Code § 44.034, Notification of Criminal History of Contractor, subsection (a), states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony, including a general description of the conduct resulting in the conviction. Subsection (b) permits the District to terminate a contract if the vendor failed to give such notice or misrepresented the conduct.

☐ My firm is a publicly held corporation; this reporting requirement is not applicable.

☐ My firm is not owned nor operated by anyone who has been convicted of a felony.

☐ My firm is owned or operated by an individual who has been convicted of a felony (attach name(s) and details of conviction).

3. Non-Collusion Statement and Anti-Lobbying Certification

The undersigned affirms that they are duly authorized to execute this Certification, Offer, and/or Contract, and that this company has not prepared this proposal in collusion with any other proposer, school board member, or school district employee, and that the contents of this proposal have not been communicated to any other person engaged in this type of business prior to the official closing of this RFP for the intent or purpose of collusion. In accordance with 31 U.S.C. § 1352, no attempt has been or will be made by this company's officers, employees, or agents to lobby, directly or indirectly, with the Temple ISD Board of Trustees between proposal submission and award by the Board.

☐ Acknowledged

4. Conflict of Interest

(1) Neither an officer, agent, employee, or stockholder (if Proposer is a privately held corporation) of the Proposer, nor the Proposer (if a sole proprietorship), is a TISD employee or related by consanguinity (second degree) or marriage (first degree) to a TISD employee.

(2) Neither an officer, agent, employee, affiliate, subsidiary, nor stockholder of the Proposer has a conflict of interest in the performance of its contract with TISD.

(3) Proposer has timely submitted the required Conflict of Interest Questionnaire (CIQ) in compliance with Chapter 176, Texas Local Government Code, and TISD requirements. Failure to timely file the CIQ may disqualify the vendor from award or renewal. See TISD Board Policy CHE (LEGAL) and the Texas Ethics Commission (https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf).

☐ Acknowledged — CIQ attached.

5. Insurance and Bonds

Submission of a certificate of insurance and/or bond (if applicable) represents that coverages and perils meet or exceed the requirements of this solicitation and/or subsequent contract. TISD may reasonably rely on the submitted certificate. The certificate becomes part of the contract documents by reference, but the contract terms/conditions and Statement of Work take precedence over the certificate's contents, including disclaimers or qualifications. Failure to maintain required insurance/bonds may result in termination for default. Vendor must notify TISD in writing within ten (10) business days of any change materially affecting coverage.

☐ Acknowledged

6. Criminal Background Checks/Searches

Proposer represents that criminal background checks/searches have been conducted (or will be conducted prior to start of work if required) in accordance with Texas Education Code Chapter 22.

☐ Acknowledged

7. Certificate of Interested Parties – Form 1295

Pursuant to Texas Government Code § 2252.908 (House Bill 1295), TISD is prohibited from executing a Board- or Superintendent-approved contract with a business entity unless the entity submits a Certificate of Interested Parties (Form 1295). Prior to execution of the contract and after Notice of Award, the awarded vendor must complete Form 1295 electronically through the Texas Ethics Commission's online filing application, print, sign, and submit to the designated Purchasing contact.

☐ Acknowledged

Is your company a publicly traded business entity (including a wholly owned subsidiary)? Yes ____ No ____

8. Compliance with Texas Family Code § 231.006 (Child Support Delinquency)

The undersigned vendor acknowledges that no sole proprietor, partner, majority shareholder of a corporation, or owner of 10% or more of another business entity is thirty (30) days or more delinquent in paying child support under a court order or written repayment agreement and understands that such delinquency renders the entity ineligible to bid on or receive a state contract.

☐ Acknowledged

9. Compliance with Government Code Chapter 2270 (House Bill 89 – Israel Boycott)

Vendor certifies it does not currently boycott Israel and will not boycott Israel during the term of any contract with Temple ISD.

☐ Acknowledged

10. Compliance with Senate Bill 252 (Iran, Sudan, and Foreign Terrorist Organizations)

Vendor certifies it is not engaged in business with Iran, Sudan, or any organization designated as a foreign terrorist organization by the U.S. government.

☐ Acknowledged

11. Certification Regarding Boycotting Certain Energy Companies (SB 13, 87th Leg.)

If applicable under Tex. Gov't Code Ch. 2274 (company is not a sole proprietorship, has 10+ full-time employees, and the contract value is $100,000 or more), Vendor certifies that it, and any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate, does not boycott energy companies and will not do so during the contract term.

☐ Acknowledged

12. Certification Prohibiting Discrimination Against Firearm and Ammunition Industries (SB 19, 87th Leg.)

If applicable under Tex. Gov't Code Ch. 2274, Vendor certifies it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and will not discriminate during the contract term, as those terms are defined in Tex. Gov't Code § 2274.001.

☐ Acknowledged

13. Certification Regarding Certain Foreign-Owned Companies in Connection with Critical Infrastructure (SB 1226, 87th Leg.)

Temple ISD is prohibited from entering into a contract or agreement relating to critical infrastructure that would grant direct or remote access to or control of critical infrastructure in this state, excluding access allowed for product warranty and support purposes. Vendor certifies that neither it, nor its parent company, nor any affiliate is owned or controlled by, or headquartered in, China, Iran, North Korea, Russia, or a designated country, as defined in Tex. Gov't Code § 2274.0101.

☐ Acknowledged

Vendor agrees to comply with all federal, state, and local laws, rules, regulations, and ordinances, as applicable, and certifies compliance with all provisions specifically noted above.

Vendor's Name/Company Name: _____________________________________________

Address, City, State, and Zip Code: _____________________________________________

Phone Number: ____________________

Printed Name and Title of Authorized Representative: _____________________________________________

Email Address: _____________________________________________

Signature of Authorized Representative: _____________________________________________

Date / Federal Tax ID #: _____________________________________________

EDGAR Compliance

2 CFR Section 200 Required Provisions — Addendum for Contract Funded by U.S. Federal Grant

The following certifications and provisions are required and apply only when the District expends federal funds for any contract resulting from this procurement process. The parties agree these terms apply in all situations where Vendor has been paid or will be paid with federal funds, and only to the extent applicable to the contract type or dollar amount.

A. Administrative, Contractual, or Legal Remedies

Contracts for more than the simplified acquisition threshold (currently $250,000, as adjusted under 41 U.S.C. § 1908) must address remedies for breach and provide for appropriate sanctions and penalties. Temple ISD reserves all rights and privileges under applicable law with respect to breach of contract by either party.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

B. Termination for Cause and for Convenience

All contracts in excess of $10,000 must address termination for cause and convenience. Temple ISD reserves the right to immediately terminate any agreement exceeding $10,000 for breach or default, including failure to meet schedules/deadlines, failure to make payments owed, or failure to perform. Temple ISD also reserves the right to terminate for convenience upon written notice if it is in the District's best interest. Vendor will be compensated for work performed and accepted as of the termination date. Any award under this procurement is non-exclusive.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

C. Equal Employment Opportunity

Contracts meeting the definition of “federally assisted construction contract” under 41 CFR Part 60-1.3 must include the equal opportunity clause under 41 CFR § 60-1.4(b), per Executive Order 11246 as amended.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

D. Davis-Bacon Act, as amended (40 U.S.C. §§ 3141-3148)

When required by federal program legislation, prime construction contracts in excess of $2,000 must include Davis- Bacon Act compliance provisions, including prevailing wage requirements and Copeland “Anti-Kickback” Act compliance (40 U.S.C. § 3145).

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

E. Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 3701-3708)

Where applicable, contracts in excess of $100,000 involving employment of mechanics or laborers must include compliance provisions for 40 U.S.C. §§ 3702 and 3704, including overtime compensation and safe working conditions.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

F. Rights to Inventions Made Under a Contract or Agreement

If the federal award meets the definition of “funding agreement” under 37 CFR § 401.2(a), Vendor agrees to comply with 37 CFR Part 401 regarding rights to inventions.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

G. Clean Air Act and Federal Water Pollution Control Act

Contracts and sub-grants in excess of $150,000 must include a provision requiring compliance with the Clean Air Act (42 U.S.C. §§ 7401-7671q) and Federal Water Pollution Control Act (33 U.S.C. §§ 1251-1387), as amended. Violations must be reported to the federal awarding agency and EPA.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

H. Debarment and Suspension (Executive Orders 12549 and 12689)

Awards must not be made to parties listed on government-wide exclusions in the System for Award Management (SAM), per 2 CFR Part 180. Vendor certifies neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

I. Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)

Vendors bidding on awards exceeding $100,000 must certify that no federal appropriated funds have been paid or will be paid to influence a federal officer or employee, Member of Congress, or congressional employee in connection with a federal award, and must disclose any non-federal lobbying funds via Standard Form-LLL if applicable.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

J. Procurement of Recovered Materials

Vendor certifies compliance with Section 6002 of the Solid Waste Disposal Act, as amended, including procurement of EPA-designated items containing recovered materials where purchase price exceeds $10,000.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

K. Domestic Preferences for Procurements

To the extent consistent with law, Vendor certifies it will provide a preference, to the greatest extent practicable, for goods, products, and materials produced in the United States, as defined in 2 CFR Part 200.322.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

L. Ban on Certain Telecommunications and Video Surveillance Equipment

Federal grant funds may not be used to purchase equipment, services, or systems using “covered telecommunications” equipment or services (as defined in 2 CFR § 200.216) as a substantial or essential component, or as critical technology, of any system.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

M. Required Affirmative Steps for Small, Minority, and Women-Owned Firms (2 CFR § 200.321)

Vendor is required to take affirmative steps to solicit small and minority businesses and women's business enterprises for subcontracting opportunities, including placement on solicitation lists, dividing requirements into smaller tasks where feasible, and using SBA/MBDA resources as appropriate.

Record Retention Requirements (2 CFR § 200.333)

When federal funds are expended, Vendor certifies it will retain all records as required by 2 CFR § 200.333 for a period of three years after final expenditure reports are submitted and all other pending matters are closed.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

Certification of Compliance with EPA Regulations (Contracts in Excess of $100,000 of Federal Funds)

Vendor certifies compliance with all applicable standards under the Clean Air Act of 1970, as amended (42 U.S.C. § 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and 40 CFR Part 15.

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

Certification of Compliance with the Energy Policy and Conservation Act

Vendor certifies compliance with mandatory standards and policies relating to energy efficiency contained in the state energy conservation plan issued under the Energy Policy and Conservation Act (Pub. L. 94-163).

Does vendor agree? YES ______ Initials of Authorized Representative of Vendor

Certification of Non-Collusion Statement

Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation, or other business or legal entity.

Vendor agrees to comply with all federal, state, and local laws, rules, regulations, and ordinances, as applicable, and certifies compliance with all provisions specifically noted above.

Vendor's Name/Company Name: _____________________________________________

Address, City, State, and Zip Code: _____________________________________________

Phone Number: ____________________

Printed Name and Title of Authorized Representative: _____________________________________________

Email Address: _____________________________________________

Signature of Authorized Representative: _____________________________________________

Date / Federal Tax ID #: _____________________________________________

Purchasing General Terms and Conditions

The following terms and conditions are incorporated into this RFP and into any formal written agreement between Temple ISD and the successful Proposer(s).

1. All proposals must be submitted utilizing the Euna Procurement (Bonfire) software located at the District's designated portal. No telephone, fax, mail, or personal delivery of proposals will be accepted. Supporting documentation, descriptive literature, or any other documentation submitted as part of a proposal must be attached electronically within the platform. Documentation submitted by other means will not be considered.

2. Proposers are to propose their best firm price on the items listed in this RFP. Proposers may propose on one, several, or all categories listed.

3. All offers are firm. Check your proposal response carefully because errors cannot be corrected after proposals are opened. It is a condition of any award under this RFP that Proposers shall deliver at prices quoted.

4. The proposal is a firm offer which shall be irrevocable and open for acceptance for 120 calendar days, unless otherwise specified, from the date set for closing of proposals.

5. No quantities are guaranteed or implied. Items will be purchased on an as-needed basis.

6. Proposal prices remain firm for one year. Temple ISD reserves the right to extend this contract with the same terms and conditions if agreeable to both the District and vendor(s). Renewal of the contract will be in accordance with Local Government Code § 271.903 concerning non-appropriation of funds for multi-year contracts. The Board of Trustees, or its designee, reserves the right to rescind the contract at the end of each fiscal year if it is determined that there are insufficient funds to extend the contract.

7. Vendor must notify the Purchasing Department immediately if items are placed on backorder, and before making substitutions.

8. Non-Performance. Vendor shall perform to the satisfaction of Temple ISD and comply with the terms and conditions stated herein for the length of the service period. Non-compliance and/or unsatisfactory performance can result in termination of respective services with said vendor prior to the end of the service period, given thirty (30) days written notice.

9. Termination. The District reserves the right to terminate, without cause and for any reason, the Agreement resulting from this solicitation upon thirty (30) calendar days prior written notice, or five (5) days prior written notice for cause. TISD also has the right to terminate for convenience, without penalty, for non-appropriation or non-availability of funds by delivery of a “Notice of Termination.” In the event of termination prior to completion, compensation shall be prorated based on work actually performed.

10. All unit packages must be labeled in a conspicuous place with size, weight, and identification, or other pertinent information. The purchase order number must accompany each delivery. All containers shall be labeled to identify the source of supply and stamped with the date of manufacture. All items must be labeled to comply with local, state, and federal regulations, including OSHA.

11. When a brand name is used, it is for the purpose of establishing quality. Alternates will be considered; the Proposer, by proposing an alternate, warrants that the products proposed meet or exceed all stated specifications and must document the alternate within the line-item notes, furnishing complete descriptive literature. Failure to include descriptive literature may render the proposal invalid.

12. Manufacturer or distributor information listed is for the purpose of providing Proposers with an understanding of what items the District seeks to purchase. This information does not limit proposals to that distributor and is provided for informational purposes only.

13. If not proposing the specified item, a sample is required for consideration of the award, to be delivered upon request at no expense to the District; that item is otherwise subject to rejection. Samples must be labeled with the vendor name and RFP number and delivered to the Temple ISD Purchasing Department, 401 Santa Fe Way, Temple, Texas 76501.

14. If proposing a make or model other than specified, the Proposer must list the make and model of the item proposed and state any deviations from the item specified. The burden of proof of compliance with this specification is the responsibility of the vendor.

15. The District reserves the right to determine “equals,” or whether an alternate is of equal quality. All District decisions are final.

16. If an awarded vendor ships items that do not comply with the general conditions of the RFP or item specifications, such merchandise will not be accepted, and a call tag will be issued at the vendor's expense for return.

17. The District reserves the right to reject any and/or all proposals and to make awards on individual items or categories as may be advantageous to the District, including award of different items to different vendors, and to waive all formalities in proposing.

18. The term “As Specified” or “A/S” will not be accepted. If proposing a make or model other than specified, the Proposer must list the make and model and state any deviations. Samples of items that are not as specified must be made available to the District within 72 hours of request.

19. Proposer hereby affirmatively states that it has not participated in any act of collusion, favoritism, gratuity, or inside dealings with any member of the staff of Temple ISD or its Board of Trustees.

20. Delivery shall be FOB Destination, and all proposals shall include the cost of transportation to various locations within Temple Independent School District.

21. Time of delivery will be a consideration in making awards. Delivery must be stated in terms of days, weeks, or months.

22. Freight will be prepaid by the vendor. Inside delivery is required.

23. In the event an awarded vendor and/or manufacturer cannot meet delivery requirements, the vendor is responsible for notifying the Purchasing Department of the delay as soon as possible, including an expected delivery date, reason for delay, and an alternate product if available.

24. Changes: Temple ISD requires written notification of model and/or price changes and discontinuations. The original price will remain firm for 30 days after written notification of the change. The District reserves the right to re-bid the item(s) at any time.

25. Proposals will not be able to be submitted and will not be considered after the time and date specified.

26. Payment: Unless otherwise stated, payment terms will be Net 30 after acceptance of delivery or receipt of correct invoice, whichever comes later.

27. The District utilizes Electronic Funds Transfer (EFT) to pay for goods and services. Vendors awarded a contract as a result of this solicitation will be required to provide appropriate banking information to receive payment.

28. Temple ISD considers cash discounts or discounts for prompt payment when evaluating proposals.

29. Interlocal Agreement with Other School Districts

a. Membership. Temple ISD is a member in good standing of the Central Texas Purchasing Alliance (CTPA), an alliance of school districts in Texas sharing information, services, and contractual opportunities, created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

b. Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by Temple ISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive procurement requirements established by Texas Education Code § 44.031(a)(4) and its own policies. There is no obligation on either party to participate unless both agree. Goods and services provided under the contract will be at the same or better contract pricing and purchasing terms established by the originating district.

c. Adopted Contract Management. The adopting district is responsible for the management of the new contract and all payments to the contracted vendor. The originating district has no responsibilities under the new contract agreement. Upon adoption, the original term and any renewal or extension options transfer to the adopted contract, and such options may be executed by the adopting district at its sole discretion, independently of the originating district's decisions on the original contract.

30. Contact, either directly or indirectly, between Proposers and District staff, including the Board of Trustees, other than the designated Purchasing Department contact, during the proposal or evaluation process is prohibited.

Any attempt to contact District staff outside the Purchasing Department may result in disqualification.

31. Jurisdiction and venue for litigation of any dispute, controversy, or claim arising as a result of this RFP will be in the appropriate court having subject matter jurisdiction in Bell County, Texas.

32. As required by Texas Education Code § 44.031(b), in determining to whom to award this contract, the District shall consider: the purchase price; the reputation of the vendor and the vendor's goods or services; the quality of the vendor's goods or services; the extent to which the goods or services meet the district's needs; the vendor's past relationship with the district; the impact on the district's ability to comply with laws and rules relating to historically underutilized businesses; the total long-term cost to the district of the vendor's goods or services; whether the vendor or the vendor's ultimate parent company or majority owner (A) has its principal place of business in Texas, or (B) employs at least 500 persons in Texas; and any other relevant factor specifically listed in this RFP.

33. Conflict of Interest Disclosure: Pursuant to Chapter 176, Texas Local Government Code, vendors doing or seeking to do business with Temple ISD must submit a Conflict of Interest disclosure form if they have a business relationship as defined by Section 176.001(1-a) and meet the disclosure requirements of Section 176.006(a). A person commits an offense (Class C misdemeanor) if they knowingly violate Section 176.006.

34. All contracts executed by the Temple ISD Board of Trustees, regardless of dollar amount, require completion of Form 1295, “Certificate of Interested Parties,” per Government Code § 2252.908. Prior to execution of the contract and after Notice of Award, the awarded vendor must complete Form 1295 electronically through the Texas Ethics Commission's online filing application.

35. Additional information can be found at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

36. All expenses resulting from preparation of and responding to this RFP are the sole responsibility of the Proposer and are not reimbursable, including but not limited to proposal/performance/payment bonds and reproduction (copy) services.

37. A vendor awarded a contract as a result of this solicitation shall defend, indemnify, and hold harmless Temple Independent School District and all of its officers, agents, and employees from and against all suits, actions, or claims of any character, name, and description brought on account of any injuries or damages (including death) received or sustained by any person or property arising out of, or in connection with, any negligent act or omission of Vendor or any agent, employee, subcontractor, or supplier of Vendor in the execution or performance of this Contract. Vendor shall also defend and indemnify Temple ISD against claims by any subcontractor, supplier, laborer, materialman, or mechanic for payment for work or materials provided on behalf of Vendor, and such claimants shall look solely to Vendor and not Temple ISD for satisfaction of such claims.

38. Temple ISD Vendor Verifications forms: All vendors submitting a response to a formal RFP, IFB, SOQ, or any contract, contract amendment, renewal, or change order are required to complete the forms attached to this document.

39. A copy of the District's forms attached to this RFP must be filled out, signed, and submitted with the proposal.

FAILURE TO COMPLY WITH THIS REQUIREMENT IS GROUNDS FOR PROPOSAL REJECTION.

40. Formation of Contract – A response to this solicitation is an offer to contract with Temple ISD based upon the terms, conditions, scope of work, and specifications contained in the procurement solicitation. A solicitation/response does not become a contract unless and until it is accepted by Temple ISD after approval by the Board of Trustees.

41. Entire Agreement – This Agreement, the procurement solicitation issued by Temple ISD, and Vendor's response, together with any attached and incorporated addenda or exhibits, contain the entire agreement of the parties and supersede any other representations, agreements, arrangements, negotiations, or understanding, oral or written, between the parties. In the event of conflict between the solicitation and Vendor's response, the solicitation issued by Temple ISD shall control. This Agreement supersedes any conflicting terms and conditions on any purchase or work orders, invoices, checks, order acknowledgements, forms, or similar commercial documents issued by Vendor after the Effective Date of this Agreement.

42. Insurance

A). Unless otherwise agreed to by TISD, the Vendor shall carry insurance with responsible carriers acceptable to TISD, rated A or better by A.M. Best, with minimum limits of liability as stated below against claims for damages caused by bodily injury (including death) to employees and third parties, and claims for property damage.

Vendor shall furnish certificates of insurance (ACORD form) to TISD indicating compliance with this paragraph.

B). The insurance, at a minimum, must include the following coverage and limits of liability.

Coverage Limit of Liability

Worker's Compensation and Employer's Liability [All Providers] (All Providers)Statutory for Worker's Comp; Bodily injury by accident $1,000,000 (each accident)

Commercial General Liability [All Providers] (All Providers) Bodily injury and property damage combined limits of $1,000,000 each occurrence / $2,000,000 aggregate

Professional Liability / E&O Liability [Required for Services Contracts] (Required for Services Contracts) $5,000,000 per claim / aggregate

Cyber Liability Coverage (Privacy, Network Security, Internet Media, Network Extortion, Funds Transfer Fraud) [Required for Technology Contracts]

(Required for Technology contracts and related Services) $5,000,000 per claim / aggregate; Data Breach Fund & Regulatory Proceeding sub-limits no less than $100,000 / $500,000

Automobile Liability (including employer's non-owned, hired, borrowed, leased, and rented auto coverage) [All Providers]

(All Providers) $1,000,000 combined single limit per occurrence

Form A – Company Information

Notice: This form requires an original manual (or electronic) signature after each subsection and on the final page and must be included with the proposal.

AFFIDAVIT OF OWNERSHIP, CONTROL, AND CORPORATE INFORMATION

I, the undersigned affiant, assure the District of the following: (1) Affiant is authorized to give this affidavit and has personal knowledge of the facts and matters herein stated; (2) Proposer seeks to do business with the District in connection with RFP 006-27, Apparel and Accessories, which is expected to be in an amount that exceeds $10,000; (3) the following information is submitted in connection with the proposal of Proposer in connection with the above-described project.

Company Name: _____________________________________________

Company's EIN #: _____________________________________________

Home Office: _____________________________________________

Local Office: _____________________________________________

Address: _____________________________________________

City / State / Zip: _____________________________________________

Telephone: _____________________________________________

Fax: _____________________________________________

Contact Person's Name: _____________________________________________

Contact Person's Telephone / Fax: _____________________________________________

Contact Person's E-mail Address: _____________________________________________

Number of years organization has been in continuous operation:

Number of years organization has been in business under its present name:

Does your company pay taxes to Temple Independent School District? Yes ____ No ____

If yes, are payments current? Yes ____ No ____

Does any officer, partner, owner, sales representative, and/or spouse work for Temple ISD? Yes ____ No ____

Type of business entity:

☐ Publicly traded corporation

☐ Private corporation

☐ Limited partnership

☐ Partnership

☐ Sole proprietorship

☐ Not-for-profit entity

If corporation:

Date of Incorporation: _____________________________________________

State of Incorporation: _____________________________________________

Charter Number: _____________________________________________

President: _____________________________________________

Vice President: _____________________________________________

Corporate Secretary: _____________________________________________

Treasurer: _____________________________________________

If partnership or corporation, date of organization/creation: _____________________________________________

If sole proprietor, number of years in business: _____________________________________________

Number of years doing business with Temple ISD: _____________________________________________

Do you have experience with other school districts? Yes ____ No ____ If yes, please list:

Name and complete address of all partners (attach separate sheet if needed):

If other than corporation or partnership, describe organization and name of principals:

Check one:

☐ Proposer will provide goods and services with own work force

☐ Proposer will purchase goods directly from the manufacturer or other supplier

Name of State where Home Office/Headquarters is located: _____________________________________________

If not Texas, does the state have preferential treatment on bids? Yes ____ No ____ If yes, percentage: ______%

Does your company employ 500 or more persons in Texas? Yes ____ No ____

Unique Entity ID (previously DUNS #, if applicable): _____________________________________________

I attest that I have answered the questions regarding company information truthfully and to the best of my knowledge.

Corporate Officer's Signature: _____________________________________________

Printed Name: _____________________________________________

Title: _____________________________________________

Antitrust Certification Statement

(Texas Government Code § 2155.005 — include with Form A)

I affirm under penalty of perjury of the laws of the State of Texas that: (1) I am duly authorized to execute this agreement/contract/proposal on my own behalf or on behalf of the Company listed below; (2) in connection with this proposal, neither I nor any representative of the Company have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) neither I nor any representative of the Company have violated any federal antitrust law; and (4) neither I nor any representative of the Company have directly or indirectly communicated any of the contents of this proposal to a competitor of the Company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the Company.

Company Name: _____________________________________________

Company Address: _____________________________________________

City, State, Zip Code: _____________________________________________

Phone: _____________________________________________

Facsimile: _____________________________________________

Proposer Signature: _____________________________________________

Proposer Printed Name: _____________________________________________

Position with Company: _____________________________________________

(If different from above) Official Authorizing Proposal

Corporate Officer's Signature: _____________________________________________

Printed Name: _____________________________________________

Position with Company: _____________________________________________

Form B – Pricing and Service Affirmation

To: Temple Independent School District

RFP Number: RFP 006-27

RFP Name: TISD Apparel and Accessories, Including Custom Screen Print & Embroidery Services

Proposal of (Proposer Company Name): _____________________________________________

Proposer will provide the product/services to Temple Independent School District (“TISD”) and possibly other governmental agencies (through interlocal agreements, including CTPA). The District is focused on identifying all costs associated with the product/services and seeks to quantify all fees while minimizing costs and maintaining or improving current service levels. See the Pricing Sheet (Form C) attached to this RFP.

Having carefully examined all specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the products/services required pursuant to the above-referenced RFP upon the terms quoted below.

1. Price and Products/Services Quotation

The prices quoted shall be TISD's pricing for the product or service. There shall be no separate or additional charges, fees, handling, or other incidental costs associated with the acquisition of the product/services not disclosed herein.

Proposer understands that TISD makes no guarantee as to the volume, amount, or type of product/services that may be purchased under any Agreement. Proposer certifies and agrees that all prices and any promotions or rebates quoted have been reviewed and are the final proposed price and product/service offering for this initial RFP response.

2. TISD Payment Terms

TISD's standard payment terms for services are “net 30 days” from receipt of invoice. Indicate below the prompt payment discount Proposer will provide to TISD:

Prompt Payment Discount: ______% ______ days / net 30 days

3. General Terms and Conditions

Proposer agrees to the General Terms and Conditions and all other Terms and Conditions of this RFP.

Respectfully submitted:

Company Name: _____________________________________________

By (Corporate Officer's Signature): _____________________________________________

Printed Name: _____________________________________________

Title: _____________________________________________

Form C – Pricing Sheet

(Proposers are required to fill in all requested information.)

__________________________________________________ will offer Temple Independent School District the following discount on purchases made at our store(s) or through our catalog(s):

________ % Discount from List Price (Proposers may submit one discount, or a discount range, e.g. 0-20%)

Does your company offer on-line catalog availability? Yes ____ No ____ If yes, provide website:

Do you have a walk-in (retail) store for will-call purchases? Yes ____ No ____

Will your company honor blanket purchase orders? Yes ____ No ____

Is the principal place of business for your company in the State of Texas? Yes ____ No ____

Does your company employ at least 500 people in the State of Texas? Yes ____ No ____

Define your company's return policy:

State your standard turnaround time for orders. Turnaround time shall begin upon vendor receipt of a signed TISD purchase order, required artwork, and written approval of any applicable proof.

• Blank apparel: ___ business days

• Screen printing: ___ business days

• Embroidery: ___ business days

• Large orders: ___ business days

• Rush orders: ___ business days

• Proof approval: ___ business days

Turnaround time shall begin upon vendor receipt of a complete purchase order, required artwork, and written approval of any applicable proof.

Vendor Name: _____________________________________________

Vendor's EIN #: _____________________________________________

Vendor Address: _____________________________________________

City / State / Zip: _____________________________________________

Contact Person: _____________________________________________

Telephone / Fax: _____________________________________________

Signature: _____________________________________________

Date: ____________________

Form C-1 – Pricing Sheet

Category Pricing Remarks

Screen Printing

Screen/setup fee

Additional colors

Left Chest

Full front

Full Back

Sleeve

Additional Locations

Names/Numbers

Quantity tiers

Embroidery

Digitization/Setup

0-5,000 Stitches

5,001-10,000 Stitches

10,100-15,000 Stitches

Additional Stich Charges

Left Chest

Hats/Caps

Jackets

Individual Names

Category Pricing Remarks

Other Customization

Heat Transfer/heat-seal

Patches

Graphic Design/Artwork

Rush/expedited service

Other customization

Vendor Name: _____________________________________________

Vendor's EIN #: _____________________________________________

Vendor Address: _____________________________________________

City / State / Zip: _____________________________________________

Contact Person: _____________________________________________

Telephone / Fax: _____________________________________________

Signature: _____________________________________________

References

Proposer must submit three (3) non-TISD references for which your firm has provided similar products/services within the last three (3) years. Please include Company Name, Name of Contact Person, and Telephone Number. Failure to provide references as requested may cause the proposal to be deemed non-responsive.

1.

Company Name: _____________________________________________

Company Address: _____________________________________________

Point of Contact: _____________________________________________

Phone Number: ____________________

Length of Relationship: _____________________________________________

E-mail Address: _____________________________________________

2.

Company Name: _____________________________________________

Company Address: _____________________________________________

Point of Contact: _____________________________________________

Phone Number: ____________________

Length of Relationship: _____________________________________________

E-mail Address: _____________________________________________

3.

Company Name: _____________________________________________

Company Address: _____________________________________________

Point of Contact: _____________________________________________

Phone Number: ____________________

Length of Relationship: _____________________________________________

E-mail Address: _____________________________________________

Instructions, Submission of Proposals, Required Documents, and Procedures

General Information

The following instructions are intended to afford Proposer(s) an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District's business and service requirements.

This RFP is governed by the Texas Education Code (TEC), other applicable state and federal statutes, and all local Board of Trustees policies.

By submitting a proposal, the Proposer agrees to provide the goods/services in full accordance with the specifications and other contract documents, notwithstanding existing material, and labor market conditions.

The designated Purchasing contact during the proposal process is Marc Floyd, Purchasing Coordinator, Temple ISD Finance & Purchasing Department, 401 Santa Fe Way, Temple, Texas 76501, phone 254-215-7513, email marc.floyd@tisd.org. All communications pertaining to this RFP shall be submitted in writing as indicated below.

Questions concerning this RFP will be answered only if submitted in writing through the District's Euna Procurement portal on or before Tuesday, September 15, 2026, at 2:00 PM (CDT).

Issuance of this RFP does not commit TISD, in any way, to pay any costs associated with the preparation and submission of a vendor's proposal. Nor does issuance obligate TISD to award, enter into an agreement, or purchase any goods and services stated in the RFP.

Temple ISD utilizes Electronic Funds Transfer (EFT) to pay for goods and services. Proposers awarded a contract as a result of this RFP will be required to provide appropriate banking information to receive payment.

Definitions and Terms

• “Agreement” is defined in the Purchasing General Terms and Conditions.

• “TISD” or “District” refers to Temple Independent School District.

• “Proposer” refers to the person/firm that submits a proposal to this RFP.

• “Project” means the Statement of Work/Specifications for furnishing goods and services.

• “Proposal” refers to the document submitted by an entity that addresses the scope and requirements of this RFP.

• “RFP” refers to this Request for Proposals.

• “Statement of Work” is set forth in the Statement of Work and Specific Conditions.

• “Supplier” and/or “Vendor” refer…