1-Temple ISD Laptop Refresh RFI 002-27.pdf

Purchasing Department 303 West Avenue E Bldg. B, Temple, Texas 76501

REQUEST FOR INFORMATION (RFI 002-27): LAPTOP REFRESH PROGRAM

Instructions and Vendor Certification.

Purpose and Nature of This Request Temple Independent School District (TISD) is issuing this Request for Information (RFI 002-27) to gather market information from qualified vendors regarding laptop devices suitable for a District-wide administrative and educator refresh cycle. This RFI is issued solely for planning and informational purposes.

This RFI is not a solicitation for bid or a Request for Proposal (RFP), does not obligate Temple ISD to purchase any product or service, and does not create any contractual relationship or claim on the part of any vendor. Information gathered through this RFI may be used to inform the development of a future formal solicitation (RFP/RFQ) in accordance with applicable procurement requirements. Any resulting purchase will be conducted through an approved procurement method consistent with Texas Education Code §44.031, District Board Policy, and, where applicable, an approved purchasing cooperative contract.

Current District Baseline Device Specifications The table below reflects the current device standard deployed across Temple ISD (Lenovo ThinkPad L13 2-in-1 Gen 6).

Vendor-recommended devices must meet or exceed these specifications at equivalent or better performance, capacity, and durability. Where a proposed configuration falls short of any specification, the vendor must clearly identify the deviation and justify why it remains suitable for a 5-year K-12 administrative lifecycle.

Specification Current District Standard

Device Model Lenovo ThinkPad L13 2-in-1 Gen 6

Processor Intel® Core™ Ultra 5 225U (E-cores up to 3.80 GHz, P-cores up to 4.80 GHz)

Operating System Windows 11 Pro 64

RAM 16 GB LPDDR5X-8533MT/s (Soldered)

Storage 512 GB SSD M.2 2242 PCIe Gen4 TLC Opal

Display 13.3" WUXGA (1920 x 1200), IPS, Touch, Anti-Reflection/Smudge, 400 nits

Camera 720P HD RGB with Microphone & Privacy Shutter

Wireless Intel® Wi-Fi 6E AX211 2x2 AX & Bluetooth® 5.3

Battery 3 Cell Rechargeable Li-ion 41Wh

Pen / Stylus Lenovo Integrated Pen

Primary Evaluation Priorities Vendor responses will be considered against the following priorities. These weights reflect informational evaluation criteria for this RFI and may be refined for any subsequent formal solicitation.

Priority Why It Matters Weight

Durability Support a 5-year replacement cycle for daily educator use. 25%

Battery Life Provide all-day productivity for mobile staff. 20%

Warranty & Support Minimize downtime and simplify repairs. 20%

Accidental Damage Protection Protect district investment and reduce repair costs. 15%

Dock & Monitor Compatibility Work with existing USB-C docks and dual monitors. 15%

Overall Value Lifecycle cost, vendor support, and K-12 experience. 5%

Vendor Response Matrix – Complete Questionnaires Q-13BI and pricing sheet BT-61WP.

Please complete every field below for your recommended device configuration. Attach a separate configuration sheet if proposing multiple models (e.g., standard vs. rugged administrative configurations).

Category Vendor Response

Recommended Device Model

Processor

RAM

Storage

Weight

Battery Life (Typical)

Battery Warranty

TPM 2.0 / Windows Hello Support

Standard Warranty

Extended Warranty Options

Accidental Damage Coverage

On-Site Repair Available

Expected Device Lifecycle

Category Vendor Response

MIL-STD Durability Rating

Spill Resistant Keyboard

USB-C Dock Compatibility

Existing Monitor Compatibility

Thunderbolt Support

Recommended Dock (if different)

Trade-In Program

EPEAT / Sustainability Rating

Unit Price (per device, as configured)

Volume / Cooperative Pricing Available

Purchasing Cooperative Contract Reference (e.g., TIPS, DIR, BuyBoard)

Quote Validity Period

Texas K-12 References

Required Vendor Narrative Responses Complete Questionnaire Q-18QW and Pricing Sheet BT-61WP.

1. Describe why your device is appropriate for a five-year K-12 administrative lifecycle.

2. Describe expected battery life under normal business use and battery health after four to five years.

3. Describe your recommended warranty package, repair turnaround times, and local support resources.

4. Confirm compatibility with existing USB-C docks, dual monitors, Windows 11, Microsoft Intune, and Microsoft Autopilot.

5. Describe endpoint security capabilities (TPM 2.0, biometric authentication, BitLocker readiness) relevant to District device management standards.

6. Identify the purchasing cooperative contract(s) through which your organization can quote this proposal to Temple

ISD.

7. In one page or less, explain why your solution is the best fit for Temple ISD.

Demonstration Requirements (When the Time Comes) If selected to advance to the evaluation phase, vendors should be prepared to:

● Provide two evaluation laptops.

● Provide one compatible dock if recommending a new dock.

● Include required cables/adapters.

● Support a 30-60 day evaluation period.

Compatibility Requirement Proposed devices must function with the District's existing USB-C docking stations and dual-monitor configurations without requiring widespread replacement of existing docking infrastructure. Vendors shall identify any limitations or additional hardware required to achieve full compatibility.

Submission Instructions Required Documents

• Signed Vendor Certification (this document)

• Questionnaire Q-13BI)

• Questionnaire Q-18QW

• Pricing Sheet BT-61WP

Temple ISD administers this RFI through the Euna Solutions online bid platform. Interested vendors must submit complete RFI responses electronically through Euna no later than August 21, 2026, by 2 p.m.

The Vendor Response Matrix corresponds to the questionnaire posted with this RFI within Euna. Vendors should complete all matrix fields directly in the Euna questionnaire rather than submitting a separate document; upload the Required Vendor Narrative Responses in questionnaire within this RFI. Vendors not currently registered with Euna Solutions should register in advance of the submission deadline to ensure timely access to the posting.

Point of Contact:

Vance Willis, Technology Director

Temple Independent School District

415 N. 31st Street, Temple, Texas 76504

Vance.willis@tisd.org |254-215-6828

Vendor Certification I certify that the information provided in this RFI response is accurate and complete to the best of my knowledge, and that I am authorized to submit this response on behalf of the vendor organization named below.

Vendor Organization: ___________________________________________

Authorized Representative (Print Name): ___________________________________________

Signature: ___________________________________________ Date: ______________