1 - Statement of Work (SOW) Division Offices.pdf

PR #:

STATEMENT OF WORK

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STATEMENT OF WORK (SOW)

FOR

CG Forces Rio Grande Forward Facility Establishment and Support

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard Forces Rio Grande (CGF-RG) is seeking mobile facilities, storage and support services to its forward operating units along the Rio Grande River. CGF- RG is currently operating on location with partners from the United States Border Patrol (USBP) to actively deter, prevent and suppress unlawful immigration along the southern border of the United States and preserve safety of life at sea (SOLAS) within the Rio Grande River.

CGF-RG is seeking to lease climate controlled workspace, storage capacity platforms and any other required support wrap-around services to be placed on location at USBP stations to further facilitate enduring operations in the Rio Grande Valley.

1.2 SCOPE

Coast Guard Forces Rio Grande (CGF-RG) is seeking mobile support to six facilities in the Rio Grande Valley (Described in SOW 4.3) to support its deployed workfoce in the area. The requirement is for long-term leased portable equipment, with option to purchase, that provides adequate workstations, personnel uniform changing space, personal item storage, secure weapons storage, hygiene support services and any necessary site improvements to sustain these platforms.

Some sites may require minor preparation to include gravel placement and leveling to sustain the platforms provided. Some sites may be required to be supported by an external generator unit (Contractor or government provided), and others may be required to be tied into existing shore power on site. Any units provided need to be compatible with standard 100 Amp electrical service.

The scope does not require any furniture or additional ancillary equipment such as desks, IT equipment or office supplies unless imbedded within existing commercial-off-the-shelf (COTS) equipment and not feasible to remove.

The Scope does not require any plumbing or water utility services such as potable water or waste water utilities, it may however require the contractor to provide portable restroom services such as portapotty style units with regular servicing and emptying.

1.3 OBJECTIVE

The objective of this solicitation is to provide adequate mobile climate controlled workspaces, site support services (such as restrooms and portable lighting), site prep services such as leveling and graveling, installation services such as electrical utility connection (from existing https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

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sources) and/or portable generators, secure and unsecure storage for personnel operating on five (5) USBP installations in the Rio Grande Valley.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

1. GSA QPL-AA-C-2859 Cabinet, Security, Weapons Storage

2. GSA Class 5W – Weapons Containers (Fed. Spec. AA-F-358)

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

1. GSA FF-L-2937 Federal Specification Combination Lock, Mechanical

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Office Platform

The Contractor must provide a single platform of no less than 300 square feet of internal – climate controlled space partitioned in equal parts for use as administrative work stations (space

1) and uniform changing space (space 2). The unit shall be capable of being energized with standard 100 Amp service. Based on the environmental hazards in the region and the historical threat of tropical storms, the units must be wind-rated to a minimum of 130 MPH winds (Category 3). The total exterior dimensions of the trailer shall not exceed 40’ length, x 12’ width.

2.1.1 Administrative Space

The contractor must provide climate-controlled administrative space adequate for no less than four (4) workstations.The space shall be fully wired for use of standard consumer electronics with an adequate number of 120 volt outlets to sustain 4 personnel working in an office environment. The space shall be able to be secured and locked with an imbedded or external lock to prevent unauthorized entry and the keys or combination shall be provided to USCG personnel upon delivery.

2.1.2 Uniform changing space

The contractor must provide a separate partitioned space internal to the trailer for assigned personnel to change their uniforms. The space must be private from the administrative space and climate controlled.

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2.2 TASK TWO. Storage Container

The Contractor must provide a minimum of 150 square feet of storage space either within the office platform or external to the office platform. The storage space must be able to be secured with either an imbedded or external locking mechanism, the keys or combination of which must be provided to USCG personnel upon delivery of the unit.

2.3 TASK THREE. Weapons Storage

The Contractor must provide sufficient secure weapons storage space for up to 20 long guns and 20 pistols internal to either the office platform or the storage container. This space must meet GSA Class 5W weapons containers specifications (Fed.Spec. AA-C-2859). Whichever platform the weapons storage is imbedded in must meet the following security standards for its exterior doors:

• Intrusion detection system

• 6-pin locking mechanism

• Deadbolt lock

2.4 TASK FOUR. Unit maintenance, repair and movement

The Contractor must provide routine maintenance on the units in accordance with the manufacturer’s recommended maintenance schedule.

2.4.1 Emergency Repair

The Contractor must respond to requests for emergency repairs on the units within 24 hours of notification. Emergency Repairs are defined as any acute deficiency that prevents the units from performing their functions outlined in SOW 2.0

2.4.2 Movement and Relocation

The Contractor may be asked by the Contracting Officer or Contracting Officer Representative to relocate units within the areas of responsibility listed in SOW 4.0 to include relocation to the CGF-RG Headquarters facility located at 2611 Vo Tech Drive, Weslaco TX 78596.

Movement and Relocation is defined as the physical removal of the unit(s) from its current location and the transportation and set-up of the unit(s) to a new location within the AOR as directed by the government.

The Contractor must respond to movement and/or relocation requests within 03 business days of notification.

The Contractor may charge the government for the cost of relocation in accordance with the fee schedule and CLIN structure.

2.5 TASK FIVE, Site Preparation and utilities

The USBP Installations hosting USCG operations vary in their levels of austerity.

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2.5.1 The contractor must provide all necessary site improvements such as graveling and leveling to ensure mobile platforms can be safely installed on location.

2.5.2 The contractor must provide connection to electrical utilities where available.

2.5.3 The contractor must provide connection to government owned generators when required.

2.5.4 The contractor may be requested to provide a contractor owned generator to support deployed units when a government owned generator is not available and electrical utilities are not available. This requirement includes the delivery, servicing and regular refueling of any contractor owned generators.

2.5.5 The contractor may be required to remediate any site modifications made for installation of units upon demobilization.

2.6 TASK SIX, Wrap Around Services

Each site has varying requirements, and requirements may change over time based on operational changes. The contractor must be prepared to provide the following services to support operations when requested by the government.

2.6.1 The contractor may be requested to provide portable restroom services such as portapotties, restroom trailers and handwashing stations. This requirement includes the delivery and regular servicing, emptying and restocking of these units.

2.6.2 The contractor may be requested to provide dumpster and trash removal services from each site. This requirement includes the delivery and regular emptying of these units as requested.

2.6.3 The contractor may be requested to provide portable lighting units such as light towers.

These units may be gasoline, diesel, solar or electrical powered so long as the units provided generate adequate lightning to sustain night-time operations in an area where no other lighting source is provided. The contractor will be responsible for the delivery, servicing and (if necessary) regular fueling of these units.

2.6.4 The contractor may be requested to provide temporary shelter facilities for small vessel or vehicle maintenance such as carport style coverings, ez-up style tents and canopys and all necessary installation services for these units such as leveling or graveling of area. The contractor may also be required to remove these units upon request and remediate any site modifications required to install them.

2.6.5 The contractor may be requested to provide material handling equipment such as a telehandler, forklift, scissor lift or marine travel lift for lease by the government. This requirement includes the delivery and pick-up of these items and any necessary service to ensure operability.

2.6.6 The contractor may be requested to provide crane and crane operator services to move filled containers on location as needed.

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2.6.7 The contractor may be requested to provide hazardous waste storage and/or removal services as requested.

3.0 CONTRACTOR PERSONNEL

The contractor must provide qualified personnel to execute necessary service and preventative maintenance on these units once they are placed in order to maintain minimum operablility (electrical, structural, mechanical function).

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times in order to sustain operability of all units at all locations within 24 hours of a repair or maintenance request.

3.3 KEY PERSONNEL

The contractor must provide adequate personnel to maintain the unit(s) and respond to requests for maintenance, site preparation, utility connection, wrap-around services, repair and relocation.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the COR via telephone between the hours of 0800 and 1600 CST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 8 hours of notification. Due to the nature of this solicitation the contractor must also provide a 24/7 contact for emergency maintenance requirements.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as

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Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer or Representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Security Risk and Background Investigation Form Requirements

The requirements office anticipates the following:

Check Applicable Box

Tier Investigation

Risk Form

X 1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

2 Moderate Risk, Public Trust SF85P

3 Non-Critical Sensitive, L, Confidential and Secret Information

SF86

4 High Risk, Public Trust SF85P

5 Q, Top Secret, Compartmented Information, Critical Sensitive, Special Sensitive

SF86

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Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances.

Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is one year from the date of award.

The period of performance for this contract is a one-year base period with Three one-year option periods as follows:

Base Period One Year from Date of Award Option Period One 12 Months succeeding end of Base Period Option Period Two 12 Months succeeding end of Option Period One Option Period Three 12 Months succeeding end of Option Period Two

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits as necessary for maintenance to the United States Coast Guard Forces Rio Grande divisions and headquarters facilities located at the following locations:

1. Headquarters: 2611 Vo tech Driver Weslaco, TX 78596

2. Division 1: USBP Rio Grande City – 730 Border Patrol Lane Rio Grande City, TX 78582

3. Division 2: USBP McAllen – 300 W Military HWY McAllen, TX 78503

4. Division 3: USBP Harlingen – 3902 S EXPWY 83 Harlingen, TX 78552

5. Division 5: USBP Brownsville – 940 FM511 Olmito, TX 78575

6. Division 6: USBP Fort Brown – 3305 S EXPWY 83 Brownsville, TX 78521

4.4 HOURS OF OPERATION

Contractor employees must generally be available to respond to requests for maintenance and repair between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays) for routine requests. However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to respond to emergent requests for repair to sustain operational capacity of the unit(s).

4.5 TRAVEL

Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with FAR 31.205-46, Travel Costs. The Contractor must be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

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4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 03 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 2611 Vo tech Drive, Weslaco, TX 78596 or via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

(e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 02 business days after the Post Award Conference.

4.8 PROGRESS REPORTS

The Project Manager must provide an update in the form of a progress report to the Contracting Officer and COR via electronic mail, once the units are delivered and installed.

The Project Manager must also provide a notification to the Contracting Officer once the units are demobilized and deactivated.

The Project Manager will be required to provide reports of any maintenance and/or repairs when such services are requested by the Government

4.9 PROGRESS MEETINGS

The Project Manager must be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager must review the status and results of Contractor performance with the COR on an ad hoc basis as major milestones are reached (I.E. delivery of units, completion of a major repair, etc.).

4.10 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

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The Contractor must use Government furnished information, data and documents only for the performance of work under this contract, and must be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor must not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 03 business days to review deliverables and make comments. The Contractor must have 05 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.6 Post Award Conference 03 Days of Award

N/A

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ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

2 4.6, 4.7 Draft Contractor Project Plan

03 Days of Award

COR,

Contracting Officer

3 4.7 Final Contractor Project Plan

05 Days of Award

COR,

Contracting Officer

6 4.8 Progress Reports As requested

COR,

Contracting Officer