1-Standard Proposal Form (formal).pdf

Form Rev. 3/2025 Page 1 of 2

CITY OF MILWAUKIE –

STANDARD PROPOSAL FORM

Solicitation Reference #: _______________________________________

Proposer Representations The undersigned and authorized representative hereby certifies and represents the following:

1. Proposer is properly licensed and adequately experienced, equipped, organized, and financed to furnish and deliver the equipment specified and perform the services required.

2. Proposer has examined and is thoroughly familiar with the solicitation and fully understands its intent, has carefully reviewed for accuracy all statements in this proposal and attachments, and agrees that the City will not be responsible for any errors or omissions of the proposer in preparing the proposal. Proposer agrees that the proposal may not be revoked or withdrawn for 60 calendars days after the date a proposal is received.

3. Proposer agrees that if their proposal is accepted, they will promptly execute and return to the City the contract in the form provided and will, at or before that time, deliver any other documentation as required.

4. Proposer acknowledges receipt of the following number of addenda: ________ , and agrees that all addenda issued are made part of the solicitation documents and have been considered in preparing the proposal. (NOTE: insert the number of addendums received; if no addenda were issued, enter “zero” or “0” in the space.)

Compliance with Laws Proposer hereby agrees to comply with all applicable federal, state and local laws, rules and regulations, the provisions of which are hereby made a part of the awarded contract.

Cooperative Purchasing

Proposer agrees or disagrees to extend the terms, conditions and prices of the original City of Milwaukie contract to any other governmental agency. Pursuant to ORS 279A.215, other governmental agencies may establish contracts or price agreements under the terms, conditions and prices of the original contract. Other public agencies will have the power and authority to contract directly with the awarded proposer.

Noncollusion Proposer certifies that the proposal has been arrived at by the proposer, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, proposer, or vendor on materials, supplies, equipment or services, described in the solicitation documents, designed to limit independent offers or competition. The contents of the proposal have not been communicated by the proposer or their employees or agents to any person, who is not an employee or agent of the proposer or its surety, on any bond furnished with the solicitation and will not be communicated to any such person prior the closing of the solicitation.

Form Rev. 3/2025 Page 2 of 2

Conflict of Interest Proposer and each person signing on behalf of the proposer certifies, and in the case of sole proprietorship, partnership, or corporation, each party certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, that no member of the City Council, officer, employee, or person, whose salary in whole or in part is provided by the City, has a direct or indirect financial interest in the award of this proposal, or in the services to which this proposal relates, or in any of the profits, real or potential, thereof, except as noted otherwise herein.

COBID Certification The State of Oregon’s Certification Office for Business Inclusion and Diversity (COBID) certifies minority-owned, women-owned, and veteran-owned businesses and emerging small businesses interested in contracting with state, county and city government agencies.

The City is committed to ensuring equity and fairness in its contracting and purchasing processes and increase opportunities for minority-owned, women-owned, and veteran-owned businesses and emerging small businesses to promote growth, capacity-building, and economic success of these businesses.

Certification is not required to submit a proposal. Proposer must acknowledge the following:

YES Proposer certifies that they are a State of Oregon COBID-certified business.

Certification No. _____________

NO Proposer is not a State of Oregon COBID-certified business.

THEREFORE, the undersigned hereby certifies that the information contained in these certifications and representations is accurate, complete, and current.

Business Name

Address, City, State, Zip

Phone Number

Printed Name of Authorized Representative Email Address

Authorizing Signature Date