1-SS-UT-26-20- NOTICE OF INTENT TO SOLE SOURCE Package.pdf

NOTICE OF INTENT TO SOLE SOURCE

Project Number: SS-UT-26-20

Project Name: WEMCO LIME SLUDGE RECIRCULATION PUMPS

Date: November 7, 2025

The City of Palm Coast intends to waiver the solicitation process and approve a sole/single to TSC-JACOBS FLORIDA, LLC for the purchase of

WEMCO LIME SLUDGE RECIRCULATION PUMPS.

Interested vendors (firms or individuals) that can provide the goods/services can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. Responses or questions seeking additional detail regarding the procurement, specifications, terms, conditions, requirements, etc.

are directed to contact: Christinne Foschaar at cfoschaar@palmcoastgov.com prior to 2:00 PM on Monday, December 1, 2025. The City reserves the right to require the responding Vendor to submit additional information as it may deem necessary, and may consider any evidence available to it of the financial, technical, and other qualifications and abilities of the responding vendor.

This is not a request for bids or proposal and there is no solicitation available.

The City will not consider any responses as a proposal, bid or quote. Any responses received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists.

If it is determined by City staff, after reviewing any information received from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only from a sole/single source, the City shall prepare a recommendation to the City Commission requesting approval to waive the solicitation process and proceed with the sole/single-source purchase.

SCOPE OF SERVICE

WEMCO LIME SLUDGE RECIRCULATION PUMPS

The City of Palm Coast operates a lime softening water treatment plant. The plant uses 4 WEMCO sludge recirculation pumps in their treatment process.

The existing pumps are original equipment, purchased and installed in 1982. During this time the pumps have performed outstanding.

Current Brand and information is as follows:

Wemco

Model C 3X3

Serial numbers 8195644 – 1-2-3-4

To prevent having to hire consultant engineers, FL DEP Permits and massive repiping, we will only accept direct exact replacements for these pumps.

SOLE SOURCE PURCHASE JUSTIFICATION FORM

Revised Dec 2024

GUIDELINES:

• Any sole source purchase over $35,000 must be electronically posted for fifteen (15) business days, in accordance with Section 287.057(3)(c) Florida Statutes. The notice must include a request that potential vendors provide information regarding their ability to supply the goods and/or services described.

• It is the only item that will produce the desired results, or fulfill the specific need.

• The item is available from only one vendor.

• The item is available from more than one vendor, but due to other circumstances (such as exclusive sales territory by manufacturer, prohibitive delivery time and cost, compatibility with existing systems, etc.), only one vendor is suited to provide the goods or services.

• The Department requesting the sole source must document that they have made a reasonable attempt to locate competitive sources by attaching documentation to the requisition.

• The purchase does not need to be submitted for a PO if it is under $1,500.

• The purchase does not need to be listed as a sole source if it has an existing contract with the City, if it can be entered in as a blanket PO under $4,999.99, or if it is under $4,999.99 with the one quote from the vendor.

Department:

Submitted by:

Vendor Name: Vendor Number:

Estimated Cost:

Please select the appropriate condition:

EXCLUSIVE TO ONE VENDOR – ATTACH LETTER FROM VENDOR

COMPATIBLE WITH EXISTING SYSTEM – ATTACH LETTER FROM VENDOR

ASSOCIATED WITH WARRANTY – ATTACH LETTER FROM VENDOR

PROHIBITED DELIVERY TIME AND COST

Describe the goods and/or services being purchased:

Director's Statement to Council

Please provide additional context to be read during the council meeting explaining the justification for the sole source purchase:

Director Signature:

Date:

Utilility / Water Ops / WTP 1

Donald Holcomb

TSC-Jacobs 66285

$64,902.96

Replacement lime sludge recirculation pumps

To purchase replacement pumps of a separate brand and type would require extensive repiping, consultant engineering and electrical work. The existing pumps were installed in 1983/84 and have been excellent pumps.

Docusign Envelope ID: 809A64C9-E6D3-4CC7-8568-EDAF2EAFA0C2

Nov 5, 2025 | 6:50 PM PST

RE: WEMCO Pumps

July 11, 2025

Donald Holcomb City of Palm Coast

WEMCO Part and Repairs

I am writing this letter to inform the necessary persons that TSC-Jacobs Florida, LLC. of

Tampa, FL is the exclusive representative in the state of Florida for WEMCO Pump. They are the sole source in the state of Florida for the following WEMCO pump products used in the municipal water and wastewater plant markets.

WEMCO Torque Flow

Hydrogritter Grit System

WEMCO-Hidrostal

WEMCO Muniflo

WEMCO Chop-Flow

WEMCO Self-priming Pumps

Pump Systems & Parts TSC-Jacobs Florida, LLC 11021 Countryway Blvd.

Tampa, FL 33626

813-888-5556

We look forward to a continued relationship and service. Should you have questions or need additional information, please do not hesitate to contact me.

Sincerely, Dave Borrowman

Director of Marketing

Docusign Envelope ID: 809A64C9-E6D3-4CC7-8568-EDAF2EAFA0C2