1-SS-UT-26-03 Intent to Sole Source Package.pdf
PDF 477 KB Posted
- Solicitation number
- SS-UT-26-03
- Issued by
- Franklin County, Florida
About this file
The document is a Sole Source Purchase Justification package from the City of Palm Coast, Florida, for the procurement of Coplastix Sluice Gates from Alfa Laval/MTS Environmental. The project involves purchasing two non-metallic wall-mounted sluice gates for Clarifiers #3 and #4, with specifications including a 24" x 24" gate for Clarifier #4 and an 18" x 18" gate for Clarifier #3. Each gate will have a handwheel assembly mounted on a wall-mounted pedestal, rising 316 stainless steel stems, and is suitable for 6' on and off head pressure. The procurement is being processed as a sole source purchase with a deadline for potential alternative vendors to respond by 2:00 PM on October 30, 2025.
The estimated total cost for the project is $41,560.00, with the justification noting that the gates are intended to replace severely rusted existing gates. Alfa Laval has provided a letter confirming they are the sole manufacturer of the Coplastix product with no equal or competitor, and that MTS Environmental is their sole contracted representative for Florida. The gates are specified to be non-metallic, corrosion-resistant, with a 10-year or better warranty, and will include start-up service, adhesive anchor bolts, and freight to the job site at 26 Utility Drive, Palm Coast, FL. The City of Palm Coast is tax-exempt, and the procurement is being processed through the Utility Department.
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| File | Type | Posted |
|---|---|---|
| 2-SS-UT-26-03-Submission Instructions.pdf |
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Text version
NOTICE OF INTENT TO SOLE SOURCE
Project Number: SS-UT-26-03
Project Name: Coplastix Sluice Gate(s)
Date: October 8, 2025
The City of Palm Coast intends to waiver the solicitation process and approve a sole/single to Alfa Laval for the purchase of Coplastix Sluice Gate(s).
Interested vendors (firms or individuals) that can provide the goods/services can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. Responses or questions seeking additional detail regarding the procurement, specifications, terms, conditions, requirements, etc.
are directed to contact: Christinne Foschaar at cfoschaar@palmcoastgov.com prior to 2:00 PM on Thursday, October 30, 2025. The City reserves the right to require the responding Vendor to submit additional information as it may deem necessary, and may consider any evidence available to it of the financial, technical, and other qualifications and abilities of the responding vendor.
This is not a request for bids or proposal and there is no solicitation available.
The City will not consider any responses as a proposal, bid or quote. Any responses received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists.
If it is determined by City staff, after reviewing any information received from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only from a sole/single source, the City shall prepare a recommendation to the City Commission requesting approval to waive the solicitation process and proceed with the sole/single-source purchase.
SCOPE OF SERVICES
Coplastix Sluice Gate(s)
1. Item #1 Clarifier #4
1.1.1. Qty.: One (1)
1.1.2. Size: 24” x 24”
1.1.3. Gate: Wall mounted non-metallic Sluice Gate, suitable for 6’ on & off Head pressure.
1.1.4. Invert to floor 72” approx.
1.1.5. Operator: Handwheel assembly mounted on a wall-mounted pedestal at floor level.
Stem:
1.1.6. Rising 316 stainless steel.
2. Item #2 Clarifier #3
2.1.1. Qty.: One (1)
2.1.2. Size: 18” x 18”
2.1.3. Gate: Wall mounted non-metallic Sluice Gate, suitable for 6’ on & off Head pressure.
2.1.4. Invert to floor 72” approx.
2.1.5. Operator: Handwheel assembly mounted on a wall-mounted pedestal at floor level.
Stem:
2.1.6. Rising 316 stainless steel.
3. NOTES AND EXCEPTIONS:
1. Equipment offered is non-metallic, Corrosion resistant Standard Design.
2. Grout, packers, etc. can be excluded.
3. Adhesive anchor bolts: 316 stainless steel hardware, included.
4. Start-up Service Included (1T, 1D).
5. WARRANTY must be 10 Years or better.
6. Freight must be included to job site. 26 Utility Drive, Palm Coast FL. 32137 - The city of Palm
Coast is TAX EXEMPT.
Total Price USD = _______________________
SPECIFICATIONS
1. FRAME.
316SS, 5/16 minimum thickness. Frames are wall mounted against a 1” nominal grout base, no thimbles or flanges are needed or included. Equivalent materials and method must be specified.
2. SEALS
Sluice gates frames shall be fitted with fixed sealing faces that are mounted in the frame sides. Seals shall be molecularly incompatible with the Disc face and shall have a co-efficient of friction of 0.10 or less. Equivalent materials and method must be specified.
3. DISCS
Shall be manufactured from suitably reinforced composite plastic materials. The outer skin material shall have a minimum thickness of 1/8" and is non-toxic, ultra-violet light stabilized. The internal steel reinforcing members shall be designed to adequately withstand the hydraulic forces and/or the mechanical operating loads that will be imposed upon the Disc. The Disc shall be designed for a deflection of less than 1/1000 of the span (Width of Opening/1000). Equivalent materials and method must be specified.
4. LEAKAGE RATES
Per Specification (AWWAC563), no factory water testing will be performed as site testing will need to be done and passed, normal factory inspection and certification report issued.
Submittal Drawings (2 to 3 weeks from receipt of written Purchase Order)
Mechanical submittal and drawings on the preceding equipment will be submitted in accordance with the required delivery date of the equipment and after receipt of a firm purchase order.
Note: A purchase order signed by both the bid winner and the City of Palm Coast, must be executed prior to any submittal being forwarded.
Alfa Laval, Inc.
5400 International Trade Drive - Richmond, VA 23231 - USA - Phone 800-362-9041 - Fax 281-449-1324
Visit Our Website: www.alfalaval.us
September 21, 2025
City of Palm Coast, FL
Re: Coplastix Slide Gates.
Dear: To Whom It May Concern, Regarding Coplastix products, we confirm Alfa Laval, Inc. is the sole manufacturer of this unique product and has no equal or competitor that can provide you with comparable equipment. Furthermore, we confirm that MTS Environmental, Inc. is Alfa Laval's sole contracted representative for the State of Florida selling Coplastix fluid control products.
We wish to thank you for the opportunity of offering this proposal. Should you have any questions, please feel free to contact our representative or us noted below.
Sincerely, Doug Thomas
Doug Thomas
Business Development Manager
cc. MTS Environmental, Inc. (Bob Bierhorst), Alfa Laval Local Representative
10470 Deer Trail Dr.
Houston Texas 77038
(800) 362 · 9041
| SS-UT-26-03 - NOTICE OF INTENT TO SOLE SOURCE |
| SS-UT-26-03 Sole Source Packet.pdf |
| Scope of Work Coplastix Gates |
| Sole Source Justification form signed |
| Sole Source Letter City of Palm Coast Alfa Laval |
File details come from the government source that posted it. Updated .