1-Specs.pdf

ADVERTISEMENT FOR STONE SUPPLY BIDS

Public notice is hereby given that the Authority of the Borough of Charleroi will receive sealed bids until 10:00 AM, prevailing time, on Friday, November 21, 2025, for the furnishing of the following materials.

Approximately:

2400 Tons of Type 2A Stone 550 Tons of Type 2B (#57) Stone

Copies of the Specifications are on file at the office of the Authority, 3 McKean Avenue, Charleroi, PA 15022-0211. All specifications are available online at no cost at https://pennbid.bonfirehub.com. Bids must be submitted via PennBid.

All proposals must be for the period from January 1, 2026 to December 31, 2026 during which time all materials must be supplied at the bid price.

The Authority of the Borough of Charleroi reserves the right to reject any or all bids, to waive any informality in the bidding, and, to accept any bid which it deems to be in its best interest.

AUTHORITY OF THE BOROUGH

OF CHARLEROI

Edward Bryner, Secretary

Dennis R. Paluso, General Manager https://pennbid.bonfirehub.com/

AUTHORITY OF THE BOROUGH OF CHARLEROI

STONE SUPPLY BIDS

CONTRACT 2026-01

Suppliers interested in providing a bid shall submit a SEALED BID pursuant to the instructions herein. All specifications are on file at the office of the Authority, 3 McKean Avenue, Charleroi, PA 15022-0211 and online at https://pennbid.bonfirehub.com. Sealed bids shall be submitted online via the PennBid Program until 10:00 AM local time Friday November 21, 2025, at which time all bids will become publicly available. Bids will be presented to the Authority Board at their regular monthly meeting on Tuesday November 25, 2025, at 4:00 PM.

1 - TERM AND SCOPE OF WORK

A. Term

Any and all contracts awarded pursuant to this contract shall run from January 1, 2026, through December 31, 2026, with automatic annual renewals unless written notice of termination is provided by either the supplier or ABC no later than October 31, 2026, and each successive year thereafter.

A 1.03 escalator will be applied each successive year this contract is extended.

B. Scope

Stone suppliers will provide the following services as part of the contract for the entire duration of the term:

• Delivery of the fully loaded tri-axle of the products listed below to any of the following sites, as directed by ABC staff:

o Charleroi Storage Site Charleroi Sewage Treatment Plant 10th Street and RR Way Charleroi, Pa 15022 o Monessen Storage Site

Maple Avenue Pump Station Maple Ave.

Monessen, PA 15062 o Donora Storage Site

Site to be Determined https://pennbid.bonfirehub.com/ o Cokeburg Storage Site Former Cokeburg Water Treatment Plant 3 Garfield Street Cokeburg Pa, 15324 o Charleroi Water Treatment Plant Across from 3 McKean Ave.

Charleroi, Pa 15022 o Other sites may be added by ABC as deemed necessary.

• Deliveries MUST be made within 72 hours of receipt of

Purchase Order.

• ALL STONE MUST BE STATE APPROVED LIMESTONE. Information on the stone is to be submitted to the Authority for review and approval.

• All deliveries will be accepted between the hours of 8:00

AM and 3:00 PM, Monday through Friday.

• Invoices are to include a copy of all weight slips associated with the invoice.

• Unit Price cost is to be all inclusive and is to include all fees, insurances, bonds, surcharges, fuel charges, etc.

for hauling of stone to the sites listed. Surcharges for fuel or increases in other operational costs of the contractor after acceptance of a bid shall be borne by the contractor. The unit prices bid shall apply for the entire term of the contract, plus the applicable escalator for each successive year the contract is extended.

2 - BID Proposal

Product ID Est. Qty Units Unit Price per Ton

Total Price (Complete)

2A 2400 Ton

#57 (2B) 550 Ton

Total

Award will be made to the lowest qualified bidder based upon the combined bid amount.

3 - MINIMUM QUALIFICATIONS

A. Supplier shall have uninterrupted access to all types of stone listed.

B. Supplier must have the manpower and equipment to supply stone when requested.

C. The bidding Supplier must carry general liability insurance in a minimum amount of $500,000 per occurrence / $1 million aggregate; motor vehicle coverage on all necessary vehicles and equipment in the amount of $500,000 per occurrence / $1 million aggregate; worker’s compensation insurance such that every awarded contractor waives any immunity and/or agrees to indemnify and hold harmless ABC for any injury to an employee or agent of the contractor, as contemplated by Section 303, 77 P.S. § 481(b) of the Pennsylvania Worker’s Compensation Act; and any and all other insurances required by ABC at the time of award of the contract. Upon award and acceptance of the contract, the awarded contractors must agree to name ABC as an additional insured on any such insurance policies and provide a certificate of insurance to ABC no later than December 31, 2025, of the same. If, during the term of the contract, the contractor’s insurance renews, an updated certificate of insurance shall be provided to the Authority.

D. All bidding Suppliers must be equal opportunity employers and will not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

E. Upon Request, the Supplier is to provide three (3) references for similar type municipal contracts.

4 - DESCRIPTION OF THE AUTHORITY OF THE BOROUGH OF CHARLEROI

ABC is a water and sewer authority organized and operating pursuant to the Pennsylvania Municipality Authorities Act.

The water division services the Boroughs of Charleroi, North Charleroi, Dunlevy, Speers, Donora, Bentleyville, Twilight, Ellsworth, Cokeburg, and Townships of Somerset and Fallowfield in Washington County, and the City of Monessen and parts of Rostraver Township in Westmoreland County. The sewer division provides sanitary and combined sewer services for the Boroughs of Charleroi, North Charleroi, Dunlevy, Twilight, and Speers and the Township of Fallowfield in Washington County.

ABC is an equal opportunity employer and, in employment of its employees and in awarding of all contracts, ABC does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

5 - INDEMNITY AND HOLD HARMLESS

It is understood that bidding and awarded Suppliers are an independent contractor in respect to its performance under this request for bidding and/or awarded contracts and shall assume all risks and responsibilities for losses of every description in connection with the service, which can be attributed either directly or indirectly to the contractor.

The Supplier agrees to indemnify, defend, and hold harmless ABC, its agents and employees for or on account of any damages or loss, including the cost of litigation or legal counsel resulting directly or indirectly from the actions of the contractor in fulfilling the terms of the awarded contract.

6 - SUBMISSION, EVALUATION, AND ACCEPTANCE OF PROPOSALS

A. Submission of Bids

Sealed Bids shall be submitted online via the PennBid Program until 10:00 AM local time Friday November 21, 2025, at which time all bids will become publicly available. Bidders shall complete the electronic bid form on PennBid and complete the provided form, signed and acknowledged by an authorized representative. The completed form shall be uploaded in PDF format. Submission of a bid indicates acceptance by the proposing Supplier of the conditions contained in this Bid.

B. Evaluation of Proposals/Right to Reject Proposals

All timely submitted and sealed Bids will become publicly available on PennBid at 10:00 AM November 21, 2025. All opened proposals will thereafter be evaluated based upon the criteria contained herein and the content of the proposal/cover letter. ABC reserves the right, without prejudice, to reject any and all proposals in the best interest of ABC. This includes, but is not limited to, the rejection of any proposal submitted by a Supplier which has demonstrated poor or untimely performance during any contract, whether current or previous, with ABC or any other entity.

C. Selection of Proposals and Award of Contracts

The selection of the lowest, responsible Bids shall be presented at the regular meeting of the Authority of the Borough of Charleroi on November 25, 2025, at 4:00 PM.

D. Acceptance of Contract

Suppliers with the lowest Bid(s) will be provided with a Letter of Award following the meeting with a Notice to Proceed Date of January 1, 2026.

7 - MISCELLANEOUS

All questions concerning this request for bids shall be submitted in writing via PennBid’s “Questions” tab. Replies will be issued by Addenda, posted within PennBid’s “Documents” tab, and an email notice will be sent to all parties recorded as having received the Bidding Documents. No pre-submission meeting will occur. All Bidders are responsible for being familiar and complying with any and all statutes, regulations, ordinances, codes, and the like related to the performance of any contract awarded pursuant to this request for proposals.

8 - ACKNOWLEDGEMENTS

SUPPLIER NAME: _________________________________________

SUPPLIER ADDRESS: _________________________________________

SUPPLIER PHONE: _________________________________________

SUPPLIER EMAIL: _________________________________________

SUPPLIER HEREBY AGREES TO BE BOUND BY THE ABOVE ACKNOWLEDGEMENTS

AND TERMS AND CONDITIONS OF THE REQUEST FOR PROPOSALS. SUPPLIER

FURTHER CERTIFIES THAT THE UNDERSIGNED SIGNATORY IS AUTHORIZED TO

BIND SUPPLIER TO THE SUPPLIED BIDS.

Authorized Signature Authorized Official Name (Print) Title Date

2026-01 - Stone Supply