1__SOW_Lewistown_Fire_UPS_Room_Mini_Split_AC_Replacement.pdf
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- Attached to
- Lewistown Fire UPS Room AC replacement
- Solicitation number
- 140L3626Q0039
About this file
This is a Statement of Work for the replacement of a failed ductless mini split air conditioning system at the Bureau of Land Management's Lewistown Fire facility located at 303 East Aztec Drive, Lewistown, MT 59457.
The contractor must furnish all labor, materials, supervision, tools, transportation, equipment, permits, and incidentals necessary to remove the existing inoperable LG LSU180CE (18,000 BTU) system and install a complete new operational ductless split-system air conditioning unit. The work scope includes field verification of existing conditions; removal and proper EPA-compliant disposal of the existing equipment and refrigerant; installation of a new matched indoor/outdoor mini split system with minimum 18,000 BTU/hr cooling capacity; electrical connections to the existing 208/230V, single phase, 60 Hz service with any required modifications for code compliance; new mounting bracket or composite pad (wood blocking prohibited); new refrigerant line set with insulation; new condensate drain; new controls; and weather-tight sealing of all wall penetrations. The new system must include automatic restart after power outage, programmable controls or remote thermostat, multiple fan speeds, year-round cooling capability, self-diagnostics, manufacturer-listed matched components, and compliance with current federal and industry minimum energy efficiency standards. The contractor must evacuate, charge, and commission the system per manufacturer requirements, test cooling operation, verify condensate drainage and controls, and demonstrate operation to the Government representative. Installation must comply with manufacturer requirements, the National Electrical Code, International Mechanical Code, EPA regulations, and applicable Montana State and local codes. The contractor must provide pre-installation submittals including manufacturer data, model numbers, capacity and electrical specifications, warranty information, installation schedule, and Montana contractor registration and electrical license information if applicable. At project completion, the contractor must deliver operating manuals, warranty documents (minimum one-year materials/labor), and startup/commissioning documentation. Work must be completed within 60 calendar days after contract award, with final acceptance occurring after Government inspection confirms complete installation, proper cooling performance, functional controls, clean jobsite, and delivery of all manuals and warranties. Payment shall be made on a lump sum basis after complete installation, successful testing, and Government acceptance.
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Text version
STATEMENT OF WORK
UPS ROOM MINI SPLIT REPLACEMENT
Bureau of Land Management – Lewistown Fire
1. BACKGROUND
The Bureau of Land Management (BLM), Lewistown Fire facility requires replacement of a failed ductless mini split air conditioning system serving the UPS (Uninterruptible Power Supply) room. The existing system is an inoperable LG LSU180CE approximately 18,000 BTU capacity.
The UPS room contains critical electrical and communications support equipment requiring reliable cooling to maintain proper operating temperatures and equipment performance.
Project location:
303 East Aztec Drive Lewistown, MT 59457
2. SCOPE OF WORK
The contractor shall furnish all labor, materials, supervision, tools, transportation, equipment, permits, and incidentals necessary to remove the existing failed mini split system and provide a complete new operational ductless split-system air conditioning unit serving the UPS room.
Work includes all components necessary for a complete and functional installation.
3. OBJECTIVES
The objective of this project is to restore dependable climate control to the UPS room through installation of a new energy-efficient mini split system capable of maintaining suitable room temperature for mission-critical equipment.
4. TASKS
The contractor shall complete the following:
A. Field Verification
1. Verify all existing field conditions prior to ordering equipment.
2. Verify dimensions, electrical service, mounting conditions, and line set routing.
B. Removal of Existing Equipment
1. Recover refrigerant in accordance with EPA regulations.
2. Remove existing indoor unit, outdoor condenser, controls, and accessories.
3. Dispose of removed equipment and refrigerant offsite in accordance with applicable regulations.
C. New Equipment Installation
1. Furnish and install one new matched indoor/outdoor mini split system.
2. Minimum cooling capacity shall be 18,000 BTU/hr.
3. Unit shall operate on existing 208/230V, single phase, 60 Hz electrical service.
Contractor shall verify that existing electrical service, conductors, disconnects, overcurrent protection, and breakers are adequate and compatible with the new equipment requirements. Contractor shall provide and install any electrical modifications necessary for a complete code-compliant installation.
4. Install new mounting bracket, composite pad, or approved support system. Wood blocking is not acceptable.
5. Replace refrigerant line set and insulation.
6. Install new condensate drain to exterior discharge point.
7. Install new controls.
8. Reconnect electrical power.
9. Seal all wall penetrations weather-tight.
D. Equipment Minimum Features
System shall include:
1. Automatic restart after power outage.
2. Programmable controls or remote thermostat.
3. Multiple fan speeds.
4. Cooling operation suitable for year-round use.
5. Self-diagnostics or fault indication.
6. Manufacturer listed matched system.
7. System shall meet current applicable federal and industry minimum energy efficiency standards for HVAC equipment.
E. Startup / Testing
1. Evacuate, charge, and commission system per manufacturer requirements.
2. Test cooling mode operation.
3. Verify condensate drainage.
4. Verify controls and restart functions.
5. Demonstrate operation to Government representative.
5. SUBMITTALS
Prior to installation, contractor shall provide:
1. Manufacturer product data.
2. Equipment model numbers.
3. Capacity and electrical data.
4. Warranty information.
5. Proposed installation schedule.
6. Montana contractor registration information.
7. Electrical contractor license information, if electrical work is performed.
At project completion provide:
1. Operating manuals.
2. Warranty documents (1-year minimum materials/labor).
3. Startup/commissioning documentation.
6. QUALITY REQUIREMENTS
All work shall be completed in a neat and professional manner by qualified personnel experienced in HVAC installation and refrigerant handling.
Installation shall comply with:
Manufacturer installation requirements
Current National Electrical Code (NEC)
International Mechanical Code (IMC), as applicable
EPA refrigerant handling requirements
Applicable Montana State electrical and building requirements
Applicable local codes and permit requirements
All materials and equipment shall be installed in accordance with recognized industry standards and manufacturer recommendations.
7. PLACE OF PERFORMANCE
Bureau of Land Management Facility 303 East Aztec Drive Lewistown, MT 59457
8. PERIOD OF PERFORMANCE
Work shall be completed within 60 calendar days after Contract Award, unless otherwise approved by the Contracting Officer.
9. INSPECTION AND ACCEPTANCE
Final acceptance shall occur after Government inspection confirms:
1. Complete installation.
2. Proper cooling performance.
3. Functional controls.
4. Clean jobsite.
5. Delivery of all manuals and warranties.
10. BASIS OF PAYMENT
Payment shall be made on a lump sum basis after complete installation, successful testing, and Government acceptance.
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