(1) SON KBY RV Edgecomb Sponson Replacement.pdf

Statement of Need

NOAA/NCCOS Kasitsna Bay Laboratory R/V Edcecomb Sponson Replacement (RIB TUBE)

85 Sterling Highway, Suite 2, Homer, AK 99603 Background:

The National Oceanic and Atmospheric Administration (NOAA) National Centers for Coastal Ocean Science (NCCOS) Kasitsna Bay Laboratory (KBL) is a remote location in Southern Alaska that is only accessible via boat or plane. The R/V Edgecomb is the primary transport for logistics to the mainland.

The Sponson (Rigid inflatable boat tube) and its associated components are an integral part of the vessel and is due for cyclic replacement. Due to the critical nature and possible risk to life safety, a replacement of this component is required. The age of the vessel requires the sponson to be custom made as the replacement component is no longer commercially available

Purpose:

The purpose of this requirement is to provide the necessary equipment, materials and labor to replace the existing RIB tube (sponson) and top and bottom rub rail on the R/V Edgecomb.

Objective

The objective is to provide the necessary equipment, materials and labor to replace the existing RIB tube (sponson) and associated components. The contractor shall provide and install the proper sponson including top and bottom rub rail on the R/V Edgecomb (32’ Almar Style Rib). The contractor shall be responsible for obtaining and installing all component parts on-site in Homer, Alaska. The new sponson will extend the useful life of the vessel and better meet the mission requirements.

Site Visit:

The Contractor and subcontractors are highly encouraged to attend a site visit at the Kasitsna Bay Laboratory (KBY) to fully understand the complexities of the project. During the site visit, the contractor and subcontractors will have the opportunity to review the vessel and inspect locations around the local area where the work can be completed. Pertinent government personnel will be available to answer any questions, however any changes or new information will be documented and submitted in writing for official purposes. It is the offeror’s responsibility to confirm existing conditions and evaluate requirements listed in the Statement of Work herein prior to submitting a quotation. Failure to determine existing conditions during the RFQ process will not be considered a basis for granting additional compensation after award. To schedule a site visit, the offeror shall contact the NCCOS Facilities Operations Chief:

Randy Grady Randy.p.grady@noaa.gov (252)725-3541

Scope:

The contractor shall provide all travel, labor, material, equipment, supervision and transportation necessary in accordance with the instructions, specifications and accepted trade and industry standards to replace the existing RIB Tube (sponson). The vessel shall be removed from the water and placed as necessary in a stable configuration to allow the removal of the existing and installation of the replacement RIB tube and associated components. The existing RIB tube including top and bottom rub rail shall be removed in a safe and efficient manner as not to damage the vessel or complicate the installation of the new sponson. The new RIB tube including top and bottom rub rail shall be compatible to include proper fit, form, and function for the R/V Edgecomb (32’ Almar Style Rib), and be installed in accordance with industry standards and in such a way to comply with the manufacturers’ warranty. The old RIB tube including top and bottom rub rail shall be disposed of in a proper manner by the contractor upon completion of the project. Prior to installation a walk-thru with the Contractor shall be conducted to mailto:Randy.p.grady@noaa.gov identify potential issues and compatible with the new components. If not, the contractor shall replace the existing system with equipment / components that are compatible.

A complete project schedule shall be submitted by the contractor and approved prior to installation.

The contractor shall perform a site survey prior to project implementation to ensure any complications or issues are addressed and to identify any possible project deviations prior to installation.

Issues identified during the survey, repairs, or deviations from the current SOW shall be submitted to the NOAA POC for review and approval.

Place of Installation:

The Kasitsna Bay Laboratory (KBY) performance location is 95 Sterling Highway, Suite 2, Homer, Alaska 99603 and /or local shipyard in Homer Alaska.

Contractor Requirements:

The Contracting Officer shall make a determination of qualifications and responsibility. The Contract Officer shall take into consideration the following factors, while making the determination:

1. Proof of and assurance that the Contractor can provide the service promptly or within the time specified, without delay or interference.

2. The Contractor and subcontractor(s) must show documented competency and experience with:

• RIB tube (sponson) manufacturing, commercial, institutional, and military vessels

• The Contractor has been in business for at least 10 years.

• The Contractor has successfully performed relevant federal government projects in the past

• The Contractor shall have a satisfactory record of integrity, satisfactory performance record of Government contracts, and business ethics.

3. The Contractor shall perform the replacements, modifications, installations and upgrades with factory-trained, skilled, professional technicians who are familiar with this scope of work.

4. The quality of performance of previous contracts and services will be considered.

5. In performing this work, the Contractor shall comply with all applicable federal, state and local laws and regulations, which includes building and energy codes.

6. The Contractor must have, at the time of proposal, all applicable license and/ or registrations as required under the laws of the federal government, and local ordinances for the performance of work under this agreement.

General Requirements:

Normal working hours shall be used to complete this contract unless otherwise indicated. Normal working hours shall be 7:30 AM to 5:00 PM, Monday through Friday – Federal Holidays or any other Holiday designated by the President of the United States excluded. Deviations from normal working hours must be approved in writing from the designated point of contact no less than 72 hours in advance.

For working outside the “regular hours” as defined in the statement of work, the Contractor shall give 1 day email notice to the designated point of contact, Randy.p.grady@noaa.gov, so that arrangements can be provided for the employees.

The Contractor shall maintain the surrounding area frequently. Remove debris and trash from the job site in a timely and legally acceptable manner and transport these outside the work area.

The Government's approval shall be obtained for all equipment and materials used for the installation of the components before delivery to the job site. The submittals shall include adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with specification requirements and codes.

mailto:Randy.p.grady@noaa.gov

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the designated point of contact.

Equipment and Materials Requirements:

The components shall be comprised of high quality commercial/ industrial-class products of manufacturers that are experienced specialists in the required product lines.

All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

Quality Assurance All work shall be of the highest quality and in strict accordance with the manufacture’s published specifications and the most recent codes and the industry standards. The contractor shall perform all tests, inspections, and other actions that are required to verify that products, documents, and services meet the requirements of this Statement of Work, project objectives, and best commercial practices. The contractor shall maintain records that document the performance of quality assurance tasks and shall provide these records to NOAA on request.

Delivery/Completion Date:

All work associated with this replacement shall be completed within 120 days from the date of the award.

Personnel:

The contractor shall provide, schedule, supervise, and manage all personnel required to perform the tasks required by this statement of work. The contractor shall ensure that all personnel are properly trained for the work that they are assigned. The contractor shall coordinate all requirements for escorts with the designated point-of-contact at least one week in advance of required access. The contractor shall promptly remove and replace any of its personnel who do not comply with NOAA requirements. The contractor shall be responsible for any delays or other impact due to misconduct on the part of its employees or subcontractors. The removal from the job site of any employee shall not relive the Contractor of the requirement to provide sufficient personnel to perform the terms and conditions of the contract.

• The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens.

• The contractor shall not employ personnel with felony convictions, or with a record of narcotics use.

• All personnel employed by the contractor shall be experienced in the type of work involved and familiar with the specification of this delivery order. Government to provide Foreign National form if needed.

• The Contractor employees are subject to an shall observe and comply with applicable regulations, policies, and procedures.

• All contractor personnel shall be able to understand, read, write and comprehend English in order to perform the duties assigned.

Environmental Program:

The Contractor Shall comply with all applicable Federal, State and local laws and regulations concerning Environmental pollution prevention control and waste disposal. The Contractor shall immediately inform the POC of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

Safety:

All contract work shall be conducted in a safe manner and comply with applicable OSHA requirements. If the contractor fails or refuses to comply promptly with safety requirements, the contracting officer may issue an order stopping all or part of the work until the subject of a claim for an extension of time, excess costs or damages to the contractor.

Federal Holidays Contractor’s work shall not be performed on Federal Holidays. Federal Holidays are as follows: New Year’s Day, MLK day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas and any day the President of the United States declares or proclaims that is a day off for Federal workers.

Product Delivery, Storage and Handling:

The Contractor Shall:

• Deliver materials to the job site in the manufacturer’s original, unopened containers or wrappings with the manufacturer’s name, brand name and installation instructions intact and legible. Deliver in sufficient quantity to permit work to continue without interruption.

• Comply with the manufacturer’s written instructions for proper material storage.

• Any materials which are found to be damaged shall be removed and replaced at the Contractor’s expense.

• The government will provide storage of equipment and materials to be installed.

Point of contact:

Randy Grady, NCCOS Facilities Operations Chief NOAA~ National Ocean Service National Centers for Coastal Ocean Service 101 Pivers Island Road Beaufort, NC 28516 (252)725-3541