1-Solicitation Document- 2509-5623 Freelance Production Designer (1).pdf

QUICK QUOTE

Freelance Production Designer for

Opportunity Home San Antonio and Affiliated Entity Assisted Housing Communities

Date Issued

September 30, 2025

Quick Quote # 2509-5623

NIGP Code # 965-46

Closes

October 14, 2025 at 2 p.m.

Prepared by Opportunity Home San Antonio

Department of Procurement

President and CEO Michael Reyes

Rev 1 // 02.04.13

QQ # 2509-5623 // Freelance Production Designer

1.0 Purpose: Opportunity Home San Antonio, formerly known as the Housing Authority of the City of San Antonio, Texas, and its affiliated entities, hereby invite independent Contractors to submit bids for Freelance Production Designer.

2.0 OPPORTUNITY HOME SAN ANTONIO (Opportunity Home) CONTACT: All questions or requests for documents pertaining to this solicitation shall be addressed to Shayne Everett-Endres, Contract Specialist, Using the portal https://saha.bonfirehub.com/portal/?tab=openOpportunities or e-mail at stacey_zuniga@homesa.org.

3.0 APPLICABILITY: By submitting a bid, the bidder is agreeing to abide by all terms and conditions listed herein, including those terms and conditions within HUD Handbook

7460.8 REV 2, Procurement Handbook for Public Housing Agencies, dated 2/2007and HUD Table 5.1, Mandatory Contract Clauses for Small Purchases Other Than Construction and if attached; HUD 5370EZ, Davis Bacon or HUD Wage Decision.

4.0 OPPORTUNITY HOME’S RESERVATION OF RIGHTS: Opportunity Home reserves the right to:

4.1 Reject any or all bids, to waive any informalities in the solicitation process, or to terminate the solicitation process at any time, if deemed by Opportunity Home to be in its best interest.

4.2 Terminate a contract awarded pursuant to this solicitation at any time for its convenience upon delivery of a 30-day written notice.

4.3 Determine the days, hours, and locations that the successful bidder shall provide the items or services called for in this solicitation.

4.4 Reject and not consider any bid that does not, in the opinion of Opportunity Home, meet the requirements of this solicitation, including but not necessarily limited to incomplete bids and/or bids offering alternate (not including “or equal” items) or non-requested items or services.

4.5 To make an award to the same bidder (aggregate) for all items; or,

4.6 To make an award to multiple bidders for the same or different items.

5.0 BIDDER’S RESPONSIBILITY: Each bidder shall carefully review and comply with all instructions provided herein, or provided within any named attachments or addenda.

6.0 DEADLINE: Bids are due at the time and date posted herein. Opportunity Home reserves the right to extend the posted deadline at any time prior to the deadline.

7.0 QUESTIONS: All questions or requests for information concerning this solicitation must be submitted in writing to Bonfire Portal eight (8) days before the closing deadline.

8.0 HOLD PRICES/NON-ESCALATION: By submitting a bid, the bidder agrees to "hold" or not increase the bid prices for a minimum period of ninety (90) days. Quantities listed in

Rev 1 // 06.15.20 https://saha.bonfirehub.com/portal/?tab=openOpportunities this solicitation are for the purpose of determining the best pricing per line item. The Contractor shall field-verify all quantities and dimensions.

9.0 METHOD OF AWARD: Opportunity Home may, at its sole discretion, procure the applicable goods or services by issuance of a PO or execution of a contract. By submitting a bid, the successful proposer agrees to accept the PO or execute the contract.

10.0 FEES and FORMS:

10.1 FEE: All fees are all-inclusive of all related costs that a proposer will incur to provide the noted goods or services in compliance with this solicitation, including, but not limited to: employee wages and benefits, clerical support, travel and lodging, overhead, profit, licensing, insurance, materials, supplies, tools, equipment, long-distance telephone calls, document copying and motor vehicle fuel, all costs shall be fully burdened.

10.2 FORMS: Bids shall be submitted utilizing the bid/fee forms included herein.

Submission on forms other than the Opportunity Home forms may result in the disqualification of the response. Any bidder attached or included Terms and Conditions (Ts & Cs) are subject to acceptance by Opportunity Home at its sole discretion.

11.0 AWARD CRITERIA: Award shall be made to the responsive and responsible contractor that submits the best value to Opportunity Home using price and other factors listed below.

a. Ability to best provide services for the project beyond the minimum requirements may be considered in the “Best Value” determination.

b. Lead time will be considered in awarding.

12.0 BID COSTS: Opportunity Home shall not compensate any bidder for any costs that may be incurred in responding to this solicitation.

13.0 ASSIGNMENT OF PERSONNEL: Opportunity Home retains the right to demand and receive a change in personnel assigned by the Contractor to provide services to Opportunity Home if Opportunity Home believes that such a change is in its best interest.

14.0 UNAUTHORIZED SUB-CONTRACTING PROHIBITED: The successful bidder shall not assign any right, nor delegate any duty for the work proposed pursuant to this solicitation (including, but not limited to, selling or transferring the ensuing PO or contract without the prior written consent of Opportunity Home. Any purported assignment of interest or delegation of duty, without the prior written consent of Opportunity Home, shall be void and may result in the cancellation of the PO or contract with Opportunity Home.

15.0 LICENSING REQUIREMENTS: By submitting a bid the successful bidder certifies that he/she possesses and will, prior to issuance of a PO or execution of a contract, present to Opportunity Home, proof and/or certification of the following:

15.1 If applicable, local business license issued by the City of San Antonio.

15.2 If applicable, a copy of the bidder’s license issued by the State of Texas licensing authority allowing the bidder to provide the services or products as detailed herein.

16.0 PERMITS: Contractor shall obtain all permits required to complete the work per the specifications.

17.0 INSURANCE: Contractor shall present to Opportunity Home prior to PO issuance or execution of a contract, proof of insurance compliance with HUD requirements to include Builders Risk and the requirements below.

Professional Liability Required Limits

Opportunity Home and its affiliates must be named as a Certificate Holder. This is required for vendors who render observational services to Opportunity Home such as appraisers, inspectors, attorneys, engineers or consultants.

$1,000,000

Not Required for this Service Business Automobile Liability Required Limits

Opportunity Home and its affiliates must be named as an additional insured and as the certificate holder. This is required for any vendor that will be using their vehicle to do work on Opportunity Home properties.

$500,000 combined single limit, per occurrence

Workers Compensation and Employer’s Liability Required Limits Workers’ Compensation coverage is Statutory and has no pre-set limits. Employer’s Liability limit is $500,000. Workers’ Compensation is required for any vendor made up of more than two people. A Waiver of Subrogation in favor of Opportunity Home must be included in the Workers’ Compensation policy. Opportunity Home and its affiliates must be a Certificate Holder.

Statutory $500,000

Commercial General Liability Required Limits This is required for any vendor who will be doing hands-on work at Opportunity Home properties.

Opportunity Home and its affiliates must be named as an Additional Insured and as the Certificate Holder.

$1,000,000 per accident

$2,000,000 aggregate

18.0 INVOICING: To help ensure timely payments and unless utilizing a progress payment schedule invoices shall be sent to the following address:

Accounts_Payable@homesa.org.

Please include Purchase Order or Assigned Contract Number with all invoices

If contractor lacks electronic invoicing capability they may send invoices to:

Opportunity Home San Antonio | Accounts Payable | P.O. Box 830428| San Antonio, TX 78283-0428.

The Contractor shall invoice Opportunity Home within 60 days after the delivery of the goods or service. If the Contractor fails to invoice within 60 days, Opportunity Home reserves the right to not pay the invoice. In an effort to be more efficient, Opportunity Home processes all payments electronically. Contractors will be required to complete a direct deposit form. Opportunity Home’s standard payment terms are net 30 days.

mailto:Accounts_Payable@saha.org

19.0 Fair Labor Standards Act: Both parties hereby agree to comply with the provisions of the Fair Labor Standards Act (29 U.S.C. 201, et seq).

20.0 Indemnification. The Contractor shall indemnify and hold harmless Opportunity Home and its officers, agents, representatives, and employees from and against all claims, losses, damages, actions, causes of action, and/or expenses resulting from, brought for, or on account of any bodily injury or death of an employee of the Contractor, its agent, or its subcontractor of any tier received or sustained by any persons or property growing out of, occurring, or attributable to any work performed under or related to this Agreement, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or any subcontractor. CONTRACTOR ACKNOWLEDGES AND AGREES

THAT THIS INDEMNITY CONTROLS OVER ALL OTHER PROVISIONS IN THE

AGREEMENT, SURVIVES TERMINATION OF THIS AGREEMENT.

Contractor shall indemnify and hold harmless Opportunity Home, their agents, consultants, and employees from and against any and all property damage claims, losses, damages, costs, and expenses relating to the performance of this Agreement, including any resulting loss of use, but only to the extent caused by the negligent acts or omissions of Contractor, its employees, sub-subcontractors, suppliers, manufacturers, or other persons or entities for whose acts Contractor may be liable.

21.0 SECTION 3: Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135)

(a) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.

1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement section 3.

22.0 EPA REQUIREMENTS (This section applies only to Painting): Contractor must be EPA certified. Contractors performing renovation, repair, and painting projects that disturb lead-based paint in homes, child care facilities, and schools built before 1978 must be certified by EPA and must follow specific work practices to prevent lead contamination.

This includes, but is not limited to:

Contain the work area.

Minimize dust.

Clean up thoroughly.

Contractors must provide to Opportunity Home and tenants a copy of the EPA pamphlet “Renovate Right: Important Lead Hazard Information for Families, Childcare Providers and Schools,” before the renovations start. Federal law requires this in housing, child-care facilities, and schools built before 1978 and when renovating six square feet or more of painted surfaces in a room for interior projects or more than twenty square feet of painted surfaces for exterior projects. For a copy of this pamphlet go to:

epa.gov/lead/pubs/renovaterightbrochure.pdf

23.0 GENERAL CONDITIONS:

23.1 Scope of Work is Attachment A.

23.2 Location of Property:

Central Office 818 S. Flores St.

San Antonio, TX 78204

23.3 WARRANTY: All services and goods provided pursuant to this solicitation and the resulting contract shall be covered by the most favorable commercial warranties given to any customer for same or similar supplies or services, but in any event, such goods and services shall be warranted for at least a period of two

(2) years.

23.4 OR EQUAL: Catalogs, brand names, or manufacturer’s references where provided are descriptive only and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless specified otherwise. If bidding other than the referenced manufacturer, brand, or trade name, Bidder must provide a complete description of the product offered, and illustrations and must be included in the bid submittal. Failure to include the above-referenced data will require the Contractor to furnish specified brand names, numbers, etc.

23.5 Acceptance by Opportunity Home is required prior to payment. Acceptance will be based on adherence to the specifications, best industry practice, and inspection by Opportunity Home personnel.

23.6 Contractor shall supply all material, labor, and equipment to complete the requirement of this solicitation unless otherwise specified in this solicitation.

23.7 Contractor shall dispose of all debris and trash offsite in accordance with all local, State and Federal laws and codes. At no time will Contractor discard any debris or trash into any Opportunity Home refuse container.

23.8 Responses must be completed and submitted through the following Bonfire E-Procurement system portal:

http://www.epa.gov/lead/pubs/renovaterightbrochure.pdf

Quote Fee Sheet

Quick Quote Closes on October 10, 2025, at 2 p.m.

2509-5623

State Law limits procurements using this method of solicitation to $50,000.00 or less.

1. Fee: Fees quoted will be fully burdened and include, but are not limited to, materials, transportation, personnel, permits, and any other cost associated with the Scope of Work (Attachment A). Reface costs are for any signs that can be modified but not replaced in full to make necessary changes.

a. Overall Cost of Project:

Role / Task Description Hourly Rate (USD)

Production Design / Execution

Primary work, including template adaptation, flyer creation, graphic asset production, final file preparation, and basic revisions (up to 3 rounds per deliverable). Requires proficiency in Google Suite and Adobe Creative Cloud platforms.

Creative Direction / Strategy

Conceptualizing designs for custom projects (Handbook/Guide templates, slide templates) and initial layout/branding work for new deliverables.

Project Management / Communication

Time spent on project-related meetings, receiving feedback, preparing files for submission, and necessary administrative tasks directly related to the deliverables.

b. If the Contractor fails to list days to complete, the project must be completed in 30 days from notification to begin work.

2. Additional Information:

a. A one-page summary of the designer's approach to maintaining brand consistency across various digital and print materials.

b. A portfolio or links to relevant work samples that showcase experience in graphic design, print and digital formatting, slide layout, and template creation, which are key requirements in the "Scope of Work."

c. A brief outline of their project management and communication plan for handling multiple design deliverables and incorporating feedback, aligning with the "Project Management / Communication" role/task in the Fee Sheet.

d. Confirmation of proficiency in the specified platforms (Google Suite and Adobe Creative Cloud) and the ability to use their own equipment and software, as stated in the "Platforms" and "Equipment and Software" sections of the scope.

3. Sub-Contractors: Proposer shall identify his sub-contractors if any:

a) ________________________________________

b) _________________________________________

Company Name:__________________________________________ Page 1 of 2

Acknowledge Receipt of Addenda

Addendum #1__________ Date: ______

Addendum #2 __________ Date: ______

Signature Date

Printed Name Company

E-mail address if available

Phone Fax

Bidder’s Certification By signing below, Bidder certifies that the following statements are true and correct:

1. He/she has full authority to bind Bidder and that no member Bidder’s organization is disbarred, suspended or otherwise prohibited from contracting with any federal, state or local agency,

2. Items for which Bids were provided herein will be delivered as specified in the Bid,

3. In performing this contract, the contractor(s) shall comply with any and all applicable federal, state or local laws including but not limited to: Occupational Safety & Health, Equal Employment Opportunity, Immigration and Naturalization, The Americans with Disabilities Act, State Tax and Insurance Law, and the Fair Housing Act.,

4. Bidder agrees that this bid shall remain open and valid for at least a period of 90 days from the date of the Bid Opening and that this bid shall constitute an offer, which, if accepted by Opportunity Home and subject to the terms and conditions of such acceptance, shall result in a contract between Opportunity Home and the undersigned Bidder,

5. He/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Bid,

6. Bidder, nor the firm, corporation, partnership, or institution represented by the Bidder, or anyone acting for such firm, corporation or institution has violated the antitrust laws of the State of Texas or the Federal Antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business,

7. Bidder has not received compensation for participation in the preparation of the specifications for this IFB,

8. Non-Collusive Affidavit: The undersigned party submitting this bid hereby certifies that such bid is genuine and not collusive and that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other Bidder, to fix overhead, profit or cost element of said bid price, or that of any other Bidder or to secure any advantage against Opportunity Home or any person interested in the proposed contract; and that all statements in said bid are true.

9. Child Support: Pursuant to Section 231.006 (d) of the Texas Family Code, regarding child support, the bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

10. Lobbying Prohibition: The Contractor agrees to comply with Section 1352 of Title 31, United States Code which prohibits the use of Federal appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement.

11. Non-Boycott of Israel: Opportunity Home may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting these General Conditions and any associated contract, the CONTRACTOR certifies that it does not Boycott Israel, and agrees that during the term of this contract will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended.

12. TX Gov. Code 2252.152: Prohibits a government entity from awarding a contract to a company identified as Iran, Sudan, or a Foreign Terrorist Organization as identified on a list maintained by the Texas Comptroller of Public Accounts. By signature hereon bidder certifies that it is not affiliated in any manner with the businesses on this list.t

Submitted by (Firm): ___________________________________________ Date: _______________

Signature: ________________________________________ Printed name and title ______________________________________________

Business address: ____________________________________________________________________________

Phone_________________________________________ Email __________________________________

ATTACHMENT A

Freelance Production Designer

Scope of Work

Summary The Freelance Production Designer, under the direction of the Digital Communications Manager, will support the development of branded visual materials across digital and print formats. Working closely with the Communications and Public Affairs Department, the designer will help maintain Opportunity Home’s brand identity and ensure that all communications align with established brand standards.

This project requires experience and expertise in graphic design, print and digital formatting, slide layout and template creation.

Work Product All work products of the Freelance Production Designer resulting from this Agreement (the “Work Product”) except material mutually identified as confidential or proprietary, shall be provided to Opportunity Home upon request and shall be considered the exclusive property of Opportunity Home. In addition, where any work product containing intellectual property of the Freelance Production Designer is or could be protected by federal copyright, patent, trademark or trade secret laws, Opportunity Home has an exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials and documents discovered or produced by the Freelance Production Designer pursuant to the terms of this Agreement. Furthermore, the Freelance Production Designer hereby grants Opportunity Home perpetual, royalty-free, paid-in-full, nonexclusive and irrevocable license to copy, reproduce, perform, dispose of, or use, in whole or in part, the Work Product and to authorize others to do

so. Work Product includes but is not limited to: flyers, presentations, documents, logos, illustrations, artwork provided or delivered to Opportunity Home or produced by the Freelance Production Designer under this Agreement.

Brand Guidelines Access Opportunity Home will provide the selected designer with all relevant brand assets and reference materials, including:

Brand and visual standards Fonts and color codes Logos and graphic elements Sample files and templates

All work must comply with these guidelines to maintain visual consistency and brand integrity.

Platforms The designer is expected to be proficient in the following platforms:

Google Docs Google Slides Google Sheets Adobe Illustrator Adobe InDesign Adobe Photoshop

Equipment and Software The selected designer is expected to use their own equipment, software and licenses necessary to complete the work outlined in this scope. Opportunity Home will not provide hardware, software or technical support.

Deliverables Template Adaptation and Formatting 30 Google Documents Use template given to make documents in brand to meet organization standards

25 Flyers Create branded flyers. Content is provided and varies.

Holiday and Event Graphic Assets For each of the holidays/events listed below, the designer will create:

One virtual background One flyer template One social media post One calendar template One closure sign for holidays marked with an asterisk (*)

List of Holidays/Events:

New Year's* Black History Month MLK Jr. Day* Women's History Month César Chávez Day Asian Pacific American Heritage Month Jewish American Heritage Month President's Day* Battle of the Flowers* Fiesta Memorial Day* LGBTQIA+ Pride Month

Juneteenth* Caribbean American Heritage Month Fourth of July* Back to School Summer Fun Disability Independence Day Women's Equality Day Labor Day* Hispanic Heritage Month Indigenous Peoples' Day* Housing America Month National Night Out Disability Employment Awareness Month LGBTQIA+ History Month Veterans Day* Indigenous Heritage Month Thanksgiving* Kwanzaa Winter Holiday* Christmas

Virtual Background examples can be found here.

Custom Design Projects Landlord Handbook Template Cover design Three inner page layout designs Header + footer design

Participant Guide Template Cover design Three interior page layout designs Header + footer design

Slides Templates Create template slides for processes, diagrams, graphs, timelines, charts for use in presentations reflecting brand style guidelines

Audience Designs will be created for a range of audiences including:

Employees Residents External Partners

Revisions Each deliverable includes up to three rounds of revisions for refinement based on feedback from the Digital Communications Manager.

Quality of Work Product The Freelance Production Designer hereby represents and warrants that the Work Product has been created and completed in accordance with the Scope of Services and is of the professional quality that one could expect of any Freelance Production Designer performing similar services in the United States. Furthermore, the Freelance Production Designer acknowledges that Opportunity Home and its agents, representatives and consultants shall be entitled to rely on the expert quality of information contained in the Work Product and the sufficiency and accuracy of the representations, plans and processes, supporting data technical specifications and special provisions embodied in the Work Product provided, however, the Freelance Production Designer shall not be responsible for any inaccuracies or insufficiencies contained in the Work Product resulting from incomplete or inaccurate information supplied by Opportunity Home.

Timeline All projects should be completed in a 6 month time period.

Work will be assigned and delivered on a rolling basis, with deadlines and priorities communicated by the Digital Communications Manager.

Deliverable Ownership and Licensing All final artwork files and native design files will become the property of Opportunity Home San Antonio upon completion and acceptance of deliverables.

File Delivery Final designs must be delivered in their native files. Deliverables must be provided in both print-ready (high-resolution) and web-optimized formats, as applicable to the project.

End of Scope of Work

ATTACHMENT B

HUD & Other Forms

(5370EZ)

TABLE 5.1 MANDATORY CONTRACT CLAUSES

FOR SMALL PURCHASES OTHER THAN CONSTRUCTION

The following contract clauses are required in contracts pursuant to 24 CFR 85.36(i) and Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. HUD is permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. The PHA and contractor is also subject to other Federal laws including the U.S. Housing Act of 1937, as amended, Federal regulations, and state law and regulations.

Examination and Retention of Contractor’s Records. The PHA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until three years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

Right in Data and Patent Rights (Ownership and Proprietary Interest). The PHA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and documents discovered or produced by Contractor pursuant to the terms of this Contract, including, but not limited to, reports, memoranda or letters concerning the research and reporting tasks of the Contract.

Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

Procurement of Recovered Materials

(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price. (b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

Termination for Cause and for Convenience (contracts of $10,000 or more).

(a) The PHA may terminate this contract in whole, or from time to time in part, for the PHA’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). The PHA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and

(2) deliver to the PHA all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process.

(b) If the termination is for the convenience of the PHA, the PHA shall be liable only for payment for services rendered before the effective date of the termination.

(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default), the PHA may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the PHA, any work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the PHA; and (3) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the PHA by the Contractor. In the event of termination for cause/default, the PHA shall be liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the termination. Any dispute shall be decided by the Contracting Officer.

NIGP Code #965-46