1-Snow Ice Rock Salt (pennbid) 2026 changes.pdf

CHANGES FOR 2026·2027 ARE HIGHLIGHTED IN YELLOW.

THE BOROUGH OF HANOVER

33 FREDERICK STREET

HANOVER, PENNSYLVANIA 17331

THE TOWNSHIP OF WEST MANHEIM

2412 BALTIMORE PIKE

HANOVER, PENNSYLVANIA 17331

THE TOWNSHIP OF CONEWAGO

541 NORTH OXFORD AVENUE

HANOVER, PENNSYLVANIA 17331

THE TOWNSHIP OF GERMANY

136 ULRICKTOWN ROAD

LITTLESTOWN, PA 17340

THE TOWNSHIP OF HEIDELBERG

6424 YORK ROAD

SPRING GROVE, PA 17362

THE TOWNSHIP OF BERWICK

85 MUNICIPAL ROAD

HANOVER, PA 17331

LADIES AND GENTLEMEN:

THE TOWNSHIP OF UNION

255 PINE GROVE ROAD

HANOVER, PENNSYLVANIA 17331

THE TOWNSHIP OF PENN

20 WAYNE AVENUE

HANOVER, PENNSYLVANIA 17331

THE BOROUGH OF MCSHERRYSTOWN

338 MAIN STREET

MCSHERRYSTOWN, PA 17344

THE TOWNSHIP OF OXFORD

780 HANOVER STREET

NEW OXFORD, PA 17350

THE TOWNSHIP OF MANHEIM

5191 WOOL MILL ROAD

GLENVILLE, PA 17329

JANUARY 8, 2026

SEALED BIDS WILL BE SOLICITED JO NTLY BY THE PUBLIC BODIES listed above FOR ESTIMATED REQUIREMENTS OF SNOW AND ICE RPCK SALT, CALCIUM CHLORIDE AND SOLAR SALT AS INDICATED IN THE SPECIFICATIONS, INFORMATION AND INSTRUCTIONS TO BIDDERS, AND BID FORM, FOR ONE (1) YEAR

BEGINNING APRIL 1, 2026 AND ENDING MARCH 31 , 2027.

BIDS WILL BE RECEIVED ELECTRONICALLY VIA PENNBID (WWW.PENNBID.NET) NO LATER THAN

WEDNESDAY, FEBRUARY 4, 2026 AT 3:00P.M. AT WHICH TIME THEY WILL BE OPENED WITH RESULTS DISPLAYED PUBLICL't VIA PENNBID. NO PAPER COPIES OF BIDS WILL BE ACCEPTED.

EACH MUNICIPALITY INTENDS TO AWARD AT THEIR NEXT PUBLICLY ADVERTISED COUNCIL OR TOWNSHIP

MEETING FOLLOWING THE BID OPENING.

THE PUBLIC BODIES RESERVE THE RIGHT TO REJECT ANY OR ALL BIDS.

FOR ALL PUBLIC BODIES 0: /. /

~~/~:0

MARGARET LEWIS

HANOVER BOROUGH MANAGER

ENCLOSURES

BIDS TO BE OPENED AT 3:00 P.M. ONLINE VIA PENNBID

WEDNESDAY, FEBRUARY 4, 2026

JANUARY 8, 2026

TO THE HONORABLE MEMBERS:

HANOVER BOROUGH COUNCIL MCSHERRYSTOWN BOROUGH COUNCIL

CONEWAGO TOWNSHIP BOARD OF SUPERVISORS GERMANY TOWNSHIP BOARD OF SUPERVISORS

UNION TOWNSHIP BOARD OF SUPERVISORS OXFORD TOWNSHIP BOARD OF SUPERVISORS

WEST MANHEIM TOWNSHIP BOARD OF SUPERVISORS HEIDELBERG TOWNSHIP BOARD OF SUPERVISORS

PENN TOWNSHIP BOARD OF COMMISSIONERS MANHEIM TOWNSHIP BOARD OF SUPERVISORS

BERWICK TOWNSHIP BOARD OF SUPERVISORS

NOTICE: If your company is successful bidder, all municipalities LADIES AND GENTLEMEN: must be listed on performance bond.

I/WE, HAVING READ THE SPECIFICATIONS AND BIDDING INSTRUCTIONS HEREBY PROPOSE TO SUPPLY THE

BOROUGHS OF HANOVER AND MCSHERRRYSTOWN, THE TOWNSHIPS OF WEST MANHEIM, CONEWAGO,

UNION, PENN, GERMANY, OXFORD, HEIDELBERG, MANHEIM AND BERWICK FROM TIME TO TIME AS NEEDED, SNOW/ICE ROCK SALT FOR THE FOLLOWING BID SUM:

ALTERNATE #1: THIS ALTERNATE SHALL INCLUDE STANDARD SNOW AND ICE ROCK SALT REGULARLY MARKETED BY THE BIDDER IN BULK QUANTITIES. IT SHALL BE DELIVERED TO THE PUBLIC BODIES AS ORDERED. ORDERS WILL BE PLACED IN MINIMUM QUANTITIES OF FORTY THOUSAND (40,000) POUND TRUCK LOADS. ALL PRICES SHALL BE QUOTED FOB DESTINATION AT MUNICIPAL SITES. PLANT LOCATION SHALL BE SPECIFIED BELOW. DELIVERIES SHALL BE MADE WITHIN FIVE (5) DAYS AFTER ORDER PLACEMENT.

QUANTITY UNIT PRICE TOTAL PRICE

SNOW & ICE ROCK SALT – 4,770 TONS, $SUBMIT ELECTRONICALLY VIA PENNBID DELIVERED BEFORE 7/1/26

OR

SNOW & ICE ROCK SALT – 4,770 TONS, $SUBMIT ELECTRONICALLY VIA PENNBID DELIVERED BEFORE 10/1/26

OR

SNOW & ICE ROCK SALT – 4,770 TONS, $SUBMIT ELECTRONICALLY VIA PENNBID DELIVERED AFTER 10/1/26

DISTANCE FROM BIDDER'S BINS TO HANOVER CENTER SQUARE IS MILES.

BINS ARE LOCATED AT:

ESTIMATED TRAVEL TIME ONE WAY FROM BIDDER'S BINS TO CENTER SQUARE HANOVER IS

MINUTES.

SHEET 1 OF 4 SHEETS

ALTERNATE #2: THIS ALTERNATE SHALL INCLUDE STANDARD CALCIUM CHLORIDE (90%) REGULARLY MARKETED BY THE BIDDER, PACKAGED IN FIFTY (50) LB. BAGS FOR USE ON STREET AND HIGHWAY ICE AND SNOW CONTROL. PART OF EACH LOAD SHALL BE DELIVERED TO THE PUBLIC WORKS BUILDING OF EACH PUBLIC BODY AS SPECIFIED AT TIME OF DELIVERY. ALL PRICES SHALL BE QUOTED F.O.B. DESTINATION.

QUANTITY UNIT PRICE TOTAL PRICE

6 TONS CALCIUM CHLORIDE, 50 LB BAGS (90%) $SUBMIT ELECTRONICALLY VIA PENNBID

TO THE BOROUGHS OF HANOVER & MCSHERRYSTOWN

ALTERNATE #3:

QUANTITY UNIT PRICE TOTAL PRICE

500 TONS SOLAR SALT IN BULK TO THE $SUBMIT ELECTRONICALLY VIA PENNBID

TOWNSHIP OF WEST MANHEIM

IT IS FURTHER UNDERSTOOD AND AGREED THAT BIDDERS SHALL HAVE THE RIGHT TO INCREASE THE CONTRACT UNIT PRICE IN AN AMOUNT EQUAL TO THE BIDDER'S INCREASE IN COST OF MATERIALS AND SUPPLIES OCCURRING SUBSEQUENT TO THE DATE ON WHICH BIDS AS REQUESTED HEREIN ARE OPENED (OPENING DATE SHALL BE HEREAFTER KNOWN AS "BASE DATE") BY THE PUBLIC BODIES HEREIN REQUESTING SUCH BIDS. ANY INCREASE (OR DECREASE) IN THE BIDDER'S COST OF MATERIALS AND SUPPLIES AFTER THE BASE DATE SHALL BE VERIFIED BY PROPER DOCUMENTS FURNISHED TO THE RESPONSIBLE AWARDING PUBLIC BODIES WHICH SHALL INCLUDE PROOF OF PRICE TO THE BIDDER FROM

THE BIDDER'S SOURCE OF SUPPLY.

IT IS FURTHER UNDERSTOOD AND AGREED SHOULD THE BIDDER'S ALLOCATION OF ANY ITEM BE

MATERIALLY REDUCED BY THE BIDDER'S SOURCE OF SUPPLY, THE BIDDER MAY REDUCE

PROPORTIONATELY THE QUANTITY OF SUCH ITEM TO BE DELIVERED IN ACCORDANCE WITH THIS BID.

IT IS HEREBY UNDERSTOOD AND AGREED THAT THE LOW BIDS WILL BE CONSIDERED LOW BY TYPES AND QUALITY OF PRODUCTS OFFERED, AND THAT THE PUBLIC BODIES SHALL HAVE THE RIGHT TO REJECT ANY OR ALL BIDS OR TO AWARD THE CONTRACT AS IN THEIR BEST JUDGEMENT IS IN THE BEST INTEREST OF

THE PUBLIC BODIES.

SHEET 2 OF 4 SHEETS

ALTERNATE #3: THIS ALTERNATE SHALL INCLUDE SOLAR SALT REGULARLY MARKETED BY THE BIDDER, PACKAGED IN BULK QUANTITIES FOR USE ON STREET AND HIGHWAY ICE AND SNOW CONTROL. PART OF EACH LOAD SHALL BE DELIVERED TO THE PUBLIC WORKS BUILDING OF EACH PUBLIC BODY AS SPECIFIED

AT TIME OF DELIVERY. ALL PRICES SHALL BE QUOTED F.O.B. DESTINATION.

QUANTITY UNIT PRICE TOTAL PRICE

500 TONS SOLAR SALT $SUBMIT ELECTRONICALLY VIA PENNBID

IT IS FURTHER UNDERSTOOD AND AGREED THAT BIDDERS SHALL HAVE THE RIGHT TO INCREASE THE CONTRACT UNIT PRICE IN AN AMOUNT EQUAL TO THE BIDDER'S INCREASE IN COST OF MATERIALS AND SUPPLIES OCCURRING SUBSEQUENT TO THE DATE ON WHICH BIDS AS REQUESTED HEREIN ARE OPENED (OPENING DATE SHALL BE HEREAFTER KNOWN AS "BASE DATE") BY THE PUBLIC BODIES HEREIN REQUESTING SUCH BIDS. ANY INCREASE (OR DECREASE) IN THE BIDDER'S COST OF MATERIALS AND SUPPLIES AFTER THE BASE DATE SHALL BE VERIFIED BY PROPER DOCUMENTS FURNISHED TO THE RESPONSIBLE AWARDING PUBLIC BODIES WHICH SHALL INCLUDE PROOF OF PRICE TO THE BIDDER FROM

THE BIDDER'S SOURCE OF SUPPLY.

IT IS FURTHER UNDERSTOOD AND AGREED SHOULD THE BIDDER'S ALLOCATION OF ANY ITEM BE

MATERIALLY REDUCED BY THE BIDDER'S SOURCE OF SUPPLY, THE BIDDER MAY REDUCE

PROPORTIONATELY THE QUANTITY OF SUCH ITEM TO BE DELIVERED IN ACCORDANCE WITH THIS BID.

IT IS HEREBY UNDERSTOOD AND AGREED THAT THE LOW BIDS WILL BE CONSIDERED LOW BY TYPES AND QUALITY OF PRODUCTS OFFERED, AND THAT THE PUBLIC BODIES SHALL HAVE THE RIGHT TO REJECT ANY OR ALL BIDS OR TO AWARD THE CONTRACT AS IN THEIR BEST JUDGEMENT IS IN THE BEST INTEREST OF

THE PUBLIC BODIES.

SHEET 3 OF 4 SHEETS

IT IS FURTHER UNDERSTOOD AND AGREED THAT THESE BIDS ARE FOR PRICES TO HOLD FIRM FOR A

PERIOD OF NOT LESS THAN SIXTY (60) DAYS.

DATE

NAME OF BIDDER EMAIL ADDRESS

BY:

ADDRESS OF BIDDER

CITY AND STATE

TELEPHONE AND FAX NUMBER OF BIDDER

SHEET 4 OF 4 SHEETS

INFORMATION AND INSTRUCTIONS FOR BIDDERS

1. WHERE THE WORDS "PUBLIC BODIES" ARE USED IN THESE SPECIFICATIONS, INVITATION TO BID, INFORMATION AND INSTRUCTIONS FOR BIDDERS AND BID FORM, IT SHALL REFER TO THE

BOROUGH OF HANOVER, THE BOROUGH OF MCSHERRYSTOWN, THE TOWNSHIP OF WEST

MANHEIM, THE TOWNSHIP OF CONEWAGO, THE TOWNSHIP OF UNION, THE TOWNSHIP OF PENN,

THE TOWNSHIP OF GERMANY, THE TOWNSHIP OF OXFORD, THE TOWNSHIP OF HEIDELBERG,

THE TOWNSHIP OF MANHEIM, AND THE TOWNSHIP OF BERWICK.

2. THE QUANTITIES SPECIFIED ARE ESTIMATED, AND REPRESENT THE APPROXIMATE REQUIREMENTS FOR A PERIOD OF ONE (1) YEAR BEGINNING APRIL 1, 2026. THE "PUBLIC BODIES" SHALL NOT BE

PENALIZED NOR SHALL PRICES BE RAISED, IN CASE ACTUAL QUANTITIES ARE LESS THAN

ESTIMATED.

3. THE "PUBLIC BODIES" ARE EXEMPT FROM ALL STATE AND FEDERAL TAXES.

4. THE SUCCESSFUL BIDDER SHALL FURNISH, WITHIN TWENTY (20) DAYS AFTER AWARD OF

CONTRACT, A STANDARD PERFORMANCE BOND LISTING ALL MUNICIPALITIES IN THE PRINCIPAL SUM OF FIFTY (50%) PER CENT OF THE CONTRACT PRICE IF SAID CONTRACT PRICE IS LESS THAN A TOTAL SUM OF $5,000; OR A STANDARD PERFORMANCE BOND LISTING ALL MUNICIPALITIES IN

THE PRINCIPAL SUM OF ONE HUNDRED (100%) PER CENT OF THE CONTRACT PRICE IF SAID

CONTRACT PRICE IS MORE THAN A TOTAL OF $5,000 AS THE CASE MAY BE.

5. ALL PROPOSALS SHALL REMAIN FIRM FOR AT LEAST SIXTY (60) DAYS PENDING AWARD OF A

CONTRACT.

6. DUPLICATE COPIES OF ALL BONDS AND CONTRACT DOCUMENTS SHALL BE FURNISHED TO EACH

OF THE PUBLIC BODIES.

7. FOR ALL DELIVERIES TO BE MADE UNDER THIS CONTRACT, QUANTITIES SHALL BE ORDERED JOINTLY BY THE PUBLIC BODIES IN FULL LOAD LOTS OF NOT LESS THAN TWENTY (20) TONS FOR SNOW & ICE ROCK SALT. THE BIDDER SHALL DELIVER TO EACH OF THE PUBLIC BODIES RESPECTIVE BUILDING, SUCH PART OF THE LOAD AS IS SPECIFIED ON PLACEMENT OF THE ORDER. THE BIDDER SHALL THEN INVOICE EACH PUBLIC BODY DIRECTLY FOR THAT PORTION OF THE LOAD DELIVERED

TO THE RESPECTIVE PUBLIC BODY.

8. PENNDOT FORM CS-4171 SHALL BE FILED WITH THE MUNICIPALITY FOR EACH SHIPMENT, WHICH A

COPY OF SAME IS ATTACHED AND THEREBY MADE A PART OF THESE SPECIFICATIONS.

9. ESTIMATED DISTRIBUTION OF CALCIUM CHLORIDE - FLAKE OR PELLET 90% STRENGTH:

PUBLIC BODY STANDARD CALCIUM CHLORIDE

50 POUND BAGS

HANOVER BOROUGH 5 TONS

MCSHERRYSTOWN BOROUGH 1 TON

10. ESTIMATED DISTRIBUTION OF SOLAR SALT IN BULK TO WEST MANHEIM TOWNSHIP, 500 TONS

SHEET 1 OF 1 SHEET

CS-4171 (1-02)

PENNSYLVANIA DEPARTMENT OF TRANSPORTATION

CERTIFICATE OF COMPLIANCE INSTRUCTIONS

LINE #

1. COUNTY, LR/SR. SEC/SEG.

To be completed by the party that will ship the material to the construction project, otherwise leave blank.

2. NAME OF MANUFACTURER, FABRICATOR, COATER, PRECASTER OR PRODUCER

Circle one; either Manufactured, Fabricated, Coated, Precasted or Produced as appropriate. Also, provide the name of the

Manufacturer, Fabricator, Coater or Precaster of the material listed in Bulletin #15 or the name of the Producer of material listed in Bulletin #14, 41 or 42. To be completed by the party that is shipping approved material to the next destination.

3. MEETS SPECIFICATION REQUIREMENTS

To be completed by the party that is shipping approved material to the next destination.

4. SHIPPED TO

List name of company that material is being shipped to.

5. LOT NUMBER, QUANTITY, DESCRIPTION OF MATERIAL

6. CHECK THIS BLOCK IF YOUR PRODUCT CONTAINS IRON OR STEEL

7. VENDOR CLASSIFICATION – CHECK ONE BLOCK ONLY

If you are a Manufacturer, Fabricator, Coater or Precaster listed in Bulletin #15, or a Producer listed in Bulletin #14, 41 or

42, check block #1.

If you are a *Distributor, *Supplier, or *Private label Company of Bulletin #15 items, check block #2.

*(These categories are not eligible for listing in Bulletin #15, however, you may provide material for PennDOT projects on condition that the material being shipped is listed in Bulletin #15).

8. CERTIFICATION REQUIREMENTS, Name, Title Date, Company Name and Signature

Enter the required information and sign the Certificate of Compliance Form.

9. COMPLETE LINE #9 ONLY IF YOU CHECKED BLOCK #2 ON LINE #7, OTHERWISE LEAVE BLANK

List company that sold the material to you. (Company Name)

IN ADDITION

2. & 5. Private Label Companies who complete the Certificate of Compliance form CS-4171 must identify the true manufacturer

(Line 2) and the approved material (Line 5) as it is listed in Bulletin #15 under that manufacturers listing.

After completing the Certificate of Compliance form CS-4171, maintain the original at your company’s location. A copy of the Certificate of Compliance form must accompany your material shipment to its next destination. Also, If you receive material shipments from other companies related to PennDOT projects, the accompanying Certificate of

Compliance forms must be kept on file at your location. These files must be available for inspection and verification by a Department Representative for a period of not less than three (3) years from the date of the last shipment.

CS-4171 (1-02) PENNSYLVANIA DEPARTMENT OF TRANSPORTATION

CERTIFICATE OF COMPLIANCE

1. ► COUNTY: ►LR/SR: ► SEC/SEG:

►(To be completed by the party that will ship the material to the project, otherwise leave blank).

2. I/WE hereby certify that the material listed on line 5 was Manufactured, Fabricated, Coated, Precasted, Produced (Circle one) by (Name of Manufacturer, Fabricator, Coater, Precaster or Producer)

3. and the party listed above certifies that the material(s) on line 5 meets the requirements of

Publication 408, Section(s)

ASSTO, ASTM, Federal or other designation

4. The material listed below is being shipped to (Company Name)

5. LOT NO. QUANITTY APPROVED MATERIAL AS LISTED IN BULLETIN #14 OR 15.

BULLETIN #41 OR 42 PRODUCERS, LIST HMA/PCC JMF.

6. [ ] CHECK HERE IF YOUR PRODUCT CONTAINS IRON OR STEEL I/WE certify that we received a copy of the Mill

Certification Form(s) from the manufacturer(s) of any steel or iron materials contained in our product and all manufacturing processes including coatings application (e.g. epoxy, galvanizing, or painting) have occurred in the United States and we are maintaining copy(s), in our files in accordance with Section 106.03 (b)3. Note: While coating materials themselves are not covered by Buy America, the application of these materials on steel or iron must occur in the United States.

7. VENDOR CLASSIFICATION – CHECK ONE BLOCK ONLY

□ #1 Manufacturer, Fabricator, Coater, Precaster □ #2 Distributor, Supplier or *Private Label Company

Listed in Bulletin #15, or Producer Listed in not listed in Bulletin #15.

Bulletin #14, 41 o4 42. Also, complete line 9.

I certify that the above statements are true and to the best of I certify that the material being supplied is one and the my knowledge, airly and accurately describe the product(s) same as provided to us by the manufacturer listed on listed. this document and quantities listed above are accurate.

8. NAME (print) TITLE:

COMPANY NAME:

SIGNATURE: DATE:

9. List company that sold you the material(s) documented above:

(Complete if you checked Block #2 on line #7, otherwise leave blank) (Company Name)

After completing the Certificate of Compliance form CS-4171, maintain the original at your company’s location. A copy of the Certificate of Compliance form must accompany your material shipment to its next destination. Also, if you receive material shipments from other companies related to PennDOT projects, the accompanying Certificate of Compliance forms must be kept on file at your location. These files must be available for inspection and verification by a Department Representative for a period of not less than THREE years from the date of the last shipment. *Private Label Companies must identify the manufacturer (Line 2) and the approved material (line 5) as listed in Bulletin #5.