1-Small Equip and Smallwares Bid TC.docx

WASHINGTON COUNTY SCHOOL DISTRICT

Request for Bid (RFB)

RFB SY -2026-27

Smallwares and Small Equipment

For the National School Lunch Program (NSLP) and School Breakfast Program (SBP) Issue Date: June 23, 2026 9:30 AM MDT Proposal Due Date: July 7, 2026 2:00 PM MDT Proposals Submitted Via: BONFIRE Late proposals will not be accepted.

Faxed or emailed submissions will not be considered.

TERMS AND CONDITIONS

Purpose of the Bid The purpose of this Request for Bid (RFB) is to solicit competitive bids from qualified vendors for the purchase and delivery of equipment to support the Washington County School District’s Child Nutrition Programs, including the National School Lunch Program (NSLP) and School Breakfast Program (SBP), for the 2026–2027 school year.

Smallware Items and Small Equipment must be equal or equivalent to the requested item(s) listed in the bid.

The awarded vendor must demonstrate the ability to deliver to the WCSD Child Nutrition Warehouse in St George, Utah.

Contract Term This is a one time purchase bid and contract.

Record Retention and Access The vendor agrees to retain all financial and programmatic records, books, and supporting documents related to this purchase for 3 years plus the current year after final payment. These records shall be made available upon request to Washington County School District, the Utah State Board of Education (USBE), the United States Department of Agriculture (USDA), or any other entity authorized by law for audit, monitoring, or evaluation purposes.

Federal Regulations

· Standard Regulatory Adherence: Vendors shall adhere to all federal, state, and local laws and regulations applicable to the Child Nutrition Programs, including but not limited to USDA regulations (7 CFR 210, 220, 225, and 250), 2 CFR Part 200 (Uniform Grant Guidance and Appendix II), Executive Orders 11246 and 11375 (EEO), Executive Orders 12549 and 12689 (Debarment/Suspension), Civil Rights requirements (Title VI, Title IX, Section 504, ADA), the Clean Air Act, and the Federal Water Pollution Control Act.

12.0 2 CFR 200 Appendix II Mandated Clauses

· 12.1 Debarment and Suspension: Vendors must certify that they are not debarred, suspended, or otherwise excluded from federal awards. Certification must be submitted with the proposal.

· 12.2 Anti-Lobbying Compliance: Contracts of $100,000 or more require certification of compliance with the Byrd Anti-Lobbying Amendment and disclosure of any lobbying activities (Form SF-LLL, if applicable).

· 12.3 Equal Employment Opportunity: Vendors must comply with Executive Order 11246 and 41 CFR Part 60. No discrimination based on race, color, religion, sex, sexual orientation, gender identity, or national origin.

· 12.4 Clean Air and Water Acts: Required for contracts exceeding $150,000. Any violation must be reported to the USDA and the EPA.

· 12.5 Contract Work Hours and Safety Standards: Contracts over $100,000 must comply with 40 U.S.C. § 3701–3708, ensuring overtime pay for hours exceeding 40 per week.

· 12.6 Small and Minority-Owned Business Participation: In accordance with 2 CFR 200.321, vendors are encouraged to utilize small, minority, women-owned, and labor surplus area businesses.

Required Certifications (Attach with Proposal)

1. Certification Regarding Debarment and Suspension

2. Anti-Lobbying Certification

3. Disclosure of Lobbying Activities (if applicable)

SIGNATURE PAGE

By signing below, the vendor certifies that all information contained in this proposal is accurate and complete. The vendor agrees to comply with all specifications, terms, conditions, sections, and applicable federal and state regulations as outlined in this Invitation for Proposal.

Vendor Name: __________________________________________ Mailing Address: ________________________________________ Phone Number: _________________________________________ Email Address: __________________________________________ Authorized Representative: ________________________________ Title: __________________________________________________ Signature: ______________________________________________ Date: __________________________

EVALUATION CRITERIA

All proposals will be evaluated based on the following criteria. Awards will be made to the most responsive and responsible vendor whose offer provides the best value to the District, as determined by the total weighted score.The District reserves the right to reject any or all proposals, waive any irregularities, and accept the proposal deemed most advantageous.

· Price (60%): Price points will be calculated based on the following formula: Lowest Total Price ÷ Vendor’s Total Price × 60 = Price Score. The vendor offering the lowest overall extended price will receive the full 60 points. Other vendors will receive proportionally fewer points based on this formula.

State Contracts and Education Pricing considerations should be offered on all WCSD bids.

· Item Quality (25%): Durable quality items with warranties where applicable. WCSD Child Nutrition will consider this product quality vs price only. Some selections that are the best fit for WCSD CN may not be the least expensive option.

· Delivery Capability and Schedule (10%): Vendors must be able to deliver on schedule to the WCSD warehouse which has a loading bay and receiving personnel.

· Vendor Location, References, and Past Performance (5%): Upon request by WCSD, vendors must be able to provide at least three (3) current or recent institutional references. Preference may be given to vendors with a local distribution center.

Attached Delivery Location:

Delivery Sites: WCSD WAREHOUSE Receiving Hours 6am - 3pm Monday - Fridays - Holidays and School Vacations may affect these receiving hours.