1-Small Engine All-Terrain Vehicles Mechanic Services RFI.pdf

BANNOCK COUNTY

REQUEST FOR INFORMATION (RFI)

Small Engine & All-Terrain Vehicle Mechanic Services

Issue Date November 13, 2025

TABLE OF CONTENTS

1 RFI ADMINISTRATIVE INFORMATION

2 OVERVIEW

2.1 PURPOSE

2.2 SITE VISIT

2.3 QUESTIONS

3 INSTRUCTIONS FOR SUBMISSION OF INFORMATION

3.1 SUBMISSION OF INFORMATION

3.2 SUBMISSION SUPPORT

4 SCOPE OF WORK

GENERAL REQUIREMENTS

ATTACHMENT 1 - SITE VISIT REGISTRATION FORM

RFI – Mechanic Services Page 3 of 8 November 13, 2025

1. RFI Administrative Information

RFI Title: Small Engine & All-Terrain Vehicles Mechanic Services

RFI Project Description: Bannock County is requesting information regarding mechanic services for small engine and all-terrain vehicles.

RFI Lead:

Shanda Crystal, Chief Procurement Officer Bannock County 624 East Center, Room 101 Pocatello, ID 83201 shandac@bannockcounty.gov 208-236-7214

Submit Electronic Information:

Upload electronic submission and documents at https://bannockcounty.bonfirehub.com/portal/?tab=o penOpportunities

Publish Notice of RFI: November 13, 2025

Site Visit November 24, 2025, at 1:30 p.m. Local Time

Deadline to Receive Questions: December 4, 2025, at 5:00 p.m. Local Time

Deadline for County to Respond to Questions:

On or before December 9, 2025, at 5:00 p.m. Local Time

RFI Closing Date: December 23, 2025, at 11:30 p.m. Local Time https://bannockcounty.bonfirehub.com/portal/?tab=openOpportunities

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2 OVERVIEW

2.1 Purpose

Bannock County is requesting information to get a better understanding of available mechanic services for small engine and all-terrain vehicles. The County is looking for qualified mechanic shops capable of providing small engine services, including maintenance, diagnostics, and repairs for equipment such as lawn mowers, chainsaws, trimmers, generators, pumps, ATVs, and other gasoline or diesel-powered small engines.

The Procurement Department will act as the administrative agent and assist in gathering, reviewing responses with County staff, and participate in discussions with County Officials pursuant to this Request for Information (RFI). Information received may be used to develop a future solicitation. This RFI is not a solicitation for services, and no County contract award will be made from these submissions. The Count is not obligated to procure any services as a result of this RFI.

The County is seeking information to further develop its knowledge base regarding available mechanic services. The main goals of this RFI are:

1) Develop realistic timeframes and estimated costs around an implementation schedule

2) Determine and assess various industry options that fit within current constraints

Additional goals of this RFI are:

1) Determine available suppliers

2) Understand the types of mechanic services available to ensure vehicles comply with

Department expectations

3) Understand customer support and warranty aspects of the services

Costs for developing submittals pursuant to this RFI are entirely the responsibility of the supplier, which includes, but is not limited to: submittal preparation, submittal, travel expenses, interviews, presentations, or evaluation of any proposal. They shall not be chargeable to the County.

2.2 Site Visit

Suppliers are encouraged to attend the site visit; this will be your opportunity to familiarize yourself with the County’s small-engine equipment and operating environment, as well as, ask questions, in person, with County staff. Questions concerning this request must be directed in writing to the RFI Lead in the period of time prescribed in this document. Bids, Proposals, or Quotations deviating from the specifications by any means other than an authorized written addendum will be subject to rejection.

Bannock County will not be responsible for any verbal or oral information given to suppliers by anyone other than an authorized purchasing official. Reliance on any verbal representation is at the supplier’s sole risk.

All interested parties are invited to participate by attending the visit. Those choosing to participate are asked to pre-register by submitting Attachment 1 – Site Visit Registration Form and email it to the RFI Lead. Any oral answers given by County staff during the site visit are unofficial, and will not be binding on the County. Site Visit attendance is at the participant's own expense.

RFI – Mechanic Services Page 5 of 8 November 13, 2025

2.3 Questions

2.3.1 This request for information is issued by the Bannock County Commissioners. The RFI Lead is the only contact for this request. All correspondence must be in writing. In the event that it becomes necessary to revise any part of this RFI, addenda will be communicated to all respondents by addendum on Bannock County’s e-Procurement Portal at https://bannockcounty.bonfirehub.com/portal/?tab=openOpportunities . Each addendum forms an integral part of this RFI and may contain important information, including significant changes to this RFI.

Bannock County will not accept any respondent’s communications by any other means, except as specifically stated in this RFI.

It is the responsibility of parties interested in this RFI to confirm with the RFI Lead regarding any updates or addendum(s). Any oral interpretations or clarifications of this RFI must not be relied upon. All changes to this RFI will be in writing and must be communicated to all known RFI Holders via the e-Procurement Portal to be valid. Alternate Proposals are not allowed.

2.3.2 Questions or other correspondence must be submitted in writing to the RFI Lead electronically through the Vendor Discussion on Bonfire. Official answers to all written questions will be communicated to all respondents by posted addendum on Bannock County’s e-Procurement Portal.

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3 INSTRUCTIONS FOR SUBMISSION OF INFORMATION

3.1 Submission of Information

Information must be submitted online through Bannock County’s e-Procurement Portal. Upload electronic information at https://bannockcounty.bonfirehub.com/portal/?tab=openOpportunities .

Browser cookies must be enabled. Respondents should contact Bonfire at Support@GoBonfire.com for technical questions related to submissions or visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us .

Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

Suppliers will have the ability to modify their submissions up to the Submission Deadline listed for this request directly through the e-Procurement Portal.

If your information contains trade secret information which you have identified, you must also submit a redacted copy of the information (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list of all trade secret information which was removed or blacked out in the redacted copy.

Information must be uploaded and submitted prior to the Closing Date listed in the RFI Administrative Information. It is strongly recommended that vendors give themselves sufficient time and at least ONE (1) day before the Closing Date to begin the uploading process and to finalize their submissions.

3.2 Submission Support

Bannock County uses Bonfire portal for accepting information electronically. Contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc mailto:Support@GoBonfire.com https://vendorsupport.gobonfire.com/hc/en-us mailto:Support@GoBonfire.com https://bonfirehub.zendesk.com/hc

RFI – Mechanic Services Page 7 of 8 November 13, 2025

4 SCOPE OF WORK

General Requirements

The County operates a fleet of small-engine equipment used by multiple departments. Current service needs include routine maintenance, annual tune-ups, major repairs, warranty support (if applicable), priority response for critical equipment, and pickup/delivery options.

The County is requesting information regarding available service providers, service models, pricing structures, and capacity within the region. Interested providers are asked to provide information addressing the following areas:

Company Information

1. Legal business name

2. Physical location(s)

3. Years in operation

4. Contact information

Service Capabilities

1. Types of small engines serviced

2. Brands or manufacturers you are certified to repair

3. Diagnostic capabilities

4. Warranty repair authorization(s), if any

5. Pickup/delivery options

6. Turnaround times (standard and expedited)

7. Emergency/priority services availability

Staffing and Certifications

1. Number of small-engine technicians

2. Relevant certifications (e.g. Stihl, Honda, Kohler)

Shop Capacity & Equipment

1. Maximum daily/weekly repair volume

2. Specialized tools or testing equipment

Pricing Structure

Estimated or standard rates only – this is not a bid

1. Hourly labor rates

2. Standard services packages

3. Diagnostic fees

4. Pickup/delivery charges

Other Relevant Information

1. Past or current public-sector clients

2. Any value-added Services

3. Recommended contract or service models (e.g. annual service agreement, on-call, etc.)

RFI – Mechanic Services Page 8 of 8 November 13, 2025

ATTACHMENT 1 – SITE VISIT REGISTRATION FORM

Verbal Information: Questions concerning this request for information must be directed in writing to the RFI Lead in the period of time prescribed in this document. Proposals deviating from the specifications by any means other than an authorized written addendum will be subject to rejection. Bannock County will not be responsible for any verbal or oral information given to providers by anyone other than an authorized purchasing official. Reliance on any verbal representation is at the provider’s sole risk.

Potential providers choosing to participate in the Site Visit are asked to pre-register by submitting this completed form, via e-mail, to the RFI Lead at shandac@bannockcounty.gov. Attendees are asked to register no later than November 20, 2025, at 10:00 a.m. Local Time.

PLEASE PRINT:

Name Company Email Address Phone

Number

SITE VISIT Date: Monday, November 24, 2025, at 1:30pm Local Time

Title: Small Engine & All-Terrain Vehicle Mechanic Services mailto:shandac@bannockcounty.us