1-Simple Quote 2025.11.17.pdf

CITY OF TARPON SPRINGS, FL

Procurement Services 324 East Pine Street

P.O. Box 5004 Tarpon Springs, Florida 34688-5004

(727) 942-5615

REQUEST FOR QUOTATION TO SUPPLY AND DELIVER FIXED

PEDESTAL NEWSTANDS

Date: November 17, 2025 Quotation No.: 260061-Q-JL DUE: December 2, 2025 / 3:00 p.m.(Local)

Quotations will be received electronically by the City of Tarpon Springs, Procurement Services, 324 East Pine Street, Tarpon Springs, FL 34689. Documents can be obtained from the Bonfire website at https://ctsfl.bonfirehub.com/opportunities. All documents and attachments must be uploaded by the date and time indicated.

1. The City of Tarpon Springs is requesting quotes for a vendor to supply fixed pedestal news racks which can hold 4 compartments (see attached Exhibit A - example). The City is wanting to reduce the amount of sidewalk clutter associated with free standing news racks, by purchasing Fixed Pedestal (Pedmount) News Racks for many parts of the City. Fixed pedestal news racks promote the public health, safety and welfare and the aesthetic qualities of the City by controlling the placement, size, construction and appearance of news racks. They City is considering purchasing up to an estimated quantity of five (5) Pedmounts.

2. Brand name or equal purchase descriptions must include, in addition to the brand name, a general description of those salient physical, functional, or performance characteristics of the brand name item that an “equal” item must meet to be acceptable for award.

Standard product must be modified, if required, for compliance.

3. Award of this quote shall be made to the most responsive, responsible vendor providing the lowest quote for the entire contract term. References to be provided upon request.

Description Quantity Unit Cost Box Pedmount News rack

Each

Shipping Charge 1 Each $ Total

Work shall be completed within ____days of receipt of purchase order.

The City’s payment terms are NET 30 and all invoices shall be paid as such unless the awarded vendor agrees to accept Visa as a method of payment. If Visa is being offered as a method of payment, no fees other than the unit cost shall be charged.

Vendor will accept Visa for payment: ___Yes ___No.

4. Price Extension for Additional Units:

The City, through its Procurement Services Director may during the next twelve months require additional units depending on the City’s requirements and availability of funds. Bidders are requested to indicate below the number of months they will extend their bid prices, terms and conditions and the number of additional units they will provide after award of this bid by the City, if applicable.

months for additional units after award of this bid.

(Number) (No. of Units*)

Note: The decision by the bidder to extend or not to extend their prices will NOT be considered in the award of this bid.

* Please insert of number of unit (not to exceed the bid quantity).

Bidder:

Address:

City: State: Zip:

Phone No.: Fax No:

Email:

Printed Name and Title

Authorized Signature Date

Exhibit – A (Only 4 Boxes Needed in one Pedstand)

DRUG FREE WORKPLACE FORM

PREFERENCES TO BUSINESSES WITH DRUG-FREE WORKPLACE PROGRAMS

UNDER SECTION 287.087, FLORIDA STATUTES

1. This statement is submitted with the attached Quotation.

2. Preference shall be given to businesses with drug-free workplace programs.

Whenever two or more bids which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a bid received from a business that certifies that is has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

a. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

b. Inform employees about the dangers of drug abuse in the workplace, the business’ policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

c. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (a).

d. In the statement specified in subsection (a), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, violation of Chapter 893 or of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

e. Impose a sanction on, or require satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted.

f. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM

COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.

VENDOR'S PRINTED NAME:

AUTHORIZED SIGNATURE: