1-Secondary Middle School Health Sex Ed.docx (1).pdf

SOLICITATION RFP# 26-184

PROPOSAL FOR VENDORS

Beaver County School District

Secondary/Middle School

Health/Sex Ed curriculum

RESPONSES ARE DUE PRIOR TO:

Monday, April 6th, 2026

2:00 PM (MST)

BEAVER COUNTY SCHOOL DISTRICT REQUEST FOR PROPOSAL

Health/Sex Ed

NOTICE OF REQUEST FOR PROPOSAL

SUBMITTING PROPOSAL REQUIREMENTS

Proposals must be submitted in the online Bonfire system or hand delivered in a sealed envelope to Beaver County School District Office, 291 N. Main Street, Beaver, Utah 84713 with the RFP #26-184 written on the outside of the envelope by Monday, April 6, 2026 2:00 pm.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

Public bid opening link: April 6, 2026 2:30 PM. (MST) https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

By submitting a proposal in response to this RFP, the offeror is acknowledging that the requirements, scope of work, and the evaluation process, outlined in the RFP are fair, equitable, not unduly restrictive, understood and agreed to.

The District is interested in reviewing all proposals vendors may offer.

Vendors are encouraged to submit any proposal–even if a proposal does not exactly meet the criteria in this RFP document.

Vendors may submit multiple proposals.

The District reserves the right to accept or reject any proposal.

No one can see responses prior to the deadline. Once proposals are submitted to Beaver County School District, you may make changes at any time before the solicitation deadline.

Allow enough time to complete any applicable forms and / or uploads.

A. OBJECTIVE

The purpose of this Request for Proposal is to obtain proposals from qualified supplier(s) to purchase and deliver Print and digital curriculum for Middle School and High School Health I, and II curriculum but also includes Sex Ed curriculum that complies with current Utah law and Beaver County School District policies. The district makes no guarantee of total purchase. This RFP may result in multiple awards.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

This RFP is designed to provide interested offerors with enough basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence their capability under the contract.

B. BACKGROUND

Beaver County School District instructs approximately 700 Secondary/Middle School students between the grades of 7-12.

C. ISSUING OFFICE AND RFP REFERENCE NUMBER

Beaver County School District Purchasing Department is the issuing office for this document and all subsequent addenda relating to it, on behalf of the district.

D. LENGTH OF CONTRACT

The Contract resulting from this RFP will be for a five year period.

E. STANDARD CONTRACT TERMS AND CONDITIONS

Offeror should accept Beaver County School District’s Terms and Conditions in their entirety. A copy of those Terms and Conditions are included with the RFP Documents. It is expected of all proposing vendors to read the Beaver County School District Standard Terms and Conditions as they contain necessary information that is not included in this document. In the event of a dispute Beaver County School District’s terms and Conditions will prevail.

Exceptions and/or additions to the District’s Standard Terms and Conditions are strongly discouraged.

If you are taking any exceptions or making any additions to the District Standard Terms and Conditions, they must be submitted with the proposal response. Exceptions, additions, service agreements, etc. submitted after the date and time for receipt of proposals will not be considered.

F. QUESTIONS AND ANSWERS

All questions need to be asked and they will be answered on the Bonfire portal Q&A Board.

No other Beaver County School District employee, Board Member, or evaluation committee member should be contacted concerning this RFP, during the selection process. Failure to comply with this requirement may result in disqualification.

G. ADDENDUM TO THE RFP

If it becomes necessary to revise this RFP in whole or in part, an addendum will be sent out.

H. BEST AND FINAL OFFERS

Discussions may be conducted with offerors who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of assuring full understanding of, and responsiveness to, solicitation requirements. Prior to award, these offerors may be asked to submit best and final offers. In conducting discussions there shall be no disclosure of any information derived from proposals submitted by a competing offeror.

I. INVOICE AND PAYMENTS

Invoicing and Billing: The successful bidder shall submit an invoice at the time the product is delivered. Beaver County School District’s standard payment terms are Net 30 Days. Discount terms offered for earlier payment must be notated in the bid offer.

Beaver County School District reserves the right to accept or reject any other payment terms offered.

Payment by check is the preferred method for invoice payments. By responding to this solicitation, the bidder agrees to accept this method.

J. PROPRIETARY INFORMATION

Do not incorporate protected information throughout the proposal. Rather, provide a reference in the proposal response directing readers to the specific area of this Protected Information section. According to the Utah Governmental Records Access and Management Act (GRAMA), a proposer may categorize trade secrets, proprietary information, protected records, etc. included in their proposal as classified. All classified information must be properly indicated and marked.

Proposers may submit a redacted copy of their Technical Proposal along with their complete proposal at the time of submittal. Should a GRAMA request be filed, the redacted copy shall be provided to the requestor. If no redacted copy is submitted, then the full proposal will be provided without notice to the proposer.

An entire proposal cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY”. Pricing may not be classified as confidential or protected and will be considered public information.

K. DETAILED SCOPE OF RESOURCES REQUESTED AND COURSES INVOLVED

Resources requested: Textbook, LMS, online curriculum materials and tools to be accessed by students. Integration with Clever and Canvas LMS Online. The following print materials to aid teachers in lesson planning:

Student Textbooks(digital and print)

Activities Videos Assessments Teacher Resources

Courses Involved: The offeror must be able to offer curriculum for all these courses/Grade levels AND provide alignment with Utah Core State Health Education Standards for Health I and Health II.

● Middle School Health Education I

○ Online subscriptions(if applicable): 140

○ Student Textbooks Print and Digital 150

○ Teacher Materials/resources 5

○ Resources described above in section

● High School Health Education II

○ Online subscriptions(if applicable): 140

○ Student Textbooks Print and Digital 150

○ Teacher Materials/resources 5

○ Resources described above in section K

L. EVALUATION PROCESS

Stage 1 – Company must answer Agree or Yes to each criterion of the minimum Eligibility Requirements to move forward to the next stage of the bid (see attached). This is the prequalification stage.

Stage Two - Bids will be evaluated/scored by a committee made up of qualified personnel from BCSD.

SUBMITTING PROPOSALS

M. PROPOSAL RESPONSE FORMAT – NO MORE THAN 30 PAGES TOTAL

All proposals can include a digital technical proposal with embedded links to websites and/or recorded presentations, and a cost proposal. Formats for both documents follow:

For ease of evaluation, the Technical Proposals must provide a narrative point-by-point response, stating in detail each area of the evaluation criteria, including focusing on how the point-by-point response addresses the issues discussed in this RFP.

The criteria are not intended to limit a Technical Proposal's content or exclude any relevant or essential data. Vendors are at liberty and are encouraged to expand upon the criteria to demonstrate the company’s capability to provide the district with a solution.

The Technical Proposal constitutes all necessary information (as listed below) but must not include any pricing. The proposing company is expected to fulfill the following requirements as part of their Technical Proposal. Required sections include the following:

Certification of Proposal (Schedule A) Eligibility Requirements (Schedule B) Cost of Proposal (Schedule C)

In order to be eligible to respond to this RFP, an interested company must meet all the following minimum qualifications, or the proposal will not be evaluated.

1. Proposer agrees to provide an alignment of provided resources to Utah core standards (content)

2. Proposers’ resources can be accessed in an online digital format.

3. Proposers online interface is easy to use (student and teacher)

4. Proposer should accept Beaver County School District’s Standard Terms and conditions without exception.

N. COST PROPOSAL

Cost Proposal is to be uploaded as a separate file (refer to Section III Forms and Schedules).

TECHNICAL OFFER

Section A: Format

Describe the online resources provided.

Highlight any special functionalities or interactive capabilities. Identify and describe online support for English language learners and Spanish-language resources.

Section B: Use

Describe the online experience of your product in terms of ease-of-use by both teachers and students. To what extent is the product able to be customized to various student subpopulations or to allow for personalization?

Describe the technical support that accompanies the product.

What teacher-resources and supports are available, e.g., test-banks, lesson plans, presentations, etc. Does the product integrate with the Canvas learning management system?

Can it be accessed through a secure single sign-on service such as Clever?

Section C: Content

Describe ways in which the content seeks to follow the Utah Core State Health Education Standards for Health I and Health II and the Utah Sex Education standards

Section D: Alignment

Provide documentation of the product’s alignment to USBE standards (content) in Middle School and High School Health/Sex Ed.

By submitting a proposal in response to this RFP, the offeror is acknowledging that the requirements, scope of work, and the evaluation process, outlined in the RFP are fair, equitable, not unduly restrictive, understood and agreed to.

EVALUATION

A. PROPOSAL EVALUATION CRITERIA

A committee will evaluate proposals against the following. Each area of the evaluation criteria should be addressed in detail in the proposal. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, rules, policies, and the evaluation criteria established in the RFP.

The process of award will be by committee. The committee will base their evaluation on the criteria listed below.Understandability and comprehensiveness of information supplied in this RFP will affect the evaluation of the above criteria.

Stage One – Company should meet threshold on the summary of criteria (Schedule B) criteria to move forward to the next stage of the RFP (see attached). This is the pre-qualification stage, Stage two- Proposals may be required to provide additional information as requested. Only company(s) providing “acceptable” technical offers shall be considered for possible advancement to further stages. Evaluation shall be by individual rating/scoring or by group consensus or another method as deemed in the district’s best interests. You must score a minimum of 70% of the points possible to advance to Stage Three.

Stage Three - Only those companies that have advanced to stage three (3) will have their pricing evaluated.

B. DISCUSSIONS WITH OFFERORS

Discussions with offerors to clarify a proposal may be required at the sole discretion of the district. This will not be scored; it is for clarification purposes only.

C. AWARD OF CONTRACT

Award of this RFP will be based on scoring and the most advantageous pricing, responsiveness, and best value to the district. The highest scoring offer by a responsible and responsive company may be awarded the contract.

Considerations may include factors such as, local presence, experience, performance ratings, past performance issues, inspection, testing, quality, workmanship, time and manner of delivery, delivery charges, cash payment term discounts, financial stability, suitability for purpose, location of offeror’s warehouse, and other relevant factors to reduce overall expenses to the district and/or increase levels of service. The district reserves the right to waive any irregularities and informalities or to reject any or all offers submitted to the district. The district reserves the right to make award(s) deemed to provide best value to Beaver County School District.

SCHEDULES & FORMS

Certification of Proposal (Schedule A) Eligibility Requirements (Schedule B) Cost Proposal Form (Schedule C) – Upload as a separate document with your proposal.

Utah Core State Health Education Standards for Health I

The Middle School Health I materials should be consistent with Utah State Core Standards, strands, and skill based guides for the course. Refer to the following link for more information:

https://schools.utah.gov/curr/health

Utah Core State Health Education Standards for Health I

The Middle School Health I materials should be consistent with Utah State Core Standards, strands, and skill based guides for the course. Refer to the following link for more information:

Schedule A

CERTIFICATION OF PROPOSAL

We have read the Request for Proposal for the purchase of Health Curriculum from Beaver County School District. We certify that we have adequate personnel and resources to fulfill the proposal requirements. We further understand our ability to meet the criteria.

We further certify that, since the receipt of this RFP, no contact, discussion, or negotiations have been made nor will be made regarding this proposal with any employee or Board member other than the listed contact people in the RFP. We understand that any such contact could disqualify this proposal.

We certify that all schedules and addenda contained herein shall be considered part of the entire RFP response and that the complete document submitted shall be considered as part of the contract and may be incorporated into the contract.

Finally, by signing this document, we certify that we accept Beaver County School District’s Terms and Conditions and if awarded the contract we will perform the contract in accordance with the Standard Terms and Conditions and by the procedures further listed in this RFP. We understand if there is a conflict that Beaver County School District Terms and Conditions will prevail.

Submitted by: Vendor

Name: Authorized

Signature

Name and Title

Telephone

Date

Email

Acknowledge Addendums if issued by initial #1 , #2 , #3_

Schedule B

ELIGIBILITY REQUIREMENTS

In order to be eligible to respond to this RFP, an interested company must meet all of the following minimum qualifications or the proposal will not be evaluated.

√ (Check box if requirement is met):

Proposer agrees to provide an alignment of provided resources to Utah core health education and Sex Education standards.

(content)

Resources provide both student and teacher materials with explicit systematic teaching of strands and standards.

Proposer's online interface is easy to use (student and teacher).

Proposer can offer content for Middle School and High School

Proposers LMS and resources integrate well with Canvas LMS if applicable

Proposer should accept Beaver County School District’s Standard Terms and Conditions without exception.

Proposer’s resources include teacher resources and assessments both print and digital.

Company

Authorized Company Representative Signature Date

Schedule C

COST PROPOSAL

If you are offering additional information on your costs please include them on a separate sheet

Description

Cost Per Student or teacher for the entire 5 years Online Subscription

Cost Hard Copy Cost

Student textbooks Middle School Health I

Student textbooks High School Health II

Teacher Resources and Materials

Professional Development Cost for successful Implementation

Company name:

Signature: