1-Scope of Services PNC2133110F1 Glamping Operations at CB Smith Park.pdf

Scope of Services

Glamping Operations at CB Smith Park

Park Background:

The Parks and Recreation Division of Broward County, Florida owns and operates 20 regional parks, four nature centers, 22 natural areas, and nine neighborhood parks distributed across the County’s 1,322 square miles and is enjoyed by its 2 million residents as well as visitors/tourists to Broward County.

CB Smith is one of Broward County’s largest parks at 299 acres and historically has close to 1 million visitors per year. This regional park was renamed in 1967 after C.B.

Smith, a former Broward County and City of Hollywood Commissioner who supported the cause of public land for parks. CB Smith is also one of the system’s most diverse sites. It features a sprawling water park with four 50-foot-tall waterslides, two smaller water playgrounds, and a lazy river. Additionally, the park is home to AllGolf, a premier family golfing center that includes a driving range, two mini-golf courses, and 16 batting cages. Other amenities in the park include a large RV campground, a tennis complex, a fitness facility, basketball/pickleball/volleyball/racquetball courts, shelters/picnic areas and multiple lakes with shoreline fishing opportunities. CB Smith has been awarded favorite park, playground, and place to swim numerous times by South Florida Family Life magazine.

Purpose:

The Broward County Parks and Recreation Division is issuing a Request for Information that will be used to gather details of interested firms where a future Request for Proposal solicitation will we used to obtain a public-private partnership for a glamping facility at C.B. Smith Park located at 900 N Flamingo Rd, Pembroke Pines, FL 33028.

The vendor shall operate the facility under a concession agreement with the County, while providing services that will enhance the guest experience.

Project Site:

Referenced in Exhibit A, Figure A-1, CB Smith Park is approximately 299 acres and contains the Concert Green, Exhibit A Figure A-2, that Broward County is interested in transforming into a low-impact outdoor lodging/glamping area. The Concert Green is approximately a 5.3-acre island with one ingress/egress on the south side of the island.

Just outside the Concert Green are approximately 140 shared public parking spaces, a small ticket booth, and a public restroom facility. The entire Concert Green is encircled with a five-foot-wide asphalt waking path and there is an 80-foot-tall flood light located in the center of the island. There is also an existing 1,300 square foot concert stage on the north side of the island that is powered by a 3 phase 480-volt 30kva transformer located at its rear.

Project Request: Broward County Parks and Recreation is looking for interested firms to provide and operate a glamping facility at C.B. Smith Park. The operator is expected to provide marketing, labor, operations, guest services, and maintenance of the facility.

Potential glamping amenities that can be provided by the operator in addition to the glamping accommodations are bikes, kayaks/canoes, hammocks, and rocking chairs.

The operator will be responsible for the various collection methods of payment which include cash, mobile payment, and credit card systems. This project will be revenue-generating for the firm and will be funded entirely by the firm. No fees will be paid by County to the firm. All revenues obtained by the firm will be directly from the patrons using the glamping services by the firm. The benefit to the park is to activate underutilized areas and expand visitor access without additional staffing or capital investment. Broward County is interested in a long-term agreement with the possibility to expand into other Broward County Parks.

In Response to this Request for Information (RFI):

If you are a provider of these services, please respond on Company letterhead providing the following information:

1. Acknowledge your ability and interest in performing the services.

2. Indicate whether or not your firm is able to provide the services as they are specified above.

3. How much would your firm charge per glamping site?

4. What additional information would you need to improve your ability to develop a proposal?

5. Indicate if there are other related services that the County may want to consider that are comparable in nature to the specifications listed above. How would these items be priced?

6. What type of licenses does your firm possess, if any?

7. Does or can your firm provide any services in South Florida?

8. Please provide a link to your firm’s website, if applicable.

9. Please provide any additional information that is pertinent to this RFI that you would like to share with Broward County.

Response Guidelines:

Vendors are encouraged to provide comprehensive responses in the Vendor Response Template, including technical specifications, conceptual design(s), and any supporting documentation. Responses to this RFI are for informational purposes only and will not result in a contract award.

Disclaimer

This RFI is issued solely for information and planning purposes. The County’s intent is to collect information that will assist in the preparation of a Request for Proposal (RFP). Vendors may be contacted for additional information or clarification of any aspect of their RFIs prior to issuing an RFP. Vendors are solely responsible for all expenses associated with responding to this RFI.