1-RQM 560 2751000019 Part-8 posting.pdf

Department of Government Operations Division of Purchasing and General Services 4315 S 2700 W, FL 3, Taylorsville, UT 84129-2128 Phone: 801-957-7160 www.purchasing.utah.gov

Issuing Procurement Unit: Division of Purchasing

Conducting Procurement Unit: Wildlife Resources

NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS

The Division of Purchasing is publishing this notice pursuant to the Utah Procurement Code. The Conducting Procurement Unit submitted this form to the Division of Purchasing claiming that it intends to award a contract without competition if it is determined by the Division of Purchasing, in writing, that:

• there is only one source for the procurement item;

• transitional costs are a significant consideration in selecting a procurement item; or

• the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

In the subsequent pages the Conducting Procurement Unit has identified its justification for wanting to award a contract without engaging in standard procurement process.

Determination of Other Interested Vendors

If the procurement item identified in this notice is to be awarded as a sole source (only one source for the procurement item), then this notice will help determine if there are any other interested and qualified vendors that meet the specifications of this notice. Any such vendors must submit the following information:

• The name of the contesting person; and

• A detailed explanation of the contest, including documentation showing that there are other competing sources for the procurement item.

In addition, a vendor should include:

• Documentation that your firm can provide a comparable or better procurement item that meets or exceeds the specifications;

• Documentation that your firm can also provide the same proprietary procurement item or an equivalent procurement item; and

• If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with your firm's anticipated transitional costs.

Regardless of any prior communications with the Division of Purchasing or the State, all vendors interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above.

DO NOT CONTACT THE CONDUCTING PROCUREMENT UNIT. Any questions regarding this notice, including obtaining additional information, can be obtained through the Division of Purchasing during the publication period. No action is required if you agree with this notice.

If the purpose of this notice is an intent to award a sole source, after the public notice period has passed, and the Division of

Purchasing determines that there are other interested and qualified vendors that meet the specifications of this notice, then the

Division of Purchasing will not award a contract pursuant to this notice. An award without competition may still be made even if there are other interested vendors when the basis for the award is due to transitional costs or impracticality as stated above.

If, after the public notice period has passed, no valid contests have been received, then the Division of Purchasing may award a contract to the identified vendor without engaging in a standard procurement process.

Read the entire form very carefully before responding to this notice.

It is anticipated that this procurement will result in a:

RESULT

� Agency Contract

Purchase Order

ACTION

The term of this contract (or extension) will be: 5 yea rs and renewal options: .

The agency may not make the procurement until the solicitation process is completed and a contract is written and signed by the agency, the vendor, and the Division of Purchasing.

The agency may not make the procurement until the solicitation process is completed, the purchase order is signed by the Division of Purchasing and delivered to the agency and the vendor.

Description of procurement item to be purchased:

Estimated value of the contract/purchase order/increase:

Freight Cost (F.O.B. Destination, Freight Prepaid): $0.00

Vendor Name:

Explain in detail the service or product to be procured (additional information included in attached Scope of Work):

CHECK THE BOX THAT IDENTIFIES WHY A CONTRACT SHOULD BE AWARDED WITHOUT ENGAGING IN A STANDARD

PROCUREMENT PROCESS:

� Sole Source - There is only one source for the procurement item. Complete Section A

Transitional Costs - Transitional costs are a significant consideration in selecting a procurement item and the results of a cost-benefit analysis demonstrate that transitional

Complete Section B costs are unreasonable or cost-prohibitive, and that the award of a contract without engaging in a standard procurement process is in the best interest of the procurement unit.

Impracticality - The award of a contract is under circumstances, described in rules adopted

□ by the applicable rulemaking authority, that make awarding the contract through a standard Complete Section C procurement process impractical and not in the best interest of the procurement unit.

Trial use contract for a new or innovative procurement item, or for a procurement item with

Complete Section D a novel or unproven use or application.

Extension of a contract without engaging in a standard procurement process. If extension

Complete Section E will result in a request to increase the contract total, then also complete Section F below.

□ Request to increase total contract amount. Complete Section F

SECTION A: ONLY ONE SOURCE

1 I What is unique about this procurement item to justify an award of contract without engaging in a standard procurement• process? (Explain in detail why the service, product, etc. is only available from a single supplier.)

Cost sharing to support a partner conservation ecologist position. The position will be critical to meeting objectives of mulitple initiatives to further bird conservation statewide. Due to the cost sharing nature, the funds contributed will be far more efficient than can be accomplished internally or with another partner. The Tracy Aviary is providing over 3/4 of the cost. This agreement is for 1/4 the support for the position. Tracy Aviay has also held an internship position previously supported by the UDWR and this agreement leverages their experience and successes and increases value by transitioning into a full position vs only a seasonal internship.

2. I Could the procurement item be reasonably modified to allow for competition?

No, since Tracy Aviary is contributing over 3/4 the cost of the position, there is no modification that would allow for competition

3. I Explain the market research performed.

Partner Conservation Ecologist with co-host with Tracy Aviary

50,000.00