1-RP Main St Safety Study RFQ - ADA - 260915.pdf

HEBER CITY

REQUEST FOR QUALIFICATIONS

Heber City – Request for Qualifications

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Main Street Safety Study Supplemental Planning to the 2024 Wasatch Back Safety Action Plan

Heber City is soliciting Statements of Qualifications (SOQ’s) from qualified professional engineering firms with the expertise necessary to assist the City with completion of a Main Street

Safety Study in accordance with the requirements of a grant received through the Federal Safe

Streets For All (SS4A) program.

Interested firms should submit SOQ’s to Heber City, 75 North Main, Heber, UT 84032. Proposals will be received until 3:00 pm on Thursday, October 8, 2026. SOQ’s submitted after this deadline will remain unopened and will not be considered.

Selection of the successful firm will be based upon the criteria listed in Section VI including qualifications and previous relevant experience of the submitting firms. Heber City reserves the right to negotiate directly with the firm selected for any related work.

I. BACKGROUND INFORMATION & ANTICIPATED PROJECT

In 2024, Heber City participated with Mountainland Association of Governments (MAG) who completed a Safety Action Plan (SAP) in partnership with the Wasatch Back Rural

Planning Organization (RPO).

The SAP identified portions of Heber Main Street as part of the High Injury Network

(HIN), or the 10% of roads that experience 72% of the crashes resulting in fatal and serious injury. The SAP also identified all five of the then signalized intersections on Heber Main

Street as crash hot spots.

The plan recommends some initial ideas or opportunities consistent with the Safe System

Approach as countermeasures or enhancements to improve safety such as pedestrian and bicycle infrastructure, traffic calming elements, and traffic signal timing updates. However, supplemental planning efforts are needed to identify specific details and recommendations to inform or update the recommendations in the SAP and to prepare the City to pursue additional funding or grant opportunities through SS4A or other funding programs for project improvements.

Heber City is seeking the services of a qualified engineering consultant with experience and expertise necessary to provide the services required to complete the project.

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The anticipated scope of the project includes the following:

• Identify pedestrian crosswalk needs and locations – coordination with Utah

Department of Transportation (UDOT) to identify pedestrian crossing types and locations that provide comfort and fit within UDOT guidelines.

• Identify pedestrian infrastructure gaps along roadway – Evaluate pedestrian amenities along Heber Main Street.

• Identify bulb out needs and locations – Evaluate where bulb outs are needed and tradeoffs with vehicle turning paths and business parking.

• Identify bicycle appropriate treatments – Determine whether bicycle improvements are best served by north/south or east/west facilities and whether north/south improvements should be on Main Street or directed to parallel, lower-stress corridors.

• Identify median needs, locations, and impacts – Business access is important and median locations need to be vetted and analyzed to determine specific configurations.

• Evaluate effects of LPIs on congestion – Corridor signals are near capacity and analysis is needed to determine tradeoffs of safety improvements and mobility.

• Identify corridor gateway options – Investigate locations and configuration of gateway features to best calm traffic and create a sense of place.

• Build partner agency and community support – It is critical to align Heber City, UDOT and community voices to move forward.

The Supplemental Planning will be accomplished through the following tasks:

Task 1: Site Walking Tour/Road Safety Audit – A Road Safety Audit will play a crucial role in enhancing road safety by identifying potential risks and suggesting effective solutions to create safer roadways for everyone. Through the audit and walking tour, the study will conduct a detailed assessment of the human-scale experience and pedestrian and bicycle amenities on the corridor.

Task 2: Pedestrian Survey – Intercept pedestrians in the corridor and gauge opinions about safety conditions and needs.

Task 3: Identify Improvements – Taylor the broad categories of improvement needs identified in the ongoing SAP to specific locations that are supported by the community, stakeholders, and partner agencies.

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Task 4: Agency Workshops – Conduct workshops with UDOT, Heber City, and stakeholder groups to discuss data and refine recommendations.

Task 5: Public/Stakeholder Outreach – Hold public events to inform the community of the study and to gather ideas and feedback on safety needs and proposed improvements.

Task 6: Recommended Updates to SAP – Compile final detailed safety improvements for Main Street to implement into or supplement the SAP. Include cost estimates for the recommended safety improvements.

RFQ ATTACHMENTS

• Attachment A – Grant Agreement between FHWA and Heber City

• Attachment B – 2024 Wasatch Back Safety Action Plan

II. FORMAT & CONTENT

SOQs shall contain the required information discussed below, in the general order listed, not exceeding ten (10) pages in length with no more than two (2) pages being larger than standard letter size (8½x11 inches) and no pages being larger than tabloid (11x17 inches) with a “Z” fold.

A. Cover Page

Include title of project, date submitted, submitting firm name, key contact, address, phone number, and email address. (Not included the page count)

B. Table of Contents

Only TOC information will be allowed on this page. (Not included in page count)

C. Executive Summary

D. Firm Qualifications

• Related services and capabilities of your firm.

• Location of Offices providing services.

• Specific Related Example Projects.

• Insurance Information.

E. Key Personnel

• Name, project role, education, and years of experience.

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• Brief summary of experience doing the proposed duties assigned with this project.

• Detailed Resumes may be provided in an Appendix. (Not included in page count)

F. Scope of Work & Schedule

• Outline proposed scope of work including key tasks, milestones, personnel involved, etc.

• Include a sample schedule for project completion.

• General statement verifying that the proposed scope adequately covers the requested scope of services.

• General statement relating to adequacy of $150,000 budget to complete the requested and proposed scope.

G. References

• List 3 current applicable references with contact information.

III. SCHEDULE

A. Proposal Schedule

• Proposal Due Date 3:00 pm on October 8, 2026

• Selection Committee Ranking October 22, 2026

• Anticipated Award of Contract November, 2026

IV. ADDITIONAL INFORMATION

Heber City specifically requests that all interested parties limit all contact and questions regarding this RFP to email communications forwarded to the contact and email listed below. All questions must be received no later than 2:00 pm local time, on Monday, October 5, 2026. It is the intent of the Heber City to respond to all appropriate questions;

however, the City reserves the right to decline to respond to any questions. It is anticipated that all relevant answers to questions will be shared with all known interested parties.

Informing the City of interest in this RFP is the responsibility of interested firms.

RFP Point of Contact: Russell Funk – rfunk@heberut.gov mailto:rfunk@heberut.gov

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V. SUBMISSION

• Proposals must be received by mail or by delivery to Heber City, 75 North Main, Heber

City, UT 84032 by 3:00 pm on Thursday, October 8, 2026. Proposals received after

3:00 pm will not be considered.

• Applicants must submit four hard (4) copies of the complete Proposal and one electronic copy in PDF format.

VI. EVALUATION AND SELECTION

City Engineering and Management Staff will review and evaluate the submitted SOQs based on ranking of the firm’s qualifications, key personnel, scope of work & schedule, and references according to the point allocation outlined below. It is the responsibility of the consultant to ensure that the SOQ complies with this RFQ and provides the information requested herein. If the consultant fails to provide any information requested in this RFQ, such failure may result in either a lowered evaluation score or disqualification of the SOQ.

The evaluation criteria shall be as follows:

A. Firm Qualifications (30 points)

B. Key Personnel (30 points)

C. Scope of Work & Schedule (30 points)

D. References (10 points)

After a review of the written SOQs, the City may schedule oral interviews with the top ranking firms/teams.

Heber City reserves the right to reject all SOQs or to waive any irregularity, informality, or technicality in the SOQs if such is believed to be in the best interests of the City.

VII. WRITTEN AGREEMENT

The successful consultant will be requested to enter into a written agreement with Heber

City in a form acceptable to the City and consultant. Heber City reserves the right to negotiate fees and services with the successful firm/team.

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VIII. COST OF DEVELOPING SOQs

All costs related to the preparation of SOQs and any related activities are the sole responsibility of the consultant. Heber City assumes no liability for any costs incurred by consultants throughout the entire selection process.

IX. SOQ OWNERSHIP

All SOQs, including attachments, supplementary materials, rendering, sketches, addenda, etc. shall upon submission become the property of Heber City and will not be returned to the submitting firm.