1-RFSQ Architecture Services 2025.docx (1).pdf

Beaver County School District

291 N. Main Street, Beaver, UT 84713 435-438-2291

Request for Statement of Qualifications (RFSQ)

Architectural/Engineer Services for Multiple Projects

Milford High School Building Cafeteria Addition Belknap Elementary Freezer/Food Storage Area

District Office Plumbing Changes

Due Date: November 06, 2025

RFSQ-26-174

PURPOSE OF REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ)

Beaver County School District (BCSD) is requesting qualifications from architectural firms to provide the design and related architectural services for (1) a building addition to Milford High School and (2) a building addition to Belknap Elementary for a permanent freezer and storage area for food. (3) for small design work for plumbing and other minor changes at the BCSD district office. Architectural firms will also be responsible for the engineering services needed, both obtaining and overseeing those services. The selected architectural firm will first produce potential options and design for the projects and then estimate the cost of the project so that BCSD can determine whether the project is fiscally feasible for BCSD. If the BCSD Board of Education approves a design and related budget, the selected firm will then assist BCSD in procuring general contractor services for the projects. After general contractor selection, the selected firm will assist with oversight of the construction.

SUBMITTAL DEADLINE

Submission packets will be accepted electronically through the Bonfire online system

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

RFSQ DUE DATE: 2:00 p.m. on November 6th, 2025

RFSQ’s received after the deadline will be late and ineligible for consideration.

Submittals should be concise and address the specific items listed in this Request for Statement of Qualifications.

Any questions regarding this RFSQ should be directed to Russell Carter (Facilities Manager)

(435) 438-2291

There will be a zoom meeting on October 28, 2025 at 10:00 am. to answer any questions that any firm may have regarding this RFSQ. This is not a mandatory meeting. Please ask any questions you have at this meeting prior to contacting anyone at the district.

Zoom Link:

https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

SCOPE OF WORK & PROPOSAL REQUIREMENTS

■ Design of a building cafeteria addition at Milford High School (Approximately 5000-6000 sq.

ft.) including all engineering services needed.

■ This will include a kitchen (to be used to prepare school breakfast and lunch for students), a storage closet, and an additional room.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

■ Design work for a small attached building at Belknap Elementary School that will include a freezer area and a dry food storage area. Including all engineering services needed.

Approximately 1,000 sq. ft.

■ Design work for plumbing and other minor changes at the Beaver County School District office located at 291 N. Main Street, Beaver, UT. Including all engineering services needed.

■ Estimated cost for each project

■ Upon Board of Education approval of design and budget, assist with procuring general contractor services

■ Provide oversight of general contractor through completion of projects

■ Projected timeline:

■ November 06, 2025 RFSQ Due

■ March 15, 2025 (If possible) Design options and budget estimates completed

■ To be determined, 2025 Bid date for general contractor services

■ To be determined, 2025 Begin construction or earlier

■ To be determined, 2025 Substantial completion

The timeline for actual construction will depend on the design and estimated cost of each project. The actual construction timeline may extend into future years, depending on budget constraints.

Architectural services shall include, but may not be limited to, those stated in the standard form of agreement between Owner and Architect, AIA Document B101. The contract must conform with the restrictions and limitations contained in Utah Code § 63G-6a-1203 (2025), which shall govern over any other contract terms. The contract shall also include the BCSD standard contract terms, which shall govern to the extent that those terms are consistent with Utah Code § 63G-6a-1203 (2025) but conflict with AIA Document B101. Additional services may be requested by BCSD or required for the particular project.

SUBMITTAL INFORMATION REQUIREMENTS

(Please respond to each of the items below and indicate the letter next to each response)

(Submittal must address/respond to each item “A” through “H”)

A. Provide the name, location of all of its offices, and size of the firm, specifically indicating the principal place of business, the age of the firm, the total number of years of experience providing architectural services for both educational and non-educational projects, the average number of employees over the past five (5) years, and a brief history of the firm and the range of services offered.

B. Describe the team assigned to this project, including all proposed engineers. Include the education, project experience, licensing, training level, qualifications, and expertise of members of the team; specific design and construction administration experience for similar projects recently constructed. Include a minimum of (3) references for each team member proposed. Include how the firm intends to manage its responsibilities and provide value engineering, cost control, risk identification, and risk mitigation. Include current workload information for all team members assigned to this project. Please note: Listing projects or designs done by employees who performed the work while employed by another firm without clearly noting that in the RFSQ may be cause for disqualification.

C. Discuss the ability of the firm to design and provide a complete and comprehensive set of construction documents by March 15, 2025; (If you cannot meet this deadline then please put date you could have it completed by) the ability to perform services required by various size and scope of projects by managing the workload and the availability of adequate personnel, equipment, and facilities to perform the services expeditiously.

D. Provide overviews of similar projects the firm has designed and built over the past ten (10) years, along with renderings and/or photographs of completed projects (optional concept plans may be included). Include any other information that would aid in the evaluation of the designs, such as dates, costs, square footage, durability, energy efficiency, educational benefits, etc.

E. Provide the names and contact information of at least five (5) clients who may be contacted, including at least two (2) for whom similar facilities of the size and nature indicated above were designed in the past ten (10) years. Reference information must include the name, position held within the company, company, address, phone number, and an email address.

Beaver County School District reserves the right to contact clients of submitting firms that are not listed in the RFSQ.

F. Provide proof of the firm’s present level of professional liability insurance coverage, including errors and omissions insurance. The insurance coverages of the firm, including errors and omissions insurance, must meet a minimum of $1,000,000 annual aggregate limit.

G. Submit a certification that neither the firm nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Describe any litigation, arbitration, or other alternative dispute resolution proceedings the firm has been involved in with an owner within the past ten (10) years.

H. Provide any other pertinent information regarding qualifications and performance data not requested by BCSD.

Note: Successful vendors must submit and pay for background checks for any employee that will be working at a building site. (See enclosed document)

AWARD AND CONTRACT

BCSD will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for the district.

EVALUATION CRITERIA

Evaluation of the RFSQ will be by a District Evaluation Committee utilizing the following criteria.

30pts Firm qualifications & experience

30pts Strength of proposed team, qualifications, experience, and individual references of each member.

20pts Past Performance & references (This refers to past performance as it relates to school construction with BCSD and/or other similar entities. BCSD reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the

RFSQ.)

20pts Design ability & experience with projects of similar size and scope. Preference will be given to firms that can have drawings completed in a timely manner. Preferably by March 15, 2026

Firms will be graded according to the scale above and then rank ordered. The firm with the highest rank based on the highest score will be awarded the contract and enter negotiations for fees.

FEE

The architectural services fee will be negotiated with the selected firm(s) upon award of the contract, consistent with Utah Code § 63G-6a-1505. If the procurement officer is unable to agree to a reasonable and fair price with the highest scoring firm, then discussions will move to the second highest scoring firm. Consistent with Utah Code § 63G-6a-1502.5(2), no architectural fees shall be submitted with the response to the RFSQ.