1-RFQL-0618-TED.pdf

GILA RIVER INDIAN COMMUNITY

REQUEST FOR QUALIFICATIONS

RFQL-0618-TED

Gila River Indian Community Tribal Education Department

Early Childhood Services

Statement of Qualifications Due: 11:00AM, September 26, 2025

Submit Qualifications at:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFQL-0618-TED

Early Childhood Special Education Services for

Table of Contents

SECTION I - ADMINISTRATIVE INFORMATION

SECTION II - SUBMITTAL INSTRUCTIONS

SECTION III - SCOPE OF WORK

SECTION IV - SPECIAL CONDITIONS

EXHIBIT A – Cover Sheet for Special Education Related Services

EXHIBIT B – PROPOSED RATES

EXHIBIT C – SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT D – FEDERAL GRANTS

EXHIBIT E – Request for Award of Preference Points

EXHIBIT F – AUTHORIZATION TO RELEASE INFORMATION

DESCRIPTION FOR DEPARTMENT

SECTION I -

ADMINISTRATIVE INFORMATION

A. Purpose:

This Request for Qualifications (RFQL) is meant to provide qualified vendors with sufficient information to enable them to prepare and submit a Statement of Qualifications (SOQ) for consideration by the Gila River Indian Community’s (the “Community”) Tribal Education Department who wishes to contract for therapy services for the screening and identification of disabilities and developmental delays in children (ages 2.9-5 years) and to provide assessments for promotion of positive educational achievement. Services will be provided in each of the Community’s 7 Districts (see Item C below).

B. Introduction:

The purpose of the Request for Qualifications is to demonstrate the qualifications, competence, willingness and capacity of the Provider seeking to undertake the work described herein.

The initial contract period will be approximately November 1, 2025, through September 30, 2026. The Department will have the option to renew the contract for 2 additional one-year periods, for a total term not to exceed three years.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally owned land account for about 26 percent). A majority of the land is held by the Federal Government in a Trust status. The Tribal headquarters is in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the Community Council. For governmental purposes, the Reservation is organized into seven districts.

D. Timeline:

ISSUE DATE: September 5, 2025

DEADLINE FOR QUESTIONS: September 12, 2025, 5:00PM

DEADLINE FOR RESPONSES: September 17, 2025, 5:00PM

SUBMISSION DEADLINE: September 26, 2025, 11:00AM

REVIEW BY COMMITTEE: October 10, 2025 (Tentative)

INTERVIEWS (IF NEEDED) October 15, 2025 (Tentative)

FINAL SELECTION DATE October 22, 2025 (Tentative)

APPROX. NOTIFICATION TO VENDORS October 24,2025 (Tentative)

E. Inquiries:

Prospective Vendors may make written inquiries concerning this RFQL to obtain clarification of requirements. No inquiries will be accepted after the date and time as specified under Item D. Inquiries should be made through the Bonfire Platform.

Responses will be provided as an addendum and will be posted on the Bonfire platform.

F. Addendum or Supplements to Request for Qualifications:

In the event it becomes necessary to revise any part of this RFQL, an addendum will be posted to the Bonfire: https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Ileta Meredith if you need instructions on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each vendor who received the original RFQL to download and print the addendum(s). Vendors submitting an SOQ must acknowledge receipt of all issued addendums.

G. SOQ Submission:

Vendors interested in entering into an Agreement with the Community should submit a SOQ, which shall include a cover letter introducing the vendor and explaining its ability to conduct the work. Resumes for each key team member shall be attached as an appendix to the SOQ. The cover letter must include the name and telephone number(s) of the primary contact for the proposer, with such contact to be available by telephone between 8:00 AM and 5:00 PM Monday through Friday.

SOQ and all required documents must be received on the Bonfire platform or before the deadline under SECTION 1.D. Refer to Section 1.K below and Section 2.G for additional information.

H. Propriety Information:

Any restrictions on the use of the data contained within the qualifications must be clearly stated.

I. Response Materials Ownership:

All materials submitted regarding this RFQL will become the property of the Gila River Indian Community.

J. Incurring Costs:

The Community is not liable for any cost incurred by vendors prior to issuance of a fully executed contract.

K. Contents of Submittal

Statement of Qualifications (SOQ) shall include the following:

1. Qualifications Statement:

Vendors shall provide a thorough statement of qualifications that provides the review committee with ample information to determine that the Vendor can meet the needs of the Community. Qualifications should be presented in a manner that is organized and include information on the following:

a. Cover letter.

b. Discuss your approach to providing the services described in the Scope of Work section, to the Community.

c. Administrative Support: Identify all key personnel within your business who will be directly involved in managing and providing support services under the contract. Emphasis should be placed on the following:

d. Personnel Qualifications: For key personnel who will be working with the program, please submit resumes with the following:

i. Proposed role/Title.

ii. Industry certification(s), including any licenses or certifications and, if so, whether such licenses or certifications have been suspended or revoked at any time.

iii. Work history.

e. References: Provide three professional letters of reference to include:

company name, contact name and phone number.

2. ACCEPTANCE OF FEES, EXHIBIT B

Submit your acceptance of the rates to be paid by the Community for the services required in the scope of work section, on the attached Exhibit B. Rates shall be in place for the duration of the initial agreement. An increase to rates in any subsequent contract renewal may be negotiated between the selected Provider and the Community. Understand that rates are inclusive of all requirements found in the scope of work. If unable to provide specific items in the scope of work, this must be explicitly documented.

3. EXHIBIT C

All Vendors must complete Exhibit C, Suspension and Debarment Certification and submit as part of their response

4. EXHIBIT D

All Vendors must complete Exhibit D; Federal Grants Document and submit as part of their response.

5. INDIAN AND MINORITY PREFERENCE, EXHIBIT E

If seeking Indian and Minority Preference points, the Vendor should complete and submit Exhibit E and supporting documents. If you are not seeking preference points, this document is not required. Factors to be considered in this section include but are not limited to:

a. Vendor is a community-owned enterprise (15 Points).

b. Vendor is an enrolled member of the Gila River Indian Community (10 Points).

c. Vendor is an enrolled member of a Federally recognized Indian tribe (5 Points).

d. Vendor is a certified Women, Minority, or Veteran-owned business (5 Points).

6. EXHIBIT F

All Vendors must complete Exhibit F, Authorization to Release Information and submit as part of their response.

7. W9 & INSURANCE CERTIFICATE

Upload a copy of your current W9 completed on the MAR24 version of the form and your Insurance Certificate. The Insurance Certificate may be updated to include Certificate Holder information and requirements such as “Additional Insured” and “Waiver of Subrogation” if awarded.

L. Selection/Acceptance:

1. The Selection Committee representing the Department will judge the merits of the SOQ’s received in accordance with the general criteria described herein.

2. The objective of the Selection Committee will be to recommend companies whose SOQ is most responsive and responsible to the Community’s needs.

3. As part of the final selection process, the Community reserves the right to.

a. Contact a reasonable number of references from among those provided by the Vendors.

4. Each Statement of Qualifications (SOQ) will be evaluated according to the following criteria:

The following criteria shall be evaluated as part of the selection process

a. Qualifications, experience and certifications, of all personnel that would be performing work on the agreement. (70 Net Points):

b. References (15 Points)

c. Native American and Minority Preference

i. GRIC Owned (15 Points)

ii. GRIC Member Owned (10 Points)

iii. Native American Owned (5 Points)

iv. Minority/Women Business Owned (5 Points)

Total Maximum Points: 100

M. Award of Agreement/Right to Reject:

The Community will examine all the Proposals. The award of the contract(s), if made, will be given to the most responsible and responsive Vendor(s); however, the Community shall determine, at its sole discretion, whether a Vendor is responsible and qualified to perform the contract, and whether it is in the best interest of the Community to accept the Proposal.

The Community reserves the right to reject any or all Proposals and to waive any informality in the Proposals received.

SECTION II - SUBMITTAL INSTRUCTIONS

A. Qualifications must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, qualifications will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Vendors are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Qualifications must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Vendors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Vendors to provide information required in this SOQL will result in disqualification. The Vendor(s) who has submitted Qualifications that is most cost effective, responsible, and responsive to the Community’s needs and in the best interest of the Community will be recommended for award of the Master Agreement.

F. Submission Modifications: Vendors will have the ability to modify their submission up to the submission deadline listed for this SOQL directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Statement of Qualifications: Refer to Section I.K for

2. Exhibit A, Cover sheet for Special Education Related Services.

3. Exhibit B, Proposed Rates

4. Exhibit C, Suspension and Debarment Certification

5. Exhibit D, Federal Grants Document

6. Exhibit E, Request for Award Preference Points.

7. Exhibit F, Authorization to Release Information

8. W9, Upload a copy of a W9 with a current signature (Use Version: Rev. Mar. 2024)

9. Insurance Certificate(s). Upload a sample of your Insurance Certificate. If award is made, Vendors will provide an updated certificate which shall meet all requirements listed in this SOQL including the Community being named as an additional insured.

SECTION III - SCOPE OF WORK

INFORMATION:

The Tribal Education/Child Development and Education Support Services Program

(CDESS) works to identify children aged birth to aged five who have disabilities and development delays by providing hearing, vision, and developmental screening. Further evaluations are performed with parental consent. Psycho-educational evaluations are provided for community children age 2.9 to 5 years whom the physical, and cognitive therapy services are provided in accordance with Individualized Education Plans (IEP’s). Services are delivered across the community in the various Head Start centers, Family and Child Education (FACE) programs, public/charter schools, childcare centers, families’ homes, and at the Child Development and Education Support Services facility.

CDESS seeks to provide the following professional series to the Gila River Indian Community’s children ages birth to five years old and families residing within the seven districts.

Estimated caseloads per district vary widely and are subject to change during the contract period.

Qualified, licensed providers will be selected and contracted for the following:

Speech/Language Therapy

1. Screen and evaluate students to determine the need for formal evaluations of specific skills, which will be conducted in a timely manner from the date of request.

2. Evaluate identified students using standardized tests, clinical observations, and functional assessments.

3. Develop, implement, and monitor individual education plans (“IEP”) for identified students, including, but not limited to, long-term goals, short-term objectives, location of therapy services, and frequency of therapy services.

4. Attend and participate in team and multidisciplinary meetings necessary for the identified student’s annual IEP and evaluation planning. The Provider’s attendance at the initial IEP meeting shall be mandatory.

5. Perform individual/group therapy sessions, as indicated by evaluations and as designated on the IEP.

6. Consult teachers and members of the multidisciplinary team to offer professional insights and monitor progress of the identified students.

7. Consult with parents to offer therapeutic strategies and home activities and monitor carry-over skills.

8. Provide Masters-Level, licensed Speech Language Pathologist to oversee the Program’s Speech-Language Pathology Assistant.

9. Provide all testing material necessary to complete work objectives.

Occupational Therapy

1. Screen and evaluate students; assist in determining eligibility for program services.

2. Develop occupational therapy goals and objectives to facilitate reaching identified student objectives for the recommended IEP. Attend IEP meetings as requested by the Program.

3. Train teachers and teacher assistants in any techniques for implementation of the identified student’s occupational therapy programs.

4. Consult with other professionals to ensure that all objectives are met for each identified student.

5. Provide direct services to each identified student consistently as has been prearranged with the classroom teacher.

6. Attend and participate in team and multidisciplinary meetings necessary for the identified student’s annual IEP and evaluation planning.

7. Provide all testing material necessary to complete work objectives.

Physical Therapy

1. Screen and evaluate students and assist in determining eligibility for program services.

2. Develop physical therapy goals and objectives to facilitate reaching the identified student’s objectives from the recommended IEP. Attend IEP meetings as requested by the Program.

3. Consult with and train teachers, teacher assistants, school staff, or families in physical therapy techniques and procedures or methods necessary for students with disabling or impairing functions to ensure goal mastery and successful performance.

4. Provide direct services, consultations, and monitoring of identified students, provide program management of therapeutic items, and be a liaison with each identified student’s community providers.

5. Attend and participate in staffing, team, and multidisciplinary meetings necessary for the identified student’s annual IEP and evaluation planning.

6. Provide all testing material necessary to complete work objectives.

Special Education Teacher Services

1. Provide special education services outlined in the IEP related to Cognitive, Adaptive, and Social-Emotional Delays.

2. Attend MET and IEP meetings to review services and needs for students with IEP’s and create and write MET/IEP plans for assigned students.

3. Provide guidance and consultations to regular education teachers in the Preschool

Programs to help support educational goals for students with IEP’s.

School Psychologist Services

Evaluate children referred by the Program at preschool sites throughout the Community, Districts 1 through 7, including kindergarten transition evaluations.

1. Administer re-evaluations upon request by the Program for children previously determined to have developmental delay or disability to assess whether the disability, as identified by the Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400-1482 (1990), still exists.

The same procedures required of initial evaluations must be followed for re-evaluations.

2. Conduct developmental screenings using appropriate instruments for screening in five developmental domains (cognitive, physical (gross/fine motor), communication, social-emotional, and adaptive), to identify children who may need repeated screening or follow-up/referrals. Screening procedures may also include developmental history, and parental or caregiver interviews to determine if special problems have been evidenced.

3. Provide the Program with written evaluations and assessment report results and input the results into e-IEP Pro software database and review results with school staff designated by the Program.

4. Consult with and train teachers, teacher assistants, school staff, or families in techniques and procedures or methods necessary for students with disabling or impairing functions to ensure goal mastery and successful performance.

5. Upon request by the Program, conduct classroom observations, behavioral assessments, and create behavior intervention plans.

6. Upon request by the Program, attend and participate in staffing, team, and multidisciplinary meetings necessary for the identified student’s annual IEP and evaluation planning.

All evaluations and program eligibility determinations shall be completed with 60 days of the signed permission forms.

Service Delivery

The Provider shall deliver therapy services between the hours of 7:30 a.m. and 3:00 p.m., Monday through Friday, and will ensure students receive therapy amounts as stated on each child’s IEP. Training and oversight of the Provider’s personnel shall be the sole responsibility of the Provider unless otherwise requested by the Program. Non-contract, professional development days, holidays, and center/school closings will not be reimbursed by the Program, and therapy time cannot be scheduled and shall not accrue. In addition, lunch breaks, routine documentation time, and mileage to and from sites will not be compensated. In the event of a provider’s absence, therapy hours may be scheduled with the prior written approval of the program manager. Caseloads can vary due to changes in enrollment and/or student’s therapy needs as specified in their IEP’s.

The Provider understands that there is no guarantee regarding the number of service hours and fluctuation in caseloads is to be expected during the contract period.

The Provider will provide appropriate, therapeutic interventions outlined in the student’s IEP as it pertains to student participation and performance in classroom routines. Therapists will develop adaptations and/or implement use of equipment to encourage student participation in activities, increase development of functional skills, and provide training and support to staff and parents to implement related service recommendations.

All services delivered by the Provider will be recorded on individual student therapy logs provided by the Program and in the e-IEP Pro software system as necessary. Compensation will be provided for time spent conducting therapy, attending required IEP meetings, teacher/parent consultation, progress report completion, and evaluations when documented on individual student therapy logs. Additional time and compensation for routine professional documentation is not included and it shall be the Provider’s responsibility to complete this documentation, including Therapy Logs, outside of service hours.

All evaluations and program eligibility determinations shall be completed within 60 days of the signed permission forms.

The Provider shall provide services Monday through Friday, not to exceed eight hours each day and excluding federal and Community holidays, unless previously approved by the Program.

Each service start and end time will be determined according to the IEP, individual family service plan, and requests by the Provider.

Independent Contractor

Provider shall be an independent contractor and not entitled to receive any benefits to which Community employees are entitled by virtue of their employment with the Community. All personnel furnished pursuant to this Agreement are employees of the Provider. Provider bears sole responsibility to pay individuals for salaries, related taxes (including, but not limited to, federal Social Security tax, as well as federal and state unemployment taxes), and all other expenses related to their employment or contractual relationship with the Provider.

Compensation

The Provider’s compensation for services performed pursuant to the Agreement shall be as follows:

1. The Provider shall receive as remuneration for services performed pursuant to the Agreement, a “not to exceed amount” as determined by the Department. The Provider shall charge the following hourly rates:

Speech Pathologist $95.00/Hour Speech Pathologist Assistant $80.00/Hour Occupational Therapist $90.00/Hour Occupational Therapist Assistant $80.00/Hour Physical Therapist $90.00/Hour Special Education Teacher Services $90.00/Hour Psychologist Services $900.00/Evaluation Psychologist Services $100.00/Hour – Multiple Sessions

2. Rates include therapy time, paperwork preparation, and mileage. The Provider shall not be entitled to any payments more than the Total Amount, unless agreed to by the Parties pursuant to the Agreement.

3. The Provider shall submit monthly invoices describing the services provided pursuant to the Agreement and shall submit an original to the Community’s Finance Department and the copy to the Program.

The amount not to be exceeded in the Agreement is not guaranteed to be paid to the Provider because there is no guarantee of the level of use of service. The level of use of service will be evaluated periodically, and the Community may unilaterally reduce or increase the Total Amount.

SECTION IV - SPECIAL CONDITIONS

A. Contract Requirements:

The Community will require the selected vendor(s) to execute an Agreement with the Community. At the sole discretion of the Community, if negotiations are not likely to lead to an executed contract, the Community reserves the right to terminate negotiations with the selected vendor.

B. Term of Contract:

The contract period shall commence approximately November 1, 2025, and terminate September 30, 2026. The Community may authorize renewal of the agreement for two

(2) additional one-year periods.

C. Termination:

The Community reserves the right to terminate the services of a vendor which is perceived by the Community to be ineffective, unresponsive, incompetent, or who withdraws proposed key personnel without substitution of comparably qualified personnel, as determined by the Community at its sole discretion.

D. Choice of Law:

Vendor agrees to comply with all applicable laws and ordinances of the Gila River Indian Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the Indian preference provisions of Title 12, Chapter 4. The Vendor is aware of the Community’s Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any contractors or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Community.

Only the contract will govern the relationship between the contractor and the Community; no other supplemental legal agreement will be considered by the Community or requested by the Vendor during the term of agreement.

E. Payment Terms:

Payments to the Vendor will be made as follows: Payment will be paid monthly within 30 days AFTER the Community and the Vendor approves the invoice submitted for payment.

All invoices should be mailed to Accounts Payable at PO Box 2160, Sacaton, AZ 85147 with a courtesy copy to the Department for approval.

F. Insurance Requirements

The Vendor shall maintain adequate insurance coverage throughout the term of the Contract. Insurance Coverage shall include, but is not limited to, General Liability Insurance, Professional Liability, Sexual Abuse/Molestation Liability, Automobile Liability, Excess Liability, Worker’s Compensation and Employer’s Liability Insurance.

Vendor should provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Vendor should provide documentary proof of insurance showing the following:

Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. The Vendor shall provide to the Program a copy of the current Insurance Services Office, Inc. (“ISO”) CGL form or its equivalent. The policy shall be written or endorsed to include the following provisions:

The Community and Program shall be named as additional insureds.

Waiver of subrogation as set forth herein below.

AM Best Rating of A-8 or better.

No Claims Made Policy forms acceptable on commercial general liability policy.

An endorsement providing limited coverage with respect to property under the care, custody and control of Mortuary.

Contractual liability coverage for the Mortuary’s indemnity obligations defined herein.

Bodily injury covered under the policy shall include reasonable claims for mental anguish.

Excess Liability in the amount of $2,000,000 aggregate. Such excess liability policy shall provide coverage as broad as the underlying policy or policies. In lieu of Excess Liability Insurance coverage, the Vendor may provide Professional Liability Insurance as described in paragraph C Below.

Sexual Abuse/Molestation Liability, if not included in any other policy, with limits of not less than $500,000.00 per claim

Professional Liability, Vendor shall provide Professional Liability of $1,000,000.00 per claim.

Automobile Liability Insurance- Automobile liability insurance shall cover all vehicles used in connection with the work, with $1,000,000 combined single limits.

Workers Compensation Insurance, as required by Arizona law, includes Employer’s Liability, with limits of:

For bodily injury by accident, $500,000 per accident

For bodily injury by disease, $500,000 per employee and $1,000,000 policy limit

Waiver of subrogation – To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, the Vendor waives any right to recover against the Community on account of any and all claims the Vendor may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Vendor. The Vendor agrees immediately after execution of the agreement to give each insurance company (except for Professional Liability insurers), which has issued to it policies of insurance, written notice of the terms and mutual waivers contained in this paragraph and, if necessary, to have the insurance policies properly endorsed.

The Vendor will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. The certificate of insurance will expressly state that the carriers will endeavor to provide the Gila River Indian Community to thirty (30) days’ notice, before any insurance policy referred to therein is modified or canceled.

The Vendor agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of the contract and shall entitle Gila River Indian Community to cancel the contract and/or recover damages at its election.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of the Vendor’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Vendor until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed contract, is received by Gila River Indian Community.

The Vendor agrees that any contract it enters with a lower-tier Vendor for the performance of any aspect of Vendor’s work under the contract, shall expressly bind such other Vendor to this language and requirements herein, making such obligations applicable to the other Vendor to the same extent as the Vendor.

The Vendor also requires its lower tier subcontractor(s) to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under the contract. The purpose of this provision is to require any lower tier Vendors, regardless of level, to provide the insurance and indemnity required by the contract.

G. Choice of Law:

It is the intention of the parties that performance of the terms of the Agreement shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of this Agreement shall be resolved pursuant to the laws of the Gila River Indian Community and exclusively in its courts.

H. Ownership of Work Product

The Vendor agrees that any documents or other work product generated on behalf of the Community in connection with any Agreement are property of the Community.

I. Confidentiality

The Vendor agrees that neither they nor their agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with the Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, the Lieutenant Governor, or the General Counsel of the Community.

J. Hold Harmless and Indemnity Clause

The Vendor agrees to indemnify the Community from all liability, loss or damage arising out of or in any way connected with the Vendor’s performance of the contract, or the performance of any subcontract by a subcontractor of the Vendor.

K. Licenses

Vendor shall maintain a current status on all federal, state and local licenses and permits required for the operation of a business conducted by the Vendor. Vendors will be required to obtain a Gila River Indian Community Business License. The cost of all required inspections, permit and licenses shall be the responsibility of the Vendor.

L. Non-Exclusive Contract

The contract will be awarded with the understanding and agreement that it is for the sole convenience of the Community. The Community reserves the right to obtain services like those from another source when necessary.

The Community reserves the right to terminate the services of a Vendor who is perceived by the Community to be ineffective, unresponsive, incompetent, or who withdraws proposed key personnel without substitution of comparably qualified personnel, as determined by the Community at its sole discretion.

By submission of a Proposal, Vendors(s) will be deemed, and agree to be so treated, to have actual notice of every term of every contract document.

M. Post Award Meetings:

Upon award, any or all Vendors should avail themselves of participating in post award meeting(s) with the Community department users and contract specialists. This meeting(s) will be used to discuss mutual contractual responsibilities and other performance-related items.

N. Price Adjustment:

After negotiations are completed, the Vendor must hold the price for the duration of the contract. At Contract renewal, if the Vendor has requested a price adjustment, Community, at its sole option, shall determine whether the requested price adjustment or alternate options is in the best interest of the Community. Any price adjustments must be formalized in the contract or contract amendment.

EXHIBIT A – Cover Sheet for Special Education Related Services

RFQL-0618-TED

Name of Contractor:

Contractor Address:

Telephone Number: Fax Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Certification: I hereby certify the information and data contained in this SOQ are true and correct. The Contractor’s governing body has authorized this application and document, and the Contractor will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B – PROPOSED RATES

The undersigned understands that the awarded Contractor will be compensated for work outlined in the Scope of Services at the following rates:

Speech Pathologist $95.00/Hour

Speech Pathologist Assistant $80.00/Hour

Occupational Therapist $90.00/Hour

Occupational Therapist Assistant $80.00/Hour

Physical Therapist $90.00/Hour

Special Education Teacher Services $90.00/Hour

Psychologist Services $900.00/Evaluation

Psychologist Services $100.00/Hour – Multiple Sessions

Rates include therapy time, paperwork preparation, and mileage. The Provider shall not charge for phone calls from Program staff or for meeting with staff to answer questions about a past or future testing of a child.

CONTRACTOR’S NAME:

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT C – SUSPENSION AND DEBARMENT

CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your firm, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT D – FEDERAL GRANTS

The Vendor agrees to comply with all applicable federal, state, and local laws and regulations, as well as any additional statutory and administrative requirements according to their terms. These requirements may include, but are not limited to the following:

Additional Provisions Required under Federal Law:

This will be a federally funded contract and as such, the Contractor must comply with the following provisions:

1. Equal Employment Opportunity.

(a) The Contractor will comply with all provisions of Executive Order 11246 of September

24, 1965, as amended by Executive Order 11375 of October 13, 1967, (collectively referred to as “Executive Orders”).

(b) The Contractor will furnish all information and reports required by the Executive Orders and by rules regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(c) Compliance with the requirements of this clause shall be to the maximum extent consistent with, but not in derogation of, compliance with section 7(b) of the Indian Self- Determination and Education Assistance Act and the Indian Preference clause of this contract and the Tribal Employment Rights Ordinance of the Gila River Indian Community.

(d) The above-referenced provisions apply except where they conflict with Sections 701(b)(1) and 703(i) of Title VII of the Civil Rights Act of 1964, 73 Stat. 253-257, 42 U.S.C. § 2000e-2(i), which pertains to Indian Tribes and to preferential treatment given to Indians residing on or near a reservation or other applicable laws which exclude applicability to Indians or Indian reservations. In addition, the above-referenced provisions, and the provisions of the Contract Documents, shall be construed in a manner consistent with applicable provisions of the Gila River Indian Community Law and Order Code, and if any such provision conflicts with a provision of the Gila River Indian Community Law and Order Code, then the provision of the Gila River Indian Community Law and Order Code shall govern.

2. Compliance with Copeland Act Requirements.

The Contractor shall comply with the requirements of the Copeland “Anti-kickback” Act (18 U.S.C. 874) as supplemented by 29 CFR Part 3, which are incorporated by reference into this Agreement.

3. Compliance with the Contract Work Hours and Safety Standards Act.

As used in this paragraph, the terms “laborers” and “mechanics” include watchmen and guards.

(a) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

(b) Violation; liability for unpaid wages, liquidated damages. In the event of any violation of the clause set forth in subparagraph (b) of this paragraph, the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (a) of this paragraph, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (a) of this paragraph.

(c) Withholding for unpaid wages and liquidated damages. The Community, or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (b) of this paragraph.

5. Retention, Access to Records.

(a) The Community, or Comptroller General of the United States, or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

(b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as paragraph (a) above. “Subcontract,” as used in this clause, excludes purchase orders not exceeding $10,000.

(c) The periods of access and examination in paragraphs (a) and (b) above for records relating to (1) proceedings under the disputes provisions of the Service Agreement, (2) litigation or settlement of claims arising from the performance of this contract, or (3) costs and expenses of this contract to which the Community, or Comptroller General or any of their duly authorized representatives has taken exception shall continue until disposition of such appeals, litigation, claims, or exceptions.

I, the undersigned agent for the Vendor named below, certify that this document has been reviewed and accepted.

VENDOR’S NAME: __________________________________________

Signature of Business Official: _____________________________________

Printed name of Business Official signing above: ____________________________________

Date Signed: _______________________________

EXHIBIT E – Request for Award of Preference Points

Contractor’s Name: ______________________________________ Date: _______________ Please Print

Signature

RFQL Name: _________________________ RFQL#: _______________________

This Request for Qualifications is not restricted to Indian Organizations and Indian-owned Economic Enterprises; however Native American preference will be given to qualified Native American owned Companies. The prospective Vendor is subject to cancellation for failure to comply with Indian preference requirements.

The above signed certifies under oath the truth and correctness of all answers to questions made herein after:

1. Vendor wishes to qualify for preference for one of the following (circle one):

A. First preference is given to a Gila River Indian Community owned economic enterprises or Gila River Indian Community member vendor.

B. Second preference is given to enrolled member(s) of an Indian tribe, provided that such Indian ownership shall constitute not less than fifty-one percent (51%) ownership of the enterprise and that ownership shall encompass active operation and control of the enterprise.

C. Third preference is given to minority and women owned business enterprises.

2. Attach list of names for preference, their certification by a tribe or other evidence of enrollment in a federally recognized Indian tribe, as well as evidence of ownership and percentage of Indian ownership in corporation or enterprise of those claiming preference.

Based on evidence provided, vendor may be requested to provide additional information.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration.

II. The person signing above certifies that all information in this REQUEST FOR QUALIFICATIONS and the

REQUEST FOR AWARD OF INDIAN PREFERENCE, including exhibits, is true and correct.

EXHIBIT F – AUTHORIZATION TO

RELEASE INFORMATION

The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Community, in verification of the recitals comprising this Statement of Qualification.

Dated this day of 20__

(Name of Responder)

(Signature of Responder’s Representative)

(Title)