1-RFQ 8329 Mini Excavator .pdf

KANSAS TURNPIKE AUTHORITY

REQUEST FOR QUOTE

RFQ# 8329

1 – Mini Excavator

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DESCRIPTION

The following Request for Quote is for the purchase of One (1) Mini Excavator by the Kansas Turnpike Authority.

The KTA reserves the right to waive technicalities under these specifications. All makes, models and minimum specifications are listed in the Equipment Specification Sheet. Makes or Models that are not specifically listed on the Equipment Specification Sheet must be pre-approved by the KTA Procurement Team.

The Excavator may be either a new 2026/2027 model, including all standard features whether called for in this RFQ packet or not, made under standard production by the manufacturer, and of which parts are stocked by the vendor.

BASIS OF PURCHASE

Lowest bid price does not guarantee a successful bid selection.

The vendor agrees, if their proposal is accepted, to guarantee the design, material and workmanship of the vehicles, to have a factory guarantee, and to replace, free of charge, F.O.B. delivery point, any parts that fail to meet this guarantee.

All prices quoted are to be less federal excise, state, county and local sales taxes.

The Kansas Turnpike Authority reserves the right to review all options and accept or reject any or all bids, to waive technicalities under these specifications, and to reject delivery of any unit not meeting specifications.

VENDOR RESPONSE CHECKLIST

The following items are provided to assist bidders in ensuring all bid requirements are met and submitted for a successful proposal. FAILURE TO SUBMIT THE FOLLOWING LIST OF DOCUMENTS MAY RESULT IN BID REJECTION.

Vendors are instructed to utilize this checklist and include it with their bid submission.

• Signed copy of the RFQ. Please include a copy of the RFQ document in the bid proposal, acknowledging a review of RFQ procedures.

• Detailed Equipment Sheet (Quote). Please provide your vendor-specific documentation of the specification and pricing breakdowns.

• Bid Table (BT-01GS)– located within the Bonfire (Euna) Platform.

A Copy of the signed RFQ document: Initials: Date:

Detailed Equipment List with Pricing (Vendor Provided)

– This is an official detailed quote from vendor.

Bid Table (BT-01GS) Completed:

Initials:

Initials:

Date:

Date:

TIMELINE

Bid opening: Friday, July 31, 2026 Bid closing and disclosure: Friday, August 14 , 2026 Evaluation Period: Monday, August 17 – August 28, 2026 Bid selection: August 28, 2026

BID SUBMISSION

The KTA has partnered with Euna Procurement to offer an E-procurement solution. To participate in this RFQ, all proposers must be registered with the KTA on the Euna portal which may be found by either going to https://www.ksturnpike.com/bids-requests or directly to https://ksturnpike.bonfirehub.com/portal/?tab=openOpportunities.

The portal will provide all required components for a successful bid. Bonfire Initiative offers many options to assist you in registering and completing a successful bid. However, if you continue to need assistance, you may reach out to the contact person listed below.

https://www.ksturnpike.com/bids-requests https://ksturnpike.bonfirehub.com/portal/?tab=openOpportunities

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Acknowledgment ensures that the Proposer receives notifications regarding the solicitation. This includes, but is not limited to, notifications advising Proposer of addendums, amendments, and clarifications to this RFP (each, an “Addendum”). Proposers should acknowledge each Addendum, if any, to this RFP.

PRICING SUBMISSION

Pricing is submitted on a pricing sheet provided on the Euna procurement opportunity listing.

BID DISCLOSURE AND CONTENT INFORMATION

Bid results will not be given to individuals over the telephone. Results may be obtained after contract finalization by obtaining a bid tabulation from the Procurement Coordinator.

KORA – KANSAS OPEN RECORDS ACT

All materials submitted in response to this RFQ become the property of KTA and subject to disclosure pursuant to the Kansas Open Records Act (“KORA”) and other laws. In the event that Proposers believe its response to the RFP contains material that is not subject to disclosure under KORA, the Proposer shall specifically identify any such materials by marking the material with “Confidential”. Additionally, for any material marked “Confidential”, Proposer must provide a legal justification letter that specifically cites the applicable exception under KORA (KSA 45-221) and provide the legal analysis that supports the Proposer’s conclusion that the material is not subject to disclosure under KORA. Failure to properly identify and mark confidential information and provide the legal justification letter as required will result in all information received being deemed non-confidential, non-proprietary, and subject to disclosure pursuant to KORA. After the award of Contract, the contents of all Proposals, except materials properly identified and supported pursuant to this section will be open to inspection and/or production to parties who request such records in accordance with KORA or other applicable law.

Copies of individual proposals may be obtained under the Kansas Open Records Act by going to https://www.ksturnpike.com/contact and completing the online form or by mailing a request to:

Open Records Request c/o Alan Streit 3939 SW Topeka Blvd Topeka, KS 66609

COMMUNICATION

Please email all clarifying inquiries to Michael Cummings (mcummings@ksturnpike.com). There shall be no communication with any other KTA Employee(s) regarding this RFQ. Violating this provision by vendor or KTA employee(s) may result in bid rejection.

TECHNICAL INFORMATION

All equipment, parts, or other special features required within these specifications shall be factory installed. Any after-market installation or work must be clearly communicated in the proposal and approved by the Purchasing Department prior to bid selection.

The winning bidder shall provide sufficient training and necessary information to KTA end-users upon delivery of unit.

The term “heavy duty”, as applied to these specifications shall mean that the item to which the term is applied shall exceed the usual quantity, quality, and/or capacity supplied with standard production vehicles, and it shall be able to withstand unusual strain, expose, temperature, wear and/or use.

mailto:mcummings@ksturnpike.com

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CONTRACTUAL PROVISIONS ATTACHMENT

(KTA Form no. 236) This form contains mandatory contract provisions and must be attached to or incorporated in all copies of any contractual agreement. If it is attached to the vendor/contractor's standard contract form, then that form must be altered to contain the following provision: "The Provisions found in Kansas Turnpike Authority Contractual Provisions Attachment (form no. 236), which is attached hereto, are hereby incorporated in this contract and made a part thereof."

1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are nullified.

2. Kansas Law and Venue: This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of Kansas.

3. Disclaimer of Liability: No provision of this contract will be given effect that attempts to require the Kansas

Turnpike Authority to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the Kansas Turnpike Authority is defined under the Kansas Tort Claims Act (K.S.A. 75- 6101 et seq.).

4. Anti-Discrimination Clause: The contractor agrees: (a) to comply with the Kansas Act Against Discrimination

(K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) (ADA) and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out at K.S.A. 44- 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the Kansas Turnpike Authority; (f) if it is determined that the contractor has violated applicable provisions of ADA, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the Kansas Turnpike Authority.

Contractor agrees to comply with all applicable state and federal anti-discrimination laws.

The provisions of this paragraph number 4 (with the exception of those provisions relating to the ADA) are not applicable to a contractor who employs fewer than four employees during the term of such contract or whose contracts with the Kansas Turnpike Authority cumulatively total $5,000 or less during the fiscal year of such agency.

5. Acceptance of Contract: This contract shall not be considered accepted, approved or otherwise effective until fully executed by authorized representatives of each party.

6. Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no interpretation of this contract shall find that the Kansas Turnpike Authority has agreed to binding arbitration, or the payment of damages or penalties. Further, the Kansas Turnpike Authority does not agree to pay attorney fees, costs, or late payment charges and no provision will be given effect that attempts to exclude, modify, disclaim or otherwise attempt to limit any damages available to the Kansas Turnpike Authority at law, including but not limited to the implied warranties of merchantability and fitness for a particular purpose.

7. Representative's Authority to Contract: By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

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8. Responsibility for Taxes: The Kansas Turnpike Authority shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

9. Insurance: The Kansas Turnpike Authority shall not be required to purchase any insurance against loss or damage to property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds title.

10. Conflict of interest/Undue influence: The contractor represents and agrees that it has not attempted, and will not attempt to, improperly influence an officer or employee of the Kansas Turnpike Authority regarding any award, extension, continuation, renewal, amendment or modification of any contract with the Kansas Turnpike Authority.

11. Relationship of Parties: The contractor is an independent contractor of the Kansas Turnpike Authority and will not have any power or authority to act for or on behalf of or to otherwise bind the Kansas Turnpike Authority, except as expressly agreed in the contract. No other or greater power or authority is implied by the grant or denial of any power or authority to the contractor.

12. Open Records: Nothing in the contract will be interpreted as prohibited or preventing the Kansas Turnpike

Authority from complying with the Kansas Open Records Act, K.S.A. 45-215 et seq.

13. Compliance with Law: The contractor is in compliance with, and will comply with, all applicable laws related to its performance under the contract, including contractor having obtained all necessary permits, certifications, and licenses.

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SIGNATURE SHEET

Closing Date: Friday, August, 14, 2026

By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified.

Legal Name of Person, Firm or Corporation

Mailing Address City & State Zip

Toll Free Telephone Local Cell: Fax

Tax Number E-Mail

Signature Date

Typed Name Title

In the event the contact for the bidding process is different from above, indicate contact information below.

Bidding Process Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local Cell: Fax

E-Mail

If awarded a contract and purchase orders are to be directed to an address other than above, indicate mailing address and telephone number below.

Mailing Address City & State Zip

Toll Free Telephone Local Cell: Fax

E-Mail