1-RFQ 26-27 Q-1762 ASL Interpretation and Captioning Services Pool.pdf

OCEAN COUNTY COLLEGE

PURCHASING DEPARTMENT

REQUEST FOR QUALIFICATIONS (RFQ)

TO ESTABLISH A POOL OF

AS NEEDED BASIS FOR VARIOUS PROJECTS

Effective ____________ through ____________

PROCUREMENT SCHEDULE

ACTIVITY DATE

RFQ Open Date

VENDOR Questions Deadline

OCC’s Response

RFQ Submission Due

Anticipated Award

Qualification Statements can be submitted by mail or hand delivery, or electronically through the

Bonfire procurement platform or via email at purchasing@ocean.edu. Vendors are to direct all questions via ocean.bonfirehub.com. Prevailing Time. Qualification Statements will not be accepted by facsimile transmission.

Ocean County College

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GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications: "College"

- refers to the Ocean County College.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.

"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the College) have satisfied the qualification criteria set forth in this RFQ.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.

"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement.

Ocean County College

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SECTION 1

SCOPE OF SERVICES

It is the intent of the College to solicit Qualification Statements from Respondents who desire to provide American Sign Language (ASL) interpreting and captioning services for students, employees, and job applicants with disabilities to the College. Such statements must be responsive to all information sought in this RFQ to be considered during the fiscal year _____ for Ocean County College. Firms and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these services.

Based upon the statements received, the College intends to qualify a number of vendors to perform services for the College. The College expects to award several contracts using this process to create a short list of firms who will ultimately be requested for quotations on an as-needed basis. Service providers selected through the RFQ process shall be placed on a “Qualified List”. Inclusion on the

Qualified List does not guarantee that service providers will participate in projects for the College, but rather is intended solely to reflect the College’s determination as to the potential suitability of service providers for such projects and to comply with the State’s “Pay to Play” legislation under the “Fair and

Open” process.

Qualification Statements can be submitted by mail or hand delivery, or electronically through the Bonfire procurement platform or via email at purchasing@ocean.edu by _______________, 11:00 a.m. Prevailing Time. Qualification Statements will not be accepted by facsimile transmission.

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SECTION 2

INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The College is soliciting Qualification Statements from interested persons and/or firms for the provision of American Sign Language (ASL) interpreting and captioning services. Through the

Request for Qualification process described herein, persons and/or firms interested in assisting the

College with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedure and schedule in this RFQ. The College will review Qualification

Statements and required documents only from those firms that submit a Qualification Statement which includes all the information required to be included as described herein (in the sole judgment of the

College). The College intends to qualify person(s) and/or firm(s) that (a) possesses the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the College to provide the greatest benefit to Ocean County College.

2.2 Procurement Process and Schedule

The College is soliciting proposals through a fair and open process in accordance with N.J.S.A.

19:44A-20.4 et seq.

Qualification Statements will be reviewed and evaluated by the College. The Qualification

Statements will be reviewed to determine if the Respondent has met the minimum professional, administrative, and financial areas described in this RFQ. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, the College will (in its sole judgment) determine which Respondents are qualified

(from professional, administrative, and financial standpoints). Each Respondent that meets (in the sole judgment of the College) the requirements of the RFQ will be designated as a Qualified Respondent and will be given the opportunity to participate in the selection process determined by the College.

The RFQ process commences with the issuance of this RFQ. The College reserves the right to, among other things, amend, modify, or alter the procurement schedule upon notice to all potential

Respondents.

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All communications concerning this RFQ or the RFQ process shall be directed, in writing, to purchasing@ocean.edu.

Subsequent to issuance of this RFQ, the College (through the issuance of addenda to all firms that have received a copy of the RFQ) may modify, supplement, or amend the provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the College.

2.3 Conditions Applicable to RFQ

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission, review, and consideration of its Qualification Statement:

• This document is an RFQ and does not constitute an RFP.

• This RFQ does not commit the College to issue an RFP.

• All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the Respondent.

• The College reserves the right (in its sole judgment) to reject, for any reason, any and all responses and components thereof, and to eliminate any and all Respondents responding to this RFQ from further consideration for this procurement.

• The College reserves the right (in its sole judgment) to reject any Respondent that submits incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.

• The College reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ, or otherwise request additional information.

• All Qualification Statements shall become the property of the College and will not be returned.

• All Qualification Statements will be made available to the public at the appropriate time, as determined by the College (in the exercise of its sole discretion) in accordance with the law.

• The College may request Respondents to send representatives to the College for interviews.

Ocean County College

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• Neither the College, nor their respective staffs, consultants, or advisors (including, but not limited to, the review team) shall be liable for any claims or damages resulting from the solicitation or preparation of the Qualification Statement, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Qualification

Statement or for participating in this procurement process.

2.4 Rights of College

The College reserves, holds, and may exercise, at its sole discretion, the following rights and options with regards to this RFQ and the procurement process in accordance with the provisions of applicable law:

• To determine that any Qualification Statement received complies, or fails to comply, with the terms of this RFQ.

• To supplement, amend, or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ.

• To waive any technical non-conformance with the terms of this RFQ.

• To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have received a copy of this RFQ.

• To conduct investigations of any or all of the Respondents, as the College deems necessary or convenient, to clarify the information provided as part of the Qualification

Statement, and to request additional information to support the information included in any Qualification Statement.

• To suspend or terminate the procurement process described in this RFQ at any time (at its sole discretion). If terminated, the College may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

• The College shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

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2.5 Addenda or Amendments to RFQ

During the period provided for the preparation of responses to the RFQ, the College may issue addenda, amendments, or answers to written inquiries. Those addenda will be noticed by the College and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued prior to the proposal submission date.

2.6 Cost of Proposal Preparation

Each proposal and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of the respondent. There shall be no claims whatsoever against the College, its staff, or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information required by the RFQ.

2.7 Proposal Format

Responses should cover all information requested in the questions to be answered in this RFQ.

Responses which in the judgment of the College fail to meet the requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

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SECTION 3

SUBMISSION REQUIREMENTS

3.1 General Requirements

The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative, and financial qualifications set forth in this Section 3 and shall incorporate the information requested below.

In addition to the information required as described below, a Respondent may submit supplemental information that it feels may be useful in evaluating its Qualification Statement.

Respondents are encouraged to be clear, factual, and concise in their presentation of information.

3.2 Administrative Information Requirements

The Respondent shall, as part of its Qualification Statement, provide the following information:

1. EXECUTIVE SUMMARY: An executive summary (not to exceed two (2) pages) of the information contained in all the other parts of the Qualification Statement.

2. LETTER OF QUALIFICATION: An executed Letter of Qualification (See Appendix

A to this RFQ).

3. CONTACT INFORMATION: The name, address, and telephone number of the firm submitting the Qualification Statement pursuant to this RFQ, and the name of the key contact person.

4. VENDOR INFORMATION: A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm, its ownership, and its organizational structure.

(a) Provide the names and business addresses of all Principals of the firm or firms submitting the Qualification Statement. For purposes of this RFQ, "Principals" means persons possessing an ownership interest in the Respondent. If the

Respondent is a corporation, "Principals" shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of 10% or more in the firm.

(b) A statement that the Respondent has complied with all applicable affirmative action (or similar) requirements with respect to its business activities, together

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5. LETTER OF INTENT: An executed Letter of Intent (See Appendix B).

6. BUSINESS HISTORY: The number of years your organization has been in business under the present name.

7. MANAGEMENT HISTORY: The number of years the business organization has been under the current management.

8. ACKNOWLEDGEMENT OF JUDGEMENTS: Any judgments within the last three

(3) years in which the Respondent has been adjudicated liable for professional malpractice. If yes, please explain.

9. BANKRUPTCY / REORGANIZATION: Whether the business organization is now, or has been, involved in any bankruptcy or re-organization proceedings in the last ten (10) years. If yes, please explain.

10. LICENSING: Confirm (if applicable) appropriate federal and state licenses to perform activities.

3.3 Professional Information Requirements

Respondent shall submit a description of its overall experience in providing the type of services sought in the RFQ. At a minimum, the following information on past experience should be included as appropriate to the RFQ:

A. Description and scope of work by Respondent

B. Name, address, and contact information of references

C. Explanation of perceived relevance of the experience to the RFQ

D. Does the Respondent normally employ union or non-union employees?

E. List all immediate relatives of Principal(s) of Respondent who are College employees or elected officials of Ocean County.

For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.

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SECTION 4

SERVICE REQUIREMENTS

Sign Language Interpreting and Translation Services

Ocean County College (OCC) is seeking qualifications from vendors interested in providing interpreting services for students, employees, and job applicants with disabilities. Services will primarily take place at the College’s main campus in Toms River, New Jersey and at the OCC

Manahawkin campus in Manahawkin, New Jersey. At times, services may be required at other off-site locations within the OCC community and outside the community for school-related activities and events. In seeking these services, it is the College’s goal to ensure that:

1. All students in need of interpreting or captioning services have access to the support they need for all their academic and extracurricular activities while they are enrolled at Ocean County

College; and

2. All employees in need of interpreting or captioning services have access to the support they need for their job or job-related activities; and

3. All job applicants have access to the support they need during the application process.

Purpose

The purpose of this solicitation is to establish a contract for the purchase of American Sign

Language (ASL) interpreting services and captioning services in conjunction with the College's needs on an as-needed, when-needed basis. The services required have been divided into the following groups:

• GROUP 1 - National Certified American Sign Language Interpreter

American Sign Language interpretation for students, employees, and applicants in need of these accommodations in compliance with Section 504 of the Americans with Disabilities

Act (ADA). Interpreter services may be needed for students while they are in class, taking tests at the testing center, and/or participating in extracurricular OCC activities, which may include clubs, class trips, etc.

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• Group 1A - Remote Video Services / Video Relay

American Sign Language interpretation through a video relay/video interpretation service for students, employees, and applicants in need of these accommodations in compliance with Section 504 of the ADA. Video ASL interpreter services may be needed for students while they are in class, taking tests at the testing center, and/or participating in extracurricular OCC activities, which may include clubs, meetings, etc.

• GROUP 2 – Communication Access Real-time Translation (CART)

Communication Access Real-time Translation (CART) is nearly verbatim, word-for- word instant translation of spoken words into written text using a stenotype machine or notebook computer and real-time software. The text appears instantly on a computer screen so that the deaf or hard of hearing participant may read what is being said. CART services may be required to be performed on-site. The awarded vendor must furnish all equipment necessary to provide this service and must send a text file to the department contact within 24 hours of the end of the event.

• GROUP 2A - Remote Communication Access Real-time Translation (CART)

Remote Communication Access Real-time Translation (CART) is nearly verbatim, word-for-word instant translation of spoken words into written text using a stenotype machine or notebook computer and real time software. The text appears instantly on a computer screen so that the deaf or hard of hearing participant may read what is being said. CART services will be performed remotely. The awarded vendor must communicate clear directions with the requesting department/contact and provide a link to access the remote CART text necessary to provide this service. The vendor must send a text file to the department contact within 24 hours of the end of the event.

General Requirements

Anticipated Hours: The following are samples of possible service hours. Services are to be provided on an as-needed basis.

• Student Hours – In general, students take classes during the day, but some take evening and/or weekend classes as well. Day classes run Monday-Friday, 8:00 AM to 5:00 PM. Evening classes run Monday-Friday, 5:00 AM to 10:00 PM. Weekend classes run Saturday, 8:00 AM to 2:00 PM.

• Fall / Spring Semester(s) – Up to 15 credit hours per student (15-20 hours per week for 15

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• Summer Session(s) – Up to 12 credit hours per student (15-20 hours per week for 5, 6, or

10 week sessions); plus additional hours as needed for testing, extracurricular activities, and/or class trips.

• Employee Hours

• As needed for meetings, workshops, events; Hours may vary. The College’s typical work schedule is Monday-Friday within the hours of 8:00 AM to 5:00 PM; occasionally evenings or weekends for events/workshops.

• Job Applicant Hours

• Hours to be determined, generally normal business hours.

• Location

• We will not reimburse for travel to our off-site locations.

It is the College’s desire to assign one interpreting team to work with students for the entire semester, on a one-on-one basis per class. Fall/Spring classes typically meet twice per week; Labs may be scheduled on the same day or on a third weekday; Summer sessions typically meet Monday through

Thursday.

Scope of Work

List of Essential Activities

1. Interprets American Sign Language (ASL) to English or Communication Access Real-time

Translation (CART) services for students who are deaf or hard of hearing during classes, tests, meetings with instructors and other faculty or staff members, and extra-curricular activities.

2. Interprets or Captions at College functions, which may include evenings and weekends.

3. Collaborates with students, faculty, and staff in establishing procedures for in- class signing or captioning.

Required Qualifications for Interpreters

1. National Interpreter Certification (NIC) from RID

2. Associate’s degree

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3. Minimum two (2) years of professional interpreting experience in a post-secondary academic setting

Preferred Qualifications for Interpreters

1. At least five (5) years of professional interpreting experience in a post-secondary academic setting

2. Bachelor’s degree

Required Qualifications for CART Reporters

1. Associate’s degree

2. Minimum two (2) years of professional captioning experience

Preferred Qualifications for CART Reporters

1. Bachelor’s degree

2. Experience captioning in an academic environment at a post-secondary level – two (2) years in higher education

3. National Court Reporters Association (NCRA) certification – CRC, CRR, or similar

Other Requirements

Minimum Billable Time

Two (2) hours will be the minimum billable time. Therefore, an interpreter will be assumed to be available for the two-hour minimum time even on assignments expected to run less than two hours.

Please note that classes typically run for less than the full two hours, but the presence of the interpreter is still required after the class has ended so that the student can meet with faculty or attend to other needs.

However, if the awarded vendor states that an interpreter can only accept an assignment if it is for a stated specific amount of time that is less than two hours, and if the requesting department concurs, the awarded vendor shall provide the interpreter with a form specifying the maximum agreed time availability of the interpreter to take to the assignment. A copy of the form must include as a part of the invoice submitted for payment (also known as the confirmation sheet) and the invoice shall be for the actual hours the interpreter worked on the assignment. Time worked to exceed the two (2) hour

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Cancellations by the Awarded Vendor

Due to the nature of the services, cancellations may occur. As a result, guidelines are as follows:

1. The awarded vendor may cancel with notice prior to 48 hours before assignment start time without fees to the College.

2. For cancellations within 24–48 hours of assignment start time, the awarded vendor will pay the

College 50% of the hours assigned.

3. For cancellations within 24 hours of the assignment start time, the awarded vendor will pay the

College 100% of the hours assigned.

Penalties for Lateness

The College will deduct 10% from total invoice(s) amount for every minute the interpreter is late from the assignment start time.

List of Interpreters

At the College’s request, the awarded bidder must submit a list of their interpreters/employees, a list of each interpreter’s certifications, and a copy of the certification for the interpreters who will work general, night, weekend, holiday, and/or emergency services. The College reserves the right to accept or reject the use of interpreters based on the minimum qualification requirements herein.

Cancellations by the College

Due to the nature of the services, cancellations may occur. As a result, the College’s guidelines are as follows:

1. The College reserves the right to cancel with notice prior to 48 hours before assignment start time at no cost.

2. For cancellations within 24 – 48 hours of assignment start time, the College will pay 50% of the assigned hours.

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3. For cancellations within 24 hours of assignment start time, the College will pay 100% of the assigned hours.

4. Cancellations for inclement weather will not be billed.

NOTE: Should the College cancel any assignment; fees will not be charged for the hours that can be reassigned to another College assignment.

Assignments

Assignments of less than two (2) hours will be covered by a single interpreter; except in the case of unusual circumstances when other arrangements are approved by the requesting College department.

If assignment is longer than two hours, two (2) Sign Language Interpreters may be required by ASL standards.

Response Time/Quality of Services

The awarded vendor shall provide the name of interpreter(s) and RID certificate, as listed in their proposal, or after award is approved by the College, within 48 hours of the assigned start date.

If the awarded vendor indicates their inability to provide a requested interpreter, or fails to provide the name within 48 hours, the College reserves the right to procure services as deemed necessary.

Ocean County College is mandated through the Americans with Disabilities Act and is responsible for providing effective communication. If complaints to the ADA Coordinator and/or to the College indicates the awarded vendor is frequently inefficient in providing the services to a user department to the extent that it is hindering the user department’s effort to fulfill its obligation to provide interpreting services, the ADA Coordinator and/or the College reserves the right to recommend probation, suspension, or possible termination of the vendor from the contract and re-award to another vendor under the contract.

Interpreter Professional Conduct

The tenets as specified below are to be viewed holistically and used as a guide to complete professional behavior when providing services under this contract.

1. Interpreters must adhere to standards of confidential communication.

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2. Interpreters must possess the professional skills and knowledge required for the interpreting situation.

3. Interpreters must conduct themselves in a manner appropriate to the interpreting situation.

4. Interpreters must demonstrate respect for their consumers.

5. Interpreters must maintain ethical business practices.

6. Interpreters must arrive on-time for each assignment. It is suggested the interpreter should arrive

10 to 15 minutes prior to the assignment start time, at no additional charge to the College.

Contract Fees

Vendors are required to provide hourly rates. Hourly rates shall be “all-inclusive” including, but not limited to, direct labor costs, supervision, overhead, fees or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproductions, shipping, and any other costs. The College will not pay any additional fees for services, including travel time or trip charges, unless those fees are pre- authorized on a case-by-case basis. There is no charge to park in any of Ocean County College’s campus parking lots.

Evaluations

Proposals will be evaluated based on the following criteria:

• Qualifications / Certifications

• Previous experience working in an academic environment

• Availability

• Cancellation policy

• Cost per hour

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SECTION 5

EVALUATION

The College’s objective in soliciting Qualification Statements is to enable a selection of a firm or organization that will provide high quality and cost-effective services to the College. The College will consider Qualification Statements only from firms or organizations that, in the College’s judgment, have demonstrated the capability and willingness to provide high quality services to the

College in the manner described in this RFQ.

Proposals will be evaluated by the College on the basis of the most advantageous submission, all relevant factors considered. The evaluation will consider:

1. Experience and reputation in the field;

2. Knowledge of the College and the subject matter addressed under the RFQ;

3. Availability to accommodate the requirements of the College; and

4. Other factors demonstrated to be in the best interest of the College

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APPENDIX A

LETTER OF QUALIFICATION

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

Purchasing Department Ocean County College 1 College Drive Admin. Bldg. #1, Room 012 Toms River, NJ 08753

Dear Purchasing Department:

The undersigned has/have reviewed my/our Qualification Statement submitted in response to the Request for Qualifications (RFQ) issued by Ocean County College ("College"), dated , in connection with the College’s need for:

I/We affirm that the contents of my/our Qualification Statement (which Qualification

Statement is incorporated herein by reference) is accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of (Name of

Respondent).

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer) (Signature of Chief Financial Officer)

(Typed Name and Title) (Typed Name and Title)

(Typed Name of Firm)* (Typed Name of Firm)*

Dated: _____________________________ Dated: _____________________________

*If a joint venture, partnership or other formal organization is submitting a Qualification

Statement, each participant shall execute this Letter of Qualification.

Date:

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APPENDIX B

LETTER OF INTENT

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

Purchasing Department Ocean County College 1 College Drive Admin. Bldg. #1, Room 012 Toms River, NJ 08753

Dear Purchasing Department:

The undersigned, as Respondent, has (have) submitted the attached Qualification

Statement in response to a Request for Qualifications (RFQ), issued by Ocean County College

("College"), dated in connection with the College’s need for:

(Name of Respondent) HEREBY STATES:

1. The Qualification Statement contains accurate, factual and complete information.

2. _________________ agrees(s) to participate in good faith in the procurement process as described in the RFQ and to adhere to the College's procurement schedule.

3. _________________ acknowledge(s) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.

4. _________________ hereby declares (declare) that the only persons participating in this Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the College.

Date:

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5. _________________ declares that this Qualification Statement is made without connection with any other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

6. _________________ acknowledges and agrees that the College may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the

College shall not have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.

7. _________________ acknowledges that any contract executed with respect to the provision of [insert services] must comply with all applicable affirmative action and similar laws.

Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

(Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer)

(Typed Name and Title)

(Typed Name of Firm)*

Dated: _____________________________

*If a joint venture, partnership or other formal organization is submitting a Qualification

Statement, each participant shall execute this Letter of Intent.

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C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Contractor Instructions

Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of N.J.S.A.

19:44A-20.26. This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

• any continuing political committee (a.k.a., political action committee)

• any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract o of that county in which that public entity is located o of another public entity within that county o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county

The disclosure must list reportable contributions to any of the committees that exceed $200 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and

19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following:

• individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit

• all principals, partners, officers, or directors of the business entity or their spouses

• any subsidiaries directly or indirectly controlled by the business entity

• IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details

(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.

The contractor must also complete the attached Ownership Disclosure Certification. This will assist the agency in meeting its obligations under the law.

FORM 1

Ocean County College

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Required Pursuant To N.J.S.A. 19:44A-20.26

This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract.

Part I – Vendor Information

Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.

Signature Printed Name Title

Part II – Contribution Disclosure

Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $200 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

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Continuation Page

Required Pursuant To N.J.S.A. 19:44A-20.26

Page ___ of ______

Vendor Name:

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

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List of Agencies with Elected Officials Required for Political Contribution Disclosure

N.J.S.A. 19:44A-20.26

County Name: Ocean

State: Governor

Legislative District #s: 9, 10, 12 & 30

State Senator and two members of the General Assembly per district.

County:

County Commissioners County Clerk Sheriff Surrogate

Municipalities (Mayor and members of governing body, regardless of title):

Barnegat Light Borough

Barnegat Township

Bay Head Borough

Beach Haven Borough

Beachwood Borough

Berkeley Township

Brick Township

Eagleswood Township

Harvey Cedars Borough

Island Heights Borough

Jackson Township

Lacey Township

Lakehurst Borough

Lakewood Township

Lavallette Borough

Little Egg Harbor Township

Long Beach Township

Manchester Township

Mantoloking Borough

Ocean Gate Borough

Ocean Township

Pine Beach Borough

Plumsted Township

Point Pleasant Beach Borough

Point Pleasant Borough

Seaside Heights Borough

Seaside Park Borough

Ship Bottom Borough

South Toms River Borough

Stafford Township

Surf City Borough

Toms River Township

Tuckerton Borough

Boards of Education (Members of the Board):

Barnegat Township

Bay Head Borough

Beach Haven Borough

Berkeley Township

Brick Township

Central Regional

Eagleswood Township

Island Heights Borough

Jackson Township

Lacey Township

Lakehurst Borough

Lakewood Township

Lavallette Borough

Little Egg Harbor Township

Long Beach Island

Manchester Township

Mantoloking

Ocean Gate Borough

Ocean Township

Pinelands Regional

Plumsted Township

Point Pleasant Beach Borough

Point Pleasant Borough

Seaside Heights Borough

Seaside Park Borough

Southern Regional

Stafford Township

Toms River Regional

Tuckerton Borough

Fire Districts (Board of Fire Commissioners):

Brick Township Fire District No. 1

Brick Township Fire District No. 2

Brick Township Fire District No. 3

Jackson Township Fire District No. 2

Jackson Township Fire District No. 3

Jackson Township Fire District No. 4

Lakewood Township Fire District No. 1

Little Egg Harbor Township. Fire District No. 1

Little Egg Harbor Township Fire District No. 2

Little Egg Harbor Township Fire District No. 3

Toms River Township Fire District No. 1

Toms River Township Fire District No. 2

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FORM 2 STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all RFQ submissions. Failure to submit the required information is cause for automatic rejection of the RFQ.

Name of Organization:

Organization Address:

Part I – check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may

be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed)

Name of Individual or Business Entity Address

FORM 2 CONTINUES ↓

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Part III – DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCK-

HOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a VENDOR has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II Address

Part IV – Certification I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the proposer; that the COLLEGE is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with COLLEGE to notify the COLLEGE in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the COLLEGE to declare any contract(s) resulting from this certification void and unenforceable.

Full Name: Title:

Signature: __________________________________ Date:

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FORM 3 NEW JERSEY BUSINESS

REGISTRATION REQUIREMENTS

Pursuant to N.J.S.A. 52:32-44, Ocean County College is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each vendor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, vendor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

1) Vendor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

2) Vendor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

3) Vendor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract,vendor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts For purchases of an emergent nature, vendor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

Special Instructions – Business Registration Certificate All vendors seeking to do business with Ocean County College must have a valid New Jersey State Business Registration Certificate (BRC) from the New Jersey State Department of the Treasury, Division of Revenue, prior to contract award for all contracts $6,240.00 and greater.

If you are an existing company and need a New Jersey Business Certificate you can file for one online or through the mail. Information is available at:

www.state.nj.us/treasury/revenue/busregcert.shtml or by calling (609) 292-9292.

Ocean County College

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FORM 4 EXHIBIT A

MANDATORY EQUAL EMPLOYMENT

OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127) N.J.A.C. 17:27-1.1 et seq.

GOODS, GENERAL SERVICES, AND

PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, vendor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The con- tractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

FORM 4 CONTINUES ↓

RFQ 26-27 Q-1762 ASL…