1-RFQ 26-009 Town of Parker Architectural Services for Fleet Facilities.pdf

Date

March 13, 2026

Solicitation Number

RFP 26-009

Solicitation Title

Town of Parker Architectural Services for Fleet & Facilities

Proposals will be received until 10:00 a.m. MST, April 3, 2026 Electronically through Euna Procurement:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

For additional information please contact

Charles Ellis, Chief Procurement Officer Email: cellis@parkeronline.org 303-805-3188

Documents included in this package • Cover Sheet

• Solicitation Instructions

• Scope of Work

• Proposal Submittal Requirements & Evaluation

Criteria

• Sample Services Agreement

The undersigned hereby affirms that 1) they are a duly authorized agent of the vendor, 2) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in the offer, (3) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (4) that the vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety (90) calendar days following the date of submission.

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Company Name: _______________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFQ 26-009

Town of Parker Architectural Services for Fleet & Facilities

Cover Sheet mailto:cellis@parkeronline.org

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through the Bonfire/Euna Procurement bidding portal at: https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit vendor responses and to evaluate each vendor’s proposal.

Distribute Request for Proposal March 13, 2026

Site Tours-Optional Public Works Operations Center 9045 Tammy Lane, Parker, CO, 80134

March 25, 2026 @ 1:00 p.m. MST

Deadline for Submitting Questions March 27, 2026 @ 5:00 p.m. MST

Proposal Submission Deadline April 3, 2026 @ 10:00 a.m. MST

RESPONSE TO QUESTIONS:

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE SUMBITTED ELECTRONICALLY VIA

THE EUNA PROCUREMENT PORTAL ONLY.

Questions regarding issues this Solicitation should be entered electronically ONLY via the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities Q&A system. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by a representative of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by other employees of the Town

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and Euna Procurement. Copies of solicitations obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities portal will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFQ 26-009

Town of Parker Architectural Services for Fleet & Facilities

Solicitation Instructions https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

1. Project Overview

a. RFQ Objective:

The Town of Parker seeks to contract with a qualified architectural design consultant (“the Firm”) to perform a comprehensive needs and site assessment for the Town’s Fleet and Facilities divisions. The assessment will identify current deficiencies, future facility requirements, and evaluate two potential site approaches (single-site or dual-site) and recommend the most suitable option.

b. Project Background The Fleet and Facilities divisions, part of the Engineering/Public Works Department, have outgrown their current facilities and require larger, more functional spaces.

• Fleet Division Provides maintenance, repair, and replacement services for the Town’s expanding vehicular and heavy equipment fleet consisting of approx. 574 vehicles and equipment. The division currently operates from a shared site with Parks, Forestry, and Open Space at 12010 S. Motsenbocker Road, Parker, CO 80134, with one dedicated Fleet shop of approximately 9,600 SF, staffed by:

• 1 Fleet/Facilities Manager

• 1 Fleet Superintendent

• 3 Fleet Technicians

• Facilities Division Maintains and repairs the Town’s growing inventory of 30 buildings (approx.

600,000 SF). Staff includes:

• 1 Fleet/Facilities Manager

• 1 Facilities Superintendent

• 2 Facilities Crew Leaders

• 1 Facility Maintenance Coordinator

• 5 Facilities Maintenance Technicians

Facilities staff are based at the Motsenbocker site and satellite offices at select Town facilities.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFQ 26-009

Town of Parker Architectural Services for Fleet & Facilities

Scope of Work

c. Project Sites

Two approaches to the project site are under consideration:

1. Single-Site Approach – Construct a standalone Fleet and Facilities facility (or multiple structures, as needed) on the northern portion of the Town’s Public Works Operations Center (PWOC), 9045 Tammy Lane, Parker, CO 80134.

2. Dual-Site Approach – If Single-Site Approach does not accommodate both divisions, then maintain separation by:

• Constructing a standalone Facilities facility at PWOC

• Exploring the feasibility of relocating Fleet operations to the South Metro Fire

Rescue (SMFR) Fleet Shop at the Joint Service Center, 17801 Plaza Drive, Parker, CO 80134

If this location proves viable, the existing SMFR shop would require minor renovations, which the selected Firm would design. Please note: No commitments have been made regarding the use of this location at this time.

d. Preliminary Program Description Fleet Facility

• Design for a 15–20-year horizon

• Include maintenance bays equipped for fleet servicing

• Provide lifting equipment, pneumatic tools, and fluid handling/lubrication systems

• Incorporate a welding shop/area

• Allocate storage space for equipment, parts, and tools

• Include dedicated tire storage

• Establish an administrative hub with offices, cubicles, a conference room, employee lockers, and a breakroom

• Integrate technology and security systems, including an IT closet

• Prioritize high-quality ventilation, lighting, and ergonomic work surfaces to enhance technician accessibility, productivity, and safety

• On-site fueling is not desired

Facilities Facility

• Design for a 15–20-year horizon

• Include a maintenance bay and workshop area for general repairs (e.g., HVAC, electrical, carpentry)

• Provide storage space for equipment, parts, and tools

• Establish an administrative hub with offices, cubicles, a conference room, employee lockers, and a breakroom Sitework

• Design for a 15–20-year horizon

• Develop civil infrastructure to support new facilities

• Provide paved and lighted parking for approximately 50+ vehicles

• Allocate approximately 3,500 SF of covered outdoor storage for the Town’s Traffic Division

• Allocate approximately 3,500 SF of covered outdoor storage for the Town’s Stormwater Division

e. Project Delivery & Compensation Methods

The delivery method will be determined after Phase 1 and may include:

• Design-Bid-Build (DBB) – Lump Sum

• Construction Manager at Risk (CMAR) – Cost + Fee with Guaranteed Maximum Price

(GMP)

If a Dual-Site Approach is required, the Town and Firm will determine whether to proceed under one project with two separate bid packages or as two separate projects.

f. Project Budget

Phase 1 services (see Section 2) including Alternate 01 (Dual-Site Approach) budget:

$95,000.

A total project budget (including soft costs, hard costs, and contingencies) will be developed at the conclusion of Phase 1.

g. Form of Agreement for Architectural Services Phase 1 will use the Town of Parker’s standard Professional Services Agreement (Lump Sum).

Advancement to subsequent phases is at the Town’s sole discretion and subject to separate agreements and compensation methods.

2. Preliminary Scope & Schedule of Services

a. Phase 1 Feasibility (2026) – Current RFQ

• A/E Selection Process – 6 weeks

• Phase 1 Contracting Process – 3 weeks

• Needs and Site Assessments (15 to 20-year horizon)

• Alternate #01: If Single-Site Approach does not accommodate both divisions, then explore, concept, and estimate costs for Dual-Site Approach

• Rough Order of Magnitude (ROM) Cost Estimate (+/- 50%)

• Conceptual Design

• Feasibility/Preliminary Cost Estimate (+/- 25% - 30%)

b. Phase 2 Design & Documentation (2027/2028) – Separate Contract

• Phase 2 Contracting Process – 4 weeks

• Schematic Design (SD) & Design Development (DD)

• SD/DD Cost Estimate (+/- 10% - 25%)

• Entitlement Services (Site Plan Amendment)

• Construction Documentation (CD)

• CD Cost Estimates (+/- 5% - 10%)

• Permitting of Documents

• Bidding Administration

c. Phase 3 Construction (2027/2028) – Separate Contract

• Phase 3 Contracting Process – 4 weeks

• Construction Administration (CA) Services

• Warranty Services

3. Submission Requirements

a. Letter of Introduction – Business name, address, and primary contact

b. Firm Experience – Expertise in fleet/facility design, preferably in similar climates

c. Project Team – Key personnel and subconsultants, roles, and resumes

d. Methodology – Approach for needs assessment and conceptual design

e. Methodology – Approach for cost estimating assuming a Design-Bid-Build project delivery method, the Firm shall contract with an independent cost consultant throughout design

f. References – Minimum of three from similar projects

g. Scope and Fee Proposal –

• Single-Site Approach Submit a scope and fee proposal for the Single-Site Approach based on a $95,000 budget and lump sum compensation method.

• Alternate 01 – Dual-Site Approach Submit scope and fee proposal for Alternate 01 (Dual-Site Approach) while staying within the $95,000 budget and lump sum compensation method.

• Target Fee Range for Phases 2 and 3 Provide a target fee range (as a percentage of construction cost) for Phases 2 and 3, based on:

• Preliminary construction value: $15,000,000

• Project delivery method: Traditional Design-Bid-Build (DBB)

• Firm contracts with all necessary specialty consultants (i.e., civil, landscape/irrigation, structural, mechanical, plumbing, fire protection, electrical, technology, any specialties, and an independent cost consultant)

• Compensation method: Lump sum between Firm and Town Note: The target fee range will be used for evaluation purposes as outlined in Section 4 and will be revisited with the Firm and Owner at each project phase.

The Town acknowledges that the range may adjust based on scope and schedule.

4. Timeline and Contact

a. RFQ Advertisement Period – March 13 to April 3, 2026

b. Site Tours – Optional site tour on Wednesday, March 25, 2026, 1:00 PM at Public Works

Operations Center (PWOC), 9045 Tammy Lane, Parker, CO 80134

c. Last Day for Questions –Friday March 27, 2026 @ 5:00 p.m.

d. Final Addendum Posted – Tuesday March 31, 2026

e. Submission Deadline –Friday April 3, 2026 @ 10:00 a.m.

f. Evaluate Responses – April 6 to April 16, 2026

g. Notify Firms of Results – Friday April 17, 2026

h. Interview Shortlisted Firms – Week of April 20, 2026

i. Notify Firms of Results – Friday April 24, 2026

j. Contract Phase 1 Services – May 2026

k. Start Phase 1 Services – May/June 2026

5. Response Submission & Evaluation Criteria A. GENERAL FORMAT: The respondent shall submit a response electronically via the Euna

Procurement portal.

B. INITIAL REVIEW OF RESPONSES BY PROCUREMENT: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive.

C. EVALUATION CRITERIA:

A Town evaluation committee comprised of Town staff will evaluate and score each response based on established criteria. Respondents shall not contact members of the evaluation committee. Respondent’s submission is evaluated and scored on a weighted system to determine the best value for the Town as follows:

1. Experience with similar assessments – (20%)

2. Qualifications of project team – (30%)

3. Methodology for needs assessment and design – (15%)

4. Methodology for cost estimating assuming Design-Bid-Build project delivery method –

(15%)

5. References and past performance – (10%)

6. Fee – (10%) The top two to three Firms will be invited to interview with the selection committee. The Town will utilize a Quality-Based Selection (QBS) process, considering the evaluation criteria listed above, interview performance, and any other information deemed necessary. Following interviews, Firms will be ranked based on overall qualifications and notified of the results.

D. NEGOTIATIONS: The Town reserves the right to enter negotiations with one or more selected respondents.

E. BEST AND FINAL OFFER (BAFO): The Town reserves the right to request a BAFO from selected respondent(s).

The respondent(s) shall submit a final price and any added value. If more than one respondent reaches this level, the negotiated terms, references, BAFO and added values will be considered in the award.

F. AWARD: The Town reserves the right to award a contract(s) and purchase order(s) to the company that provides the best value in performance of this service. The Town will make the final determination on the best value and award.