1-RFQ 26-008 Town of Parker Schoolhouse Monument Sign Design.pdf

Date

March 13, 2026

Solicitation Number

RFQ 26-008

Solicitation Title

Town of Parker Schoolhouse Monument Sign Design Services

Proposals will be received until 10:00 a.m. MST, April 3, 2026 Electronically through Euna Procurement:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

For additional information please contact

Charles Ellis, Chief Procurement Officer Email: cellis@parkeronline.org 303-805-3188

Documents included in this package • Cover Sheet

• Solicitation Instructions

• Scope of Work

• Proposal Submittal Requirements & Evaluation

Criteria

• Sample Services Agreement

The undersigned hereby affirms that 1) they are a duly authorized agent of the vendor, 2) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in the offer, (3) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (4) that the vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety (90) calendar days following the date of submission.

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Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-008

Town of Parker Schoolhouse Monument Design Services

Cover Sheet mailto:cellis@parkeronline.org

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through the Bonfire/Euna Procurement bidding portal at: https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit vendor responses and to evaluate each vendor’s proposal.

Distribute Request for Proposal March 13, 2026

Pre-Proposal Teams Meeting March 23, 2026 @ 10:00 a.m. MST

Deadline for Submitting Questions March 26, 2026 @ 10:00 a.m. MST

Proposal Submission Deadline April 3, 2026 @ 10:00 a.m. MST

PRE-PROPOSAL MEETING:

The Teams meeting is located at the address below.

https://teams.microsoft.com/meet/28941360379513?p=9XTTOuL2bLW0kXzkxR

RESPONSE TO QUESTIONS:

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE SUMBITTED ELECTRONICALLY VIA

THE EUNA PROCUREMENT PORTAL ONLY.

Questions regarding issues this Solicitation should be entered electronically ONLY via the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities Q&A system. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by a representative of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by other employees of the Town

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and Euna Procurement. Copies of solicitations obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities portal will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-008

Town of Parker Schoolhouse Monument Design Services

Solicitation Instructions https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://teams.microsoft.com/meet/28941360379513?p=9XTTOuL2bLW0kXzkxR

1. PROJECT OVERVIEW

The Town of Parker, CO is seeking qualified artists, designers, or design teams to provide comprehensive design services for two artistic monument signs at the historic Parker Schoolhouse located in downtown Parker, CO. This project represents Step One of a two-step procurement process focused exclusively on design services, with fabrication and installation to be procured through a subsequent solicitation.

The Parker Schoolhouse serves as a cultural hub for the community, hosting educational programs, cultural events, and community gatherings. The monument signs will serve dual purposes as functional wayfinding elements and permanent artistic installations that enhance the historic downtown district's character while providing clear identification for the facility.

2. PROJECT LOCATION AND SITE CONDITIONS

2.1 Site Description

The Parker Schoolhouse is situated within the historic downtown district of Parker, CO, positioned adjacent to a historic chapel. The property features both street-facing and parking lot-facing exposures that require distinctive signage solutions.

2.2 Sign Locations

• Primary Sign Location: Plaza area facing Mainstreet, serving as the principal identification point for pedestrians and vehicular traffic approaching from the main thoroughfare

• Secondary Sign Location: South side of the property facing the parking lot, providing wayfinding and identification for visitors accessing the facility from the parking area

2.3 Site Context Considerations

The selected designer shall account for the following site-specific elements:

• Historic architectural character of the existing Schoolhouse building

• Proximity and visual relationship to the adjacent historic chapel

• Downtown Parker, CO streetscape and design guidelines

• Pedestrian and vehicular sight lines from both Mainstreet and parking lot approaches

• Existing landscape features and plaza design elements

• Integration with surrounding historic downtown fabric

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-008

Town of Parker Schoolhouse Monument Design Services

Scope of Work

3. DESIGN SERVICES REQUIREMENTS

3.1 Conceptual Design Phase

The selected respondent shall develop initial conceptual designs that:

• Present multiple design alternatives for each sign location (minimum of three concepts per location)

• Demonstrate artistic vision while maintaining functional clarity

• Incorporate context-sensitive design elements reflecting the historic character of downtown Parker, CO

• Include preliminary material and color palette recommendations

• Provide conceptual renderings showing signs in their environmental context

• Address both daytime and nighttime visibility requirements

3.2 Design Development Phase

Following concept approval by Town of Parker, CO staff, the designer shall:

• Refine the selected concept for each sign location

• Develop detailed design drawings including elevations, sections, and dimensional requirements

• Specify materials, finishes, and fabrication methods

• Create photorealistic renderings for public presentation

• Coordinate with Town of Parker, CO Planning staff

• Incorporate feedback from stakeholder review sessions

3.3 Final Design and Documentation

The designer shall prepare comprehensive design documentation including:

• Complete construction drawings suitable for bidding and fabrication

• Technical specifications for all materials and finishes

• Structural requirements and foundation design parameters

• Electrical and lighting system specifications

• Detailed cost estimates for fabrication and installation

• Design intent narrative describing artistic vision and contextual relationships

4. TECHNICAL REQUIREMENTS

4.1 Sign Code Compliance

All designs must comply with Town of Parker, CO sign requirements including:

• Maximum height and dimensional restrictions

• Setback requirements from property lines

• Structural wind load and safety standards

• Accessibility requirements for text and graphics

• Historic district design guidelines and standards

4.2 Illumination Requirements

Both monument signs shall incorporate lighting systems that:

• Provide effective nighttime visibility and legibility

• Utilize energy-efficient LED technology

• Include photocell controls for automatic operation

• Minimize light pollution and glare to adjacent properties

• Meet Town of Parker, CO outdoor lighting standards

• Provide auto dimming capabilities if illuminated signage

4.3 Electronic Display Considerations

The Mainstreet-facing sign may incorporate electronic display components, subject to cost analysis and Town approval. If electronic elements are included, the design shall:

• Specify appropriate LED or digital display technology

• Include content management system requirements

• Address weatherproofing and vandalism resistance

• Provide for remote programming capabilities

• Include dimming controls for ambient light conditions

5. DELIVERABLES

5.1 Conceptual Design Package

• Concept sketches and preliminary renderings (minimum 3 options per sign)

• Material and color boards

• Site plan showing proposed sign locations

• Preliminary cost estimates for fabrication

• Design narrative explaining artistic approach

5.2 Design Development Package

• Refined design drawings at 50% completion

• Updated renderings and visualizations

• Preliminary specifications

• Stakeholder presentation materials

• Response to Town of Parker, CO staff comments

5.3 Final Design Package

• Complete construction drawings

• Technical specifications document

• Final cost estimate for fabrication and installation

• Permitting drawings and documentation

• Digital files in AutoCAD and PDF formats

• High-resolution renderings for public information

5.4 Additional Requirements

• Attendance at up to four coordination meetings with Town of Parker, CO staff

• One public presentation to Town Council or designated committee

• Written responses to review comments at each design phase

• Design intent documentation for future fabricator reference

6. PROJECT TIMELINE

The design services shall be completed to support the Town of Parker, CO goal of sign installation by the end of 2026. The anticipated design schedule includes:

• Conceptual Design Phase: 6-8 weeks from contract execution

• Design Development Phase: 8-10 weeks following concept approval

• Final Design and Documentation: 6-8 weeks following design development approval

• Total design duration not to exceed 6 months from notice to proceed

7. COORDINATION REQUIREMENTS

The selected designer shall coordinate with:

• Town of Parker, CO Community Development Planning Division for design compatibility

• Town of Parker, CO Cultural Affairs staff for programming requirements

• Historic Preservation representatives for design compatibility

• Utility providers for electrical service connections

• Structural engineer for foundation design (if not included in design team)

8. RESPONSE SUBMISSION & EVALUATION CRITERIA

A. GENERAL FORMAT: The respondent shall submit a response electronically via the Euna Procurement portal. There is a thirty (30) page maximum for responses.

B. INITIAL REVIEW OF RESPONSES BY PROCUREMENT: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive.

C. PROPOSAL SUBMITTAL REQUIREMENTS & EVALUATION CRITERIA:

A Town evaluation committee comprised of Town staff will evaluate and score each response based on established criteria. Respondents shall not contact members of the evaluation committee. Respondent’s submission is evaluated and scored on a weighted system to determine the best value for the Town as follows:

1. Design Excellence and Artistic Vision (30 points)

• Quality and creativity of conceptual design approaches demonstrating unique artistic vision while maintaining functional clarity for wayfinding purposes

• Demonstrated ability to create context-sensitive designs that respect and complement the historic character of downtown Parker, CO, the existing Schoolhouse architecture, and adjacent chapel

• Visual impact and aesthetic appeal of proposed monument sign concepts as permanent artistic installations within the historic district

• Innovation in integrating dual functionality as both civic identification signage and cultural artistic features

• Effectiveness of proposed design in enhancing the Parker Schoolhouse's role as a cultural hub for educational programs and community events

2. Technical Design Competency and Documentation (25 points)

• Comprehensiveness and clarity of proposed design documentation approach, including construction drawings, technical specifications, and design intent narratives

• Demonstrated understanding of structural requirements, foundation design parameters, and wind load considerations for monument signs

• Knowledge of LED lighting technology, photocell controls, and energy-efficient illumination systems meeting Town of Parker, CO outdoor lighting standards

• For Mainstreet-facing sign: capability to specify and integrate electronic display components including content management systems, weatherproofing, and remote programming capabilities

• Ability to produce complete construction document sets suitable for competitive bidding, including AutoCAD files, permitting drawings, and detailed cost estimates

3. Relevant Experience and Past Performance (20 points)

• Portfolio demonstrating successful completion of similar artistic monument sign or wayfinding projects for cultural facilities, historic districts, or municipal clients

• Experience designing within historic contexts and working with historic preservation guidelines and standards

• Previous projects showing ability to balance artistic expression with functional requirements and code compliance

• Demonstrated experience with both illuminated signage and electronic display integration where applicable

• References from past clients indicating satisfaction with design services, adherence to timelines, and responsiveness to feedback

4. Project Approach and Methodology (15 points)

• Clarity and feasibility of proposed design process from conceptual phase through final documentation

• Approach to developing multiple design alternatives (minimum three concepts per location) that address both plaza and parking lot sign requirements

• Methodology for incorporating stakeholder feedback and conducting design refinements during development phase

• Strategy for ensuring compliance with Town of Parker, CO sign requirements including height restrictions, setback requirements, and accessibility standards

• Plan for coordinating with Town of Parker, CO Planning Department, Cultural Affairs staff, and Historic Preservation representatives

5. Schedule and Project Management (10 points)

• Realistic timeline demonstrating ability to complete all design phases within the 6-month maximum duration requirement

• Proposed schedule showing conceptual design phase completion within 6-8 weeks, design development within 8-10 weeks, and final documentation within 6-8 weeks

• Availability to attend up to four coordination meetings with Town of Parker, CO staff and one public presentation to Town Council

• Project management approach ensuring design completion supports Town of Parker, CO goal of sign installation by end of 2026

• Demonstrated capacity to meet project milestones while maintaining design quality and responsiveness to review comments

D. NEGOTIATIONS: The Town reserves the right to enter negotiations with one or more selected respondents.

E. BEST AND FINAL OFFER (BAFO): The Town reserves the right to request a BAFO from selected respondent(s).

The respondent(s) shall submit a final price and any added value. If more than one respondent reaches this level, the negotiated terms, references, BAFO and added values will be considered in the award.

F. AWARD: The Town reserves the right to award a contract(s) and purchase order(s) to the company that provides the best value in performance of this service. The Town will make the final determination on the best value and award.

Some material in this document was generated using KaizenIQ on February 2, 2026, and was reviewed for accuracy by a member of the Town’s Procurement Division before publication.