RFQ #26-007: IDIQ Pools for Architectural and Engineering Services by Category Page 1 of 37 Tarrant County College District

REQUEST FOR QUALIFICATIONS

IDIQ Pools for Architectural and Engineering

Services by Category

RFQ #26-007

Tarrant County College District (“TCCD”, “District”, “the College”, “Owner”, and “Client”) outlines the following schedule (all times are Central Time):

RFQ Release Date: Friday, May 8, 2026

Virtual Initial Public Conference:

Tuesday, June 2, 2026; 1:00 p.m.

Microsoft Teams meeting Join: Click here to join the meeting, or right-click and copy the link to paste into a browser.

Meeting ID: 268 530 654 830 295 Passcode: yj3ri7gA

Dial in by phone +1 682-800-5482,,248814296# United States, Arlington Phone conference ID: 248 814 296#

Deadline for Questions: Tuesday, June 16, 2026, 11:30 p.m.

Qualifications Submission Deadline: Thursday, June 25, 2026, 3:00 p.m.

Interview: Interviews are not anticipated; however, TCC reserves the right to conduct interviews with selected firms if deemed necessary.

Tentative Award Date: Thursday, August 20, 2026 Tentative Start Date: Tuesday, September 1, 2026 https://teams.microsoft.com/meet/268530654830295?p=ufV3rrB3Gf832Lg3mJ https://teams.microsoft.com/meet/268530654830295?p=ufV3rrB3Gf832Lg3mJ tel:+16828005482,,248814296

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Solicitation Contact:

Please send all correspondence via https://tccd.bonfirehub.com

Mailing Address:

Tarrant County College District, Trinity River Campus Attn: Darren King; Construction Procurement Manager 300 Trinity Campus Circle, TRCF 4B05 Fort Worth, TX 76102 Email: darren.king@tccd.edu

Tarrant County College District (TCCD) uses an e-Procurement platform called Bonfire. All RFP submissions are highly encouraged to be uploaded electronically to https://tccd.bonfirehub.com/portal/?tab=openOpportunities, All proposals and accompanying documentation will become the property of TCCD and may not be returned. Late proposals will not be accepted, nor will additional time be granted to any individual vendor. For Bonfire help once logged in, go to the Vendor Help Center at https://vendorsupport.gobonfire.com/hc/en-us.

https://tccd.bonfirehub.com/ mailto:darren.king@tccd.edu https://tccd.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us

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Preamble:

Tarrant County College District (“TCCD,” “the College,” or “College”) is a two-year college district comprised of five physical and one online campus plus five learning, training, and administrative centers. All are located in the Fort Worth metropolitan area.

The College’s mission is to serve as the guiding star for accessible, high-quality educational experiences that drive lasting impact. TCCD provides quality teaching and learning through a clearly defined set of programs, services, and partnerships that include:

• University transfer programs

• Workforce education programs

• Technical programs

• Customized training

• Developmental courses

• Adult literacy courses

• Lifestyle and community learning, including continuing education

With a vision to be the leader for academic excellence, student success, and economic impact, the Tarrant County College District is committed to priorities outlined in Trailblazing Together:

2030, TCCD’s multiyear strategic plan. This plan guides the path forward with attention to student completion, dual credit, workforce development, high-demand careers, and four-year school transfers. TCCD employees approach their work through strategies for five goals:

• Enhance access and support for student success

• Elevate educational quality for optimal student outcomes

• Promote excellence in community engagement

• Ensure responsible stewardship of resources

• Transform lives and communities through education Core values underscore everything TCCD does and guide decision-making to inform the College’s vision: Commitment to Excellence, Connection for Belonging, Opportunity in Engagement, Transformation with Innovation, and Trust through Integrity.

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Table of Contents

I. PROJECT INFORMATION____________________________________________________ 5

1. Introduction __________________________________________________________________ 5

2. Scope and Specific Requirements _________________________________________________ 6

II. FORMAT AND DELIVERY OF SUBMISSION _____________________________________ 10

III. ORGANIZATION AND CONTENT OF TABBED SECTIONS ________________________ 12

IV. TABBED SECTION SUBMISSION REQUIREMENTS _____________________________ 12

V. SELECTION CRITERIA ______________________________________________________ 20

VI. PROFESSIONAL SERVICES ________________________________________________ 21

VII. PRE-SUBMISSION INQUIRIES _____________________________________________ 22

VIII. ACCEPTANCE OR REJECTION OF SUBMISSIONS / DISPUTES _____________________ 23

IX. PROCESSING AND EVALUATION OF SUBMISSIONS ____________________________ 24

X. GENERAL REQUIREMENTS _________________________________________________ 24

XI. CONTRACT ___________________________________________________________ 25

XII. EXHIBITS _____________________________________________________________ 27

EXHIBIT A: COMPANY INFORMATION FORM ___________________________________________ 27

EXHIBIT B: CERTIFICATIONS / REPRESENTATIONS FORM __________________________________ 28

EXHIBIT C: NON-RESIDENT / RESIDENT CERTIFICATION ___________________________________ 29

EXHIBIT D: AGREEMENT TO THE TERMS AND CONDITIONS ________________________________ 30

EXHIBIT E: FELONY CONVICTION NOTIFICATION FORM ___________________________________ 31

EXHIBIT F: PROHIBITION ON CONTRACTS WITH COMPANIES ______________________________ 32

EXHIBIT G: PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING CERTAIN ENERGY

COMPANIES _____________________________________________________________________ 33

EXHIBIT H: PROHIBITION ON CONTRACTS WITH COMPANIES THAT DISCRIMINATE AGAINST

FIREARMS ENTITY OR TRADE ASSOCIATION ____________________________________________ 34

EXHIBIT I: RESPONSIBILITY __________________________________________________________ 35

EXHIBIT J: TARRANT COUNTY COLLEGE DISTRICT HUB PROGRAM AND OPTIONAL FORMS _____ 36

EXHIBIT K: MASTER PROFESSIONAL SERVICES AGREEMENT _______________________________ 37

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I. PROJECT INFORMATION

1. Introduction

TCCD maintains indefinite delivery, indefinite quantity (IDIQ) pools of professional services consultants. This RFQ will update the architecture and interior design, acoustical engineering, building envelope consulting, civil engineering, commercial move and relocation services, commissioning, electrical engineering, environmental services, geotechnical engineering, HVAC test and balance consulting, landscape architecture, life safety systems (fire) services, mechanical/plumbing engineering, project management for construction/design oversight, retro-commissioning, space planning and utilization consulting services, special inspections and materials testing, structural engineering, and transportation and traffic engineering IDIQ pools.

Consultants will be retained or added based on an evaluation process resulting from this RFQ. The size of the pool will be based on the number of qualified firms and the correlation to TCCD’s project plan forecast.

TCCD requests that firms submit technical proposals as defined in this RFQ. Once the review process is complete and successful, firms are accepted into the “pool.” An IDIQ contract will be issued that encompasses the terms of this RFQ. Projects will be assigned via Service Authorizations, at which time the scope and cost will be determined on a project-specific basis. The cost will be based upon the rates included in the executed IDIQ contract.

Contracts may be awarded to one or more firms for an initial two (2) year term (we anticipate September 1, 2026, to August 31, 2028). The contract(s) may be extended, unilaterally by TCC, for up to three (3) consecutive additional twelve (12) month periods, beginning immediately after the expiration of the prior two (2) year term. Extensions, if any, will be predicated upon performance and value provided to the district at a minimum.

TCCD consists of six major campuses:

1. SOUTH CAMPUS 2. SOUTHEAST CAMPUS

5301 Campus Drive 2100 Southeast Parkway Fort Worth, Texas Arlington, Texas

675,224 SF / 41 Buildings 649,619 SF / 22 Buildings

3. NORTHEAST CAMPUS 4. TRINITY RIVER CAMPUS

828 Harwood Rd. 300 Trinity Campus Circle Hurst, Texas Fort Worth, Texas

665,702 SF / 30 Buildings 970,250 SF / 6 Buildings

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5. NORTHWEST CAMPUS 6. TRINITY RIVER – EAST CAMPUS

4801 Marine Creek Parkway 245 E. Belknap Street Fort Worth, Texas Fort Worth, Texas

712,015 SF / 44 Buildings 135,568 SF / 5 Buildings

In addition, TCCD has other facilities and learning centers throughout Tarrant County:

1. District Multipurpose Center 2. Opportunity Center 5450 N. Riverside Drive 5901 Fitzhugh Avenue Fort Worth, Texas Fort Worth, Texas 75,000 SF / 1 Building 60,123 SF / 2 Buildings

3. Alliance West, Erma C.

Johnson Hadley Center of Excellence for Aviation Transportation and Logistics

2301 Horizon Drive Fort Worth, Texas 161,000 SF / 2 Buildings

2. Scope and Specific Requirements

TCCD is seeking responsible professional firms to participate in IDIQ Pools in the following areas: architecture and interior design, acoustical engineering, building envelope consultant, civil engineering, commercial move and relocation services, commissioning, electrical engineering, environmental services, geotechnical engineering, HVAC test and balance consultant, landscape architect, life safety systems (fire) services, mechanical/plumbing engineering, project management for construction/design oversight, retro-commissioning, space planning and utilization consulting services, special inspections and materials testing, structural engineering, transportation and traffic engineering IDIQ pool.

Firms offering these services in total, in part, or even just one of these services are encouraged to submit. Be sure to list the area of expertise you are seeking. TCCD has specific requirements for such firms, as detailed below.

Within the response to this RFQ, the firm must prove that it meets or exceeds these requirements. Failure to meet or exceed these requirements could result in disqualification of the firm’s response.

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TCCD is seeking the following from the qualified firms:

The consultant is expected to provide services to work with TCCD and other project team consultants, as well as the appropriate client user group representatives as may be necessary, in the design and documentation of selected projects.

Requested list of professional services includes, but is not limited to:

A. Planning and Pre-Design Services

1. Life Cycle Cost Analysis

2. Programming

3. Project pre-design services

4. Site-Investigations and planning

B. Regulatory and Code Review

1. Federal, State, and Local Code Analysis

C. Design and Documentation Services

1. Building Design

2. Construction documents (Programming, SD, DD, and CD)

3. Graphics and Wayfinding

4. Interior Design

5. Landscape Design

6. Specifications of Materials and Methods

D. Specialty Consulting and Procurement Support

1. Furniture Specification and Procurement Assistance

2. Low/Voltage Technology Consulting

3. Sub-contracting of supporting design services such as MEP, IT, etc.

E. Administrative, Management, and Quality Control

1. Document Control

2. Project Administration

3. Project Management including record keeping, control of cost and schedule

4. Quality Control

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F. Construction Phase Services

1. Construction administration Services include, but are not limited to, bidding support, pricing review, value engineering, attendance at project meetings, review of submittals, responses to requests for information (RFIs), review of change order pricing, site visits to observe construction for general conformance with the contract documents, preparation of field observation reports, review of applications for payment, coordination with District standards, including TDG requirements, support for Job Order Contracting (JOC) projects as applicable, coordination and review of MEP/BAS integration during construction, contract closeout, and review of as-built and record documentation.

2. Permitting (Local and Federal if required)

The list above is not meant to be all-encompassing, but to provide a general idea of the potential areas of experience needed for this assignment.

IDIQ Service Categories

Respondents may submit qualifications for any of the following service categories:

1. Acoustical Engineering

2. Architecture/Interior Design

3. Building Envelope Consultant

4. Civil Engineering

5. Commercial Move & Relocation Services

6. Commissioning

7. Electrical Engineering

8. Environmental Services

9. Geotechnical Engineering

10. HVAC Test and Balance Consultant

11. Landscape Architecture

12. Life Safety Systems (Fire) Services

13. Mechanical/Plumbing Engineering

14. Project Management for Construction/Design Oversight

15. Retro-Commissioning

16. Space Planning & Utilization Consulting Services

17. Special Inspections and Materials Testing

18. Structural Engineering

19. Transportation & Traffic Engineering

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Contract Limits

Architectural IDIQ Contracts: Individual Service Order cap shall not exceed $500,000.00. Cumulative total, including any option years, shall not exceed $3,000,000.00. Each firm should be willing to perform on small projects, $50,000 or less. It is the intent of TCCD to select firms based on qualifications of the criteria required within the Evaluation Criteria section of this RFQ. The firm’s response to the Request for Qualifications (RFQ) will be the basis of determining the order of the pool list to perform the professional services. Firms will be selected in the sequential order of the IDIQ list. Architectural Services must be provided by professionals with the credentials outlined as required by the Texas Higher Education Coordinating Board (THECB).

TCCD has organized projects into three (3) categories. The project values listed are approximate and subject to change, and no guarantee is implied or inferred that inclusion in the IDIQ pool will result in use of services for these projects.

New Facilities, Major Additions and Renovations up to $500,000 New Facilities will include academic, administrative and industrial spaces. These projects will vary in magnitude and duration. The anticipated completion dates will vary over the five-year program. Major Additions and Renovations will include academic, administrative, industrial, and infrastructure upgrades. These projects will likely be of such a magnitude as to require the temporary relocation of building occupants. As such, these projects may be phased. The anticipated completion dates will vary over the three-year program.

Additions and Renovations up to $100,000 Additions and Renovations will include academic, administrative, industrial and infrastructure upgrades. These projects may or may not be of such a magnitude as to require the temporary relocation of building occupants. These projects may be phased. The anticipated completion dates will vary over the three-year program.

Miscellaneous Projects and Services – Less than $100,000 Miscellaneous Projects and Services will include academic, administrative, industrial, and infrastructure upgrades. These projects likely will not be of such a magnitude as to require the temporary relocation of building occupants. As such, these projects will likely require working in occupied buildings. The anticipated completion dates will vary over the three-year program.

NOTE TO FIRMS WITH CURRENT IDIQ AGREEMENTS WITH TCCD

SYSTEM: If a firm selected for this IDIQ service currently has an IDIQ Agreement in place for another service, the current IDIQ will be canceled and a new Agreement for the awarded services will be executed. Also, all firms with a current IDIQ Architectural Agreement have been notified of non-renewal and the Agreement expires effective as of September 1, 2026.

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II. FORMAT AND DELIVERY OF SUBMISSION

1. General Instructions

a. Information obtained from the RFQ response, and any other relevant source, may be used in the evaluation and selection process.

b. Concise, direct responses are highly encouraged.

c. Qualifications shall be limited as specified for each item. When a form is requested, the page limit is the number of pages for the form, do not attach additional pages unless instructed to do so.

d. Fonts: Use Times New Roman or Calibri font in no less than 10-point.

e. Ensure all pages of your response are clearly identifiable, i.e. company name, page numbers, RFQ number, etc.

2. Submitting via Bonfire (preferred):

a. Prospective Respondents may make their electronic submission (preferred method) at the TCCD Bonfire portal at the web address https://tccd.bonfirehub.com/.

b. The electronic submission instructions are provided at the TCCD Bonfire portal. Failure to follow the details contained therein may result in disqualification.

c. Each tabbed section and any other requirement, such as acknowledgement of addenda, is listed individually on Bonfire to help guide each firm through submitting each document. Follow the naming conventions listed for each document to help ensure proper identification of your submittals.

d. Bonfire will automatically stop accepting submittals at the date/time due.

Firms must “submit” their response once all documents have been uploaded and all other requirements are met. Incomplete responses at the date/time due will not be accepted.

THE BONFIRE PROCESS TAKES TIME AND EFFORT. IT IS IN

YOUR FIRM’S BEST INTEREST TO UPLOAD YOUR RESPONSE

WELL IN ADVANCE OF THE DEADLINE AND UNDERSTAND

WHAT THE DOCUMENT REQUIREMENTS ARE PRIOR TO

ATTEMPTING TO RESPOND.

3. Submitting a Hardcopy Response in a Sealed Envelope (NOT preferred):

(1) Hardcopy responses to this solicitation are not preferred but will be accepted. If responding to this solicitation without utilizing Bonfire, all required documentation must be:

(a) In a sealed envelope.

https://tccd.bonfirehub.com/

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(b) Written in LARGE text on the front of the envelope “BID ENCLOSED”, the Solicitation Number, Solicitation Name and Date/Time due.

(2) For submission of solicitation in person, not in Bonfire, please schedule your delivery with the Solicitation Contact before the date/time as provided in the solicitation schedule of this RFP. Notify the solicitation contact within a minimum of three (3) days prior to the due date so instructions can be provided for on-time and in-person delivery.

(3) The sealed envelope shall be hand-delivered to the Tarrant County College Purchasing Office located at 300 Trinity Campus Circle, Fort Worth, TX 76102, Building Trinity River East Fork, Room 3217, no later than the deadline stated in the solicitation/addenda. Late proposals/bids will not be accepted, nor will additional time be granted for any proposal.

(4) Required documentation shall be as outlined in Section IV. TABBED SECTION SUBMISSION. Forms must be fully completed and signed by an authorized agent of the Proposer’s firm. In addition, to meet the Addenda Acknowledgement requirement, which in Bonfire is an electronic acknowledgement of all addenda, the sealed envelope must contain completed acknowledgement of each addendum on the addenda as provided.

(5) Responses shall include a table of contents with page numbers bookmarking to each respective page and cover all parts.

(6) Qualifications submissions shall be organized in such a way as to follow the order of the “Tabs” listed below.

(7) One physical copy shall be provided in the sealed envelope in addition to an identical PDF copy saved on a thumb drive.

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III. ORGANIZATION AND CONTENT OF TABBED SECTIONS

1. The required content for each tabbed Section is detailed in the following paragraphs, including the required forms and/or documents to be provided:

Tab Evaluation Criteria 1 Cover/Transmittal Letter 2 Relevant Project Experience and Firm Qualifications

(for each IDIQ Service Category) 3 Deliverable Example 4 Staffing Plan and Individual Qualifications 5 HUB Commitment Plan (Optional) 6 (N/A for this RFQ) 7 Supplier’s Past Relationship with the District 8 Additional Required Forms 9 Supplemental Information 10 Proof of Insurance

TOTAL:

IV. TABBED SECTION SUBMISSION REQUIREMENTS

1. TCC will grade your responses based on your firm’s ability to provide the information requested and enough detail to determine whether your answer fails to meet, meets, or exceeds our requirements. It is your firm’s advantage to provide detail to show how your firm doesn’t just meet our expectations in a particular area, but has other factors that make your firm excel.

a. Tab 1: Cover/Transmittal Letter

(1) Save File as: Tab 1 -Cover Page -[FIRM NAME]

(2) The Cover/Transmittal Letter shall be limited to one (1) page.

(3) On company letterhead, firms shall provide the company description, mission, or goals, and the firm’s availability to provide the required services.

(4) Firms shall briefly identify respective qualifications, experience, and/or abilities that characterize their interest and qualifications.

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(5) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

SPECIFIC AND COMPLETE.

b. Tab 2: Relevant Project Experience and Firm Qualifications For each of the following types of services, submit a separate response:

1. Acoustical Engineering

2. Architecture/Interior Design

3. Building Envelope Consultant

4. Civil Engineering

5. Commercial Move & Relocation Services

6. Commissioning

7. Electrical Engineering

8. Environmental Services

9. Geotechnical Engineering

10. HVAC Test and Balance Consultant

11. Landscape Architecture

12. Life Safety Systems (Fire) Services

13. Mechanical/Plumbing Engineering

14. Project Management for Construction/Design Oversight

15. Retro-Commissioning

16. Space Planning & Utilization Consulting Services

17. Special Inspections and Materials Testing

18. Structural Engineering

19. Transportation & Traffic Engineering

(1) Save File(s) as: Tab 2 - Experience -[FIRM NAME] [Service Name]

(2) RFQ SPECIFIC: Complete this Tab FOR EACH OF THE 19 types of services your firm is submitting for in this RFQ. Be specific to the specific service. A generic response for multiple services will not score well. Content of Tab 2 requires two (2) pages minimum and four (4) pages maximum and should include a list of references from similar type and scale of projects for higher education institutions. More relevant information will score better than less relevant information.

(3) Company Information: Company name. Only provide additional supplemental information in this Tab 2 not provided in the Company Information Form (Exhibit A).

(4) Years in Business: Number of years operating within the Dallas- Fort Worth Area.

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(5) Experience from projects of comparable size, nature, and complexity will be considered, for this specific A&E service.

(a) Include relevant recent project work for educational facilities with dates, sizes of contracts and references for the same, and project delivery method used.

(b) Special attention will be given to the team’s experience with similar projects that required innovative responses to engineering challenges, multiple-site phasing and logistics, and owner project team and stakeholder coordination.

(6) Include a description of two (2) or more relevant projects that key team members have completed with higher education institutions, for this specific A&E service, including the following:

(a) NOTE THAT THESE PROJECTS SHOULD BE

PROJECTS THAT YOUR PROPOSED KEY TEAM

MEMBERS HAVE COMPLETED – NOT PROJECTS

THAT YOUR KEY TEAM MEMBERS WERE NOT

INVOLVED IN.

(b) Submit projects completed within the last five (5) years.

(c) Provide the project name, location, description, original budget, Owner, Architect, photographs, project size, and date of completion.

(d) Specify if the project was part of an ongoing program with the same client.

(e) Description of scope, including significant project activities or accomplishments.

(f) Contract value and construction value (original value plus contract amendments, if applicable)

(g) Names of the firm’s personnel involved and their role.

(h) Name and phone number of the client.

(i) Value provided / Owner Benefit / Lessons Learned

(j) List and describe any litigation, arbitration, claims filed by your firm against any project owner resulting from a contract dispute, any claim filed against your firm, termination from a project.

(k) Applicant’s capacity and intent to proceed without delay if selected for this work.

(7) Provide clear examples of how your firm exceeds our expectations for this type of work.

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(8) If your firm is a participant in any IDIQ pool for the similar scope as detailed in this RFQ, provide the following information:

(a) Firm's team members who are responsible for managing the work performed in the applicable IDIQ pool.

(b) Years in IDIQ pool, if applicable

(c) The approximate yearly value of work performed.

(d) Name and phone number of the client.

(9) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

b. Tab 3: Deliverable Examples

(1) Save File as: Tab 3 -Deliverables -[FIRM NAME]

(2) RFQ SPECIFIC: Provide three (3) to six (6) work examples relative to this A&E Services.

(3) Provide clear examples of how your firm exceeds our expectations for this type of work.

(4) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

SPECIFIC AND COMPLETE.

c. Tab 4: Staffing Plan and Individual Qualifications

(1) Save File as: Tab 4 -Staffing -[FIRM NAME]

(2) RFQ SPECIFIC: The staffing plan shall include specific information about the team and personnel proposed these types of projects.

(3) Provide the following to give TCCD an indication of how your firm would staff an assignment, recognizing that variations to this plan might occur once you have more information regarding the assignment.

(a) Provide an organizational chart for how you would organize and staff this assignment, identifying your firm’s Designated Representative and Key Personnel, as well as any consulting firms that might be needed. Also, ensure the chart reflects everyone’s role for this assignment.

(b) Provide resumes for each of the proposed key staff members and external consulting firms, highlighting their relative experience with this type of assignment.

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(c) Provide specific certifications that the team members may have as it relates to the work detailed in this RFQ.

(d) Provide clear information on how your firm exceeds our expectations in this area.

(4) We realize that it is difficult to know the exact personnel as there is no defined work, or even specific A&E specialty, but consider the types of specific A&E service you are submitting for and provide your best response based on those types of services.

(5) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

d. Tab 5: HUB Commitment Plan

(1) Save File as: Tab 5 -HUB -[FIRM NAME]

(2) This is an optional program, forms are not required.

(3) RFQ SPECIFIC: Specifically include details of your firms approach and participation percentage contribution from each member firm or team member.

(4) TCCD encourages participation from certified HUB businesses.

(5) TCCD’s HUB goals mirror the statewide HUB goals. Provide a statement for how your firm would propose to meet the 23.7% HUB goal for the category of work in this RFQ for professional services. The statewide HUB goals for the procurement categories for the State of Texas are outlined below but may be updated from time to time at the discretion of the Texas Comptroller’s Office.

• 11.2% for heavy construction other than building contracts;

• 21.1% for all building construction, including general contractors and operative builders’ contracts;

• 32.9% for all special trade construction contracts;

• 23.7 % for professional services contracts;

• 26.0% for all other service contracts; and

• 21.1% for commodities contracts.

(6) The HUB forms are optional. Section references below are from the TCCD HUB Program Manual provided at Exhibit J:

(a) Special Instructions For Bidders (Section 17, Appendix, Page 22).

(b) Affidavits Statement (Section 17, Appendix, Page 23).

(c) HUB Utilization Form (Section 17, Appendix, Pages 24-25).

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(d) HUB Development Questionnaire (Section 17, Appendix, Pages 30-31).

(e) Intent to Perform as Subcontractor Form (Section 17, Appendix, Pages 32-33).

(7) Describe the composition of the proposed subcontractor tiers with their roles and responsibilities, particularly to include the utilization of other small business concerns that are independently owned and operated, not dominant in the field of operation in which it is proposing on TCCD contracts, and otherwise could be qualified as an HUB contractor.

(8) Describe any existing mentoring, protégé, and internship programs for small businesses that have been/will be established for both prime and subconsultants during this project.

(9) Provide a HUB subcontracting plan that demonstrates your compliance with the HUB Program Manual, Exhibit J.

Complete and submit this form with your response if you choose

to. If you participate, HUB participation information will be provided to the Board of Trustees at the time of consideration for contract award.

e. Tab 6: (N/A for this RFQ)

f. Tab 7: Supplier’s Past Relationship with the District:

(1) Save File as: Tab 7 -Past Relationship -[FIRM NAME]

(2) Describe the Firm’s work experience with the District and the

Firm’s coordination experience with agencies and municipalities associated within the boundaries of our campuses and other locations listed above.

(3) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

g. Tab 8: Additional Required Forms

(1) Save File as instructed on each form so they may be identified in

Bonfire.

(2) Provide the following completed, signed, and notarized forms, as required.

(a) Company Information Form (Exhibit A)

(b) Certifications / Representations Form (Exhibit B)

(c) Non-Resident / Resident Certification (Exhibit C)

(d) Agreement to the Terms and Conditions of RFQ (Exhibit D)

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(e) Felony Conviction Notification Form (Exhibit E)

(f) Prohibition on Contracts with Companies Boycotting Israel

(Exhibit F)

(g) Prohibition on Contracts with Companies Boycotting Certain

Energy Companies (Exhibit G)

(h) Prohibition on Contracts with Companies that Discriminate

Against Firearms Entity or Trade Associations (Exhibit H)

(i) Responsibility (Exhibit I)

(3) Failure to provide any of the required forms shall result in the disqualification of the firm’s response.

h. Tab 9: Supplemental Information

(1) Save File as: Tab 9 -Supplemental Info -[FIRM NAME]

(2) RFQ SPECIFIC: Include in this section of the response, a list of any projects and clients with whom there is current or past litigation. Provide information about the issues and value and settlements.

(3) Provide salient characteristics, performance parameters, and required additional information to evaluate the Firm’s performance. At a minimum, provide the following:

(a) Additional information you believe was not covered in the previous tabs, which support your firm’s ability to successfully execute the work for the services your firm is seeking.

(b) A detailed description of your team's professional services philosophy and approach describing the staffing, resources, systems, processes involved in delivering these services, and the transition between the design and construction administration teams.

(4) Include any additional information, brochures, or documents to support your qualification for interest in this project.

(5) Provide any progress/status/dashboarding tools (preferably online) your firm uses to manage projects and keep clients informed that will be viewed as a positive during the review of your firm’s response.

(6) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

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i. Tab 10: Proof of Insurance

(1) Save File as: Tab 10 -Insurance -[FIRM NAME]

(2) Refer Exhibit D, Insurance Requirements, within the Master

Professional Services Agreement (Exhibit K),

(3) By responding to this RFQ, your firm agrees it will provide insurance in the amounts required in (2) above unless it submits all exceptions, exclusions, or qualifications on the provided form in Exhibit D. Note, any exception, exclusion or qualification which is not accepted by TCCD may cause your firm to fail this portion of the RFQ process and be ineligible to move forward in the selection process.

(4) For this tab, provide on letterhead a statement that you either agree to meet the insurance requirements as stated, OR, do not agree in full and are submitting any exception, exclusion, and/or qualifications on Exhibit D.

CONTINUED ON NEXT PAGE.

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V. SELECTION CRITERIA

1. TCCD will select a firm based on a review of responses to this RFQ and interviews if required. Failing one of the Pass/Fail evaluation criteria below will eliminate the firm from moving forward in the selection process.

2. Evaluation of responses to this RFQ during the qualifications proposal evaluation phase will be based upon the following evaluation criteria:

Tab Evaluation Criteria Weight 1 Cover/Transmittal Letter 1 2 Relevant Project Experience and Firm Qualifications

(for each IDIQ Service Category) 50 pts

3 Deliverable Example 10 pts 4 Staffing Plan and Individual Qualifications 30 pts 5 HUB Commitment Plan Optional 6 (N/A for this RFQ) 7 Supplier’s Past Relationship with the District 5 pts 8 Additional Required Forms Pass/Fail 9 Supplemental Information 4 pts 10 Proof of Insurance Pass/Fail TOTAL: 100 pts

3. As a result of the qualifications proposal evaluation phase, a shortlist of firms may be asked to interview and present to administrators before a final selection decision is made. However, TCCD reserves the right to make its final selection strictly on the proposals submitted or to eliminate any firms from the selection as late as the day prior to any potential interview if TCCD determines the qualifications proposal is insufficiently responsive to merit further consideration.

4. If it is determined interviews are necessary, firms on the shortlist will be invited to interview and clarify the remaining questions about their proposals.

5. If interviews are conducted, the interview will be evaluated, and scores assigned to each firm.

6. The firm with the most points, either after the qualification’s proposal evaluation phase or the interview phase will be the apparent selected firm. If interviewed, the evaluation points and the interview points will be combined for a total score to determine the apparent best qualified firm with the highest over-all score.

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7. If necessary, TCCD may re-open interviews and interview firms not initially offered an interview.

VI. PROFESSIONAL SERVICES

1. Per applicable law, TCCD may award contracts for professional services on the following basis:

a. V.T.C.A. Government Code §2254.003

(1) A governmental entity may not select a provider of professional services or a group or association of providers or award a contract for the services based on competitive bids submitted for the contract or for the services, but shall make the selection and award:

(a) on the basis of demonstrated competence and qualifications to perform the services; and

(b) at a fair and reasonable price.

(2) The professional fees under the contract:

(a) must be consistent with and not higher than the recommended practices and fees published by the applicable professional associations; and

(b) may not exceed any maximum provided by law.

b. V.T.C.A. Government Code §2254.004

(1) In procuring architectural, engineering, or land surveying services, a governmental entity shall:

(a) first, select the most highly qualified provider of those services based on demonstrated competence and qualifications; and

(b) attempt to negotiate with that provider a contract at a fair and reasonable price.

(2) If a satisfactory contract cannot be negotiated with the most highly qualified provider of architectural, engineering, or land surveying services, the entity shall:

(a) formally end negotiations with that provider;

(b) select the next most qualified provider; and

(c) attempt to negotiate a contract with that provider at a fair and reasonable price.

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(3) The Entity shall continue the process described in Subsection (b) to select and negotiate with providers until a contract is entered into.

VII. PRE-SUBMISSION INQUIRIES

1. Questions (Vendor Discussions) stemming from this RFQ must be formally submitted via the TCCD Bonfire portal at the web address https://tccd.bonfirehub.com until the Deadline for Questions as noted in the RFQ.

Responses will be provided through the Bonfire portal. Questions after the deadline and/or award should be referred to TCCD General Council. All forms of communication from prospective respondents shall be directed only to the TCCD Construction Purchasing Manager named on the cover of this solicitation.

2. Any explanation, interpretation, or change will be in the form of a written addendum to the RFQ document.

a. TCCD reserves the right to issue addenda and/or amendments at any time prior to the proposal opening. All such addenda/amendments become, upon issuance, an inseparable part of the RFQ.

3. Any irregularities or lack of clarity in the RFQ should immediately be brought to the attention of the TCCD Construction Purchasing Manager named on the cover page of this solicitation for correction or clarification.

4. The TCCD Executive Director of Procurement, or TCCD Procurement department delegate, or the Construction Purchasing Manager, are the only authorized sources that can provide information regarding this RFQ, and such information will be in writing.

5. No addendum will be issued later than three (3) business days before the RFQ response deadline. Note: an addendum may be issued and also extend the response deadline for which the due date/time may have otherwise been less than three (3) business days.

6. Other than as provided for in paragraphs one and two of this section, firms shall not make contact with TCCD’s employees, Owner’s Representative, or any member of the TCCD evaluation committee regarding this RFQ until awarded or canceled by TCCD. Any such communications shall be considered unofficial and nonbinding and any prospective respondent doing so may result in disqualification.

7. Firms taking exception to any part of the RFQ instructions, terms, conditions, or scope of services must do so in the Agreement to the Terms & Conditions form in Tab 8.

https://tccd.bonfirehub.com/

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VIII. ACCEPTANCE OR REJECTION OF SUBMISSIONS / DISPUTES

1. A professional services provider will be selected based on demonstrated competence and qualification for the type of services required without regard to fee, and thereafter TCCD will negotiate a contract for the programming, design, and construction administration services at a fair and reasonable fee with the best-qualified firm.

2. Acceptance of a qualifications submission for consideration implies no obligation on the part of TCCD nor does the silence of TCCD imply approval or rejection of an RFQ response.

3. TCCD reserves the right to reject, in its sole discretion, any or all RFQ responses submitted, or any part of any proposal, and/or to waive any technicalities, and/or to waive any or all formality and conditions in RFQ responses submitted whenever such rejection or waiver is in the best interest of the project.

4. TCCD reserves the right to seek clarification and/or request additional information.

5. TCCD waiver of any deviations in any RFQ response will not constitute a modification of this RFQ and will not preclude TCCD from asserting all rights against respondents for failure to fully comply with all terms and conditions of this RFQ.

6. All RFQ responses shall become the property of the Owner and may be subject to release to any requester under the provisions of the Texas Public Information Act, Chapter 552 of the Texas Government Code, and Attorney General Opinions issued under that statute.

7. Respondents agree by submitting its proposal that no modifications, withdrawals, or cancellations may be made to the proposal during the sixty (60) days following the time and date TCCD has ranked RFQ responses and has made a selection.

8. Owner may re-issue another RFQ for the services as described in this RFQ or similar services at any time.

9. An award to a firm, if any, will be through the issuance of a TCCD contract, once executed, the contract is attached to a purchase order (PO) or blanket purchase order (BPO) and shall be governed by the general terms and conditions of purchase outlined on the TCCD PO/BPO document. However, if terms and conditions conflict, the terms and conditions of the contract will take first precedence, the RFQ second, and the PO/BPO third. The firm may proceed with the work once a Notice to Proceed is issued by the Project Manager.

10. From the date that this RFQ is issued until a firm is selected and the selection is announced, firms are not allowed to communicate for any reason with TCCD or any representative of TCCD or TCCD employee other than the TCCD representative listed above regarding this RFQ. TCCD reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted.

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11. All disputes, claims, or lawsuits, if any, that may result from this RFQ shall be addressed in Tarrant County, Texas, without exception.

IX. PROCESSING AND EVALUATION OF SUBMISSIONS

1. The TCCD Executive Director of Procurement, or a designated Procurement representative, will electronically “open” all RFQ responses in Bonfire and physically open any hand-delivered responses.

a. Selection of a successful firms may or may not be made dependent upon the results received and the overall requirements and needs of TCCD. The selection timeframe will vary depending upon the RFQ, its complexity, and the scheduling of TCCD Board of Trustee meetings.

b. No final tabulations or information regarding this RFQ will be shared until TCCD has made a formal selection and only then by written request at records@tccd.edu.

2. TCCD requests that firms submit technical proposals as defined in this RFQ.

Once the review process is complete and a successful firm is accepted, a contract will be issued that encompasses the terms of this RFQ. When the scope is specifically defined, TCCD will request a cost proposal from the awarded firm.

3. A firm will be selected based on an evaluation process resulting from this RFQ.

a. Firms interested in providing design, construction administration, and implementation services in support of the Project must submit a response to this RFQ that completely and effectively addresses the evaluation criteria.

b. The District will select the best value firm that conforms to the solicitation, is most advantageous and provides the greatest confidence to the District. The District may also consider other factors at any time during the RFQ process.

4. TCCD reserves the right to award to a single firm or no firm at all for the scope of work described in this RFQ.

X. GENERAL REQUIREMENTS

1. Elaborate qualifications submissions and/or lengthy presentations are not desired or required.

2. Submissions must meet all requirements as delineated herein or be subject to disqualification.

3. Conditional clauses in qualifications submissions will not be accepted.

4. If selected, firms will need to register as a TCCD vendor online at https://www.tccd.edu. Registration is not to be construed as a commitment by TCCD to enter into a business arrangement of any kind.

https://www.tccd.edu/

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5. The firm shall not sell, assign, transfer or convey this contract that may be executed as a response to this RFQ, in whole or in part, without the prior written consent of TCCD.

6. The firm must provide complete descriptive literature of the products or services proposed.

7. The firm represents and warrants that all products and/or services furnished under this RFQ shall comply with applicable federal, state, and local laws, rules, regulations, and ordinances. The firm shall, at TCC’s expense, give all required notices and secure all required permits necessary for performance hereunder.

TCC shall review and approve any permits prior to the firm’s payment to the appropriate public entity. Pre-approved permits shall be reimbursable by TCC to the firm.

8. The final authority to approve or disapprove delivered products and/or services lies solely with TCCD.

9. TCCD may require bank account information should an electronic payment system be employed to facilitate the method of payment.

10. In the event of breach or default, TCCD reserves the right to enforce performance in any manner prescribed by law or deemed to be in the best interest of TCCD.

11. It is not the intent of any instruction, term, condition, or specification to prohibit a firm from complying with the requirements of this RFQ.

12. TCCD will make no reimbursement for the cost of developing, presenting, or responding to this RFQ or for preparing or delivering presentations in response to this RFQ. It is understood and agreed by the submitting firms that qualifications submissions, interviews, etc., are voluntary and that TCCD is not responsible for any compensation and/or commitment associated with qualifications submissions or interviews.

XI. CONTRACT

1. TCCD intends to enter into an agreement in the form of a Master Professional Services Agreement.

2. The contract will be between Tarrant County College District and the successful firm. A template of the Master Professional Services Agreement is attached to this RFQ for review at Exhibit K.

a. Revisions to the attached Master Professional Services Agreement

(Exhibit K) proposed by firms, if any, must be returned in writing with the firm’s RFQ response on the Agreement to the Terms and Conditions of RFQ (Exhibit D). Proposed revisions not submitted with the RFQ response will not be considered during subsequent negotiations.

b. The District desire is to promptly enter into an agreement with the selected best value firm. Having no proposed revisions to the contract is a positive in the best value determination.

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3. The terms and conditions (Exhibit K, Master Professional Services Agreement Template) outlined in this RFQ will govern the resulting contract, if any, made as a result of this RFQ. The Contract terms and conditions shall take precedence in the case of conflict with any other terms and conditions listed in this RFQ or the firm’s RFQ response.

4. The firm’s qualifications submissions shall comply with all relevant requirements of the Americans with Disabilities Act (ADA) as it applies to performance under this RFQ. By submission of a response to this RFQ, the firm acknowledges it intends to comply with the ADA. If the firm does not comply with the ADA, TCCD reserves the right to suspend or cancel any such work under this RFQ.

5. The firm represents and warrants that all products and/or services furnished under this RFQ shall comply with applicable federal, state and local laws, rules, regulations and ordinances. The firm shall, at firm's expense, provide all required notices and secure all required permits necessary for performance hereunder.

6. Each firm agrees that, upon issuance of a contract by TCCD, the successful firm and TCCD shall be bound by the terms of this RFQ, including all attachments, appendices, and/or exhibits, all of which shall form the Contract between the parties. Upon issuance of the Purchase Order by TCCD, the Contract between TCCD and the successful firm shall be final. The firm shall pay particular attention to the Master Professional Services Agreement Template (Exhibit K), which will primarily govern the contractual obligations between the parties related to the performance of the firm’s Work.

7. By submitting a proposal responsive to this RFQ, each firm warrants and guarantees that it has reviewed and will comply with all the terms and conditions of the documents forming in Contract.

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XII. EXHIBITS

EXHIBIT A: COMPANY INFORMATION FORM

Save as: Exhibit A -Company Information [FIRM NAME]

Complete all areas, mark as n/a if not…