1-RFQ 25-26 Q-1703 International Domestic Travel and Study Abroad Services.pdf

OCEAN COUNTY COLLEGE

PURCHASING DEPARTMENT

REQUEST FOR QUALIFICATIONS (RFQ)

TO ESTABLISH A POOL OF

AS NEEDED BASIS FOR VARIOUS PROJECTS

Effective ____________ through ____________

PROCUREMENT SCHEDULE

ACTIVITY DATE

RFQ Open Date

VENDOR Questions Deadline

OCC’s Response

RFQ Submission Due

Anticipated Award

Qualification Statements can be submitted by mail or hand delivery, or electronically through the

Bonfire procurement platform or via email at purchasing@ocean.edu. Vendors are to direct all questions via ocean.bonfirehub.com. Prevailing Time. Qualification Statements will not be accepted by facsimile transmission.

Ocean County College

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GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications: "College"

- refers to the Ocean County College.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.

"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the College) have satisfied the qualification criteria set forth in this RFQ.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.

"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement.

Ocean County College

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ACTIVITY

SECTION 1

STATEMENT OF PURPOSE

It is the intent of the College to solicit Qualification Statements from Respondents who desire to provide International/ Domestic Travel and Study Abroad Services to the College. Such statements must be responsive to all information sought in this RFQ to be considered during the 2026 fiscal year for Ocean County College.

Firms and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these services.

RFQ SCHEDULE OF EVENTS

DATE

Issuance of Request for Qualifications

Receipt of Qualification Statements

9/8/2025

9/30/2025

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SECTION 2

INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The College as a globally engaged higher education institution is soliciting Qualification

Statements from interested firms for the provision of International & Domestic Travel & Study

Abroad Services. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the College with the provision of such services must prepare and submit a Qualification Statement required documents in accordance with the procedure and schedule in this RFQ. The College will review submissions and required documents only from those firms submitting a Qualification Statement including all the information required as stated herein (in the sole judgment of the College). Based upon the statements received, the College intends to qualify firms/ organizations to consider ongoing procurement of support and consulting services for the

College. The College expects to award contracts using this process to create a short list of qualified and NJ Contract Law compliant firms/ organizations who will ultimately be requested for support and consulting services proposals. This request for qualifications does not commit the College to contract for any supply or service whatsoever. Further, the College is not at this time seeking proposals and will not accept unsolicited proposals. Firms/ Organizations selected through the RFQ process shall be placed on a “Qualified List”. Inclusion on the Qualified List does not guarantee that

Firms/ Organizations will receive a contract, but rather is intended solely to reflect the College’s determination to identify potential suitable firms/ organizations for procurement of support and consulting services. Release of this RFQ should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become College property and will not be returned.

2.2 Procurement Process and Schedule

The College is soliciting proposals through a fair and open process in accordance with N.J.S.A.

19:44A-20.4 et seq.

Qualification Statements will be reviewed and evaluated by the College. The Qualification

Statements review will determine if the Respondent has met the minimum professional, administrative and financial areas described in this RFQ. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, the College will (in its sole judgment) determine which Respondents are qualified (from professional, administrative and financial standpoints) Each Respondent that meets the requirements of the RFQ (in the sole judgment of the College) will be designated as a Qualified

Respondent and will be given the opportunity to participate in the selection process determined by the College.

The RFQ process commences with the issuance of this RFQ. The College reserves the right to, among other things, amend, modify or alter the Schedule of Events upon notice to all potential

Respondents via the College’s website.

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All communications concerning this RFQ or the RFQ process shall be directed to Purchasing Department at purchasing@ocean.edu. Questions regarding this announcement shall be submitted in writing by e-mail to the provided email address. Verbal questions will NOT be accepted.

Questions will be answered by posting to the website; accordingly, questions shall NOT contain proprietary or classified information. The College does not guarantee that questions received after question submission deadline will be answered.

2.3 Conditions Applicable to RFQ

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement:

1. This document is an RFQ and does not constitute an RFP.

2. This RFQ does not commit the College to issue an RFP.

3. All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the Respondent.

4. The College reserves the right (in its sole judgment) to reject for any reason any and all responses and components thereof and to eliminate any and all Respondents responding to this RFQ from further consideration for this procurement.

5. The College reserves the right (in its sole judgment) to reject any Respondent that submits incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.

6. The College reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ, or otherwise request additional information.

7. All Qualification Statements will be made available to the public at the appropriate time, as determined by the College (in the exercise of its sole discretion) in accordance with law.

8. The College may request Respondents to communicate with the College for interviews.

9. The College reserves the right to waive any technical non-conformance with the terms of this RFQ.

10. The College reserves the right to conduct investigations of any or all of the Respondents, as the College deems necessary or convenient, to clarify the information provided as part of the Qualification Statement and to request additional information to support the information included in any Qualification Statement.

Ocean County College

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11. The College reserves the right to suspend or terminate the procurement process described in this RFQ at any time (in its sole discretion.) If terminated, the College may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

12. The College shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

2.4 Cost of Document Preparation

Each submission and all required information pursuant to the RFQ shall be prepared at the sole cost and expense of the respondent. There shall be no claims whatsoever against the

College, its staff or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information required by the

RFQ.

2.5 Proposal Format

Responses should cover all information requested in the Questions to be answered in this

RFQ. Responses which in the judgment of the College fail to meet the requirements of the

RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

SECTION 3

SUBMISSION REQUIREMENTS

3.2 General Requirements

The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative and financial qualifications set forth in this Section 3 and shall incorporate the information requested below.

In addition to the information required as described below, a Respondent may submit supplemental information that it feels may be useful in evaluating its Qualification Statement

Respondents are encouraged to be clear, factual, and concise in their presentation of information.

Respondents who are selected for further consideration may be requested to attend on site or conference call interviews and presentations.

3.3 Professional Information Requirements

1. List the Firm’s experience for up to five (5) ongoing or recently completed projects/ contracts/ engagements of similar services requested (Higher Education clients preferred).

At a minimum, please include:

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a. Scope of Services provided

b. Clients served

c. Locations operated

d. Duration and Completion dates

e. Contract value or standard pricing basis

f. Contact information for references, including name, position, phone, fax, and email contact information.

g. Additional details as necessary

2. List all countries and regions the Firm has capabilities for providing services

3. Proposed Approach: Describe the Firm’s and Team’s approach for providing the scope of services identified as requesting qualification, addressing the following:

4. Discuss methodology for providing the services on an as needed basis. Include evidence of familiarity with referenced standards.

5. Discuss approach to supporting and consulting for the College’s International initiatives

6. Explanation of perceived relevance of the experience to the Services listed within this

RFQ

7. Is your firm likely to complete the scope of services this submission qualifies for or subcontract a portion to partner firms? If so, list subcontract partners?

8. How many years has the company been in business?

9. How many years has the business organization been under the current management?

10. How many employees does your company have?

11. Will the College have a designated representative from your company?

12. What certifications does the firm have?

13. Describe what pricing structure the firm will typically utilize for similar services or goods

(e.g., per hour, each, etc.)

14. Describe the typical price range for the delivery of the scope of services listed

15. List all immediate relatives of Principal(s) of Respondent who are College employees or

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16. For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.

17. Provide input on alternative approaches or additional information to consider that might benefit the College

3.4 Administrative Information Requirements

The Respondent shall, as part of its Qualification Statement, provide the following information:

1. EXECUTIVE SUMMARY: An executive summary (not to exceed two (2) pages) of the information.

2. LETTER OF QUALIFICATION: An executed Letter of Qualification (See Appendix A to this RFQ).

3. CONTACT INFORMATION: Name, address and telephone number of the firm submitting the Qualification Statement pursuant to this RFQ, and the name of the key contact person.

4. VENDOR INFORMATION: A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm, its ownership and its organizational structure.

a. Provide the names and business addresses of all Principals of the firm or firms submitting the Qualification Statement. For purposes of this RFQ, "Principals" means persons possessing an ownership interest in the Respondent. If the

Respondent is a corporation, "Principals" shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of 10% or more in the firm.

b. A statement that the Respondent has complied with all applicable affirmative action

(or similar) requirements with respect to its business activities, together with evidence of such compliance

5. LETTER OF INTENT: An executed Letter of Intent (See Appendix B).

6. ACKNOWLEDGEMENT OF JUDGEMENTS: Any judgments within the last three years in which Respondent has been adjudicated liable for professional malpractice. If yes, please explain.

7. BANKRUPTCY / REORGANIZATION: Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings in the last ten (10) years. If yes, please explain.

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8. LICENSING: Confirm (if applicable) appropriate federal and state licenses to perform activities.

SECTION 4

EVALUATION

The College’s objective in soliciting Qualification Statements is to enable the selection of firms or organizations that will provide high quality and cost-effective services to the College.

The College will consider Qualification Statements only from firms or organizations that, in the

College’s judgment, have demonstrated the capability and willingness to provide high quality services to the College in the manner described in this RFQ.

Proposals will be evaluated by the College on the basis of the most advantageous submission, all relevant factors considered. The evaluation will consider:

1. Experience and reputation in the field;

2. Knowledge of the College and the subject matter addressed under the RFQ;

3. Availability to accommodate the requirements of the College; and

4. Other factors demonstrated to be in the best interest of the College.

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SECTION 5

Proposed Scope of Services:

The services to be provided by a qualified firm or organization may address one or more of the following scope areas but not limited to the following. Service provider may be requested to:

1. Arrange for staff and students' international /domestic travel and accommodations

2. Create, develop, and implement customized and faculty-led short-term programs abroad tailored to the specific needs of Ocean County College

3. Facilitate international study and travel partnerships to design and support on-campus events addressing global topics and creating cross-cultural social networks.

4. Assist faculty and study abroad advisors plan and deliver rigorous, culturally rich, safe – and fun – programs covering disciplines most relevant to today.

5. Provide options to ensure top-quality programs meeting academic requirements

6. Provide a fully immersive and fascinating cultural experiences for students.

7. Create extraordinary educational experiences for students, while keeping them safe and healthy.

8. Evaluate and improve the College’s study abroad programs

9. To partner with faculty to create short-term, faculty-led programs that resonate with a broad spectrum of diverse students

10. Provide recommendations and services for:

o Visa processing o Pre-departure briefings o Meet and Greet at arrival airport o Ticket Purchases to attractions, theatres and other locations o Arrange on-arrival airport pickup and drop-off (if needed)

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APPENDIX A

LETTER OF QUALIFICATION

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

Purchasing Department Ocean County College 1 College Drive Admin. Bldg. #1, Room 012 Toms River, NJ 08753

Dear Purchasing Department:

The undersigned has/have reviewed my/our Qualification Statement submitted in response to the Request for Qualifications (RFQ) issued by Ocean County College ("College"), dated , in connection with the College’s need for:

I/We affirm that the contents of my/our Qualification Statement (which Qualification

Statement is incorporated herein by reference) is accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of (Name of

Respondent).

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer) (Signature of Chief Financial Officer)

(Typed Name and Title) (Typed Name and Title)

(Typed Name of Firm)* (Typed Name of Firm)*

Dated: _____________________________ Dated: _____________________________

*If a joint venture, partnership or other formal organization is submitting a Qualification

Statement, each participant shall execute this Letter of Qualification.

Date:

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APPENDIX B

LETTER OF INTENT

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

Purchasing Department Ocean County College 1 College Drive Admin. Bldg. #1, Room 012 Toms River, NJ 08753

Dear Purchasing Department:

The undersigned, as Respondent, has (have) submitted the attached Qualification

Statement in response to a Request for Qualifications (RFQ), issued by Ocean County College

("College"), dated in connection with the College’s need for:

(Name of Respondent) HEREBY STATES:

1. The Qualification Statement contains accurate, factual and complete information.

2. _________________ agrees(s) to participate in good faith in the procurement process as described in the RFQ and to adhere to the College's procurement schedule.

3. _________________ acknowledge(s) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.

4. _________________ hereby declares (declare) that the only persons participating in this Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the College.

Date:

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5. _________________ declares that this Qualification Statement is made without connection with any other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

6. _________________ acknowledges and agrees that the College may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the

College shall not have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.

7. _________________ acknowledges that any contract executed with respect to the provision of [insert services] must comply with all applicable affirmative action and similar laws.

Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

(Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer)

(Typed Name and Title)

(Typed Name of Firm)*

Dated: _____________________________

*If a joint venture, partnership or other formal organization is submitting a Qualification

Statement, each participant shall execute this Letter of Intent.

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Contractor Instructions Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c.

271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

any State, county, or municipal committee of a political party any legislative leadership committee* any continuing political committee (a.k.a., political action committee) any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract o of that county in which that public entity is located o of another public entity within that county o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county

The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and

19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following:

individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit all principals, partners, officers, or directors of the business entity or their spouses any subsidiaries directly or indirectly controlled by the business entity

IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details

(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.

The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its obligations under the law. NOTE: This section does not apply to Board of

Education contracts.

* N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the

General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65

(C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORMFORM 1

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C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant To N.J.S.A. 19:44A-20.26

This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract.

Part I – Vendor Information

Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.

Signature Printed Name Title

Part II – Contribution Disclosure

Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

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Continuation Page

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant To N.J.S.A. 19:44A-20.26

Page ___ of ______

Vendor Name:

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

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List of Agencies with Elected Officials Required for Political Contribution Disclosure

N.J.S.A. 19:44A-20.26

County Name: Ocean

State: Governor, and Legislative Leadership Committees

Legislative District #s: 9, 10, & 30

State Senator and two members of the General Assembly per district.

County:

Freeholders County Clerk Sheriff Surrogate

Municipalities (Mayor and members of governing body, regardless of title):

Barnegat Light Borough

Barnegat Township

Bay Head Borough

Beach Haven Borough

Beachwood Borough

Berkeley Township

Brick Township

Dover Township

Eagleswood Township

Harvey Cedars Borough

Island Heights Borough

Jackson Township

Lacey Township

Lakehurst Borough

Lakewood Township

Lavallette Borough

Little Egg Harbor Township

Long Beach Township

Manchester Township

Mantoloking Borough

Ocean Gate Borough

Ocean Township

Pine Beach Borough

Plumsted Township

Point Pleasant Beach Borough

Point Pleasant Borough

Seaside Heights Borough

Seaside Park Borough

Ship Bottom Borough

South Toms River Borough

Stafford Township

Surf City Borough

Tuckerton Borough

Boards of Education (Members of the Board):

Barnegat Township

Bay Head Borough

Beach Haven Borough

Berkeley Township

Brick Township

Central Regional

Eagleswood Township

Island Heights Borough

Jackson Township

Lacey Township

Lakehurst Borough

Lakewood Township

Lavallette Borough

Little Egg Harbor Township

Long Beach Island

Manchester Township

Mantoloking

Ocean Gate Borough

Ocean Township

Pinelands Regional

Plumsted Township

Point Pleasant Beach Borough

Point Pleasant Borough

Seaside Heights Borough

Seaside Park Borough

Southern Regional

Stafford Township

Toms River Regional

Tuckerton Borough

Fire Districts (Board of Fire Commissioners):

Brick Township Fire District No. 1

Brick Township Fire District No. 2

Brick Township Fire District No. 3

Dover Township Fire District No. 1

Dover Township Fire District No. 2

Jackson Township Fire District No. 1

Jackson Township Fire District No. 2

Jackson Township Fire District No. 3

Jackson Township Fire District No. 4

Lakewood Township Fire District No. 1

Little Egg Harbor Township. Fire District No. 1

Little Egg Harbor Township Fire District No. 2

Little Egg Harbor Township Fire District No. 3

Plumsted Township Fire District No. 1

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FORM 2 STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all RFQ submissions. Failure to submit the required information is cause for automatic rejection of the RFQ.

Name of Organization:

Organization Address:

Part I – check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may

be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed)

Name of Individual or Business Entity Address

FORM 2 CONTINUES ↓

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Part III – DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCK-

HOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a VENDOR has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II Address

Part IV – Certification I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the proposer; that the COLLEGE is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with COLLEGE to notify the COLLEGE in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the COLLEGE to declare any contract(s) resulting from this certification void and unenforceable.

Full Name: Title:

Signature: __________________________________ Date:

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FORM 3 NEW JERSEY BUSINESS

REGISTRATION REQUIREMENTS

Pursuant to N.J.S.A. 52:32-44, Ocean County College is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each vendor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, vendor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

1) Vendor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

2) Vendor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

3) Vendor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract,vendor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts For purchases of an emergent nature, vendor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

Special Instructions – Business Registration Certificate All vendors seeking to do business with Ocean County College must have a valid New Jersey State Business Registration Certificate (BRC) from the New Jersey State Department of the Treasury, Division of Revenue, prior to contract award for all contracts $6,735.00 and greater.

If you are an existing company and need a New Jersey Business Certificate you can file for one online or through the mail. Information is available at:

www.state.nj.us/treasury/revenue/busregcert.shtml or by calling (609) 292-9292.

Ocean County College

RFQ 25-26 Q-1703 International & Domestic Travel & Study Abroad Services Providers Page 20 of 31 http://www.state.nj.us/treasury/revenue/busregcert.shtml

FORM 4 EXHIBIT A

MANDATORY EQUAL EMPLOYMENT

OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127) N.J.A.C. 17:27-1.1 et seq.

GOODS, GENERAL SERVICES, AND

PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, vendor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The con- tractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

FORM 4 CONTINUES ↓

RFQ 25-26 Q-1703 International & Domestic Travel & Study Abroad Services Providers Page 21 of 31

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency through the Division’s website at:

http://www.state.nj.us/treasury/contract_compliance)

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

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FORM 5 AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1.1

GOODS AND SERVICES CONTRACTS

(INCLUDING PROFESSIONAL SERVICES)

This form is a summary of the successful Vendor’s requirement to comply with the requirements of N.J.S.A. :5-31 and N.J.A.C. 17:27-1 et seq.

The successful vendor shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three documents as forms of evidence:

Letter of Federal Affirmative Action Plan Approval;

OR

Certificate of Employee Information Report;

OR

Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours.

The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor.

The undersigned vendor certifies that they’re aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence.

The undersigned vendor further understands that their proposal shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27- 1 et seq.

Company:

Signature: _________________________________ Date:

Print Name: Title:

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FORM 6 AMERICANS WITH DISABILITIES ACT

Equal Opportunity for Individuals with Disability

The VENDOR and Ocean County College, (hereafter “OWNER”) do hereby agree that the provisions of Title 11 of the Americans with Disabilities Act of 1990 (the Act”) (42 U.S.C.

S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the OWNER pursuant to this contract, the VENDOR agrees that the performance shall be in strict compliance with the Act. In the event that the VENDOR, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the VENDOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The VENDOR shall indemnify, protect, and save harmless the OWNER, its agents, servants, employees from and against any and all suits, claims, losses, demands, or damages of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The VENDOR shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the OWNER’S grievance procedure, the VENDOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the OWNER or if the OWNER incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the VENDOR shall satisfy and discharge the same at its own expense.

The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the VENDOR along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have forwarded to the VENDOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives.

It is expressly agreed and understood that any approval by the OWNER of the services provided by the VENDOR pursuant to this contract will not relieve the VENDOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the OWNER pursuant to this paragraph.

It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the VENDOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the VENDOR expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the VENDOR'S obligations assumed in this Agreement, nor shall they be construed to relieve the VENDOR from any liability, nor preclude the OWNER from taking any other actions available to it under any other provisions of this Agreement or otherwise at law.

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FORM 7 NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2-1 ET SEQ.

Pursuant to N.J.S.A. 102-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract;

and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

RFQ 25-26 Q-1703 International & Domestic Travel & Study Abroad Services Providers Page 25 of 31

CERTIFICATION OF NON‐INVOLVEMENT IN

PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendor”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets Control (OFAC) Specially Designated Nationals…