1-RFQ-2025-656-VAR-LB Car Wash Services 8.26.25.pdf

REQUEST FOR QUOTES FOR CAR WASH SERVICES

1. PURPOSE:

The City of Albuquerque Department of Finance and Administration Services is requesting quotes for Car Washing Services for City Vehicles. The City intends to award multiple agreements under this procurement if it is deemed in the best interest of the City.

2. QUOTE RESPONSE DATES:

Request for Quotes Opens: August 26, 2025, MT.

Deadline to Submit Quotes: September 10, 2025, at 2:00 pm, MT.

3. CONTRACT AMOUNT, TERM:

The contract amount shall not exceed one-hundred thousand dollars ($100,000.00). The contract term will be for five (5) years from the date of contract award.

4. CITY CONTACT:

The sole point of contact for this request for quotes is the Finance and Administration Services Department. Questions regarding this request for quotes should be directed to the following City representative unless otherwise specified in the solicitation. Vendors who fail to abide by this instruction may be deemed nonresponsive.

• Leticia Sr. Buyer Purchasing Finance and Administration Services

• Phone: (505) 768-3342 or E-Mail: lbowdon@cabq.com mailto:lbowdon@cabq.com

5. SUBMISSION OF QUOTES:

Submit your quote, including all forms, attachments, exhibits, etc. using the eProcurement System at https://cabq.bonfirehub.com/portal/?tab=openOpportunities. Please allow a minimum of two (2) business days to submit your proposal. If you do not have a username and password, please register as this is the only method to submit electronically on the Bonfire portal. Please make sure to register on the system in order to receive notices and submit a response to a solicitation. For assistance, please contact support@gobonfire.com. Failure to submit your quote electronically through the City’s eProcurement system shall result in your quote being deemed nonresponsive.

6. BIDDER CONTACT:

Please provide in the “Requested Information” section of Bonfire the name, title, email address, and telephone number of the person in your organization who is authorized to execute the contract resulting from this RFQ.

7. QUOTE FORMAT AND REQUIRED INFORMATION:

Vendors must complete the “Car Wash BidTable (BT-01CL)”:

Vendor Facility Pricing – For services performed at the vendor’s location, provide unit pricing, descriptions of inclusions, and note any additional fees (if applicable).

Mobile Service Pricing – For services performed at the customer’s location, provide unit pricing, clearly list any travel fees, and include service descriptions and notes.

All prices must include applicable fees. Vendors may submit pricing for one or both service types. The completed table(s) must be submitted with your quote for consideration. Incomplete or alternative formats may result in the quote being deemed non-responsive.

8. REQUIRED INFORMATION

In addition to the pricing table, the following documentation and information must be included with your quote:

• Current business license

• Proof of insurance (general liability, automotive, workers’ comp if applicable)

• List of services offered and vehicle types serviced

• Three references for similar work performed

Incomplete submissions or quotes that do not follow this format may be deemed non-responsive.

https://cabq.bonfirehub.com/portal/?tab=openOpportunities http://www.cabq.gov/vendor/email-notification mailto:support@gobonfire.com

9. SPECIFICATIONS

Purpose The purpose of this contract is to provide reliable and professional vehicle car wash services for the City of Albuquerque. The selected vendor(s) shall ensure that City vehicles are regularly cleaned and maintained to promote public image, preserve vehicle condition, and meet departmental operational requirements.

Services to be Provided The Contractor shall supply all labor, equipment, materials, and supervision necessary to perform the following services:

A. Exterior Cleaning

• Pre-rinse and soap/foam application

• Soft-touch or hand wash process

• Bug and tar removal as needed

• Wheel and tire cleaning

• Spot-free rinse

• Hand or touchless dry

• Application of wax or sealant (if requested)

B. Interior Cleaning

• Vacuuming of seats, carpets, floor mats, and cargo areas

• Cleaning of dashboards, door panels, and consoles

• Interior window and mirror cleaning

• Trash removal

• Deodorizing (upon request)

C. Additional / As-Needed Services (by request) Please use the BidTable worksheet tab "Additional Responses" to provide any responses for Add-On Services (specify)

• Full vehicle detailing

• Upholstery or carpet shampooing

• Pet hair removal

• Headlight restoration

• Engine bay cleaning

Vehicle Types Included

• Sedans

• SUVs

• Pickup Trucks

• Vans

• Light-Duty Trucks

• City Specialty Vehicles (e.g., Animal Welfare, Parking Enforcement)

Locations and Service Options

• Services may be performed at the Contractor’s facility, located within

Albuquerque city limits

• Mobile services may also be requested at designated City locations (e.g., department yards or offices)

Service Frequency

• Regular cleaning as scheduled (e.g., weekly, biweekly, monthly)

• On-demand or emergency cleaning with 24-hour advance notice

• All services must be completed within 48 hours of request unless otherwise agreed

Performance Requirements

• Use of environmentally safe, biodegradable products

• Proper wastewater collection and disposal per EPA and City regulations

• All personnel must be uniformed and display valid company ID badges

• Work must be performed during normal City business hours unless otherwise arranged

Documentation and Reporting

• A service log must be maintained for each vehicle, detailing service type, date, and vehicle license plate number

• Contractor must submit monthly service reports to the designated Department contact

Exclusions This contract does NOT include:

• Mechanical repairs

• Paint or bodywork

• Heavy equipment or machinery cleaning, unless specifically added under amendment or extension

10. REQUIRED TERMS AND CONDITIONS

Response to this request for quotes signifies that the vendor agrees to the City’s Terms and Conditions. Vendors may preview terms and conditions applicable to the Contract resulting from this solicitation at the following link, click on “City of Albuquerque Terms and Conditions.”

https://www.cabq.gov/dfa/procurement-division/vendor-services/terms-and-conditions

THE CITY WILL NOT AGREE TO ADDITIONAL VENDOR TERMS SUBMITTED

IN RESPONSE TO THIS REQUEST FOR QUOTES.

https://www.cabq.gov/dfa/procurement-division/vendor-services/terms-and-conditions https://www.cabq.gov/dfa/procurement-division/vendor-services/terms-and-conditions

10. REQUIRED TERMS AND CONDITIONS