1-RFQ 2025-18 Easement Acquisition Services.pdf

TOWN OF HILTON HEAD ISLAND

Proposal Transmittal Page

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Date Advertised: ________________

Offerors Shall Complete All Information Requested On This Page and Submit It With Their Proposal

REQUEST FOR

PROPOSAL

(RFQ)

Proposal Submission:

Proposals will ONLY be accepted electronically via the Town’s Procurement Portal which can be accessed using the link below:

hiltonheadislandsc.bonfirehub.com

Solicitation Number:

RFQ 2025-18

Description/Title:

Easement Acquisition Services

*Proposal Submittal Deadline:

5:00 PM EST on September 18, 2025

*Submittals will not be accepted after the stated time and date.

Submittals will be publicly opened via virtual conference at 9:30 am EST on September 19, 2025. The link to participate in the virtual opening is provided in Section I of this RFQ.

Pre-Submittal Conference Information: Not applicable for this solicitation

Town Contact:

Jessica Cummings, Contracts Administrator jessicac@hiltonheadislandsc.gov

(843) 384-5104

Deadline For Questions:

5:00 PM EST on September 11, 2025

Questions should be submitted through the Town’s Procurement Portal using the “Ask a question” button.

Offeror Name: Offeror Contact Name:

Offeror Mailing Address:

Offeror Contact Phone:

City-State-Zip-Code: Offeror Contact Email Address:

By signature below, I certify that this submission is made and submitted without prior understanding, agreement, or connection with any corporation, firm or any corporation, firm, or person submitting proposals for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. I agree that this submittal shall be good and held open for a period of at least sixty (60) days from the Submittal Deadline. I agree to abide by all conditions of this solicitation and certify that I am authorized to sign this document on behalf of the Offeror.

Offeror Authorized Signature:

Signature Date

Name and Title of Signatory:

Name:______________________________________________

Title:_______________________________________________ https://hiltonheadislandsc.bonfirehub.com/portal/?tab=openOpportunities mailto:jessicac@hiltonheadislandsc.gov

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Easement Acquisition Services

Table of Contents

SUBMITTAL TRANSMITTAL PAGE

TABLE OF CONTENTS

REQUEST FOR PROPOSALS: RFQ 2025-18

I. GENERAL INFORMATION & SUBMITTAL INSTRUCTIONS

II. BACKGROUND

III. SCOPE OF SERVICES

IV. PROPOSAL REQUIREMENTS & FORMATTING

V. EVALUATION CRITERIA

VI. CONTRACT AWARD

VII. STANDARD CONTRACT TERMS AND CONDITIONS

EXHIBIT A: CHECKLIST OF SUBMITTAL REQUIREMENTS

EXHIBIT B: SAMPLE TOWN AGREEMENT

EXHIBIT C: SC ILLEGAL IMMIGRATION ACT AFFIDAVIT

EXHIBIT D: FEE PROPOSAL FORM (Separate Excel Worksheet)

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I. GENERAL INFORMATION AND SUBMITTAL INSTRUCTIONS

The Town of Hilton Head Island is seeking proposals from qualified firms (“Offerors” or “Consultants” or “Contractors”) with past, proven, positive experiences in providing public easement acquisition services for various projects under a unit price contract.

Proposals must be submitted by the Proposals Submittal Deadline shown on the Transmittal Page. Proposals will ONLY be accepted electronically via the Town’s Procurement Portal which can be accessed using the following link hiltonheadislandsc.bonfirehub.com. If electronic submittal poses a hardship, please notify the Town Contact person identified on the Transmittal Page.

Submittals will be publicly opened via virtual conference at the date and time indicated on the Transmittal Page. Only the names of Offerors will be provided at the opening. No other information will be shared at that time. To participate, please use the following meeting link and information.

Virtual Opening of Submittals Link and Information 9:30 am Eastern Time on September 19, 2025

Microsoft Teams Need help?

Join the meeting now Meeting ID: 273 865 585 247 8 Passcode: b2jy33LZ

All questions regarding this solicitation must be submitted in writing via the Town’s Procurement Portal using the “Ask a question” button. Questions will be publicly answered via the Procurement Portal as well. PLEASE NOTE THAT SINCE VENDOR Q&A WILL BE

PUBLICLY POSTED ON THE PROCUREMENT PORTAL, THE TOWN WILL NOT BE ISSUING ANY

ADDENDUMS RELATED TO VENDOR Q&A. It is Offeror’s responsibility to check the “Public Q&A” tab under the “Messages” section on the procurement portal to access and review all vendor Q&A. Addendums may still be issued for other information, and although addendums are sent to all Offerors via public notice, it is still the Offeror’s responsibility to check the procurement portal for any issued addendums.

The Town reserves the right to accept or reject any or all submittals received as a result of this solicitation, to negotiate with all qualified Offerors, to award multiple contracts for all or part of the Scope of Services, or to cancel in part or in whole this solicitation, if in the best interests of the Town. The Town reserves the right to refuse any and all submittals and to waive any technicalities and formalities. The Town reserves the right to waive any requirement in this solicitation, including material requirements, if such material https://hiltonheadislandsc.bonfirehub.com/portal/?tab=openOpportunities https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWEzMWEzMmQtMjQ4MC00NTkzLTgzYWMtMTIwMjQ2ZjdhMjcy%40thread.v2/0?context=%7b%22Tid%22%3a%220532dcac-ed77-486e-9810-63efa5ac7c95%22%2c%22Oid%22%3a%22beedccd4-39ef-4a07-99dc-b2b276b52c4d%22%7d

Page | 4 requirement is unmet by all Offerors, and, such a waiver is determined to be in the best interests of the Town.

This solicitation does not commit the Town to award a contract or to procure for any articles of goods or services. The Town shall not incur or pay for any costs associated with the preparation of Offeror submittals.

Submittals must be signed by an official of Offeror authorized to bind Offeror. Electronic signature using secure signature software is acceptable. By submitting, Offeror agrees that its submittal shall be good and held open for a period of at least sixty (60) days from the Due Date.

The Town does not discriminate on the basis of race, color, national origin, sex [including pregnancy and childbirth (or related medical conditions)], religion, age or disability in employment or in the provision of goods and services.

The Town recognizes that small businesses enterprises as well as businesses enterprises owned and operated by women and/or minority persons (collectively “disadvantaged business”) have historically faced challenges resulting in less than full participation in the free enterprise system to a degree disproportionate to other businesses. Therefore, the Town is committed to ensuring that such disadvantaged business enterprises are afforded every opportunity to fully and fairly participate in the Town’s procurement process for goods and services. In the event of a tie after the scoring of proposals involving a certified disadvantaged Offeror and a non-disadvantaged Offeror, the Town will award a contract or issue a purchase order to the certified disadvantaged Offeror. Tied proposals involving two certified disadvantaged Offerors will be settled by selecting the proposal having the lowest total cost to the Town. It is the obligation of the disadvantaged Offeror to submit proof of current certification from a governmental entity in the United States at the time they submit their proposal in order for the certification to be considered by the Town in determining an award as described above. Tied proposals involving two non-disadvantaged Offerors will be settled by selecting the proposal having the lowest total cost to the Town. In the case of identical costs, a random selection method of the Town’s choice will be used to determine contract award.

The Town is required under the South Carolina Freedom of Information Act, to upon request, make public and disclose all documents of, and documents incidental to, executed contractual arrangements. Therefore, Offerors, by submitting a proposal in response to this solicitation, are acknowledging that all materials submitted in their response may be subject to such disclosure, regardless of any labeling of materials as “confidential” or “proprietary” or other similar notations.

II. BACKGROUND

The Town of Hilton Head Island, incorporated in 1983, is a barrier island on the Atlantic coast of South Carolina. The Island is located about 30 miles from Savannah, Georgia, and about 90 miles from Charleston, South Carolina. Approximately 54 square miles in area, the Island is about 12 miles long and 5 miles wide. The Island is primarily accessed via US 278 from I-95.

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A four-lane bridge over the Intercoastal Waterway connects the Island with the mainland.

The island has a regional airport which is operated by Beaufort County. The Town has jurisdiction over the entire Island except for Mariner's Cove, Blue Heron Point, and Windmill Harbor. The Town is empowered to levy a property tax on both real and personal property located within its boundaries.

The Town of Hilton Head Island operates under the council-manager form of government.

Policy-making and legislative authority are vested in a governing council (Council) consisting of a mayor and six (6) other members. The Council appoints the government’s manager, who in turn appoints the heads of the various departments. The mayor and each member of council shall be elected for a term of office of four (4) years.

The Island’s year-round population is approximately 40,000, although there are many secondary residences, time shares and hotels which attract more than 3,000,000 visitors a year. Much of the Island’s developed lands lie within Planned Unit Developments, or gated communities.

III. SCOPE OF SERVICES

The Town is seeking proposal responses from firms that are qualified, experienced, and knowledgeable in providing right-of-way easements, other permanent easements, or quit claim deeds in the State of South Carolina on various projects throughout the Town, including but not limited to drainage, roadway, lighting, and sidewalk work.

The Town’s staff and Town Attorney’s office will have identified the need for an easement or a quit claim deed, identified the property owner, prepared a title search, prepared the exhibit for the proposed easement or quit claim deed, prepared the easement of quit claim plat, ordered the appraisal, prepared the easement or quit claim document, and made a determination on just compensation.

The successful Contractor (s) of this RFQ will continue the process by:

• sending an initial letter of intent to the property owner;

• meeting with the property owners individually or in a neighborhood meeting as needed (note that neighborhood meetings are frequently scheduled for early evening to ensure attendance);

• follow up contacts with property owners up to four (4) times, documenting efforts each time;

• obtain one of the following results from each meeting:

o property owner donates the easement o property owner agrees to the easement with compensation o no response or rejection with documented efforts to reach agreement

• obtain signatures and W9s from agreeable property owners

• submit signed documents to Town staff

• provide weekly progress reports in format provided by the Town

Town staff and the Town Attorney’s office will finalize the process with approvals, recording the documents, and issuing checks as necessary.

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Contractor should not anticipate having a workspace at any Town offices for the day-to-day work but may come in for in-person status meetings occasionally and for printing and postage. Contractor must supply their own equipment such as computer and phone, but the Town will provide letterhead and print capabilities at Town Hall, as well as postage.

Pricing for this service should be a unit cost for this scope of work. Feel free to document any assumptions that you build into your pricing. Please also provide hourly pricing for one or more different job categories, such as Easement Acquisition Specialist, Administrative, etc.

Per-hour service unit pricing will be used when the scope of acquisition services if found to be either smaller or larger than a typical project and will only be used when found agreeable by both the Town and the successful Contractor(s).

IV. PROPOSAL REQUIREMENTS AND FORMATTING

Offerors are REQUIRED to submit all requested information and/or documentation outlined in this RFQ. Any Offeror failing to do so may have their response rejected as being non-responsive and making them ineligible for contract award. Offeror must complete and return with their response the “Checklist of Submittal Requirements”, a copy of which is included in this solicitation as Exhibit A.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFQ. Emphasis should concentrate on conformance to the RFQ instructions, responsiveness to the requirements, as well as completeness and clarity of content.

Page Limitation: Proposal packages shall be limited to not more than 30 pages. A page is considered to be a paper size of 8.5” x 11” printed on a single side with a font no less than eleven (11) point. Note: The following will not be counted in the 30 page limitation:

• Resumes of Engagement Team/Key Personnel;

• Completed Submittal Transmittal Page (page 1 of RFQ)

• Completed Fee Proposal Form (Exhibit D).

• Completed and signed Checklist of Submittal Requirements (Exhibit A)

• Completed South Carolina Illegal Immigration Reform Act Affidavit, Exhibit C.

• Certificates of Insurance

• Town Business License (if currently have one)

SECTION A: Qualifications

At a minimum, and to be considered as a responsible Offeror, the individuals and/or firm must:

• Currently possess or be willing to obtain a Town of Bluffton Business License if contract is awarded;

• Have three (3) years of documented past, proven and positive experiences in providing the services requested;

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• Provide at least three (3) references of clients for whom the firm has provided similar services

• Indicate Offeror’s proven, positive past experiences with public easement acquisition projects of similar scope and complexity with at least three (3) project examples.

Indicate any subcontractors the Offeror intends to use and their proven experiences with public easement acquisition projects of similar scope and complexity with at least three (3) examples per subcontractor.

• Summary of current workload and workload projections - Present and anticipated workload of project team (please show in tabular format with each team member’s anticipated obligations depicted over the life of the project).

SECTION B: Fee Proposal:

Offeror shall complete the Fee Proposal Form provided as Exhibit D. Pricing will not be accepted in any other format. Any Offeror submitting pricing in a format other than Exhibit D will be disqualified as non-responsive.

Reimbursable expenses (other than travel) shall require pre-approval by the Town before incurred by Consultant and shall be reimbursed at Consultant’s cost with no mark-up. All travel reimbursement shall be in accordance with applicable U.S. General Services Administration (GSA) maximum per diem rates (www.gsa.gov/travel/plan-book/per-diem-rates) and IRS mileage reimbursement rates. Any reimbursable expenses billed to the Town shall have receipts or other acceptable documentation to support Consultant’s cost when invoiced.

OTHER REQUIRED FORMS & DOCUMENTS

See Exhibit A, Checklist of Submittal Requirements, for information on other required forms and documents.

V. EVALUATION CRITERIA

The successful offeror will be selected based upon the highest rated proposal submitted to If a contract is awarded as result of this solicitation, such award shall be made to the responsive and responsible Offeror with the highest rated response based on the stated evaluation criteria below.

1. Nature/Comparability/Quality of previously completed projects of similar scope.

Demonstrated success on projects of similar scope and size (45%)

2. Qualifications/abilities/experience of personnel (30%)

3. Recent, current and projected workload and potential effect of project team location on project response (25%)

After initial scoring of the above criteria, the Town reserves the right to select a short list of finalists for a presentation/interview. Results of the interview process shall factor into the final scoring for contract award.

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VI. CONTRACT AWARD

If a contract is awarded as result of this solicitation, such award shall be made to the Offeror or Offerors providing the best value based on the scoring of the evaluation criteria. In the event that contract negotiations with highest rated Offeror(s) are unsuccessful, the Town reserves the right to begin contract negotiations with next highest rated Offeror(s) . The Town reserves the right to award multiple contracts if it desires.

VII. STANDARD CONTRACT TERMS AND CONDITIONS

By submitting a proposal, Consultant acknowledges it has read and understands the terms and conditions provided in: (i) the Town’s standard contract clauses, attached hereto as Exhibit B, and (ii) the contract provisions necessary for compliance with federal contracting requirements which must met in order for FEMA to reimburse eligible expenses, attached hereto as Exhibit D. Consultant also agrees that such clauses shall substantially form the basis for a contract between Consultant and Town. Consultant also acknowledges that terms and conditions provided in this RFQ, either in their entirety or relevant portions thereof, may be included and become part of any resulting contract.

The anticipated term of the resulting contract(s) shall be one (1) year with the option to renew for up to four (4) additional one (1) year term upon the mutual written agreement of the parties.

EXHIBIT A

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Checklist of Submittal Requirements

The following checklist is intended to advise the Offeror of all items or information that must be included with their submittal. Offerors shall provide:

1. Completed Submittal Transmittal Page (page 1 of RFQ)

2. A Proposal response as specified in Section IV of this RFQ.

3. Completed Fee Proposal Form (Exhibit D – Separate Excel Worksheet).

4. Signed Offeror Acknowledgement on this Exhibit A below.

5. Completed South Carolina Illegal Immigration Reform Act Affidavit, Exhibit C.

6. Certificate(s) of Insurance as evidence that Consultant meets the insurance requirements specified in Exhibit B of this RFQ.

7. Offeror should include current Town business license with their submittal if they have one. If not, Offeror will be required to obtain one prior to commencing any work if awarded the contract.

Offeror Acknowledgements:

In the space provided, Offeror shall acknowledge receipt and review of the following addendums issued for this solicitation.

Addendum #’s: _______________________________________

I have read the above checklist of submittal requirements as well as this solicitation in its entirety, and understand that failure to submit any item, document, form or information identified as being required in either document, may result in the rejection of our submittal and eliminate our company from consideration for contract award.

Offeror/Firm:

Signature:

Name:

Title:

EXHIBIT B

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STATE OF SOUTH CAROLINA )

) AGREEMENT

COUNTY OF BEAUFORT )

THIS AGREEMENT (“Agreement”) is made on _______________________ between <<Company Name>> (hereinafter called “Consultant") and the Town of Hilton Head Island (hereinafter called "Town"), a municipal corporation organized and existing under the laws of the State of South Carolina.

WHEREAS, the Town has a need for a qualified Consultant to provide Easement

Acquisition Services; and

WHEREAS, the Town and the Consultant desire to enter into an Agreement wherein the Consultant shall provide such services as set forth herein below.

NOW, THEREFORE, for and in consideration of the mutual promises, undertakings and covenants set forth herein, the receipt and sufficiency of which is acknowledged and affirmed by the Town and the Consultant, the parties hereto agree as follows:

1. The Consultant shall provide Easement Acquisition Services on a non-exclusive basis in accordance with the Scope of Services provided as Exhibit (TBD), which is attached hereto and made part of this Agreement. The Town reserves the right to utilize other Consultants as necessary for repair and replacement services at the Town’s sole discretion.

2. Consultant shall be compensated in accordance with the Fee Schedule provided as Exhibit (TBD), which is attached hereto and made part of this Agreement.

Fees shall be fixed for the first year of this Agreement, after which the parties may negotiate to modify fees, but no more than once every twelve

(12) months. Any modification to fees shall only be by mutual written amendment to this Agreement.

Reimbursable expenses (other than travel) shall require pre-approval by the Town before incurred by Consultant and shall be reimbursed at Consultant’s cost with no mark-up. All travel reimbursement shall be in accordance with applicable U.S. General Services Administration (GSA) maximum per diem rates (www.gsa.gov/travel/plan-book/per-diem-rates) and IRS mileage reimbursement rates. Any reimbursable expenses billed to the Town shall have receipts or other acceptable documentation to support Consultant’s cost when invoiced.

3. The initial term of this Agreement shall be for a period of one (1) year commencing on the date of execution and may be renewed for up to four

(4) additional years upon the mutual written agreement of the parties.

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4. The Consultant is required to maintain appropriate levels of insurance for both workers compensation coverage and for auto liability. The Consultant is required to maintain one million dollars ($1,000,000) of general liability insurance and one million dollars ($1,000,000) of professional liability insurance. The Consultant must provide the Town with a Certificate of Insurance evidencing that they have the required insurance coverages. The Town shall be named as an additional insured with respect to general liability coverage. The Consultant is required to immediately contact the Town should any change to these policies occur during the course of the performance of this contract. Failure to maintain these policies is grounds for termination.

5. Termination.

5.1 The Town may terminate this Agreement in whole or in part at any time for the convenience of the Town by delivery of a written notice to the Consultant of the Town's election to terminate this Agreement for the convenience of the Town. If this Agreement is terminated for the convenience of the Town, the Town will pay the Consultant only for those services rendered by the Consultant up to the date of termination, based on the existing rates of this Agreement, and prorated to the date of termination.

5.2 The Town may also terminate this Agreement if funds are not appropriated or otherwise made available to support continuation of this Agreement in subsequent fiscal years. In such event, the Town shall deliver a written notice to the Consultant that this Agreement is terminated effective the last day of the then current fiscal year due to the lack of appropriated funds, and the Town will pay the Consultant only through the end of the then current fiscal year at the existing rates in this Agreement.

6. Should any part of this Agreement be rendered void, invalid, or unenforceable by any court of law, such a determination shall not render void, invalid, or unenforceable any other part of this Agreement.

7. This Agreement has been made and entered into in the State of South

Carolina, and the laws of South Carolina shall govern the validity and interpretation of this Agreement in the performance due hereunder.

8. This Agreement may not be modified unless such modification is in writing and signed by both parties.

9. The Consultant may not assign this Agreement without the prior written approval of the Town.

10. The Consultant shall defend, indemnify, and hold harmless the Town, its officers, directors, agents, and employees from and against any and all actions, costs, claims, losses, expenses, and/or damages, including attorney’s fees, whether incurred prior to the institution of litigation, during

12 | P a g e litigation, or on appeal arising out of or resulting from the conduct of any activity hereby authorized or the performance of any requirement imposed pursuant by this Agreement, however caused or occasioned, unless caused by the willful misconduct or gross negligence of the Town.

11. The parties hereto intend that no master/servant, employer/employee, or principal/agent relationship will be created by this Agreement. Nothing contained herein creates any relationship between the Town and the Consultant other than that which is expressly stated herein. The Town is interested only in the results to be achieved under this Agreement, and the conduct and control of the agents and employees of the Consultant and the methods utilized by the Consultant in fulfilling its obligations hereunder shall lie solely and exclusively with the Consultant and its agents and employees shall not be considered agents or employees of the Town for any purpose.

No person employed by the Consultant shall have any benefits, status, or right of employment with the Town.

12. The Consultant, by signing this Agreement, hereby certifies that Consultant shall comply with all applicable requirements of the South Carolina Illegal Immigration Reform Act, S.C. Code Ann. §41-8-10 (2007) et seq., (the "Act"), and that Consultant covenants and agrees as follows:

12.1. Consultant shall not knowingly or intentionally employ any unauthorized alien and, unless excluded from coverage of the "Act", shall verify the work authorization of newly hired employees performing work under the Agreement by registering and participating in the Federal Work Authorization Program (E- verify) and verifying the work authorization of every new hired employee within three (3) business days after employing employee.

12.2. Consultant agrees to provide to the Town all documentation requested by it to establish either:

(a) the applicability of the South Carolina Illegal Immigration Reform Act to Consultant; or

(b) compliance with the South Carolina Illegal Immigration Reform Act by Consultant.

12.3. Consultant agrees to include in any contracts with its sub-Consultants language requiring its sub-Consultants to:

(a) comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws; and

(b) include in their contracts with the sub-subconsultants language requiring the sub-subconsultants to comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws.

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12.4. Consultant acknowledges and agrees that it shall comply with requirements of the Immigration Reform and Control Act of 1986 including the non-discrimination provisions thereof, and shall complete all required I- 9 documentation for all workers employed by it.

12.5. Consultant certifies it shall comply with all state, federal, and local laws, rules, regulations and orders applicable to it in performance of work under the contract.

IN WITNESS WHEREOF, the parties hereto have affixed their signatures hereto the date first written hereinabove. The parties agree that an electronic copy, including facsimile copy, email, or scanned copy of the executed Agreement, shall be deemed, and shall have the same legal force and effect as, an original document.

<< CONSULTANT’S FULL NAME>>

By:

Its:

By:

Marc Orlando, ICMA-CM Its: Town Manager

EXHIBIT C

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Construction

By signing its bid or proposal, Contractor certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide to the Town of Hilton Head Island upon request any documentation required to establish either:

(a) that Title 8, Chapter 14 is inapplicable both to Contractor and its subcontractors or sub-subcontractors; or (b) that Contractor and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14. Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." Contractor agrees to include in any contracts with its subcontractors language requiring its subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

Non-Construction

By signing your offer, you certify that you will comply with the applicable requirements of Title

8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the Town of Hilton Head Island upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter

14. Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

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EXHIBIT C

CONTRACTOR AFFIDAVIT

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ______________________________ ("Contractor") hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the South Carolina Code Annotated and will remain in compliance with such requirements throughout the term of its contract with the Town of Hilton Head Island, South Carolina

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20(B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to the Town of Hilton Head Island upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will, upon request, provide the Town of Hilton Head Island with any documentation required to establish that the contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _______________________ By: ____________________________________

Name: ____________________________________

Title: _____________________________________