1-RFQ-005 Dransfeldt Road Widening – Lincoln Avenue to Pony Express Drive – Widening Design Services 01.15.26.pdf

Date

Thursday, January 15, 2026

Solicitation Number

RFQ 26-005

Solicitation Title

Dransfeldt Road Widening – Lincoln Avenue to Pony Express Drive – Widening Design Services

Proposals will be received until 2:00 P.M. MST, Thursday February 12, 2026 Electronically through Bonfire:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

For additional information please contact

Charles Ellis, Chief Procurement Officer Email: cellis@parkeronline.org 303-805-3188

Documents included in this package Cover Sheet Solicitation Instructions Scope of Work Proposal Submittal Requirements Sample Services Agreement

The undersigned hereby affirms that 1) they are a duly authorized agent of the vendor, 2) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in the offer, (3) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (4) that the vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety (90) calendar days following the date of submission.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-005

Dransfeldt Road Widening – Lincoln Avenue to Pony Express Drive –

Widening Design Services Cover Sheet

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through the Bonfire/Euna Procurement bidding portal at: https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit vendor responses and to evaluate each vendor’s proposal.

Distribute Request for Qualifications Thursday, January 15, 2026

Deadline for Submitting Questions Thursday, February 5, 2026 @ 10:00 a.m. MST

Proposal Submission Deadline Thursday, February 12, 2026 @ 2:00 p.m. MST

Intent to Award April 2026

RESPONSE TO QUESTIONS:

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE SUMBITTED ELECTRONICALLY VIA

THE Q&A SECTION IN THE EUNA PROCUREMENT PORTAL ONLY.

Questions regarding issues this Solicitation should be entered electronically ONLY via the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities Q&A system. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by a representative of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by other employees of the Town

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and Euna Procurement. Copies of solicitations obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities portal will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-005

Dransfeldt Road Widening – Lincoln Avenue to Pony Express Drive –

Solicitation Instructions

SCOPE OF WORK

1. PURPOSE OF REQUEST:

The Town of Parker (Town), an incorporated municipality in the State of Colorado, is issuing a Request for Qualifications ("RFQ") responses from highly qualified, capable Firms/Teams to provide engineering professional services for the planned widening of Dransfeldt Road from Lincoln Avenue to Pony Express Drive.

The intent is to receive qualifications from Firms/Teams to plan, design and provide construction drawings for the widening of Dransfeldt Road owned by the Town of Parker. The Firms/Team's qualifications will be scored, and the top three successful Firms/Teams will be asked to submit a proposal and Interview with the Town's selection committee. The selection committee will evaluate the interviews and one (1) Firm/Team will be selected. Staff will make a recommendation to Town Council to engage the successful Firm/Team to perform the work.

2. PROJECT BACKGROUND AND HISTORY:

The Town has projected funding for commencing construction of the widening in 2027, but this funding is dependent on an annual appropriation process. Based upon the current budget, the Town intends to have an additional southbound lane of roadway constructed from Lincoln Avenue to Pony Express Drive. The Town anticipates that the construction will be completed in two (2) phases with the north phase (Lincoln Avenue to Lincoln Meadows Parkway) being completed first and the south phase (Lincoln Meadows Parkway to Pony Express Drive) being completed later. The Town anticipates design to include the following core components:

Approximately 5,600 feet of southbound roadway widening (widening to west) for two

(2) southbound lanes when completed.

Maintenance to the existing asphalt pavement (via a mill/overlay) and concrete pavement (via a diamond grind/reseal) surfaces to extend the life of the existing pavement sections.

Coordination with affected utilities.

Traffic/safety data collection and review of additional traffic improvements at

Town of Parker

Finance Department 20120 East Mainstreet

Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-005

Dransfeldt Road Widening – Lincoln Avenue to Pony Express Drive –

SCOPE OF WORK

intersections such as turn-lanes or signalization improvements.

Acquisition of needed right-of-way and/or easements.

A detailed project schedule has not been determined at this time. The Town anticipates approximately 8 to 10 months for design development, public meetings, utility coordination, construction drawings and competitive bidding plus another 8 to 10 months for actual construction. Ideally the Town would like to have the north phase operational (open to the public) in 2027 and the south phase operational (open to the public) in 2029.

The Town is anticipating conducting one (1) public meeting on this project relating to the construction. Please provide information relating to team’s experience in organizing and conducting public participation meetings and any specific recommendations you may have for this phase of the project.

Please provide information related to the team’s experience in processing and successes/failures related to the permitting and/or environmental clearances that will be required for this project.

Please provide information related to the team’s experience in acquiring right-of-way (fee conveyance) and/or easements that will be required for this project.

Please provide information related to the team’s experience in utility coordination/relocation with similar projects and associated successes/failures.

3. PROJECT SCOPE OF SERVICES:

Firms/Teams may include, but are not limited to, consultants that specialize in the following areas:

Project Management and Contract Administration Land Surveying Subsurface Utility Engineering Utility Acquisition Coordination (electrical, water, sewer) Geotechnical Engineering and Subsurface Exploration Land Planning/Entitlements Engineering (civil, structural, electrical, mechanical/plumbing, traffic) Sustainable Design Cost Estimating Permitting Right-of-way/Easement Acquisition Traffic/Safety Data Collection & Review Construction Administration

All consultants must be licensed by the State of Colorado and be in good standing in their respective fields of expertise.

4. SELECTION PROCESS & SELECTION CRITERIA

The selection process includes three phases: (1) Request for Qualifications, (2) Interviews, and (3) Contract negotiations with the successful Firm/Team.

Phase 1 – Request for Qualifications: The first step of the selection process is solely qualifications based. Based on each Firm's submittal, the Town will determine whether or not the respondent possesses the qualifications to perform the Project. The responses will be reviewed by a selection committee, including representatives from the Town. The selection committee may also consult additional sources and/or individuals for subject matter expertise.

The firms that the committee determines are most qualified to perform the work will be short-listed and invited to advance to Phase 2 of the selection process.

Phase 2 – Interviews: Firms that are short-listed from the RFQ will be invited to prepare for an interview with the selection committee. The interviews are an opportunity to communicate to the selection committee: an understanding of the Project, offer your methodology for the project budget and schedule, and convey your Firm's qualifications and experience with similar projects. Following the interviews, the selection committee will consider all available information and select one (1) Firm with whom it will negotiate an agreement in phase three.

As part of the selection process, the Town reserves the right to contact any or all the references provided by the Consultant.

Phase 3 – Contract Negotiations: The most qualified Firm will be asked to prepare and submit a schedule, scope and fee proposal for design services. If, after discussions, the parties fail to negotiate a schedule, scope and fee proposal, the Town will terminate negotiations with the selected Firm and, at its sole discretion, may 1) enter into negotiations with one of the other short-listed firms, 2) withhold the award for any reason, 3) elect not to proceed with any of the respondents, or 4) re-solicit new qualifications.

Professional Services Agreement: The form of agreement between the Town and the consulting Firm selected for this Project will be the Town's standard Professional Services Agreement, subject to review and approval by Town Council. Copies of the agreement will be made available to the short-listed firms prior to interviews. Any special conditions that the Firm intends to propose should be disclosed to the Town as part of the interview process.

5. SELECTION CRITERIA:

Consulting Firms/Teams seeking consideration for this Project will be evaluated by the selection team on the following criteria:

The Firm/Team has prior experience with public-sector clients and the entitlement process for projects of similar scale and complexity. (40 Points)

Professional qualifications and technical expertise of the individual(s) assigned to the Project. (25 Points)

Current workload of the Firm/Team and personnel assigned to the Project. (10 Points) The demonstrated history of the Firm/Team to successfully schedule and manage budgets for projects of similar scale and complexity. (25 Points)

6. RFQ SUBMITTAL REQUIREMENTS:

RFQ responses will only be accepted from Firms/Teams that can provide the full scope of services.

Responses received for only portions of the scope will be rejected. The Firms/Teams will bear costs for response. Response shall be in an 8-1/2" x 11" format as follows:

1. Qualifications, excluding resumes, will not exceed thirty (30) pages.

2. Outside Cover and First Page: Shall contain (i) the title, "Request for Qualifications Dransfeldt

Road-Lincoln Avenue to Pony Express Drive-Widening Design Services," (ii) the name of the respondent, and (iii) the submittal date.

3. Table of Contents: Include a table of contents.

4. Transmittal Letter: Include a short transmittal letter. The transmittal letter shall:

Summarize the overall qualifications of the team and why the respondent believes they are most qualified; and The address, phone, email, and fax numbers of one primary contact person; and At least one copy of the transmittal letter must have the original signature of an officer of the principal responding Firm/Team.

RFQ response shall contain the following in the order shown below.

Firm/Team Description: Include a complete narrative description of the respondent's Firm/Team.

Information shall include:

Firm/Team Name Business address Type of organization (e.g., corporation, partnership, etc.)

Names of principals Professional History License registration status Professional Affiliations Total number of staff The number of registered professionals (e.g., ASLA, AICP, A.I.A.)

Honors and awards Professional and civic involvement Areas of specialization

Organizational Charts:

Provide a company organizational chart and an organizational chart of the project team, including key sub-consultants, proposed to be used. Provide a brief description of each key sub-consultant proposed for this Project.

Key Personnel:

Identify the key members of your team that would be involved in the Project and describe their area of expertise and what role they will perform on the Consultant's team. Indicate the daily point of contact.

Resumes:

Provide resumes for any person identified as key personnel. The resumes must contain the following information:

Name and current position Education background Employment history including the (a) number of years employed by the Firm/Team, (b) number of years in current position, and (c) names of previous Firms/Teams and number of years Identification of other relevant projects in which the person has been involved and a name/phone number of a representative of any project that can be contacted for a reference Other information you believe to be relevant

Representative Projects:

List of three (3) projects of similar scope, budget, program and complexity completed within the past five (5) years. Include completion date, name and location, owner contact, design and construction costs, graphic description and photographs.

Discuss the Firm/Team experience working with governmental agencies and a list of projects completed for other similar agencies.

Financial/Legal Status:

Identify any ongoing/pending legal proceedings filed by an Owner or Contractor against the

Firm/Team for any project in the past five years.

List of actions by any regulatory agency against or involving the Firm/Team or its agents or employees for any work performed.

Proof of insurance coverage that the Firm/Team have that would be applicable to the work and as required by the State of Colorado.

The Town reserves the right to request audited financial statements.

References:

Minimum of five (5) references with current names, phone numbers, email addresses, physical addresses, name of Project completed for the reference and description of Project(s).

Project Approach:

Describe the Firm/Team's general management approach to the Project.

Describe the approach to completing the Town's entitlement, engineering review and permitting processes.

Describe the advantage of the Firm/Team's approach to the Owner.

Describe any unique aspects your Firm/Team may employ.

Describe why your Firm/Team should be selected for this Project.

Proprietary Information:

Any information included in the submittal that is proprietary in nature must be clearly marked as such. The Town shall be held harmless for any claims arising from the release of proprietary information by the submitting Firms/Teams.