Request for Proposal

RFP 26043

ADA COUNTY CUSTODIAL SERVICES FOR

BARRISTER COMPLEX

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: April 14, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

REQUEST FOR PROPOSAL

Ada County Custodial Services for Barrister Complex

The Board of Ada County Commissioners will receive and publicly open sealed proposals for RFP 26043 Ada County Custodial Services for Barrister Complex.

Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 18, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals will be publicly opened and the names of participating proposers read aloud on May 19, 2026, on or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The proposal opening may also be viewed at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. Information and specifications for same may be downloaded free of charge at https://adacounty.bonfirehub.com.

The Board of Ada County Commissioners reserves the right to accept or reject any or all proposals.

On April 23, 2026, at 8:00 a.m. local time, there will be a Mandatory Pre-Proposal Meeting at the Ada County Sheriff’s Office, Boise, ID 83704, commencing in the main lobby. Please thoroughly review the RFP packet prior to the meeting. All prospective proposers must attend the pre-proposal meeting.

Auxiliary aids or services for persons with disabilities are available upon request. Please contact Ada County Procurement at (208) 287-7140 to make arrangements.

Rod Beck, Chair

Publish: April 14, 2026 and April 21, 2026 https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA i

TABLE OF CONTENTS

INVITATION

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I RFP GENERAL INSTRUCTIONS

II PRE-PROPOSAL MEETING AND QUESTIONS

III PROPOSAL SUBMISSION

IV PREPARATION OF PROPOSAL

V PROPOSAL INFORMATION

VI QUALIFICATIONS OF PROPOSER

VII CONFIDENTIALITY

VIII PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I PROPOSAL CONTENT

II PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

AGREEMENT

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26043 ADA COUNTY CUSTODIAL SERVICES FOR BARRISTER COMPLEX –

REQUEST FOR PROPOSAL

OWNER: Ada County Operations

PROJECT: Ada County Custodial Services for Barrister Complex

INTRODUCTION

Ada County (“County”) is seeking proposals from qualified vendors to provide custodial services for the Ada County Barrister Complex. Qualified vendors will provide all aspects of custodial services including, but not limited to, general cleaning, supplies, emergency response plans, work inspections, and employee supervision for the buildings as more detailed described in Exhibit A:

Scope of Work.

BACKGROUND

The Ada County Barrister Complex consists of ten facilities: the Ada County Jail (“Jail Facilities”), Public Safety Building (PSB), Field Services Building (FSB), Operations Office Building, Training Annex, Vehicle Maintenance Shop, Community Transition Center (CTC), CTC Modular Trailer, Jail Administration, and Jail Operations Shop.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 26043 Ada County Custodial Services for Barrister Complex Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 18, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals will be publicly opened and the names of participating vendors read aloud on May 19, 2026, at or about 9:00 a.m.

local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702.

The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

II. PRE-PROPOSAL MEETING AND QUESTIONS

A. Pre-Proposal Meeting

A mandatory Pre-Proposal Meeting will be held at 8:00 a.m. local time on April 23, 2026 at the Ada County Sheriff’s Office, 7200 Barrister Dr., Boise, ID 83704, to commence in the lobby. The purpose of this meeting shall be to clarify any questions regarding these specifications. If necessary, following the Pre- Proposal Meeting, a written addendum shall be issued to all Proposers.

B. Questions and Additional Information

1. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 26043 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

2. Any explanation of RFP 26043, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than April 28, 2026, at 4:00 p.m. local time. An addendum will be issued on or about May 6, 2026.

3. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26043, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that the Cost Proposal (BT- 09GL) is required to be completed and uploaded to Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria section.

C. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 18, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 26043 will be publicly opened and the names of participating vendors read aloud on May 19, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The Board’s opening of the proposals may also be viewed via livestream at:

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with section II.B, herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, and shall take into account all work contemplated in Exhibit A, Scope of Work. Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover each phase of the project contemplated by the RFP 26043 documents; and

3. Provide full responses to all Proposal Content Requirements as detailed below.

4. Attend the mandatory pre-proposal meeting to be held on April 23, 2026 at 8:00 a.m. at the Ada County Sheriff’s Office, Boise, ID 83704, to commence in the main lobby.

G. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26043 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided in Attachment A of the attached agreement. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful consultant shall pay all such taxes and must be able to show evidence of such payment.

D. Rejection of proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

F. Federal Funding. No Federal funding is being utilized for this Project.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of the Idaho Code as it relates to submittals of this project or provision of the services prior to the execution of any agreement with County.

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho please refer to the Idaho Secretary of State.

VII. CONFIDENTIALITY

Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection.

Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-09GL) are disclosable public records.

Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26043 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26043 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within the County. The County may use one or more subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content and Evaluation section of this RFP 26043. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about June 3, 2026.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on June 5, 2026.

D. The Board will consider the proposals for potential award on August 11, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

E. The selected Proposer shall be required to enter into a written agreement in the form as shown Exhibit B. Proposers are advised to read the agreement carefully. If proposers have any questions about the required provisions or have requests for exception to provisions in mailto:Procurement@adacounty.id.gov the agreement, those questions and requests must be made in accordance with section II.B.

herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26043 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26043.

B. Subcontractors. Identify any and all outside vendors to be used by proposer to provide the custodial services identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person.

Provide the name of the person legally authorized to sign an agreement for your company.

D. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs.

Also provide the number of employees that work in the office that will service this contract, broken down into technical, clerical and other. If applicable, please provide information regarding any arbitration and/or litigation in which your firm is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 26043. Identify staff that are trained or exceptionally knowledgeable in the services required by this RFP.

F. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the services required in this RFP, in which your company was the prime vendor, within last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three and five projects). In particular, highlight previous experience with city, county, or other governmental entities.

G. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses) for similar services, as required in this RFP 26043, that your company has provided in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26043. Please see Section VII regarding the submission of confidential or proprietary information with respect to information provided about references.

H. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for this Project.

I. Proposed Approach to Project. Please explain your company’s overall approach to performing the services identified in the Scope of Work attached as Exhibit A and the coordination of activities necessary to provide the products/services as required in this RFP 26043.

J. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your firm from others.

K. Affirm that your company is willing to enter into an agreement with Ada County.

L. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Requirements. Ten (10) points possible.

2. Approach to the Project. Thirty (30) points possible.

3. Experience in providing the services required, particularly with city and county governmental entities. Twenty (20) points possible.

4. References and the quality of service provided for similar services as required in RFP 26043. Ten (10) points possible.

5. Anticipated Costs for the project. Thirty (30) points possible.

Evaluation Criteria Rating Weight Score 1 Compliance with RFP Requirements 10% 2 2 Approach to Project 30% 6 3 Experience 20% 4 4 References 10% 2 5 Cost 30% 6

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

D. Presentation and Interview. (Optional and worth 50 points.) If deemed helpful, the Committee may request Proposers to give a presentation of their proposal and answer questions.

The Committee is not required to hold presentations or interviews, but may request presentations and/or interviews of the top ranked proposers from the initial evaluation. Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of 50 additional points. Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to 150.

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Name of Proposer:

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26043 Ada County Custodial Services for Barrister Complex, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26043”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26043, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to the Agreement Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26043 Ada County Custodial Services for Barrister Complex is submitted in accordance with all documents and provisions of RFP 26043. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26043.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected consultant.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

SUBCONTRACTORS

The Proposer certifies that the following subcontracting vendors will be awarded subcontracts for portions of the project services in the event the Proposer is awarded the Contract.

Proposer may use additional sheets to provide this information, if required.

SUBCONTRACTORS

1. _______________________________ _________________________________ Subcontractor: Address Line 1

Discipline Address Line 2

2. _____________________________________________________________________ Subcontractor: Address Line 1

Discipline Address Line 2

3. _______________________________ _________________________________ Subcontractor: Address Line 1

Discipline Address Line 2

4. _______________________________ _________________________________ Subcontractor: Address Line 1

Discipline Address Line 2

EXHIBIT A

SCOPE OF WORK

General Requirements Applicable to All Custodial Services The requirements set forth in this Exhibit apply to all services performed under this Agreement, including but not limited to services described in this Scope of Work.

1. SCOPE OF WORK

Vendor shall provide custodial services in accordance with the duties, service frequencies, staffing requirements, and performance standards set forth in this Exhibit A and the Attachments 1-4 attached hereto (collectively, the “Scope of Work”).

Services shall be performed at the Ada County Facilities identified in Attachment 1 and Attachment 2 and depicted in Attachment 3 (Facility Maps). All work must comply with the Interior Cleaning and Housekeeping Program outlined in Attachment 4, all additional requirements of this Agreement and its Exhibits, and all applicable federal, state, and local laws, regulations, health standards, correctional facility requirements, and County policies. Vendor is responsible for the full and timely completion of all required services within the Facilities as defined herein.

2. GENERAL REQUIREMENTS

a. Vendor personnel shall comply with all applicable County facility access, identification, and security requirements at all times.

b. All furniture and equipment moved during cleaning shall be returned to its original position unless otherwise directed by the County.

c. All areas shall be properly secured upon completion of work.

d. Warning signage and physical barriers shall be used whenever wet floors, overhead work, or other temporary hazards are present.

e. Vendor shall report observed facility maintenance or safety concerns through

County-designated reporting procedures.

f. Vendor shall ensure sufficient staffing, supervision, and oversight to meet all service levels required under this Exhibit.

3. SUPPLIES

a. The Vendor shall furnish all materials, chemicals, equipment and supplies

(except toilet tissue, paper towels, can liners, seat covers, and liquid hand soap) as needed to complete the required services.

b. For areas within the Jail (as listed in Attachment 2), County shall furnish all materials, chemicals, equipment and supplies as needed to complete required services. Certain cleaning chemicals are not allowed into the jail such as highly caustic, aerosols and other potentially dangerous substances. Vendor is to only use the County supplied chemicals. County may approve certain chemicals to be used for special cleaning projects if needed and upon written request to the Jail Services Bureau Supply Services Supervisor. Cleaning supplies supplied by County (jail supplies) for use in the Jail are only to be used in the Jail.

c. The County shall provide the Vendor with toilet tissue, paper towels, can liners, seat covers, and liquid hand soap. The Vendor shall be responsible for inventory control and storage of these products and shall coordinate with proper County personnel to ensure adequate supply levels and timely reorder.

d. All equipment used in conjunction with this Agreement shall be standard industrial use equipment and Vendor shall maintain all equipment in a clean, safe and serviceable condition at all times.

e. All chemicals and/or cleaning materials shall be maintained in clearly labeled product containers and shall be stored and used in a safe manner as described in the Interior Cleaning and Housekeeping Program outlined in “Attachment 4” hereto.

f. The Vendor shall maintain a file of Safety Data Sheets (SDS) for all cleaning supplies and chemicals. The SDS will be on-site in areas of chemical use and storage. Copies of the SDS will be provided to the COUNTY for each product used.

g. The County shall provide the Vendor with dedicated storage space for supplies and equipment. It shall be the Vendor’s responsibility to maintain the storage/custodial rooms in a high state of order and cleanliness.

h. The Vendor shall provide, service, and maintain coin-operated feminine hygiene product dispensers in women’s restrooms where required. Vendor shall collect monies from coin boxes to be used as offset for cost of supplies.

The cost of providing, installing, and servicing shall be the responsibility of the Vendor.

4. ADDITIONAL WORK

On rare occasions, the County may request Vendor provide additional janitorial work outside the scope of the regular work provided in the Agreement. If such additional work is needed, County will negotiate a price with the Vendor for such additional work. If an agreeable price for the additional work cannot be negotiated, County retains the right to have the additional work performed by other Vendors.

5. QUALITY ASSURANCE AND INSPECTIONS

The County strongly prefers that the Vendor utilize a digital inspection and reporting application (“App”) to conduct, document, and share quality assurance inspections.

The App shall provide the County with real-time access to inspection results, identified deficiencies, and corrective actions, and will also serve as a primary method for the County to report issues. Use of an App is intended to improve transparency, accountability, and tracking of recurring issues.

a. The Vendor shall conduct inspections of work performed at least once per week. Upon execution of the Agreement, the Vendor shall provide the County with the proposed inspection report form for review and approval.

b. Inspection reports shall identify the date, areas inspected, inspector, deficiencies noted, and corrective actions taken. Reports shall be submitted to the County on a monthly basis, or more frequently upon request.

c. The Vendor shall correct deficient work within twenty-four (24) hours for routine issues and immediately, or within a timeframe directed by the County, for health, safety, or security-related issues. Verification of corrective action shall be documented in the inspection report.

d. The County may conduct announced or unannounced inspections at any time, and Vendor supervisory personnel shall participate in joint inspections upon request.

6. SECURITY, ACCESS AND TRAINING REQUIREMENTS

Vendor personnel shall comply with all applicable Ada County Jail security policies, procedures, and directives at all times.

a. Secured Areas: The County will establish areas of security and levels of access as required, and Vendor personnel may be required to clean certain restricted areas under escort by authorized County personnel. Vendor agrees to have on-site employees wear a photo identification badge or clearly identifiable company attire while performing work on County properties. Said badges/attire shall be worn in a conspicuous manner at all times.

b. Security Compliance and Facility Access: Vendor personnel are subject to search prior to entry into the Jail Facilities, including screening of persons, equipment, and belongings. Refusal to submit to required screening may result in denial of entry. Denial of entry due to Vendor non-compliance shall not relieve the Vendor of its obligation to meet required service levels. Failure to comply with Jail security requirements may result in immediate removal of Vendor personnel from the facility.

i. The following items are strictly prohibited within the Jail Facilities:

(1) tobacco, nicotine and vape products; (2) weapons of any kind; and

(3) personal cellular phones or unauthorized electronic devices.

ii. The Vendor shall provide a dedicated work phone for Jail custodial staff, and all work phones and equipment shall be subject to Jail security requirements.

c. Training Requirements: Prior to assignment and throughout the term of the Agreement, Vendor personnel assigned to the Jail Facilities shall complete required training provided by the Ada County Sheriff’s Office. The Vendor shall maintain documentation of required training and shall provide such documentation to the County upon request. Training includes:

i. Prison Rape Elimination Act (PREA) training prior to initial assignment and at least one (1) hour annually thereafter

ii. Additional Jail-related training not to exceed four (4) hours annually, unless otherwise required by law or policy.

d. Inmate Interaction and Restricted Areas Vendor personnel shall not communicate with inmates in any form unless expressly authorized by Jail command staff. If a Vendor employee becomes aware that a relative, acquaintance, or personal contact is incarcerated within the Jail Facilities, the employee shall immediately notify the County in writing. Certain areas may require escort by authorized County personnel, and the Vendor shall not proceed in restricted areas without confirmed access or required escort. If access is denied or delayed, the Vendor shall notify the County and reschedule the affected service as directed. The Vendor remains responsible for completion of all required services.

7. IDENTIFICATION

Vendor agrees to have on-site Personnel wear a photo identification badge or clearly identifiable company attire while performing work on County properties. Said badges/attire shall be always worn in a conspicuous manner.

8. EMERGENCY RESPONSE PLAN

The Vendor shall develop a plan for response to after-hour emergency situations, which, at a minimum, must include the names and telephone numbers of persons (primary and backup) capable of responding to emergency situations within two (2) hours from notification. The Emergency Response Plan shall be approved by and kept on file with the County and shall be kept current by the Vendor.

ATTACHMENT 1

CUSTODIAL SERVICES

PSB, FSB, OPERATIONS OFFICE, TRAINING ANNEX, VEHICLE

MAINTENANCE SHOP, COMMUNITY TRANSITION CENTER (CTC),

MODULAR TRAILER, JAIL ADMIN, AND JAIL OPERATIONS SHOP

1. FACILITIES COVERED

a. Public Safety Building (PSB)

b. Field Services Building (FSB)

c. Operations Office Building

d. Training Annex

e. Vehicle Maintenance Shop

f. Community Transition Center (CTC)

g. CTC Modular Trailer

h. Jail Administration

i. Operations Shop

2. STAFFING AND CREW RESPONSIBILITIES:

a. Staffing Hours:

i. The Day Crew shall perform services during County business hours, Monday through Friday, unless otherwise specified in this Attachment.

ii. The Night Crew shall perform services seven (7) days per week after normal County business hours unless otherwise specified in this Attachment.

b. Crew Responsibility Clarification:

The Vendor shall maintain sufficient staffing and on-site custodial coverage to meet all required daily, weekly, and recurring service levels under this Attachment. All nightly cleaning services shall be completed by 2:00 a.m., unless delayed by County operations or otherwise approved in writing by the County. Daily services may be performed by the Day Crew or Night Crew;

however, assignment of duties between crews shall not reduce, delay, defer, or eliminate any required services. The Vendor remains solely responsible for full and timely completion of all services.

i. The Day Crew shall prioritize areas requiring daytime access, high-traffic areas, and areas identified herein as requiring completion prior to 4:30 p.m., including areas requiring coordination with County personnel.

ii. The Night Crew shall complete services in unsecured and general access areas and shall complete any required services not performed during the Day Crew shift.

3. DAILY SERVICES

General Daily Services – All Applicable Areas For purposes of this Attachment, “Applicable Areas” include all rooms, spaces, corridors, restrooms, stairwells, lobbies, and support areas within the Facilities listed in Section 1, unless expressly excluded. The Vendor shall perform the following services on each scheduled custodial service day:

a. Waste Removal and Recycling

i. Empty all trash receptacles and replace liners as needed.

b. Entrances and Exterior Immediate Areas

i. Clean and empty all ashtrays, sand urns, and exterior trash receptacles at building entrances and around the facility perimeter; replace liners nightly.

ii. Clean exterior entranceway landings nightly; remove gum, spills, and litter.

iii. Sweep and damp mop all building entrances used by staff and the public.

c. Surface Cleaning and Sanitization

i. Spot clean and sanitize high-touch surfaces, including light switches and door handles.

ii. Clean and sanitize all drinking fountains.

iii. Clean microwaves inside and out.

iv. Clean and sanitize all counter surfaces and edges.

v. Dust all tables, file cabinets, counters, and other horizontal surfaces.

vi. Wipe down all doors, door hardware, and frames; remove visible handprints, dirt, dust, and grime.

d. Glass and Windows

i. Clean interior and exterior surfaces of entry glass doors (front and back), side glazing, entranceway glass, and frames; remove fingerprints, streaks, smudges, and visible soil.

ii. Clean all interior windows with visible streaks, dirt, or grime.

e. Spot Cleaning and Detail Work

i. Remove gum and similar materials from floors, carpets, furniture, and entrance areas.

f. Restrooms

i. Clean and sanitize all fixtures, including bowls, urinals, sinks, showers, and similar items; fixtures shall be free of dirt, grime, residue, foreign matter, and odors. Dispose of personal items left in showers, as appropriate.

ii. Polish mirrors and dispensers and remove splatters from restroom walls; surfaces shall be free of dirt, grime, handprints, streaks, and spots.

iii. Refill toilet tissue, seat covers, paper towels, and soap dispensers.

iv. Clean restroom walls, counters, partitions, and splash areas using disinfectant cleaner.

v. Mop restroom floors with disinfectant cleaner.

g. Carpeted Areas – Daily and As Needed

i. Vacuum all heavy traffic carpeted areas daily, including entrance mats.

ii. Vacuum all areas with visible debris or stains each service day, regardless of any rotating schedule.

iii. Vacuum conference rooms and break rooms nightly when used during the business day, as determined by visible use or County direction.

h. Carpeted Areas – Rotational Cleaning

i. Vacuum individual office areas on a rotating basis designed to ensure full coverage at least once every three (3) service days.

i. Detail and Obstruction Cleaning

i. Vacuum under desks and vacuum or dust mop all chair mats.

ii. Move chairs and movable furniture as necessary to complete cleaning and return all items to their original positions.

j. Hard Surface Floors and Stairways

i. Dust mop and damp mop all hard surface floors.

ii. Sweep and damp mop all open, unenclosed stairways.

iii. Scrub all spills and stains and remove all scuff marks from marble, ceramic tile, vinyl, and other hard surface floors.

k. Safety Requirements

i. Provide warning signage and barriers in areas being mopped or otherwise serviced.

l. Cleaning Standard

i. All floors shall be free of visible dirt, dust, debris, stains, streaks, and residue, including in corners, behind doors, and under furniture or equipment.

m. Elevators

i. Clean, disinfect, and polish control panels and all metal surfaces.

ii. Clean door tracks and saddles.

iii. Damp mop elevator floors with disinfectant cleaner.

4. WEEKLY SERVICES

Once per week, the Vendor shall perform the following:

a. Surface and Detail Dusting

i. Dust baseboards, window ledges, moldings, door jambs, and other low-reach surfaces.

b. Stairwells

i. Clean enclosed stairwells, including handrails and guardrails.

c. Carpet Care

i. Edge all carpeted areas.

ii. Spot clean carpeted floors and upholstered furniture as needed.

d. Glass and Windows

i. Clean both sides of interior glass in common areas and high-traffic spaces.

ii. Clean interior and exterior windows at all entryways.

e. Drains and Fixtures

i. Rinse and flush floor drains in restrooms and janitorial closets, where applicable.

f. Floor Maintenance

i. High-speed buff and spot wax resilient floors as needed to maintain appearance and safety.

g. Administrative Requirements

i. Provide an updated schedule of recurring services to the County.

5. MONTHLY SERVICES

Unless otherwise approved in writing by the County, all services below shall be performed after normal business hours. Once per month, the Vendor shall perform the following:

a. Hard Surface Floors

i. Buff all hard surface floors.

b. Stairways and Stairwells

i. Clean and recoat all stairways.

ii. Perform detailed cleaning of enclosed stairwells, including sweeping, damp mopping, and wiping of handrails and guardrails.

c. Blinds and Window Areas

i. Dust all vertical and horizontal blinds.

ii. Dust all window ledges.

6. QUARTERLY SERVICES

performed after normal business hours. Once every three (3) months, the Vendor shall perform the following:

a. Carpet Cleaning

i. Clean carpets using a County-approved dry chemical or extraction method. The Vendor shall provide all equipment, materials, labor, cords, and hoses necessary to clean all carpeted areas covered under this Scope of Work. Power and water will be provided by the County.

b. Furniture Movement and Access

i. Move and return movable furnishings, including chairs, tables, and chair mats. File cabinets, desks, and bookcases shall not be moved.

All accessible carpeted areas shall be cleaned.

c. Floor Refinishing – Restrooms and Locker Rooms

i. Strip, seal, and wax restroom and locker room floors using County-approved non-slip wax.

d. Wall Cleaning

i. Wipe down walls using an approved disinfectant cleaner.

e. Scheduling and Coordination Requirements

i. All carpet cleaning and restroom/locker room floor refinishing shall be performed pursuant to a schedule approved in advance by the County.

ii. The Vendor shall provide at least seven (7) business days’ written notice prior to commencement and shall notify affected departments of the exact date and time of service.

iii. Such work shall be performed after 6:00 p.m. on weekdays or during weekends, unless otherwise approved in writing by the County.

7. QUARTERLY SERVICE- WINDOW CLEANING

Unless otherwise approved in writing by the County, window cleaning services under this Attachment shall be performed quarterly (four (4) times per year) and shall include all interior and exterior windows within the Facilities covered by this Attachment.

a. Scope of Work

i. Clean all windows on both interior and exterior surfaces.

ii. All glass shall be free of dirt, dust, water spots, streaks, smudges, and other foreign matter upon completion.

iii. Remove, clean, and properly reinstall all existing solar screens.

b. Scheduling and Notification Requirements

i. Submit an annual window-cleaning schedule to the County for review and approval at the commencement of the Agreement.

ii. Provide at least forty-eight (48) hours’ notice prior to the start of scheduled window cleaning.

c. Safety Requirements

i. Provide all required safety equipment and ensure that only properly trained personnel perform window-cleaning services.

ii. Upon request, provide written verification of training.

iii. Use appropriate warning signage and barriers during overhead or elevated work.

iv. Ensure protection of County employees and the public at all times.

d. Materials and Equipment

i. Provide all materials, equipment, and supplies necessary to perform the work, unless otherwise approved in writing by the County.

ii. All chemicals and cleaning compounds must be approved by the

County prior to use.

8. BI-ANNUAL SERVICES

performed after normal business hours. Once every six (6) months, the Vendor shall perform the following

a. Hard Surface Floor Restoration

i. Strip and seal all hard surface floors.

b. Marble and Tile Floor Refinishing

i. Strip, seal, wax, and polish all marble and tile floors.

c. Specialized Area Cleaning – Dispatch

i. Perform a deep cleaning of the Dispatch Area, including vents, light fixtures, ceiling tiles, and the break/kitchen area.

d. Scheduling and Coordination Requirements

i. All bi-annual services shall be performed pursuant to a schedule approved in advance by the County.

ii. Provide at least seven (7) business days’ written notice prior to commencement.

iii. Dispatch cleaning shall be coordinated with the Operations

Maintenance Supervisor.

9. SPECIAL CLEANING TIMES AND ACCESS REQUIREMENTS

a. Excluded Areas:

All areas identified in RED on the facility maps are excluded from the Vendor’s scope of work.

b. Restricted Access Protocol – Offices

i. If an office is closed, even if unlocked, the Vendor shall not enter or clean the office.

ii. Any trash containers placed outside the office door shall be serviced.

c. General Requirements

The following areas require controlled or restricted access. Cleaning shall be coordinated with the County’s designated contract administrator or facility representative. The Vendor shall not proceed with cleaning in any controlled or restricted access area without confirmed access and authorization.

i. Escort is required where indicated below.

ii. Cleaning shall not occur without confirmed access and coordination with the County.

iii. Where specified, cleaning shall occur prior to 4:30 p.m.

iv. The Vendor shall comply with all timing, escort, and coordination requirements identified for each area.

d. Public Safety Building (PSB) The following areas require escort and shall be cleaned prior to 4:30 p.m.

i. Conference Room (1st Floor)

ii. Command Row (1st Floor)

iii. Property and Evidence Office (1st Floor)

iv. Detective & Internal Affairs Areas (1st Floor)

v. Polygraph Area (1st Floor)

vi. Crime Lab Offices (PSB Lower)

vii. Dispatch (PSB Lower)

viii. Patrol Offices (PSB Lower)

ix. Action Team Room (PSB Lower)

x. Narcotics Room (PSB Lower)

e. Armory and Crime Lab Workrooms (Same Requirements Apply to Both Areas)

i. Escort required.

ii. General cleaning services shall be completed monthly or upon request.

iii. Floors shall be cleaned in accordance with the regular quarterly floor cleaning schedule.

iv. Cleaning dates and times shall be scheduled in advance with the

County.

v. Supervised access is required.

f. 911 Dispatch Area (PSB Lower)

i. Escort required.

ii. General cleaning shall be performed one (1) day per week between

7:00 a.m. and 4:00 p.m.

iii. Floors shall be cleaned in accordance with the regular quarterly floor cleaning schedule.

iv. Cleaning dates and times shall be scheduled in advance with the

County.

v. Supervised access is required.

g. Field Services Building (FSB)

i. HR Offices: Escort required when cleaning outside of normal business hours.

h. Training Annex

i. Escort required; Quartermaster area shall be cleaned prior to 4:30 p.m.

ii. The Vendor shall perform general cleaning of the gym area.

iii. Cleaning of gym equipment and gym mirrors is excluded from the

Vendor’s scope of work.

i. Vehicle Maintenance Shop (Office, Restroom, and Break Area Only):

i. Cleaning shall be performed on Monday, Wednesday, and Friday after 5:00 p.m.

j. Jail Operations Shop:

i. Cleaning shall be performed one (1) time per week.

ATTACHMENT 2

JAIL FACILITIES CUSTODIAL SERVICES

1. FACILITIES COVERED

This Attachment applies to custodial services within the Ada County Jail, limited to the following areas (collectively, the “Jail Facilities”):

a. HSU (Health Services Unit)

i. Admin

ii. Nursing Office

iii. Foyer of Mental Health Dorms

iv. Mental Health Dorms (support and supply services only, as specified herein)

v. North & South Day Rooms

vi. HSU North and South Infirmary Cells and Showers

vii. HSU Main Hallway

viii. Medical Exam Rooms

ix. HSU Control Room

x. Tub Room (Cleaned only by request)

b. CCU

i. Video Court

ii. Medical Exam Room

c. POD C- MCU (Medium Custody Unit)

i. Medical Exam Room

d. POD D- MSU (Max Security Unit)

i. Officer Station Area (First Floor)

ii. Nursing Office (First Floor)

iii. Restroom (First Floor)

iv. Restroom (Second Floor)

v. Max Control Room(Second Floor)

vi. Stairwell

vii. Elevator

e. Staff Dining Room (serving Jail personnel)

f. Kitchen Office & Bathroom (Cleaned after 7pm)

g. HUB Control Room

h. Central Control

i. Medical wards, exam rooms, anterooms, tub rooms, isolation cells, quarantine cells, detox cells, sober rooms, medical dayrooms, and associated corridors

j. Secure medical offices, interview rooms, staff restrooms, and staff support areas

2. CLEANING HOURS, STAFFING, AND CREW RESPONSIBILITIES:

a. Custodial services under this Attachment shall be provided seven (7) days per week, including holidays. The Vendor shall maintain sufficient staffing and continuous on-site custodial coverage during the hours identified below to meet all required daily, weekly, and recurring service levels under this Attachment.

i. Day Crew Custodian: A Day Crew custodian shall provide on-site custodial coverage from 8:00 a.m.to 4:00 p.m. daily, including holidays.

ii. Night Crew Custodian: A Night Crew custodian shall provide on-site custodial coverage from 3:00 p.m. to 11:00 p.m. daily, including holidays.

b. The Day Crew Custodian shall work directly with Jail…