Request for Proposal

RFP 26024

ADA COUNTY COMPREHENSIVE PLAN

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: January 27, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

REQUEST FOR PROPOSAL

Ada County Comprehensive Plan

The Board of Ada County Commissioners will receive and publicly open, sealed and clearly marked proposals for RFP 26024 Ada County Comprehensive Plan.

Sealed proposals are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 9, 2026.

All proposals will be electronically date and time stamped as they are submitted.

Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Proposals will be publicly opened and the names of participating vendors read aloud on March 10, 2026, on or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The proposal opening may also be viewed at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. Information and specifications for same may be downloaded free of charge at https://adacounty.bonfirehub.com. The Board of Ada County Commissioners reserves the right to accept or reject any or all proposals.

Auxiliary aids or services for persons with disabilities are available upon request. Please contact Ada County Procurement at (208) 287-7140 to make arrangements.

Rod Beck, Chair

Publish: January 27, 2026 & February 3, 2026 https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA i

TABLE OF CONTENTS

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I RFP GENERAL INSTRUCTIONS

II QUESTIONS

III PROPOSAL SUBMISSION

IV PREPARATION OF PROPOSAL

V PROPOSAL INFORMATION

VI QUALIFICATIONS OF PROPOSER

VII CONFIDENTIALITY

VIII PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I PROPOSAL CONTENT

II PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

AGREEMENT

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 1

REQUEST FOR PROPOSAL

Ada County Comprehensive Plan

OWNER: Ada County Development Services

PROJECT: Consultant for Ada County Comprehensive Plan

INTRODUCTION

Ada County (“County”) is seeking proposals from qualified consultants to assist the Ada County Development Services Department in drafting a Comprehensive Plan in accordance with Idaho Code § 67-6508. The ideal consultant will have experience in successfully writing and assisting in the implementation of the Comprehensive Plan. The current Comprehensive Plan was adopted in 2016, and since that time the County has experienced significant population growth, development pressure, infrastructure expansion, and changing land-use dynamics. This long-range planning effort will guide growth and decision-making over the next 10 ̶ 20 years.

BACKGROUND

Ada County is located in southwestern Idaho and is the most populous county in the state, serving as a regional center for commerce and industry. The County encompasses approximately 1,055 square miles and has an estimated 2024 population of 557,590. Boise City, the county seat and home to the Idaho State Capitol, is located within Ada County, along with the incorporated cities of Eagle, Garden City, Kuna, Meridian, and Star.

The County’s continued growth presents both opportunities and challenges. Ada County must balance development with rural and agricultural preservation, infrastructure capacity, environmental stewardship, housing needs, transportation connectivity, and overall quality of life for both existing and future residents. The updated Comprehensive Plan will provide a coordinated, transparent, and sustainable framework to manage this next phase of growth in Ada County.

The Comprehensive Plan update will provide a clear, policy-driven and implementation-oriented guide to land use planning, infrastructure timing and availability, service provision, growth coordination across jurisdictional boundaries. The plan shall also update and delineate the future land use map and supporting policies, taking into consideration:

• Newly adopted zoning code and existing zoning designations

• Area of Impact elements & language consistent with State Code

• Alignment with adopted Development Impact Fee methodologies, capital improvement plans and service assumptions under Idaho Code §67-8208

• Incorporation of adopted Capital Improvement Programs

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 2

The updated Comprehensive Plan should be usable by decision-makers, staff, applicants and the public, and be legally defensible under Idaho Code §67-65.

The current Ada County Comprehensive Plan can be accessed via the following link:

https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County-2025- Current-1.pdf

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 26024 Ada County Comprehensive Plan Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 9, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals will be publicly opened and the names of participating consultants read aloud on March 10, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

II. QUESTIONS AND ADDITIONAL INFORMATION

A. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 26024 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

B. Any explanation of RFP 26024, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than February 10, 2026, at 4:00 p.m. local time. An addendum will be issued on or about February 17, 2026.

C. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26024, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County-2025-Current-1.pdf https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County-2025-Current-1.pdf https://adacounty.bonfirehub.com/ https://adacounty.bonfirehub.com/

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 3

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that Cost Proposal (BT-30OY) is required to be completed on Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria section.

C. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 9, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 26024 will be publicly opened and the names of participating consultants read aloud on March 10, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The Board’s opening of the proposals may also be viewed via livestream at:

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with section II., herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, and shall take into account all work contemplated in Exhibit A, Scope of Work. Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover each phase of the project contemplated by the RFP 26024 documents; and

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 4

3. Provide full responses to all Proposal Content Requirements as detailed below.

G. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26024 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided in Exhibit A of the attached agreement. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful consultant shall pay all such taxes and must be able to show evidence of such payment.

D. Rejection of proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of the

Idaho Code as it relates to submittals of this project or provision of the services prior to the execution of any agreement with County.

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 5

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho please refer to the Idaho Secretary of State.

VII. CONFIDENTIALITY

Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection.

Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-30OY) are disclosable public records.

Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26024 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26024 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within the County. The County may use one or more subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content and Evaluation section of this RFP 26024. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about April 3, 2026.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on April 6, 2026.

D. The Board will consider the proposals for potential award on April 7, 2026, at or about 9:00 a.m. local time in in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West mailto:Procurement@adacounty.id.gov

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 6

Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

E. The selected Proposer shall be required to enter into a written agreement in the form as shown Exhibit B. Proposers are advised to read the agreement carefully. If proposers have any questions about the required provisions or have requests for exception to provisions in the agreement, those questions and requests must be made in accordance with section II.

herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26024 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26024.

B. Subcontractors. Identify any and all outside consultants or firms to be used by proposer to provide the consulting services identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person.

Provide the name of the person legally authorized to sign an agreement for your company.

D. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs.

Also provide the number of employees that work in the office that will service this contract, broken down into technical, clerical and other. If applicable, please provide information regarding any arbitration and/or litigation in which your firm is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 26024. Identify staff that is trained or exceptionally knowledgeable in the services required by this RFP.

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 7

F. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the services required in this RFP, in which your company was the prime consultant, within last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three and five projects). In particular, highlight previous experience with city, county, or other governmental entities.

G. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses) for similar services, as required in this RFP 26024, that your company has provided in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26024. Please see Section VII regarding the submission of confidential or proprietary information with respect to information provided about references.

H. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for this Project.

I. Proposed Approach to Project. Please explain your company’s overall approach to performing the services identified in the Scope of Work attached as Exhibit A and the coordination of activities necessary to provide the products/services as required in this RFP 26024.

J. Cost. Please identify costs in Cost Proposal (BT-30OY) broken down by the following project phases: Preparatory Phase, Phase I and Phase II. See Exhibit A Scope of Work for more details. If there are any other costs associated with the planning, organizing, creating, implementing, and delivering the comprehensive plan, please include that information within your Proposal.

K. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your firm from others.

L. Affirm that your company is willing to enter into an agreement with Ada County.

M. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 8

required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Requirements. Ten (10) points possible.

2. Approach to the Project. Thirty (30) points possible.

3. Experience in providing the services required, particularly with city and county governmental entities. Twenty (20) points possible.

4. References and the quality of service provided for similar services as required in RFP 26024. Ten (10) points possible.

5. Anticipated Costs for the project. Thirty (30) points possible.

Evaluation Criteria Rating Weight Score 1 Compliance with RFP Requirements 10% 2 2 Approach to Project 30% 6 3 Experience 20% 4 4 References 10% 2 5 Cost 30% 6

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

D. Presentation and Interview. (Optional and worth 50 points.) If deemed helpful, the Committee may request Proposers to give a presentation of their proposal and answer questions on April 2, 2026. The Committee is not required to hold presentations or interviews but may request presentations and/or interviews of the top 1-3 ranked proposers from the initial evaluation.

Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of 50 additional points. Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to 150.

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 9

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Name of Proposer:

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26024 Ada County Comprehensive Plan, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26024”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26024, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to the Agreement Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 10

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26024 Ada County Comprehensive Plan is submitted in accordance with all documents and provisions of RFP 26024. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26024.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected consultant.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – PAGE 11

SUBCONTRACTORS

The Proposer certifies that the following subcontracting firms or businesses will be awarded subcontracts for portions of the project services in the event the Proposer is awarded the Contract.

Proposer may use additional sheets to provide this information, if required.

SUBCONTRACTORS

1. _______________________________ _________________________________

Subcontractor: Address Line 1

Discipline Address Line 2

2. _______________________________ _________________________________

Subcontractor: Address Line 1

3. _______________________________ _________________________________

4. _______________________________ _________________________________

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN– EXHIBIT A

EXHIBIT A

SCOPE OF WORK

I. OVERVIEW:

Ada County, Idaho is soliciting proposals from qualified professional planning firms to prepare a comprehensive update to Ada County’s Comprehensive Plan. The current Comprehensive Plan was adopted in 2016, and since that time the County has experienced significant population growth, development pressure, infrastructure expansion, and changing land-use dynamics. This long-range planning effort will guide growth and decision-making over the next 10 - 20 years.

Ada County is located in southwestern Idaho and is the most populous county in the state, serving as a regional center for commerce and industry. The County encompasses approximately 1,055 square miles and has an estimated 2024 population of 557,590. Boise City, the county seat and home to the Idaho State Capitol, is located within Ada County, along with the incorporated cities of Eagle, Garden City, Kuna, Meridian, and Star.

The County’s continued growth presents both opportunities and challenges. Ada County must balance development with rural and agricultural preservation, infrastructure capacity, environmental stewardship, housing needs, transportation connectivity, and overall quality of life for both existing and future residents. The updated Comprehensive Plan will provide a coordinated, transparent, and sustainable framework to manage this next phase of growth in Ada County.

The Comprehensive Plan update will provide a clear, policy-driven and implementation-oriented guide to land use planning, infrastructure timing and availability, service provision, growth coordination across jurisdictional boundaries. The plan shall also update and delineate the future land use map and supporting policies, taking into consideration:

o Newly adopted zoning code and existing zoning designations o Area of Impact elements & language consistent with State Code o Alignment with adopted Development Impact Fee methodologies, capital improvement plans and service assumptions under Idaho Code §67-8208 o Incorporation of adopted Capital Improvement Programs

The updated Comprehensive Plan should be usable by decision-makers, staff, applicants and the public, and be legally defensible under Idaho Code §67-65.

The current Comprehensive Plan can be accessed via the following link:

https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County- 2025-Current-1.pdf https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County-2025-Current-1.pdf https://adacounty.id.gov/developmentservices/wp-content/uploads/sites/37/Ada-County-2025-Current-1.pdf

II. PROJECT DESCRIPTION

A. Project Administration The consultant will work with Ada County under the direction of the Director of Development Services and will coordinate with the Board of County Commissioners. The consultant will also successfully consult with major stakeholder organizations, business leaders, institutions, intergovernmental agency (key) partners, neighboring jurisdictions, neighborhood associations, the Planning & Zoning Commission, County elected officials and the public.

The consultant will be responsible for the following:

• Development and implementation of a public engagement plan, consistent with Idaho Code §67-6509 Include a clearly defined schedule of engagement activities aligned with statutory noticing, hearing, and adoption requirements.

• Public Outreach using Workgroups, Open houses & Online Platforms, Surveys, etc.

(Consultant led with County oversight and participation).

• Needs to take Idaho Code §67-6509 (requirements for public hearings, notices and adoption) into account as part of the Public Engagement and hearing strategy.

• Stakeholder Identification and engagement strategies

• Coordination with County staff on notices, materials, scheduling, venues, etc.

• Meeting summaries and outreach documentation Facilitation of meetings and workshops, including preparation of meeting materials, summaries and outreach documentation.

Documentation of public input and how it was used to inform the plan policies

• Preparation of an existing conditions report or memorandum.

• Preparation of draft and final Comprehensive Plan documents.

• Preparation of all maps in GIS and PDF format. Including, but not limited to the Future

Land Use Map(s), prime farmland, open space, parks & recreation, sensitive lands (steep slopes, floodplain), existing land use, existing and future roadway network, targeted focus areas, etc.

• Preparation of an implementation matrix.

• Creation of Comprehensive plan graphics to include ‘branding’ for all outreach documents and final plan, as well as a color guide that meets ADA standards.

• Delivery of all work products in editable formats (e.g., MS Word, GIS-compatible files, as applicable) and meets ADA standards.

The staff of Ada County Development Services will be available for support in the following areas: coordination with County departments and offices, and other key agencies, provision of readily available GIS data, map production, coordination of project and public meetings, and public information.

B. Deliverables

The Comprehensive Plan is expected to address, at minimum, the following core elements based on Idaho Code §67-6508, unless justification for omission is provided:

1. Property rights

2. Population

3. School facilities and transportation

4. Economic development

5. Land use

6. Natural resources

7. Hazardous areas

8. Public services, facilities, and utilities

9. Transportation

10. Recreation

11. Special areas or sites

12. Housing

13. Community design

14. Agriculture

15. Implementation

16. National interest electric transmission corridors

17. Public airport facilities

18. Effect on source, quantity and quality of ground water

Upon contract award, the consultant will prepare a general project scope of work that will identify project phases, as well as a detailed scope of work to complete the Preparatory Phase, Phase I, and Phase II.

Preparatory Phase

Upon project initiation, the first major deliverables, at a minimum, will include the following:

• A project kickoff meeting with the consultant team and County staff to develop project objectives, protocols, timelines, deliverables and requirements.

• A Project Management Guide establishing scope, schedule, communication protocols, quality control procedures, checkpoints, approval milestones, and other information necessary for team coordination and communication.

• The preparation of a Public Involvement Plan that includes recommendations for the initial public involvement activities, including number of in-person meetings and potential locations, public information materials and tools, opportunities for participation, project talking points, and a communications protocol for the release of public information.

• Coordination with Ada County staff on establishment of a project website with introductory content.

• Coordination with other intergovernmental agencies.

• Stakeholder management plan.

Phase I- Existing Conditions and Visioning

The key deliverables will include:

• Review and synthesis of existing County, city, and regional plans, functional plans, studies, capital improvement plans, and adopted policies relevant to land use, transportation, housing, utilities, facilities, and environmental resources.

• Analysis of:

Growth trends and demographics to include census data and projections Land use patterns Existing infrastructure capacity Environmental and hazard constraints

• Identification of key planning issues, trade-offs, and policy implications that must be addressed to accommodate growth while maintaining quality of life, fiscal sustainability, and resource protection.

• Facilitated discussions with Ada County Development Services, legal staff, the Board of Ada County Commissioners, and the Planning & Zoning Commission for discussion of the format and direction of the new comprehensive plan

• Proposed format for the new Comprehensive Plan that meets the requirements of Local Land Use Planning Act (LLUPA)

• Public meetings and online outreach designed to solicit public input and the use of other diverse and innovative outreach opportunities to aid in community visioning, engagement and vetting.

Phase II- Policy Development and Adoption

The key deliverables will include:

• Community-based discussion and review of identified areas of opportunities and challenges

• Community meetings and other public dialogue tools to solicit public discussion on the range of desired futures and action steps

• Facilitated meetings with County elected officials and department heads to discuss strategy and action plans

• Finalization of a Comprehensive Plan, including the adoption process

• An implementation framework identifying measurable indicators, prioritization methodology of goals & objectives, plan update triggers, and responsibility for implementation tracking.

III. PROPOSAL SUBMISSION EXPECTATION

Ada County anticipates completing the Comprehensive Plan within approximately 12-18 months from the Notice to Proceed. Proposals should include a clear project schedule with milestones, deliverables, and key decision points.

RFP 26024 ADA COUNTY COMPREHENSIVE PLAN – EXHIBIT B

EXHIBIT B

AGREEMENT

AGREEMENT NO. ________

PERSONAL SERVICE AGREEMENT BETWEEN ADA COUNTY AND _____________.

TO PROVIDE CONSULTING SERVICES FOR ADA COUNTY COMPREHENSIVE

PLAN

THIS PERSONAL SERVICE AGREEMENT (“Agreement”) is entered into effective the ________ day of ______, 2026 (“Effective Date”), by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (“County”), and

______________ (“Consultant”). County and Consultant may be collectively referred to herein as the “Parties” and individually, as a “Party.”

In consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the

Parties agree as follows:

I. PURPOSE AND SCOPE

County and Consultant desire to enter into an agreement for Consultant to assist the Ada

County Development Services in the drafting and implementing Ada County’s Comprehensive

Plan.

II. TERM

This Agreement will become effective on the Effective Date and shall remain in effect until

September 30, 2026, unless otherwise terminated under the terms of this Agreement. The County may, solely at its option, and when and if it duly budgets and appropriates funds from revenues legally available to it for the ensuing fiscal year, renew this Agreement for completion of uncompleted phases. Each Renewal Term shall commence on October 1 of the fiscal year following adoption of the County budget and shall terminate on September 30 of the following calendar year.

III. CONSULTANT’S OBLIGATIONS

A. Deliverables. Meet the timeframes and document deliverables at the cost outlined in Consultant’s proposal.

B. Insurance. Provide insurance coverage as described in Exhibit A of this

Agreement. Certificates of Insurance evidencing the coverages required herein shall be provided to County prior to the start dates of the Agreement. All certificates must be signed by an authorized representative of the Consultant’s insurance carrier and must state that the issuing company, its agents, or representatives will provide County thirty (30) days written notice prior to any policies being canceled. Renewal certificates must be provided to County within thirty (30) days after the effective date of the renewal.

C. Ownership of Information. Consultant understands and agrees that all electronic data, documents, and information remain the property of the County. Should this Agreement terminate, or at any time the County requests the electronic data, documents and information be returned, Consultant agrees to return all County data, documents and information to the County within thirty (30) days of termination or the date requesting return. In no event shall Consultant maintain copies of County data, documents and information that are returned to County.

D. Nondisclosure of Information. Consultant acknowledges that much, if not all, of the material and information which has or will come into Consultant’s possession or knowledge in connection with the performance of this Agreement, consists of confidential and proprietary information or “Confidential Information.” Consultant agrees to hold such Confidential

Information in strictest confidence and agree not to release such information to any individual or entity.

Consultant further agrees not to make use of Confidential Information for Consultant’s own benefit or for the benefit of any third parties, other than for the performance of this Agreement, and not to release or disclose it to any other party either during the term or after the termination of this Agreement. Consultant is solely responsible for maintaining the security of such Confidential

Information and for complying with all federal, state, and local laws, regulations, or other requirements governing the privacy and non-disclosure of such information.

The foregoing obligations shall not apply to any information which: a) is or becomes known publicly through no fault of the receiving party; or b) is learned by the receiving party from a third party entitled to disclose it; or c) is already known to the receiving party before receipt from the disclosing party as shown by the receiving party’s written records; or d) is independently developed by the receiving party, as shown by the receiving party’s written records; or e) must be disclosed by operation of law.

E. Indemnification. Consultant agrees to indemnify, defend, and hold harmless

County and its employees and agents from any claims, losses, costs, and expenses, including, but not limited to, attorney’s fees, arising out of any errors, omissions, intentional torts, or other negligence on the part of Vendor or its employees and agents.

IV. DUTIES OF COUNTY

A. Payment.

1. As consideration for the services to be performed under this Agreement, County agrees to pay ____________________________________ ($__________________).

2. Payment for the Consultant services shall be made by the County on the next payment cycle after all necessary documents have been presented to the County.

V. MUTUAL OBLIGATIONS

A. Independent Contractors. Nothing in this Agreement shall be construed to create an employment, agency, joint venture, or partnership relationship between the Parties. The relationship between County and Consultant is and shall remain that of independent Parties to a contractual relationship as set forth in this Agreement. No Party is authorized or permitted to act as an agent or employee of the other Party.

B. Entire Agreement. This Agreement and Recitals constitute the entire agreement between the Parties, and supersede all other agreements and understandings, written and oral, between the Parties with respect to the subject matter hereof.

C. Governing Law; Venue. This Agreement shall be governed by the laws (without regard to conflicts of laws) of the State of Idaho. In the event any legal proceeding is instituted between the Parties arising out of this Agreement, such legal proceeding shall be instituted in the courts of the County of Ada, State of Idaho, and each of the Parties agrees to submit to the jurisdiction of such courts.

D. Severability. If one or more of the provisions contained in this Agreement shall, for any reason, be determined by a court of competent jurisdiction to be invalid, illegal, unconscionable, or unenforceable, such provision(s) shall be severed from the Agreement and the remainder of the Agreement shall be given effect by the Parties as if such provision(s) never had been part of the Agreement.

E. Assignment. Neither Party may assign its rights or obligations hereunder without the written consent of the other Party.

F. Modification. The Parties hereto may at any time hereafter modify or amend this

Agreement by a subsequent written agreement executed by County and Consultant. This

Agreement may not, however, be modified or amended orally or by any act of the Parties.

G. Waiver. No covenant, term or condition, or the breach thereof, shall be deemed waived, except by written consent of the Party against whom the waiver is claimed. Any waiver of the breach of any covenant, term or condition of this Agreement shall not be deemed to be a waiver of any other covenant, term, or condition herein.

H. Section Headings. The section headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement.

I. No Third Party Beneficiaries. It is the intention of the Parties that no individual or entity be construed or considered to be an intended or implied third-party beneficiary under this

Agreement.

J. Authority. Each individual executing this Agreement on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said entity in accordance with duly adopted organizational documents or agreements and, if appropriate, a resolution of the entity, and that this Agreement is binding upon said entity in accordance with its terms.

K. Attorney Fees. In the event a controversy, claim, or action arises between the

Parties to this Agreement regarding the enforcement of its terms and conditions, or the breach of any of its provisions, the prevailing Party shall be entitled to recover from the other Party all costs and expenses incurred by the prevailing Party, including reasonable attorney’s fees, regardless of whether such controversy, claim, or action is prosecuted to judgment or appealed.

L. Notice. Any notice under this Agreement shall be in writing and be delivered in person, by public or private courier services (including U.S. Postal Service Express Mail), or by certified mail with return receipt requested. All notices shall be addressed to the Parties at the following addresses or at such other addresses as the Parties may from time to time direct in writing:

County: Ada County Development Services 200 W. Front Street Boise, Idaho 83702

Consultant:

Any notice shall be deemed to have been given on the earlier of: (a) actual delivery or refusal to accept delivery; or (b) the date of mailing by certified mail. Actual notice, however, and from whomever received, shall always be effective.

M. Termination. Either Party, upon thirty (30) days written notice, may terminate this

Agreement, with or without cause. In addition, this Agreement may be terminated by either Party in the event of a breach of a material term of this Agreement. Upon any breach of a material term, the Party seeking a remedy shall provide written notice of the breach to the breaching Party. The breaching Party shall have five (5) business days to cure said breach. Failure to cure said breach within five (5) business days constitutes grounds for immediate termination of this Agreement, at the sole discretion of the non-breaching Party.

IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this Agreement to be executed and acknowledge that they have read and understood this

Agreement.

Board of Ada County Commissioners

By:

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

Consultant

Dated Name, Title

EXHIBIT A

INSURANCE

A. Consultant, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A VIII or better. All insurance companies must be authorized to do business in the state of Idaho.

By requiring insurance herein, County does not represent that coverage and limits are necessarily adequate to protect Consultant, and such coverage and limits shall not be deemed as a limitation on Consultant’s liability under the indemnities granted to County in this Agreement.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to

County prior to the start date of the project. All certificates must be signed by an authorized representative of Consultant’s Insurance carrier and must state that the issuing company, its agents, or representatives will provide County thirty (30) days written notice prior to any policies being canceled or materially changed. Renewal certificates or binders must be provided to County a minimum of five (5) days prior to the effective date of the renewal.

If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Risk Management risk@adacounty.id.gov Ada County Procurement procurement@adacounty.id.gov

D. Certificates must evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $100,000 each accident Bodily Injury by Disease: $500,000 policy limit Bodily Injury by Disease: $100,000 each employee

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts:

General Aggregate: $2,000,000 Product/Completed Operations Aggregate: $2,000,000 Personal & Advertising Injury Liability: $1,000,000 Per Occurrence: $1,000,000 Fire Legal Liability: $ 50,000 mailto:risk@adacounty.id.gov mailto:procurement@adacounty.id.gov

COMMERCIAL GENERAL LIABILITY (“CGL”) insurance policy shall be written on an “Occurrence” form and shall cover liability arising from premises, operations, independent contractors, products, completed operations, personal injury, advertising injury, and liability assumed under an insured contract (including tort liability of another assumed in a contract). Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds under the CGL using ISO endorsement CG 20 10. The Additional Insured endorsement CG 20 10, or its equivalent, must be provided with the certificate of insurance.

4. BUSINESS AUTOMOBILE LIABILITY insurance providing bodily injury, death and property damage liability coverage for not less than $1,000,000 each accident limit.

Business Automobile Liability insurance shall be written on a standard ISO policy form, or an equivalent form, providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this Agreement. and any assumed contractual liability. Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insured.

5. PROFESSIONAL LIABILITY insurance with…