1-RFP26016 Specifications.pdf

Request for Proposal

RFP 26016

ADA COUNTY LANDFILL TIRE RECYCLING

SERVICES 2026

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: January 7, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner i

TABLE OF CONTENTS

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I RFP GENERAL INSTRUCTIONS

II QUESTIONS AND ADDITIONAL INFORMATION

III PROPOSAL SUBMISSION

IV PREPARATION OF PROPOSAL

V PROPOSAL INFORMATION

VI QUALIFICATIONS OF PROPOSER

VII CONFIDENTIALITY

VIII PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I PROPOSAL CONTENT

II PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

PROPOSAL SUBMISSION INSTRUCTIONS

EXHIBIT C

AGREEMENT

EXHIBIT D

INSURANCE

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 1

REQUEST FOR PROPOSAL

Ada County Landfill Tire Recycling Services 2026

OWNER: Solid Waste Management

PROJECT: Ada County Landfill Tire Recycling Services 2026

INTRODUCTION

Ada County (“County”) is seeking proposals from qualified vendors to provide services for the pickup, transportation, and subsequent recycling of tires from the Ada County Landfill, located at 10300 N. Seaman’s Gulch Rd., Boise, ID 83714, as further detailed below.

BACKGROUND

The Ada County Landfill (“Landfill”), which began operations in 1972, spans nearly 2,700 acres off Seaman's Gulch Road, a few miles northwest of Boise. The Landfill provides crucial waste processing services, ongoing environmental monitoring, and reporting, regulated by Federal, State, and local agencies to safeguard the health and safety of Ada County residents. The Landfill's Waste Diversion Processing Area is utilized to divert recyclable materials from the Landfill, such as tires, with approximately 300 tons of used tires diverted in Fiscal Year 2025. This effort not only reduces environmental impacts but also increases landfill capacity. To enhance these efforts, Ada County is actively seeking proposals from qualified vendors for the pickup, transportation, and recycling of tires of various sizes, including passenger vehicle, truck, tractor, and rubber tracks, before they enter the landfill. Vendors may also include, as part of their proposed services, the optional use of on-site tire grinding or shredding.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 26016 Ada County Landfill Tire Recycling Services 2026 Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Submit proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on January 23, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. A review of proposals received and a recommendation to award will be compiled and submitted to the Board of Ada County Commissioners, at the Board of County Commissioners Open Business Meeting on February 10, 2026 at 9:00 a.m. local time. Ada County reserves the right to reject any or all proposals.

https://adacounty.bonfirehub.com/

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 2

II. QUESTIONS AND ADDITIONAL INFORMATION

A. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 26016 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

B. Any explanation of RFP 26016, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than January 14, 2026, at 4:00 p.m. local time. An addendum will be issued on or about January 16, 2026.

C. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26016, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit B, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that the Cost Proposal (BT- 77RA) is required to be completed on Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria section.

C. Submit proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on January 23, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with Section II., herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 3 and shall take into account all work contemplated in Exhibit A, Scope of Work. Proposers are responsible for ensuring that all figures are accurate.

E. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover each phase of the project contemplated by the RFP 26016 documents; and

3. Provide full responses to all Proposal Content Requirements as detailed below.

F. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26016 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided in Exhibit D of the attached agreement. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful consultant shall pay all such taxes and must be able to show evidence of such payment.

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 4

D. Rejection of proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of the

Idaho Code as it relates to submittals of this project or provision of the services prior to the execution of any agreement with County.

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho, please refer to the Idaho Secretary of State.

VII. CONFIDENTIALITY

Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection.

Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-77RA) are disclosable public records.

Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26016 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26016 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within the County. The County may use one or more

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 5

subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content and Evaluation section of this RFP 26016. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about February 4, 2026.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on February 6, 2026.

D. The Board will consider the proposals for potential award on February 10, 2026, at or about 9:00 a.m. local time in in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

E. The selected Proposer shall be required to enter into a written agreement in the form as shown Exhibit C. Proposers are advised to read the agreement carefully. If proposers have any questions about the required provisions or have requests for exception to provisions in the agreement, those questions and requests must be made in accordance with Section II. herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26016 must be organized as outlined below. Proposals that are not organized as required, do not contain the specified information, lack sufficient detail, or include unnecessary marketing materials will receive a lower rating when evaluated. At a minimum, the proposal must address the following areas:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26016.

B. Subcontractors. Identify any and all outside vendors to be used by proposer to provide the recycling services identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person.

Provide the name of the person legally authorized to sign an agreement for your company.

mailto:Procurement@adacounty.id.gov https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 6

D. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs.

Also provide the number of employees that work in the office that will service this contract, broken down into technical, clerical and other. If applicable, please provide information regarding any arbitration and/or litigation in which your company is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 26016. Identify staff that is trained or exceptionally knowledgeable in the services required by this RFP.

F. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the services required in this RFP, in which your company was the prime vendor, within the last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three and five projects). In particular, highlight previous experience with city, county, or other governmental entities.

G. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses) for similar services, as required in this RFP 26016, that your company has provided in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26016. Please see Section VII regarding the submission of confidential or proprietary information with respect to information provided about references.

H. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for this Project.

I. Proposed Approach to Project. Please explain your company’s overall approach to performing the services identified in the Scope of Work attached as Exhibit A and the coordination of activities necessary to provide the products/services as required in this RFP 26016. Offering on-site grinding or shredding services is optional and shall not impact the Vendor’s evaluation score or their eligibility to receive a contract award.

J. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your firm from others.

K. Willingness to Contract. Affirm that your company is willing to enter into an agreement with Ada County.

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 7

L. Incomplete Responses. If a proposer is unable to provide the requested information for any item listed above, the proposer must state the reason within the applicable section.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Requirements. Ten (10) points possible.

2. Approach to the Project. Thirty (30) points possible.

3. Experience in providing the services required, particularly with city and county governmental entities. Twenty (20) points possible.

4. References and the quality of service provided for similar services as required in RFP 26016. Ten (10) points possible.

5. Anticipated Costs for the Project. Thirty (30) points possible.

Evaluation Criteria Rating Weight Score 1 Compliance with RFP Requirements 10% 2 2 Approach to Project 30% 6 3 Experience 20% 4 4 References 10% 2 5 Cost 30% 6

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 8

D. Presentation and Interview. (Optional and worth 50 points.) If deemed helpful, the Committee may request Proposers to give a presentation of their proposal and answer questions.

The Committee is not required to hold presentations or interviews but may request presentations and/or interviews of the top ranked proposers from the initial evaluation. Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of fifty (50) additional points.

Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to one hundred fifty (150).

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 9

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Ada County Landfill Tire Recycling Services 2026

Name of Proposer:

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26016 Ada County Landfill Tire Recycling Services 2026, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26016”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26016, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to the Agreement Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 10

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26016 Ada County Landfill Tire Recycling Services 2026 is submitted in accordance with all documents and provisions of RFP 26016. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26016.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected consultant.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – PAGE 11

SUBCONTRACTORS

The Proposer certifies that the following subcontracting businesses will be awarded subcontracts for portions of the project services in the event the Proposer is awarded the Contract. This includes any optional on-site tire grinding or shredding services proposed by the Vendor.

Proposer may use additional sheets to provide this information, if required.

SUBCONTRACTORS

1. _______________________________ _________________________________

Subcontractor: Address Line 1

Discipline Address Line 2

2. _______________________________ _________________________________

Subcontractor: Address Line 1

3. _______________________________ _________________________________

4. _______________________________ _________________________________

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – EXHIBIT A

EXHIBIT A

SCOPE OF WORK

I. OVERVIEW:

Ada County is seeking proposals from qualified Vendors to provide services for the pickup, transportation, and subsequent recycling of tires from the Ada County Landfill (“Landfill”). The Awarded Vendor (“Vendor”) must have the ability to collect tires of various sizes, including but not limited to, passenger vehicle, truck, tractor, and rubber track tires.

The Vendor must work with the Ada County Landfill to ensure the Landfill remains compliant with Idaho Code 39-6501 (13)(f), which states in part:

The following activities shall not constitute "storing" or "storage" of waste tires:

(f) An approved solid waste transfer station or solid waste landfill collecting less than one thousand five hundred (1,500) waste tires prior to transfer to an approved waste tire storage or disposal site.

Tires dropped off by the public are stored in an open bunker located at the Landfill. It is estimated that the Landfill receives approximately twenty-five (25) tons per month, or three hundred (300) tons per year.

In addition to the required tire pickup, transportation, and recycling, Vendors may propose on-site tire grinding or shredding services. Inclusion of these services in a proposal is optional and will be considered separately from the required deliverables.

II. REQUIRED DELIVERABLES / TASKS:

The Vendor, at a minimum, will be required to provide the following services:

1. Tire Recycling:

The Vendor must recycle all tires removed from the Landfill. Once the Vendor disposes of the tires at a recycling facility, the Vendor must provide documentation to the Landfill as proof that the tires were recycled.

2. Tire Disposal:

In the event the Vendor cannot accept tires for recycling due to the lack of market demand or other circumstances beyond the Vendor’s control, the Vendor must notify Landfill staff and provide detailed information regarding the issue and the proposed “next steps” that will be taken to dispose of the tires.

o The Landfill may temporarily make land available for the Vendor to grind or shred the tires on-site and deliver the shredded tires for disposal at the Landfill’s active face.

o The Landfill requires thirty (30) days’ prior notice to consider accommodating such a request.

3. Tire Removal Schedule:

Tires must be removed from the Landfill as determined by Landfill staff and in accordance with the Idaho Code provisions referenced above.

Landfill staff will be responsible for monitoring tire accumulation and notifying the Vendor, via email, letter, or other forms of communication, when tire removal is needed.

Tires may be removed Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding observed holidays (https://adacounty.id.gov/landfill/contact-connect/landfill-hours-of-operations/).

4. Response Time:

Upon receipt of notification from the Landfill, the Vendor will have three (3) business days to remove the tires.

The Vendor must acknowledge receipt of the notification from the Landfill within one (1) business day. The Vendor’s failure to acknowledge receipt of the notification does not extend the allotted number of business days for tire removal.

5. Tire Tonnage:

All tire tonnage estimates are approximate, and the Landfill cannot guarantee the total tons delivered.

6. Tire Sorting and Removal:

The Landfill will not sort the tires by size, weight, condition, or any other characteristic or implied value.

The Vendor must be able to remove and process a “mixed load” of tires, including those with and without rims.

The Vendor must remove and process all tires without exception.

https://adacounty.id.gov/landfill/contact-connect/landfill-hours-of-operations/ https://adacounty.id.gov/landfill/contact-connect/landfill-hours-of-operations/

7. Scale Weighing:

The Vendor will be required to enter and exit the Landfill through the scales for weighing.

Scale weights will be recorded by both the Landfill and the Vendor and will be used for billing purposes.

8. Tire Handling Methods:

The Vendor may utilize one (1) of the following methods for the removal of tires for recycling:

A. “Live Load” Method o Upon notification by the Landfill that tires are ready for removal, the Vendor may provide an empty container or trailer capable of removing as many tires as possible.

o Landfill staff will load the tires into the container or trailer, and the Vendor must remain on-site during the loading process.

o Dropping off a container or trailer and returning at a later time or date is not permitted under this method.

B. “On-Site Storage” Method o The Vendor may stage a roll-off container at the Landfill, which will be filled by Landfill staff as tires are accumulated over time.

o Upon notification by the Landfill that the container is ready for removal, the Vendor must first provide an empty roll-off container and then remove the full roll-off container.

o Failure to provide the Landfill with an empty roll-off container is not permitted under this method.

III. OPTIONAL DELIVERABLES / TASKS:

In addition to the required services listed above, Vendors may propose the following optional services. Inclusion of these services is not required but may be evaluated as part of the proposal:

1. Tire Grinding or Shredding Services:

The Vendor may propose providing on-site tire grinding or shredding services at the Landfill.

If proposed, the Vendor will be responsible for providing all necessary equipment, labor, and safety measures to perform grinding or shredding activities.

The Vendor must coordinate with Landfill staff regarding timing, location, and safety protocols for any on-site grinding or shredding activities.

Any material resulting from grinding or shredding must be disposed of in accordance with Landfill procedures and Idaho Code requirements.

2. Tire Handling Method

If the Vendor proposes on-site grinding or shredding, the Vendor may utilize the following method for the removal and disposal of ground or shredded tires at the Landfill:

A. “Self-Transport” Method o Upon notification by the Landfill that the tires are ready for removal or disposal, the Vendor will be responsible for transporting the tires to the Vendor’s grinder or shredder for processing.

o The Vendor will be responsible for loading the ground or shredded tires into containers or trailers, weighing the material at the Landfill scale, and transporting the processed tires to the Landfill’s active face for disposal.

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – EXHIBIT B

EXHIBIT B

PROPOSAL SUBMISSION INSTRUCTIONS

PLEASE READ CAREFULLY:

Proposals are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on January 23, 2026. All Proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your proposal is submitted. Proposers must successfully upload all the file(s) and MUST click the submit button before the closing time of 4:00 p.m. local time.

• You will receive an email confirmation receipt with a unique confirmation number once you have submitted your proposal. This receipt will confirm that you have successfully submitted your proposal.

• Each submitted item of requested information will only be visible to Ada County upon its opening of proposals on January 23, 2026, after 4:00 p.m. local time.

• If the Requested Information is listed as required, you will not be able to complete your Proposal submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

• Mac users: When a BidTable is required for Proposal submission, in order for it to be formatted correctly you will need to download Microsoft Excel. The BidTables will not work with another Spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor Discussions. You can then download the message attachment.

Need Help? Please contact Bonfire directly at Support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

https://adacounty.bonfirehub.com/ mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – EXHIBIT C

EXHIBIT C

AGREEMENT

AGREEMENT NO. ________________

SERVICE AGREEMENT BETWEEN ADA COUNTY AND _________________ FOR

TIRE PICKUP, TRANSPORTATION, AND RECYCLING SERVICES AT ADA

COUNTY LANDFILL

THIS SERVICE AGREEMENT (“Agreement”) is entered into ___________________, (“Effective Date”) by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (“County”), and _______________ (“Vendor”). County and Vendor may be collectively referred to herein as the “Parties” and individually, as a “Party.”

WHEREAS, County issued RFP No. 26016 to provide services for the pickup, transportation, and recycling of tires from the Ada County Landfill;

WHEREAS, the Board of Ada County Commissioners selected Vendor and awarded the contract on ____________.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:

I. DOCUMENTS INCORPORATED BY REFERENCE

The contract documents include this Services Agreement, Ada County Request for

Proposals (RFP) 26016, including any Addenda issued in connection therewith, and Vendor’s

Proposal (collectively “Contract Documents”), all of which are hereby incorporated by reference and made a part hereof.

II. PURPOSE AND SCOPE

County and Vendor desire to enter into an agreement for Vendor to provide Ada County

Landfill (the “Landfill”) services for the pickup, transportation, and subsequent recycling of tires from the Landfill, as more specifically described in the Contract Documents.

III. TERM AND RENEWAL

The term of this Agreement shall be effective as of the Effective Date and shall remain in effect until September 30, 2026, unless otherwise terminated under the terms of this Agreement.

The County may, solely at its option, and when and if it duly budgets and appropriates funds from revenues legally available to it for the ensuing fiscal year, renew this Agreement for additional one-year terms. Each Renewal Term shall commence on October 1 of the fiscal year following adoption of the County budget and shall terminate on September 30 of the following calendar year.

IV. VENDOR’S OBLIGATIONS

A. Services. Provide the services at the cost outlined in the Contract Documents.

B. Insurance. Provide insurance coverage as described in Exhibit D of this

Agreement. Certificates of Insurance evidencing the coverages required herein shall be provided to County prior to the start date of the Agreement. All certificates must be signed by an authorized representative of the Vendor’s insurance carrier and must state that the issuing company, its agents, or representatives will provide County thirty (30) days written notice prior to any policies being canceled. Renewal certificates must be provided to County within thirty (30) days after the effective date of the renewal.

C. Ownership of Information. Vendor understands and agrees that all electronic data, documents, and information remain the property of the County. Should this Agreement terminate, or at any time the County requests the electronic data, documents, and information be returned, Vendor agrees to return all County data, documents, and information to the County within thirty (30) days of termination or the date requesting return. In no event shall Vendor maintain copies of County data, documents and information that are returned to County.

D. Nondisclosure of Information. Vendor acknowledges that much, if not all, of the material and information which has or will come into Vendor’s possession or knowledge in connection with the performance of this Agreement, consists of confidential and proprietary information or “Confidential Information.” Vendor agrees to hold such Confidential Information in strictest confidence and agree not to release such information to any individual or entity.

Vendor further agrees not to make use of Confidential Information for Vendor’s own benefit or for the benefit of any third parties, other than for the performance of this Agreement, and not to release or disclose it to any other party either during the term or after the termination of this Agreement. Vendor is solely responsible for maintaining the security of such Confidential

Information and for complying with all federal, state, and local laws, regulations, or other requirements governing the privacy and non-disclosure of such information.

The foregoing obligations shall not apply to any information which: a) is or becomes known publicly through no fault of the receiving party; or b) is learned by the receiving party from a third party entitled to disclose it; or c) is already known to the receiving party before receipt from the disclosing party as shown by the receiving party’s written records; or d) is independently developed by the receiving party, as shown by the receiving party’s written records; or e) must be disclosed by operation of law.

E. Indemnification. Vendor agrees to indemnify, defend, and hold harmless County and its employees and agents from any claims, losses, costs, and expenses, including, but not limited to, attorney’s fees, arising out of any errors, omissions, intentional torts, non-compliance with law or regulations, or other negligence on the part of Vendor or its employees and agents.

V. DUTIES OF COUNTY

A. Payment.

1. As consideration for the services to be performed under this Agreement, County agrees to pay Vendor $ ____________ per ton.

2. As a condition precedent for payment due under this Agreement, Vendor shall submit an invoice, unless otherwise agreed in writing by the County, requesting payment for services properly rendered and expenses due hereunder. Vendor’s invoice shall describe with reasonable particularity each service rendered, the date thereof, and the person(s) rendering such service. Each invoice shall bear the signature of Vendor, which signature shall constitute Vendor’s representation to the County that the services indicated in the invoice have reached the level stated, have been properly and timely performed as required herein, and have been reasonably incurred in accordance with this Agreement; that all obligations of Vendor covered by prior invoices, if any, have been paid in full; and that the amount requested is currently due and owing, there being no reason known to Vendor that payment or any portion thereof should be withheld. Should the

Agreement not be renewed or be otherwise terminated, submission of Vendor’s invoice for final payment shall further constitute Vendor’s representation to the County that, upon receipt by the

County of the amount invoiced, all obligations of Vendor to others, including its subcontractors, incurred in connection with the services of Vendor under this Agreement, will be paid in full.

3. In the event the County determines that Vendor has failed to perform any obligation under this Agreement within the times set forth herein, the County may withhold from amounts otherwise due and payable to Vendor the amount determined by County as necessary to cure the default until the County determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Vendor to termination or damages, provided that

County promptly gives notice in writing to Vendor of the nature of the default or failure to perform, and in no case more than ten (10) business days after it determines to withhold amounts otherwise due. A determination of the County set forth in a notice to Vendor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive. The County may act in accordance with any determination which has become conclusive, without prejudice to any other remedy available to it at law or equity, to take all or any of the following actions: (1) cure any failure or default; (2) pay any amount so required to be paid and to charge the same to the account of Vendor; or (3) set off any amount paid or incurred from amounts due or to become due to Vendor.

4. The County shall make payment to Vendor of all sums properly invoiced within thirty (30) days of the County’s receipt of such invoice.

V. MUTUAL OBLIGATIONS

A. Independent Contractors. Nothing in this Agreement shall be construed to create an employment, agency, joint venture, or partnership relationship between the Parties. The relationship between County and Vendor is and shall remain that of independent Parties to a contractual relationship as set forth in this Agreement. No Party is authorized or permitted to act as an agent or employee of the other Party.

B. Incorporation by Reference; Entire Agreement. This Agreement and Recitals, constitute the complete and entire agreement between the Parties, and supersede all other agreements and understandings, written and oral, between the Parties with respect to the subject matter hereof.

C. Governing Law; Venue. This Agreement shall be governed by the laws (without regard to conflicts of laws) of the State of Idaho. In the event any legal proceeding is instituted between the Parties arising out of this Agreement, such legal proceeding shall be instituted in the courts of the County of Ada, State of Idaho, and each of the Parties agrees to submit to the jurisdiction of such courts.

D. Severability. If one or more of the provisions contained in this Agreement shall, for any reason, be determined by a court of competent jurisdiction to be invalid, illegal, unconscionable, or unenforceable, such provision(s) shall be severed from the Agreement and the remainder of the Agreement shall be given effect by the Parties as if such provision(s) never had been part of the Agreement.

E. Assignment. Neither Party may assign its rights or obligations hereunder without the written consent of the other Party.

F. Modification. The Parties hereto may at any time hereafter modify or amend this

Agreement by a subsequent written agreement executed by both County and Vendor. This

Agreement may not, however, be modified or amended orally or by any act of the Parties.

G. Waiver. No covenant, term or condition, or the breach thereof, shall be deemed waived, except by written consent of the Party against whom the waiver is claimed. Any waiver of the breach of any covenant, term or condition of this Agreement shall not be deemed to be a waiver of any other covenant, term, or condition herein.

H. Section Headings. The section headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement.

I. No Third-Party Beneficiaries. It is the intention of the Parties that this Agreement shall not be construed or intended to create any rights or benefits in favor of any individual or entity not a party to this Agreement, and no individual or entity shall be considered to be an intended or implied third-party beneficiary under this Agreement.

J. Authority. Each individual executing this Agreement on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said entity in accordance with duly adopted organizational documents or agreements and, if appropriate, a resolution of the entity, and that this Agreement is binding upon said entity in accordance with its terms.

K. Attorney Fees. In the event a controversy, claim, or action arises between the

Parties to this Agreement regarding the enforcement of its terms and conditions, or the breach of any of its provisions, the prevailing Party shall be entitled to recover from the other Party all costs and expenses incurred by the prevailing Party, including reasonable attorney’s fees, regardless of whether such controversy, claim, or action is prosecuted to judgment or appealed.

L. Notice. Any notice under this Agreement shall be in writing and be delivered in person, by public or private courier services (including U.S. Postal Service Express Mail), or by certified mail with return receipt requested. All notices shall be addressed to the Parties at the following addresses or at such other addresses as the Parties may from time to time direct in writing:

County: Ada County Solid Waste Management 10300 N. Seaman’s Gulch Rd.

Boise, Idaho 83714

Vendor: ___________________

Any notice shall be deemed to have been given on the earlier of: (a) actual delivery or refusal to accept delivery; or (b) the date of mailing by certified mail. Actual notice, however, and from whomever received, shall always be effective.

M. Termination. Either Party, upon thirty (30) days written notice, may terminate this

Agreement, with or without cause. In addition, this Agreement may be terminated by either Party in the event of a breach of a material term of this Agreement. Upon any breach of a material term, the Party seeking a remedy shall provide written notice of the breach to the breaching Party. The breaching Party shall have ten (10) business days to cure said breach. Failure to cure said breach within ten (10) business days constitutes grounds for immediate termination of this Agreement, at the sole discretion of the non-breaching Party.

N. Certification Regarding Ownership. Pursuant to Idaho Code § 67-2359, Vendor certifies that it is not currently owned or operated by the government of China and will not, for the duration of this Agreement, be owned or operated by the government of China.

O. Certification Regarding Anti-Boycott of Israel. Pursuant to Idaho Code

§ 67-2346, Vendor certifies that it is not currently engaged in, and will not for the duration of the

Agreement engage in, a boycott of goods or services from Israel or territories under its control.

P. Certification Regarding Anti-Boycott of Certain Sectors. Pursuant to Idaho

Code § 67-2347A, Vendor certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.

///Signatures on Following Page///

IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this Agreement to be executed and acknowledge that they have read and understood this

Agreement.

Board of Ada County Commissioners

By:

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

Vendor

Dated

Name:

Title:

RFP 26016 ADA COUNTY LANDFILL TIRE RECYCLING SERVICES 2026 – EXHIBIT D

EXHIBIT D

INSURANCE

A. Vendor, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A VIII or better. All insurance companies must be authorized to do business in the state of Idaho.

By requiring insurance herein, County does not represent that coverage and limits are necessarily adequate to protect Vendor, and such coverage and limits shall not be deemed as a limitation on Vendor’s liability under the indemnities granted to County in this Agreement.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to

County prior to the start date of the project. All certificates must be signed by an authorized representative of Vendor’s Insurance carrier and must state that the issuing company, its agents, or representatives will provide County thirty (30) days written notice prior to any policies being canceled or materially changed. Renewal certificates or binders must be provided to County a minimum of five (5) days prior to the effective date of the renewal.

If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Risk Management risk@adacounty.id.gov Ada County Procurement procurement@adacounty.id.gov

D. Certificates must clearly identify that coverage applies in the State of Idaho and evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the

State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $100,000 each accident Bodily Injury by Disease: $500,000 policy limit Bodily Injury by Disease: $100,000 each employee

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts:

General Aggregate: $2,000,000 Product/Completed Operations Aggregate: $2,000,000…