1-RFP0402-033126-BID PACKAGE-PFAS LEACHATE REMOVAL PILOT EQUIPMENT.pdf

City of Nashua, New Hampshire Division of Public Works

PFAS Leachate Removal Pilot Equipment &Testing

RFP0402-033126

Bidding Specifications and

Contract Requirements

March 2026

Table of Contents Page 1 of 1

TABLE OF CONTENTS

DIVISIONS

REQUEST FOR PROPOSALS……………………………………………………………………………………

1. BID FORM ………………………………………………………………………………………………………………………………..

REFERENCES ..........................................................................................................................…………..

ATTACHMENTS

APPENDIX A – INDEPENDENT CONTRACTOR AGREEMENT……………………………………………………………….

APPENDIX B – PROJECT SCOPE AND BACKGROUND…………………………………………………………………………

Attachment A – Analytical List and Leachate Testing Results

Attachment B – Conceptual Pilot Study Site Figure

Attachment C – Questionnaire

City of Nashua Purchasing Department

Administrative Services Division 229 Main Street - Nashua, NH 03060

RFP0402-033126 - PFAS LEACHATE REMOVAL PILOT EQUIPMENT & TESTING Page I 1 of 6

(603) 589-3330 Fax (603) 594-3233

Date: March 9, 2026

Subject: RFP0402-033126

PFAS LEACHATE REMOVAL PILOT EQUIPMENT & TESTING

The City of Nashua, New Hampshire is soliciting proposals from qualified vendors to conduct a pilot study evaluating foam fractionation treatment technologies for the removal of per- and polyfluoroalkyl substances (PFAS) from landfill leachate at the Four Hills Landfill, located at 840 West Hollis Street. The pilot study, planned for summer 2026, will assess the effectiveness of candidate treatment systems and establish key design parameters for a future full-scale PFAS treatment system. Vendors will provide equipment, labor, and materials necessary to perform the on-site study under the oversight of the City, Sanborn Head, and the New Hampshire Department of Environmental Services (NHDES). The study will evaluate PFAS removal efficiency, operational performance, and waste generation while supporting the City’s efforts to address PFAS compounds regulated by USEPA and NHDES and improve long-term leachate management at the Facility.

The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any and all proposals or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to award contracts or to cancel this request if in the City's best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the Bids section.

If a Vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

Paper: Submit one (1) paper copy and one digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked "RFP0402-033126”. RFPs must be submitted in the format provided and address the item(s) specified in the RFP package.

Regardless of the method of submission RFPs must be received no later than 2:00 pm on Tuesday, March 31, 2026, in the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua, NH 03060. Postmarks or other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses as long as it remains clear that the Vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a proposal has been officially documented by the Purchasing Department, in accordance with its established policies, as having been received at the location designated above.

https://www.nashuanh.gov/DocumentCenter/View/28837/Bonfire-Process-Overview---Vendor-Registration https://www.nashuanh.gov/DocumentCenter/View/28838/Bonfire-Process-Overview---Vendor-Submission

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The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Vendors responsibility.

Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document RFP0402-033126 and related documents. Please note paper copies of proposal documents are not available in the City’s Purchasing Office.

Proposals will be opened /rpublicly on the due date and time. Results of the proposal opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document RFP0402-033126) within twenty-four (24) hours of the opening.

The timeline for this project is as follows:

Projected Timeline Date

Optional Pre-Bid Meeting Wednesday, March 18, 2026, 10:00am

Deadline for Vendor Questions Tuesday, March 24, 2026, 10:00am

Vendor Question Answers Posted Thursday, March 26, 2026, 3:00pm

Proposals Due Tuesday, March 31, 2026, 2:00pm

An Optional Pre-Bid Meeting to discuss the project is scheduled to begin promptly at Wednesday, March 18, 2026 at 10:00am at the Division of Public Works Administration Building located at 848 West Hollis Street, Nashua, NH 03062 in the Works Conference Room. The Pre-Bid Meeting can be attended by Zoom if preferred:

Nashua Purchasing is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=89294769667

Meeting ID: 603 589 3330 Passcode: 5893333

One tap mobile

+13092053325,,6035893330#,,,,*5893333# US

Attendance to this meeting is recommended for all wishing to submit a proposal for this project however, Vendors who do not attend may submit questions in writing per the dates specified in this RFP. The meeting is an opportunity for the City of Nashua to provide an overview of the project objectives. Vendors are encouraged to attend and participate in the meeting.

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted in writing, citing the RFP title/number, Page, Section, and must be received no later than Tuesday, March 24, 2026 at 10:00am to:

file://///CityFile/Secure/DPWShare/ADMIN%20DEPT/Finance/DPW%20PROJECTS/WWTF/Primary%20and%20Secondary%20Digester%20Coating/BIDDING/TO%20PURCHASING/%20www.nashuanh.gov, http://www.nashuanh.gov,/ https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=89294769667

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City of Nashua 229 Main Street, Room 11, Nashua, NH 03060 purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will issue an addendum to clarify or modify this RFP. Answers to Vendor submitted questions and other addenda will be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer to Document RFP0402-033126) and on Bonfire no later than Thursday, March 26, 2026 at 3:00pm.

The City hereby notifies all Vendors that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can be or have been recycled, or are environmentally sounds. Due consideration will be given to the purchase of such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item number and description. We are also conscious of energy use and encourage Vendors to propose products that are energy efficient.

All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective date of any binding resulting contract, whichever is later.

Proposals must be submitted in the format provided and address the items specified in this request. The City may reject any or all of the proposals on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful Vendor against The City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any change or amendment in any proposal without soliciting further requests for proposals if the action is necessary for the best interest of The City.

The City of Nashua will reject the proposal of any proposer who is presently debarred, declared ineligible or excluded by any Federal department or agency, and reserves the right to reject the proposal of any proposer who has previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All Vendors must comply with all applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a proposal from a contractor who is in default on the payment of taxes, licenses or other monies due the City. Therefore, this proposal request is void as to anyone who is in default on said payments.

mailto:purchasing@nashuanh.gov http://www.nashuanh.gov/

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GENERAL REQUIREMENTS

A. To be eligible for an award, a Vendor must be deemed "responsible". A responsible Vendor:

• has the ability, capacity and skill to provide the goods or services required;

• can provide the goods or services within the time frame specified;

• has a satisfactory record of integrity, reputation, judgment and experience;

• has sufficient financial resources to provide the goods or services;

• has an ability to provide future maintenance and support as required; and

• providing the Vendor has provided goods or services to the City, has developed a positive track record with the City

B. The Successful Vendor will be required to provide the City with certificates of insurance for coverage as listed below and endorsements affecting coverage required by the contract within ten (10) calendar days after the City issues the notice of award. The City requires thirty (30) calendar day’s written notice of cancellation or material change in coverage. The certificate and endorsements for each insurance policy must be signed by a person authorized by the insurer and who is licensed by the State of New Hampshire.

General Liability, Employer's Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate;

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes, $100,000/$500,000/$100,000

All Vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281- A, "Workers' Compensation".

C. It is the responsibility of the Successful Vendor to submit, to the City, certificates of insurance for the Successful Vendor and all other subcontractors prior to the start of the project. It is the responsibility of the Successful Vendor to provide the City with updated certificates of insurance for the Successful Vendor and all subcontractors 10 days prior to the expiration of coverage. The City may, at any time, order the Successful Vendor to stop work, suspend the contract or terminate the contract for non-compliance. All subcontractors are subject to the same insurance requirements as the Successful Vendor.

D. The City also reserves the right to negotiate any change or amendment in any proposal without soliciting further proposals if the action is necessary for the best interest of the City.

E. The City may conduct discussions with responsible Vendors prior to selection. Successful Vendors shall begin performance upon receipt of an executed contract and a valid purchase order issued from the City.

F. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful

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Vendor against the City.

G. After the initial designation of a Vendor, City Staff will work with the selected Vendor to negotiate final terms and conditions between the City and the successful Vendors prior to the Contract Award. A draft contract is attached (Appendix A).

H. The Vendor shall meet all requirements of the Americans with Disabilities Act.

I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or subcontractors.

J. The Vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in response to this request, including financial information, are considered public information and will be made available to the public upon request, unless specifically exempted under the law.

K. Any Vendor submitting a proposal may appeal a pending award prior to award by the City. The appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the bid opening;

b. Describe, in the written protest, the issues to be addressed on appeal;

c. Post, with the written protest, a bond with a surety meeting the requirements of General

Conditions 5.02 authorized to do business in this state or submit other security in a form approved by the City who will hold the bond or security until a determination is made on the appeal;

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up to a maximum bond or other security amount of $250,000.00;

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because of the unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees, loss of income, or other damages sustained by the appellant in a bid appeal process.

L. The City assumes no liability for the payment of costs and expenses incurred by any Vendor in responding to this request. All proposals become sole property of The City. This is not a contract and shall not be interpreted as such but rather serves as an instrument through which qualifications and cost proposals are solicited.

PROJECT SCOPE

The following documents are contained in the RFP:

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APPENDIX A – Draft Independent Contractor Agreement

APPENDIX B –Project Scope and Background / “Request for Proposal – PFAS Leachate Treatment Pilot Study” prepared by Sanborn Head & Associates and dated, March 6, 2026

Working on behalf of the City, the Vendor shall be consistent with State and Federal statutes and be an advocate for the City throughout the project.

PROPOSAL REVIEW/EVALUATION

Proposals shall be evaluated by specific criteria set forth in this RFP. All proposals considered responsive shall be evaluated for completeness of data provided, support for all claims made, and the overall approach taken. The objective is to select a vendor, through the outlined evaluation process, whose proposal is judged to be in the best interest of the City.

A. INITIAL REVIEW-SUBMITTED PROPOSALS

All proposals will be initially evaluated to determine if they meet the mandatory requirements.

1) The proposal must have been received on or before the specified deadline.

2) The proposal must be complete, in the required format, and comply with all the material requirements of this RFP.

a) Signed Addendums

b) Bid Form

c) References

d) Questionnaire

e) Proposal

Failure to meet these requirements may result in a rejected submission. No submission shall be rejected, however, if it contains a minor irregularity, defect, or variation if the irregularity, defect, or variation is considered by the City to be immaterial or inconsequential. In such cases, the vendor will be notified of the deficiency and given an opportunity to correct the irregularity, defect, or variation, or the City may elect to waive the deficiency and accept the submission.

B. INITIAL REVIEW-SUBMITTED PROPOSALS

All proposals received from vendors will be reviewed and evaluated by a committee comprised of the City Landfill Environmental Engineer and the City’s engineering consultant, Sanborn Head & Associates. This committee will recommend for selection the proposal that most closely meets the requirements of the RFP and

RFP0402-033126 - PFAS LEACHATE REMOVAL PILOT EQUIPMENT & TESTING Page I 7 of 8 is the most advantageous to the City. The City reserves the right to accept or reject any and/or all offers, to waive any and/or all formalities, to clarify any discrepancies in the proposal and to award a contract in the best interest of the City.

Contract(s) will be awarded based on a competitive selection of proposals received. Below are specifics as to how the proposals are weighed for decision making purposes.

These criteria will be used to evaluate, rate, and rank the proposals received. The City may choose to interview the top respondents following ranking or immediately select a vendor from the proposals submitted.

Criteria Weight

Qualifications and Experience:

Respondent must demonstrate adequate experience in treating municipal solid waste landfill leachate to remove PFAS using foam fractionation and demonstrate detailed knowledge and performance of required studies, standards, and procedures.

Feedback from References with projects similar in size and scope.

Expertise and resources that can perform the necessary tasks required to deliver results.

Demonstrated knowledge of Federal, State and local requirements and regulations relative to the work.

50%

Overall Impression and Quality of Proposal:

Organization, clarity, conciseness and thoroughness.

Approach to the scope of services and statement of work

Proposed project schedule

20%

Cost Proposal:

Cost proposal shall include a total fee for all services, a breakdown of all direct and indirect expenses to be charged to the project, and a breakdown of the costs allocated to each work task.

30%

The Scope of Work and Cost Proposal shall be reviewed and negotiations undertaken with the goal of determining a mutually agreeable Not-To-Exceed fee to perform the Scope of Work. Should the City determine that an agreement cannot be reached, the next highest rated respondent will be contacted regarding scope of work and cost negotiations.

ADDITIONAL CONSIDERATIONS:

The Vendor selected shall be expected to comply with all applicable federal and state laws in performance of services. The consideration of all RFPs and subsequent selection of the Successful Vendor shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin. Services provided by the

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Successful Vendor shall be rendered through an Independent Contractor Contract Agreement, which has been included in the RFP documents.

Respondent Vendors must identify any exceptions or objections it has to the City’s sample Independent Contractor

Contract Agreement documents in Appendix A.

The City may from time to time revise the above listed documents. The City will not accept or entertain any exceptions or objections to the above listed documents at any time after RFP submittal except and only to the extent the City subsequently makes a material change to a substantive provision of the above listed terms and conditions.

The RFP must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP.

Disclosure of any potential conflict or statement that there are none to the best knowledge of the Vendor(s). Also, Vendor(s) should state its intention to conform to the no conflict provisions of the RFP.

Prospective applicants who have any questions regarding this opportunity may contact:

Amy Girard, Purchasing Manager City of Nashua, Administrative Services Division 229 Main Street, Nashua, NH 03060 Email: purchasing@nashuanh.gov Ph: 603-589-3332 mailto:Email:%20purchasing@nashuanh.gov

DIVISION 1

PFAS LEACHATE REMOVAL PILOT EQUIPMENT & TESTING

BID FORM

REFERENCES

THIS FORM MUST BE SUBMITTED WITH ALL RESPONSES TO RFP0402-033126

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BID FORM

PROJECT IDENTIFICATION: PFAS LEACHATE REMOVAL PILOT EQUIPMENT & TESTING

CONTRACT IDENTIFICATION NUMBER: RFP0402-033126

THIS BID IS SUBMITTED TO: City of Nashua, New Hampshire

Purchasing Department 229 Main Street, City Hall Nashua, NH 03061‐2019

1. The undersigned Bidder proposes and agrees, if this BID is accepted, to enter into an agreement with the

City in the form included in the BID Documents to perform all Work as specified or indicated in the BID Documents for the prices and within the times indicated in this BID and in accordance with the other terms and conditions of the BID Documents.

2. The Bidder accepts all of the terms and conditions of the Advertisement for BID and Information for Bidders, including without limitation those dealing with the disposition of Security. The bid will remain subject to acceptance for ninety 90 days after the day of bid opening, or for such longer period of time that Bidder may agree to in writing upon request of the City.

3. In submitting this BID, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the BID Documents and the following Addenda, receipt of all which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

D. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, and safety precautions and programs incident thereto.

4. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the BID Documents.

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5. Bidder is aware of the general nature of work to be performed by the City and others at the Site that relates to the Work as indicated in the BID Documents.

6. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the BID Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the BID Documents.

7. Bidder has given written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the BID Documents, and the written resolution thereof by the City is acceptable to Bidder.

8. The BID Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance of the Work for which the BID submitted.

9. Bidder further represents that this BID genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham BID Bidder has not solicited or induced any individual or entity to refrain from bidding; and has not sought by collusion to obtain for itself any advantage over any other Bidder or over the City .

10. The requirements of the New Hampshire Revised Statutes Annotated shall apply to this project. The Bidder is responsible for compliance with all applicable statutes. The entire set of the Revised Statutes Annotated is available online at:

http://gencourt.state.nh.us/rsa/html/indexes/default.html

11. The following documents are attached to and made a condition of this BID:

A. Bid Form – which includes a tabulation of Subcontractors, Suppliers and other individuals and entities required to be identified in this proposal;

B. References;

C. Any and all addendums issued after the release of this BID. Upon issuance, addendums can be found on the City website or on Bonfire with the original BID documents

12. Communications concerning this BID shall be addressed to:

Amy Girard, Purchasing Manager

Email: purchasing@nashuanh.gov

SUBMITTED on , 20

Business Name (typed or printed):

Individual Partnership Corporation Joint Venture http://gencourt.state.nh.us/rsa/html/indexes/default.html mailto:purchasing@nashuanh.gov

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Type:

General General Publicly Traded Professional Limited Services Other Limited Liability

By: (SEAL)

(Individual's Signature, General Partner, Officer with authority to sign)

Doing Business as):

Business Address:

Phone: Email:

Date and State of Organization:

Date and State of Incorporation:

Date of Qualification to do business is

Names of Current General Partners/Executive Officers/Joint Partners

Name: Title

(Indicate managing partner by an asterisk *)

Bidder Address for receipt of official communications:

Each joint ventured must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.

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SUBCONTRACTORS

(To be submitted with BID)

The name and address of each subcontractor who will be paid at least five percent (5%) of the prime contractor s total BID shall be listed below. To be deemed a responsive BID this form must be submitted even if no subcontractors are required to be listed. In that case, the Bidder should state "None" (or similar language stating that no subcontractors need to be listed) in the space below.

Name & Address of Subcontractor Portion of Work

In compliance with your BID, we hereby submit our BID for the above project. Having examined the plans and specifications and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, we hereby propose to furnish all supervision, labor, materials and supplies, and to construct the project in accordance with the contract documents, dated Including Addenda noted below.

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EXPERIENCE AND REFERENCES:

References: Provide references for recently completed projects related to industrial coating of steel structures or tanks.

Include company name, project name, cost, dates, and contact information of company. References may be contacted as part of the bid review to assist in assessing Contractor’s qualifications. Current City of Nashua personnel and elected officials shall not be used as references.

Acknowledgement is made of receipt of the following addenda:

If notice of acceptance of this proposal is given to the undersigned within ninety 90 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form within 10 days after the contract has been presented to them for signature.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the performance of this Contract violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

DISQUALIFICATION OF CONTRACTORS: By signing this BID FORM the undersigned certifies that this person/firm/corporation is not currently barred from bidding on contracts by any Agency of the State of New Hampshire, nor is this person/firm/corporation a part of any firm/corporation that is currently barred from bidding on contracts by any Agency of the State of New Hampshire.

Either the undersigned or one of the following individuals, if any, is authorized to modify this BID prior to the deadline for receipt of bids by writing the modification and signing their name on the face of the BID, on the envelope in which it is enclosed, on a separate document, or on a document which is faxed to the City or by sending the City's representative an e-mail message:

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REFERENCES

INSTRUCTIONS FOR SUBMITTALS:

Bidder must demonstrate successful performance on previous similar projects within the last five years. References may be contacted as part of the bid review to assist in assessing Bidder’s qualifications. Current City of Nashua personnel and elected officials shall not be used as references.

(1) Company Name:

Project Name:

Project Cost:

Project Dates:

Contact Name and Title:

Email: Phone:

(2) Company Name:

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(3) Company Name:

(4) Company Name:

(5) Company Name:

APPENDIX A

INDEPENDENT CONTRACTOR AGREEMENT

AG 1 of 3

CONTRACT FOR INDEPENDENT CONTRACTOR

PFAS Leachate Removal Pilot Equipment &Testing

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND

and its successors, transferees and assignees (together “Independent Contractor”) (Name and Title of Independent Contractor)

(Address of Independent Contractor)

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to time requires the services of an Independent Contractor; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready, willing and able to perform and render the services hereinafter described;

NOW, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as follows:

1. Documents Incorporated. The following exhibits are by this reference incorporated herein and are made part of this contract:

Exhibit A - General Conditions for Contracts; and Exhibit B -

The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, proposals, representations or agreements, either written or oral. Any other documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written change order or the fully executed City of Nashua Purchase Order shall control over the terms of the Proposal.

2. Work to be Performed. Except as otherwise provided in this contract, Independent Contractor shall furnish all services, equipment, and materials and shall perform all operations necessary and required to carry out and perform in accordance with the terms and conditions of the contract the work described.

AG 2 of 3

Description of Work:

Conduct a pilot study evaluating treatment technologies for the removal of per- and polyfluoroalkyl substances (PFAS) from landfill leachate at the Four Hills Landfill, located at 840 West Hollis Street. The pilot study, planned for summer 2026, will assess the effectiveness of candidate treatment systems and establish key design parameters for a future full-scale PFAS treatment system. Vendors will provide equipment, labor, and materials necessary to perform the on-site study

3. Period of Performance. Independent Contractor shall perform and complete all work by .

Time period shall only be altered by mutually approved written agreement to extend the period of performance or by termination in accordance with the terms of the contract. Independent Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of Nashua.

4. Compensation. Independent Contractor agrees to perform the work for a total cost not to exceed

DOLLARS

The Contract Sum shall include all items and services necessary for the proper execution and completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent Contractor shall submit an itemized Application for Payment for operations completed in accordance with the values stated in the Agreement. Such applications shall be supported by such data substantiating the Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent Contractor shall submit requests for payment for services performed under this agreement directly to:

Electronically via email to VendorAPInvoices@NashuaNH.gov

OR

Paper Copies via US Mail to: City of Nashua, City Hall Accounts Payable 229 Main Street Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. Effective Date of Contract. This contract shall not become effective until the date of execution by the City of Nashua.

6. Notices. All notices, requests, or approvals required or permitted to be given under this contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage prepaid, and registered or certified, and shall be addressed to:

file://CityFile/Secure/DPWShare/ADMIN%20DEPT/Finance/Contract%20Templates/Independent%20Contractor%20Contract%20Template/VendorAPInvoices@NashuaNH.gov

AG 3 of 3

City of Nashua Representative: Independent Contractor Representative:

Email: Email:

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be given to and received by the addressee thereof on the third business day after being deposited in the mail. The City of Nashua or Independent Contractor may change the address or representative by giving written notice to the other party.

In Witness Whereof, the parties hereto have caused this contract to be signed and intend to be legally bound thereby.

City of Nashua, NH (signature) (signature)

James W. Donchess, Mayor

(Printed Name and Title) (Printed Name and Title)

Date Date

GC 1 of 12

Exhibit A Table of Contents

General Conditions

1. Definitions GC--2

2. Independent Contractor Status GC--2

3. Standard of Care GC--2

4. City of Nashua Representative GC--3

5. Changes to Scope of Work GC--3

6. City of Nashua Cooperation GC--3

7. Discovery of Conflicts, Errors, Omissions, Ambiguities, or Discrepancies GC--3

8. Termination of Contract GC--4

9. Dispute Resolution GC--6

10. No Damages for Delay GC--6

11. Insurance GC--6

12. Indemnification GC--7

13. Fiscal Contingency GC--7

14. Compensation GC--7

15. Compliance with Applicable Laws GC--8

16. Nondiscrimination GC--8

17. Endorsement GC--8

18. Assignments, Transfer, Delegation, or Subcontracting GC--9

19. City Inspection of Contract Materials GC--9

20. Disposition of Contract Materials GC--9

21. Public Records Law, Copyrights, and Patents GC--9

22. Final Acceptance GC--10

23. Taxes GC--10

24. Non-Waiver of Terms and Conditions GC--10

25. Rights and Remedies GC--10

26. Prohibited Interests GC--10

27. Third Party Interests and Liabilities GC--11

28. Survival of Rights and Obligations GC--11

29. Severability GC--11

30. Modification of Contract and Entire Agreement GC--11

31. Choice of Law and Venue GC--12

GC 2 of 12

General Terms and Conditions

1. Definitions. Unless otherwise required by the context, "Independent Contractor”, and its successors, transferees and assignees (together “Independent Contractor”) includes any of the Independent Contractor's consultants, sub consultants, contractors, and subcontractors

2. Independent Contractor Status. The parties agree that Independent Contractor shall have the status of and shall perform all work under this contract as an Independent Contractor, maintaining control over all its consultants, sub consultants, contractors, or subcontractors. The only contractual relationship created by this contract is between the City of Nashua and Independent Contractor, and nothing in this contract shall create any contractual relationship between the City of Nashua and Independent Contractor's consultants, sub consultants, contractors, or subcontractors. The parties also agree that Independent Contractor is not a City of Nashua employee and that there shall be no:

(1) Withholding of income taxes by the City of Nashua:

(2) Industrial insurance coverage provided by the City of Nashua;

(3) Participation in group insurance plans which may be available to employees of the City of Nashua;

(4) Participation or contributions by either the Independent Contractor or the City of

Nashua to the public employee’s retirement system;

(5) Accumulation of vacation leave or sick leave provided by the City of Nashua;

(6) Unemployment compensation coverage provided by the City of Nashua.

3. Standard of Care. Independent Contractor shall be responsible for the professional quality, technical accuracy, timely completion, and coordination of all work performed under this contract. Independent Contractor warrants that all work shall be performed with the degree of professional skill, care, diligence, and sound practices and judgment that are normally exercised by recognized professional firms with respect to services of a similar nature. It shall be the duty of Independent Contractor to assure at its own expense that all work is technically sound and in conformance with all applicable federal, state, and local laws, statutes, regulations, ordinances, orders, or other requirements. In addition to all other rights which the City of Nashua may have, Independent Contractor shall, at its own expense and without additional compensation, re-perform work to correct or revise any deficiencies, omissions, or errors in the work or the product of the work or which result from Independent Contractor's failure to perform in accordance with this standard of care. Any approval by the City of Nashua of any products or services furnished or used by Independent Contractor shall not in any way relieve Independent Contractor of the responsibility for professional and technical accuracy and adequacy of its work. City of Nashua review, approval, or acceptance of, or payment for any of Independent Contractor's work under this contract shall not operate as a waiver of any of the City of Nashua's rights or causes of action under this contract, and Independent Contractor shall be and remain liable in accordance with the terms of the contract and applicable law.

Independent Contractor shall furnish competent and skilled personnel to perform the work under this contract. The City of Nashua reserves the right to approve key personnel assigned by Independent Contractor to perform work under this contract. Approved key personnel shall not be taken off of the project by Independent Contractor without the prior written approval of the City of Nashua, except in the event of termination of employment. Independent Contractor shall, if requested to do so by the City of Nashua, remove from the job any personnel whom the City of Nashua determines to be incompetent, dishonest, or uncooperative.

GC 3 of 12

4. City of Nashua Representative. The City of Nashua may designate a City of Nashua representative for this contract. If designated, all notices, project materials, requests by Independent Contractor, and any other communication about the contract shall be addressed or be delivered to the City of Nashua Representative.

5. Changes to Scope of Work. The City of Nashua may, at any time, by written order, make changes to the general scope, character, or cost of this contract and in the services or work to be performed, either increasing or decreasing the scope, character, or cost of Independent Contractor's performance under the contract. Independent Contractor shall provide to the City of Nashua within 10 calendar days, a written proposal for accomplishing the change. The proposal for a change shall provide enough detail, including personnel hours for each sub-task and cost breakdowns of tasks, for the City of Nashua to be able to adequately analyze the proposal. The City of Nashua will then determine in writing if Independent Contractor should proceed with any or all of the proposed change. If the change causes an increase or a decrease in Independent Contractor's cost or time required for performance of the contract as a whole, an equitable adjustment shall be made and the contract accordingly modified in writing. Any claim of Independent Contractor for adjustment under this clause shall be asserted in writing within 30 days of the date the City of Nashua notified Independent Contractor of the change.

When Independent Contractor seeks changes, Independent Contractor shall, before any work commences, estimate their effect on the cost of the contract and on its schedule and notify the City of Nashua in writing of the estimate. The proposal for a change shall provide enough detail, including personnel hours for each sub-task and cost breakdowns of tasks, for the City of Nashua to be able to adequately analyze the proposal. The City of Nashua will then determine in writing if Independent Contractor should proceed with any or all of the proposed change.

Except as provided in this paragraph, Independent Contractor shall implement no change unless the City of Nashua in writing approves the change. Unless otherwise agreed to in writing, the provisions of this contract shall apply to all changes. The City of Nashua may provide verbal approval of a change when the City of Nashua, in its sole discretion, determines that time is critical or public health and safety are of concern. Any verbal approval shall be confirmed in writing as soon as practicable. Any change undertaken without prior City of Nashua approval shall not be compensated and is, at the City of Nashua's election, sufficient reason for contract termination.

6. City of Nashua Cooperation. The City of Nashua agrees that its personnel will cooperate with

Independent Contractor in the performance of its work under this contract and that such personnel will be available to Independent Contractor for consultation at reasonable times and after being given sufficient advance notice that will prevent conflict with their other responsibilities. The City of Nashua also agrees to provide Independent Contractor with access to City of Nashua records in a reasonable time and manner and to schedule t items that require action by the Board of Public Works and Finance Committee in a timely manner. The City of Nashua and Independent Contractor also agree to attend all meetings called by the City of Nashua or Independent Contractor to discuss the work under the Contract, and that Independent Contractor may elect to conduct and record such meetings and shall later distribute prepared minutes of the meeting to the City of Nashua.

7. Discovery of Conflicts, Errors, Omissions, Ambiguities, or Discrepancies. Independent Contractor warrants that it has examined all contract documents, has brought all conflicts, errors, discrepancies, and ambiguities to the attention of the City of Nashua in writing, and has concluded that the City of Nashua's resolution of each matter is satisfactory to Independent Contractor. All future questions Independent Contractor may have concerning interpretation or clarification of

GC 4 of 12 this contract shall be submitted in writing to the City of Nashua within 10 calendar days of their arising. The writing shall state clearly and in full detail the basis for Independent Contractor's question or position. The City of Nashua representative shall render a decision within 15 calendar days. The City of Nashua's decision on the matter is final. Any work affected by a conflict, error, omission, or discrepancy which has been performed by Independent Contractor prior to having received the City of Nashua's resolution shall be at Independent Contractor's risk and expense.

At all times, Independent Contractor shall carry on the work under this contract and maintain and complete work in accordance with the requirements of the contract or determination of the City of Nashua. Independent Contractor is responsible for requesting clarification or interpretation and is solely liable for any cost or expense arising from its failure to do so.

8. Termination of Contract

A. Termination, Abandonment, Or Suspension at Will. The City of Nashua, in its sole discretion, shall have the right to terminate, abandon, or suspend all or part of the project and contract at will. If the City of Nashua chooses to terminate, abandon, or suspend all or part of the project, it shall provide Independent Contractor 10 days’ written notice of its intent to do so.

If all or part of the project is suspended for more than 90 days, the suspension shall be treated as a termination at will of all or part of the project and contract.

Upon receipt of notice of termination, abandonment, or suspension at will, Independent Contractor shall:

1. Immediately discontinue work on the date and to the extent specified in the notice.

2. Place no further orders or subcontracts for materials, services, or facilities, other than as may be necessary or required for completion of such portion of work under the contract that is not terminated.

3. Immediately make every reasonable effort to obtain cancellation upon terms satisfactory to the City of Nashua of all orders or subcontracts to the extent they relate to the performance of work terminated, abandoned, or suspended under the notice, assign to the City of Nashua any orders or subcontracts specified in the notice, and revoke agreements specified in the notice.

4. Not resume work after the effective date of a notice of suspension until receipt of a written notice from the City of Nashua to resume performance.

In the event of a termination, abandonment, or suspension at will, Independent Contractor shall receive all amounts due and not previously paid to Independent Contractor for work satisfactorily completed in accordance with the contract prior to the date of the notice and compensation for work thereafter completed as specified in the notice. No amount shall be allowed or paid for anticipated profit on unperformed services or other unperformed work.

B. Termination for Cause. This agreement may be terminated by the City of Nashua on 10 calendar day’s written notice to Independent Contractor in the event of a failure by Independent Contractor to adhere to any or all the terms and conditions of the contract or for failure to satisfactorily, in the sole opinion of the City of Nashua, to complete or make sufficient progress on the work in a timely and professional manner. Independent Contractor shall be given an opportunity for consultation with the City of Nashua prior to the effective date of the termination.

Independent Contractor may terminate the contract on 10 calendar days’ written notice if, through no fault of Independent Contractor, the City of Nashua fails to pay Independent Contractor for 45 days after the date of approval by the City of Nashua of any Application for Payment.

GC 5 of 12

Upon receipt of notice of termination for cause, Independent Contractor shall:

1. Immediately discontinue work on the date and to the extent specified in the notice.

2. Provide the City of Nashua with a list of all unperformed services.

3. Place no further orders or sub-contracts for materials, services, or facilities, other than as may be necessary or required for completion of such portion of work under the contract that is not terminated.

4. Immediately make every reasonable effort to obtain cancellation upon terms satisfactory to the City of Nashua of all orders or sub contracts to the extent they relate to the performance of work terminated, abandoned, or suspended under the notice, assign to the City of Nashua any orders or sub contracts specified in the…