1-RFP to Lease Hangar 501 at CXY (2026).pdf

REQUEST FOR PROPOSALS (RFP)

TO LEASE HANGAR 501 AT

CAPITAL CITY EXECUTIVE AIRPORT

SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY

ONE TERMINAL DRIVE, SUITE 300

MIDDLETOWN, PA 17057

TABLE OF CONTENTS

Page

ARTICLE I – INVITATION

ARTICLE II - GENERAL INFORMATION

2.01 Definitions

2.02 Airport Background

2.03 Hangar Background

ARTICLE III – INSTRUCTIONS TO RESPONDENTS

3.01 Introduction

3.02 Responsibility for Proposal

3.03 Proposal Submittal

3.04 Proposal Deadline

3.05 Airport Minimum Standards

3.06 Written Agreement

3.07 SBE/DBE

3.08 Environmental Considerations

3.09 Authority Contact

ARTICLE IV - POST SUBMITTAL EVENTS

4.01 Evaluation of Proposals

4.02 Proposal Selection

4.03 Selection Criteria

4.04 Notice of Acceptance of Proposal

4.05 Right to Know Law

ARTICLE V - SCHEDULE

5.01 Schedule of Events

ARTICLE I - INVITATION

REQUEST FOR PROPSALS (RFP)

TO LEASE HANGAR 501 AT

CAPITAL CITY EXECUTIVE AIRPORT

The Susquehanna Area Regional Airport Authority (SARAA) is seeking proposals from individuals and/or businesses interested in leasing Hangar 501 at Capital City Executive Airport beginning approximately October 1, 2026. SARAA is a municipal authority that owns and operates Harrisburg International Airport, Capital City Executive Airport, Franklin County Regional Airport and Gettysburg Regional Airport.

Interested parties may download the proposal and instructions at no cost from PennBid at https://pennbid.bonfirehub.com/.

Sealed responses must be electronically submitted via PennBid at https://pennbid.bonfirehub.com by 5:00 p.m. Eastern on Friday, August 28, 2026. SARAA reserves the right to accept, reject and/or make requests for new Proposals at its sole discretion.

https://pennbid.bonfirehub.com/

ARTICLE II - GENERAL INFORMATION

2.01 DEFINITIONS - the following terms and definitions will apply throughout this Request for Qualifications.

"Agreement" refers to the document allowing Operator to lease Hangar 501 at the Airport

“Airport” means Capital City Executive Airport located in New Cumberland, PA

“Airport Minimum Standards” refers to the document adopted by Authority on January 25, 2012, to set standards for an entity engaging in commercial activities at the Airport

"Authority" for the purposes of this document, Authority refers the Susquehanna Area Regional Airport Authority that owns and operates the Airport

“Director” refers to the Executive Director who has responsibility for the overall management and administration of the Airport

“FBO” means Fixed Base Operator

“Operator” means the successful company, individual, or group of individuals who will lease the Hangar

“Proposal” document submitted by Respondent(s) to be considered for leasing Hangar 501 at the Airport

“Respondent(s)” any company or organization submitting a Proposal

“RFP” means Request for Proposals

2.02 AIRPORT BACKGROUND

The Susquehanna Area Regional Airport Authority (SARAA) is a joint municipal authority created in 1998, under the Pennsylvania Municipality Authorities Act of 1945, to own and operate an airport system. The airport system consists of Harrisburg International Airport, as the commercial airport, and three general aviation airports, Capital City Executive Airport, Franklin County Regional Airport and Gettysburg Regional Airport. The Authority is responsible for the operations, management, and development of these airports.

Capital City Executive Airport (CXY) is located in Fairview Township, York County, PA and is comprised of approximately 273 acres of land. CXY is a reliever and a general aviation airport with approximately 30,000 operations in 2025. The Airport is served by two runways, Runway 8/26 (5,000 feet long x 150 feet wide) and Runway 12/30 (3,778 feet long x 100 feet wide), The Airport is open 24 hours per day with an Air Traffic Control Tower (ATCT) operated from 0700-2100 local time Other amenities and facilities include:

• Airport perimeter is enclosed by fence and gates

• ILS, and RNAV approaches

• FBO which provides full-service fuel, hangar and tie-down space

• Car rental services available

2.03 HANGAR 501 BACKGROUND

Hangar 501 at the Airport, sometimes known as the “Hempt Hangar”, totals approximately 6,336 square feet and is at least 30 years old. The hangar has three nested T-hangar bays ranging from 42 to 48 feet in depth and 55 to 62 feet in width. The hangars are enclosed via sliding doors which provide an opening of approximately 50 feet wide and 15 feet high.

Each end of the building has a space suitable for office or shop use which are accessible via pedestrian doors.

ARTICLE III – INSTRUCTIONS TO RESPONDENTS

3.01 INTRODUCTION. The Authority is seeking Proposals from individuals/businesses interested in leasing Hangar 501 at the airport.

3.02 RESPONSIBILITY FOR PROPOSAL. Each Respondent is responsible for carefully examining the terms and conditions set forth in this Request for Proposals, for making an inspection of the hangar, and for otherwise judging for itself all the circumstances and conditions affecting the Respondent’s Proposal. Submission of a Proposal shall be conclusive evidence that the Respondent has made such examinations and investigations.

Failure on the part of the Respondent to make such examination and to investigate fully and thoroughly shall not be grounds for any declaration that the Respondent did not understand the conditions of the RFP.

3.03 PROPOSAL SUBMITTAL - Respondents shall abide by all the procedures set forth in the Request for Proposals in the preparation and submission of their Proposal. Bids must be submitted electronically via PennBid at https://pennbid.bonfirehub.com by the proposal deadline. A proposal form has been provided, in the “files” tab, as part of this invitation

3.04 PROPOSAL DEADLINE - Proposals must be received electronically in PennBid no later than Friday, August 28, 2026, by 5 p.m. Eastern.

3.05 AIRPORT MINIMUM STANDARDS – If a Respondent’s Proposal includes a commercial activity offering services to the public, the Respondent will be required to comply with the Airport Minimum Standards, which can be found at https://pennbid.bonfirehub.com as part of this invitation.

3.06 WRITTEN AGREEMENT. The selected Operator shall be required to enter into a written Agreement with the Authority with standard terms and conditions. An Operator conducting a business in the leased space will also be required to have an Operating Agreement. Samples of these agreements can be found at https://pennbid.bonfirehub.com as part of this invitation.

3.07 SBE/DBE - The Authority is committed to promoting of development of small business enterprises (SBE) and disadvantaged business enterprises (DBE) in this area. All SBE and DBEs are encouraged to participate in this RFP process and the Authority agrees to comply with all applicable federal, state and local laws, including the Civil Rights Act of 1964 as amended.

3.08 ENVIRONMENTAL CONSIDERATIONS – Due to the unknown age of Hangar 501, the Authority commissioned analyses of the building and the soils to determine the presence of asbestos containing materials, led-based paint, and contaminants in the soils.

The two reports generated from these analyses can be found at https://pennbid.bonfirehub.com. While we do not believe that the findings from these reports preclude use of the hangar, each Respondent must acknowledge that they have reviewed these reports and will comply with any requirements specified.

3.09 AUTHORITY CONTACT - Inquiries on all matters pertaining to this RFP or the process should be submitted via the “Ask a Question” feature in PennBid by August 21, 2026, by 5 p.m. Eastern

Inquiries shall be limited to this RFP, or questions related to clarification of the contents of this RFP. All clarifications will be posted within PennBid’s public Q&A. Any changes will be issued via the PennBid portal. Bidders who have registered with and downloaded documents from PennBid will be notified by email when any document change has been posted.

A pre-proposal visit to the hangar may be scheduled by contacting:

Arletta Metzger Property Manager 717-948-3900 X4633 AMetzger@saraa.org

ARTICLE IV - POST SUBMITTAL EVENTS

4.01 EVALUATION OF PROPOSALS - The Authority will use evaluation criteria it judges most appropriate to the review process and the relative importance of this criteria will be determined at the sole discretion of the Authority. No Respondent shall have any cause of action against the Authority arising out of a failure to secure an agreement with the Authority, failure by Authority to consider a Respondent's Proposal or the methods by which the Authority evaluated Proposals received. The selection of the prospective Operator and the decision to engage in negotiations with that Operator shall be at the sole discretion of the Authority.

The Authority intends to enter into an Agreement with selected Operator whose Proposal(s), in the sole judgment of Authority, is advantageous to Authority and users of the Airport. The Authority reserves the right 1) to accept the Operator it deems most suitable and beneficial, 2) to reject any or all Proposals for any reason, and 3) to waive any of the requirements of the Proposal procedures explained in this document. The Authority reserves the right to retain all copies of Proposals submitted by prospective Respondents.

4.02 PROPOSAL SELECTION - The Authority intends to select an Operator to lease Hangar

501 services at the Airport or but reserves the right to accept none of the Proposals, to negotiate for modification of any Proposal with the mutual consent of the Operator, to accept the Proposal which, in the judgment of the Authority, shall be deemed the most advantageous to the Authority, and/or to proceed in any other manner deemed to be in the Authority’s best interest.

4.03 SELECTION CRITERIA - Although not intended to be an all-inclusive list of factors to consider, the following items will be evaluated when selecting an Operator:

a. Use of building: The Authority has identified the following priorities for the use of this hangar, from highest to lowest priority:

i. Commercial business providing services to the public, including, but not limited to aircraft maintenance, charter, OR aircraft leasing. The use of the hangar for a commercial operation must comply with the Minimum Standards

ii. Storage of aircraft not currently based at CXY

iii. Storage of aircraft currently based at CXY

b. Proposed repair work/improvements to Hangar 501 to be performed by the Respondent

c. Rent. Minimum rent shall be $3,300.00 per month (NNN), as is, but is negotiable based on proposed improvements to the facility. Proposals may include a rent higher than the minimum, which will be taken into consideration during the proposal review process. The minimum rent has been determined by a recent market study and will be adjusted, annually, based on the Consumer Price Index for the local area.

d. Business Plan (if applicable)

e. Background of the Respondents

f. DBE/SBE participation

4.04 NOTICE OF ACCEPTANCE OF PROPOSAL - Upon the Authority’s selection of a

Proposal, the selected Operator will be notified not later than Monday, September 14, 2026, by telephone or email, of the selection. Should the selected Operator fail or refuse to so perform, the Authority reserves the right and shall be free to revoke such selection. The selected Operator will enter into an Agreement with the Authority. The Operator and Authority will schedule a meeting to discuss the Agreement, if necessary.

4.05 RIGHT TO KNOW LAW – The Proposals will be subject to the Pennsylvania Right to

Know Law. A Respondent acknowledges, in submitting a Proposal, that any documents or information provided to the Authority may be subject to release to the public under the Pennsylvania Right to Know Law. All Respondents shall appropriately label any document or information that the Respondent considers a trade secret or confidential proprietary information. The Authority will make reasonable attempts to maintain the confidentiality of any trade secrets or proprietary information identified by a Respondent and shall notify the Respondent in accordance with the Pennsylvania Right to Know Law when a request has been made under the Right to Know Law for the release of such document or information. However, under no circumstances shall the Authority be liable to any Respondent, or to any other person or entity, for any disclosure of any such trade secret or confidential information. The Authority may not consider Proposals in which all or a substantial portion of the Proposal is declared by Respondent to constitute trade secrets or confidential information.

ARTICLE V - SCHEDULE

5.01 SCHEDULE OF EVENTS

RFP Advertised Thursday, August 6, 2026

Proposals Due Friday, August 28, 2026, 5pm Eastern

Review of Proposals Week of August 31, 2026

Notify All Respondents Monday, September 14, 2026

Board Approval Wednesday, September 30, 2026

Agreement Effective Approximately October 1, 2026