1-RFP PW-25018 Storm Water Pumping Station .pdf.pdf

City of West Allis – RFP# PW-25018

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Request for Proposal

RFP # PW-25018

Storm Water Pumping Station PLC Panel and SCADA Upgrade

Due Date: Monday, October 13, 2025, at 1:00 PM CT

City of West Allis – Finance Department

7525 W Greenfield Ave. West Allis, WI 53214

414-302-8303 purchasing@westalliswi.gov

GENERAL INFORMATION:

The City of West Allis Public Works Department is requesting proposals for furnishing a

PLC panel and SCADA upgrade services for the City of West Allis. All services shall be performed at the Grant Street Pumping Station at 2179 S. 111th Street, West Allis, WI

53227.

All proposals shall be submitted through our on-line bidding platform, Bonfire.

(https://westalliswi.bonfirehub.com/).

A pre-bid meeting will be available.

A work order is expected to be sent to the awarded vendor by October 24, 2025.

All questions concerning this RFP shall be submitted to Robert Barwick, through the

Bonfire on-line bidding platform.

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SCOPE OF WORK:

The City of West Allis, WI requires the design, assembly, programming, and deployment of a comprehensive storm pumping station SCADA and PLC upgrade system. This project involves the complete replacement of existing monitor systems with modern automation technology to enhance monitoring and alarm capabilities for stormwater management operations within West Allis, WI.

The successful contractor shall provide a turnkey solution encompassing hardware procurement, panel assembly, programming, testing, installation coordination, and ongoing support to ensure reliable operation of the stormwater pumping infrastructure serving the City of West Allis, WI.

EQUIPMENT SPECIFICATIONS

Control Panel Enclosure Requirements

The contractor shall provide one NEMA 12 rated enclosure designed for wall mounting applications. The enclosure shall measure approximately 24 inches wide by 30 inches high by 12 inches deep, constructed of steel with appropriate gaskets and hardware to maintain NEMA 12 environmental protection standards suitable for the operating conditions in West Allis, WI.

Primary Control System Components

1. One Allen Bradley 5069 CompactLogix programmable logic controller serving as the primary control platform

2. All necessary 5069 CompactLogix PLC input/output modules, communication modules, and expansion modules required for complete system functionality

3. One Allen Bradley PanelView touchscreen operator interface with 10-inch display for local monitoring and control operations

4. One High-Tide Gen-2 cellular dialer with Modbus communication capability for remote alarm notification and SCADA connectivity

SCADA and Communication Systems

The High-Tide Gen-2 system shall provide comprehensive remote monitoring capabilities through web-based SCADA graphics accessible via mobile devices, tablets, and desktop computers. The cellular communication system shall utilize Verizon networks for reliable alarm transmission from the West Allis, WI location.

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The SCADA system configuration shall be monitoring-only, providing real-time data visualization, historical trending, and alarm management without remote control capabilities. All alarm notifications shall be transmitted via cellular communication to designated personnel responsible for stormwater operations in the City of West Allis, WI.

Supporting Infrastructure Components

• One electrical receptacle for maintenance and service access

• One uninterruptible power supply sized appropriately for the installed control system load

• One Ethernet switch for network communications and data exchange

• One surge protective device to safeguard electronic components from electrical transients

• One enclosure heater with thermostat control to prevent condensation and maintain optimal operating temperature

Electrical and Control Components

The contractor shall provide all power supplies, circuit breakers, control relays, timers, terminal blocks, wiring, and associated electrical components necessary for complete system operation. All components shall be industrial-grade and suitable for continuous operation in municipal water/wastewater applications serving the City of West Allis, WI.

ASSEMBLY AND TESTING REQUIREMENTS

Shop Assembly Standards

All control panel components shall be professionally assembled in the contractor's facility using industry best practices and National Electrical Code requirements.

Component layout shall optimize accessibility for maintenance while ensuring proper electrical clearances and thermal management.

Pre-Delivery Testing Protocol

The contractor shall conduct comprehensive factory testing of all assembled panels including:

• Continuity testing of all field wiring terminations

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• Power supply voltage verification and load testing

• PLC module functionality and communication verification

• Touchscreen interface operation and display testing

• SCADA communication and alarm system testing

• UPS operation and battery backup duration verification

PROGRAMMING AND CONFIGURATION SERVICES

PLC Programming Requirements

The contractor shall develop, test, and implement complete PLC programming for the installation site. Programming shall include all logic necessary for pump control, level monitoring, alarm detection, and communication with the SCADA system.

Human Machine Interface Development

Touchscreen programming shall provide intuitive operator interfaces displaying real-time system status, operational parameters, alarm conditions, and manual control capabilities. Screen layouts shall be designed for ease of use by municipal operations personnel.

SCADA and Alarm System Configuration

The contractor shall configure the HighTide SCADA system and alarm notification protocols according to the operational requirements specified by the City of West Allis, WI. Configuration shall include alarm prioritization, notification schedules, and user access management appropriate for municipal stormwater operations.

INSTALLATION COORDINATION AND SUPPORT

Installation Planning and Coordination

The contractor shall coordinate panel installation activities with City of West Allis, WI personnel, providing technical support and guidance throughout the installation process.

The City of West Allis, WI will be responsible for actual panel mounting, conduit installation, and field wiring connections.

Field Services and Commissioning

Upon completion of installation activities by the City of West Allis, WI, the contractor shall provide:

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• On-site PLC programming verification and optimization

• System integration testing and validation

• Operator training for touchscreen interface and basic troubleshooting

• SCADA system commissioning and alarm testing

• Complete field startup and system commissioning services

DOCUMENTATION AND DELIVERABLES

Technical Documentation Requirements

The contractor shall provide complete as-built CAD drawings reflecting the final installed configuration, including:

1. Electrical schematic diagrams showing all control circuits and interconnections

2. Panel layout drawings with component identification and specifications

3. PLC input/output assignment documentation

4. Touchscreen interface screenshots and navigation flow charts

5. SCADA system configuration parameters and alarm setup documentation

All documentation shall be provided in both hard copy and electronic formats suitable for use by City of West Allis, WI maintenance and operations personnel.

WARRANTY AND SUPPORT PROVISIONS

The contractor shall provide a comprehensive one-year parts and labor warranty covering all supplied equipment and services from the date of successful system commissioning. Warranty coverage shall include remote diagnostic support, on-site service calls, and replacement of defective components at no additional cost to the City of West Allis, WI.

EVALUATION CRITERIA

1. Technical Qualifications and Experience (35 points)

Demonstrated expertise in designing, assembling, and programming storm pumping station SCADA and PLC systems for municipal water and wastewater applications.

Vendors must provide evidence of successful completion of at least three similar projects within the past five years involving Allen Bradley 5069 CompactLogix PLC systems, PanelView touchscreen interfaces, and SCADA integration. Experience with

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High-Tide Gen-2 cellular dialer systems and Modbus communication protocols in municipal stormwater management applications will be evaluated. Vendors must demonstrate proficiency in industrial control panel fabrication, and compliance with

National Electrical Code requirements for municipal infrastructure serving communities similar to the City of West Allis, WI.

2. Pricing (30 points)

Total cost for the complete turnkey solution including all hardware, software, assembly, programming, testing, installation coordination, commissioning, documentation, and one-year warranty coverage. Pricing evaluation will consider the overall value proposition for the City of West Allis, WI including cost-effectiveness of the Allen Bradley

5069 CompactLogix platform, HighTide Gen-2 SCADA system, and all supporting components. Vendors must provide detailed pricing breakdown for equipment procurement, shop assembly and testing, programming services, field commissioning, and ongoing support services to enable comprehensive cost analysis for this stormwater infrastructure improvement project.

3. Project Management and Implementation Approach (20 points)

Comprehensive project execution plan demonstrating the vendor's ability to coordinate effectively with City of West Allis, WI personnel throughout the design, assembly, programming, and commissioning phases. Evaluation will focus on the proposed timeline for shop assembly and testing, coordination methodology for installation support, field commissioning procedures, and operator training delivery. Vendors must demonstrate capability to provide technical support during installation activities and ensure seamless integration with existing stormwater pumping infrastructure while minimizing operational disruptions.

4. System Performance and Reliability (10 points)

Ability of the proposed Allen Bradley 5069 CompactLogix PLC system, PanelView touchscreen interface, and High-Tide Gen-2 SCADA platform to provide reliable monitoring, control, and alarm capabilities for City of West Allis, WI stormwater operations. Evaluation will consider system redundancy features, communication reliability through Verizon cellular networks, uninterruptible power supply specifications, surge protection capabilities, and environmental protection measures including enclosure heating and thermostat control suitable for West Allis, WI operating conditions.

5. Support and Warranty Provisions (5 points)

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Comprehensive one-year parts and labor warranty coverage including remote diagnostic support, on-site service response capabilities, and component replacement procedures for the City of West Allis, WI. Vendors must demonstrate local or regional service presence capable of providing timely support for Allen Bradley PLC systems, HighTide SCADA platforms, and associated control components. Evaluation will consider availability of technical support personnel, response time commitments, and long-term parts availability to ensure continued reliable operation of the stormwater pumping station control systems serving the City of West Allis, WI.

PROPOSAL TO INCLUDE THE FOLLOWING::

1. Provide detailed documentation of at least three municipal storm pumping station

SCADA and PLC upgrade projects completed within the past five years, specifically involving Allen Bradley 5069 CompactLogix systems integrated with cellular-based

SCADA platforms similar to the requirements for the City of West Allis, WI project.

Include project scope, timeline, client references, and specific challenges overcome during implementation.

2. Describe your organization's specific experience with High-Tide Gen-2 cellular dialer systems in municipal stormwater applications, including the number of installations completed, integration methodology with Allen Bradley CompactLogix PLCs via Modbus communication, and performance reliability data for AT&T and Verizon cellular networks in municipal infrastructure applications.

3. Provide a comprehensive breakdown of your total project cost including separate line items for Allen Bradley 5069 CompactLogix PLC hardware, High-Tide Gen-2 SCADA system, NEMA 12 enclosure and supporting components, shop assembly and testing services, programming development, field commissioning, documentation deliverables, and one-year warranty coverage for the City of West Allis, WI project.

5. Describe your project management approach for coordinating panel installation activities with City of West Allis, WI personnel, including communication protocols, technical support methodology during City installation work, scheduling coordination procedures, and contingency planning for minimizing operational disruptions to existing stormwater pumping operations.

6. Outline your proposed timeline from contract award through final commissioning for the City of West Allis, WI storm pumping station SCADA upgrade, including specific milestones for shop assembly completion, programming development, installation coordination support, field commissioning activities, operator training delivery, and documentation submittal.

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7. Provide information about your local or regional service presence and support capabilities for ongoing maintenance of Allen Bradley PLC systems and High-Tide

SCADA platforms, including service technician availability, parts inventory management, emergency response procedures, and long-term technical support commitment for the

City of West Allis, WI infrastructure investment.

PRE-BID MEETING:

Any contractor wishing to bid on this work is asked to schedule a pre-bid meeting with

Mike Brofka for a walk-through of the project. The meeting will be held on site at 2179 S

111th Street, West Allis, WI 53227. The meeting must take place between the dates of

September 29, 2025, and October 3, 2025, between the hours of 7:30 am and 2:30 pm.

The DPW Assistant Director, Mike Brofka, can be contacted at:

mbrofka@westalliswi.gov 414-302-8827 to schedule an appointment for the pre-bid meeting.

Wiring diagrams and as builds will be available at the pre-bid meeting.

Contract Terms

Contract terms and conditions will be negotiated upon selection of the winning bidder(s) for this RFP. All contractual terms and conditions will be subject to review by the City

Attorney and will include scope, budget, schedule, and other necessary items pertaining to the project.

Termination of Contract

The City of West Allis, at its sole discretion, may terminate contract services upon ten

(10) days’ notice when funding for this project is terminated or by written notification with or without cause upon 30-day notice.

REQUIRED SUBMISSIONS

Your proposal submitted through the Bonfire Bid System should include:

• Proposed Solution .pdf

• Proposed Pricing .pdf

• Read the Conflict of Interest Statement

• Completed Questionnaire (Contact Information and Vendor References) mailto:mbrofka@westalliswi.gov

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SUBMISSION INSTRUCTIONS

If you are new to Bonfire, you may be looking for a little help in entering a submission.

You may find these instructions helpful in getting started.

1. Sign into the West Allis Bonfire Portal, https://westalliswi.bonfirehub.com

2. Click on “View Opportunity” to the project you are interested in.

3. Scroll down to Submissions – Click “Prepare Submissions”. If you already started a submission and want to complete it, click ”Work in Progress”.

4. Click “Enter Submission” or “Continue Submission”.

5. Contact Info, click the Download icon. This will open an Excel spreadsheet. To complete the Contact questionnaire, go to the Tabs at the bottom of the page, and click on number 1.

6. Complete the form. You may need to click the “Allow Editing” button.

7. Upload file for the specification sheet.

8. Complete the Bid Table with pricing. Scroll to the right to make sure you see all the columns.

9. Download (.pdf) to the site a Proposed Solution page(s). This should include an introduction to your business, how you plan to perform the services needed, your ability to provide sufficient manpower and equipment for this project, and your timeline to complete this project.

For more generic directions, please see this video from Bonfire:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6796500613655-Vendor-

Registration-and-Submission-VIDEO

OTHER

Upon submission of a proposal to the City of West Allis, the offer to perform contractual services may not be withdrawn by the contractor for a period of 45 days to allow the City of West Allis the opportunity to take official action.

Payment will be made within 30 days of receipt of an itemized invoice.

The contractor shall retain full responsibility for all work performed, including any work performed by a sub-contractor.

The Contractor agrees to indemnify, hold harmless, and defend the City, if officers, agents, and employees from any and all liability arising out of or in connection with this

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Timeline

RFP -Open Date: Monday, September 22, 2025 @ 1 PM CT

Vendor Question Due Date: Thursday, October 9, 2025 @ 1 PM CT

Pre-Bid Meeting: Monday, September 29, 2025, to Friday, October 3, 2025

RFP Due Date : Monday, October 13, 2025 @ 1 PM CT

Award Date: Friday, October 24, 2025 @ 1 PM CT

Insurance Requirements:

A copy of the awarded contractor(s) liability insurance shall be sent to purchasing@westalliswi.gov before any work begins. No additional bonding will be required.

A. Contractor shall maintain, and a Certificate of Insurance shall be furnished for Worker’s Compensation, Comprehensive General Liability, including Contractual Liability, and Automobile Liability insurance for any claims that may arise from operations under this contract in the following amounts:

Bodily Injury $1,000,000 each occurrence 2,000,000 aggregate Umbrella Coverage 5,000,000 Property Damage 500,000 each occurrence 500,000 aggregate Automobile Liability 1,000,000 each accident Worker's compensation per State Statute

The insurance shall name the City as an additional insured, shall be primary, shall waive subrogation against the City, and shall provide the City with at least

10 days’ notice of cancellation for all reasons. Certificates of insurance and endorsements shall be in a form satisfactory to the City Attorney, shall be filed with the City.

B. Contract shall be construed according to the laws of the State of Wisconsin.

mailto:purchasing@westalliswi.gov

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NON-DISCRIMINATION STATEMENT

The City of West Allis does not discriminate on the basis of race, color, religion, age, marital or veterans’ status, sex, national origin, disability, or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs, or activities.

AMERICANS WITH DISABILITIES ACT NOTICE

Upon reasonable notice, the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City.

LIMITED ENGLISH PROFICIENCY STATEMENT

It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits.