1-RFP Pleasant View City Financial Consultant 2026.docx

Request for Proposals Financial Consulting Services

Purpose Pleasant View City is seeking proposals from qualified financial consulting firms to provide financial advisory and consulting services on an as-needed basis. Services may include utility rate studies, financial planning, bonding and debt assistance, independent financial analysis, impact fee studies, and related municipal financial services.

The City is seeking a consultant with demonstrated experience working with municipalities and public utilities and familiarity with Utah laws, regulations, and financing requirements.

General Scope of Work & Deliverables The selected Consultant may be requested to provide some or all of the following services:

Utility Rate Studies

· Water, sewer, stormwater, and other utility rate studies.

· Review existing rates, fees, revenues, and expenditures.

· Analyze operating and capital costs.

· Develop financial projections and revenue requirements.

· Evaluate rate structures and customer classifications.

· Develop recommended rates and implementation schedules.

· Evaluate rate impacts on customers.

· Provide financial models that can be updated by the City.

· Assist with public meetings, presentations, and City Council discussions.

Impact Fee Analysis (IFA) and Impact Fee Facilities Plan (IFFP)

· Identify existing impact: Evaluate consumption of current facility capacity by new development.

· Identify future improvements: Determine system improvements needed to maintain established levels of service.

· Demonstrate relation: Show that anticipated impacts are reasonably tied to the development activity.

· Estimate proportionate share: Calculate costs for recouping existing capacity and funding new system improvements.

· Detail calculation: Clearly exhibit the mathematical method used to derive the final fee.

· Preparation of written IFA reports and supporting documentation.

· Assist City Engineer with preparation of IFFP.

· Attendance at meetings with City staff and City Council as requested.

Bonding and Debt Services

· Evaluate the City's borrowing capacity and financing options.

· Assist with bond sizing and debt structuring.

· Prepare debt service and repayment projections.

· Analyze existing and proposed debt.

· Assist with bond financing, refinancing, and debt restructuring.

· Review financial information for bond documents.

· Coordinate with bond counsel, underwriters, financial institutions, and other financing professionals.

· Provide financial analysis related to revenue bonds, general obligation bonds, lease revenue bonds, and other municipal financing options.

· Assist the City in evaluating financing alternatives and associated costs.

Legal Compliance All work shall be done in compliance with current Utah Code and other applicable federal, state, and local requirements.

On-Call / As-Needed Services The City anticipates that services will be provided on an as-needed, task-order basis. The City does not guarantee a minimum amount of work or compensation. Services shall be performed for three (3) years.

Procurement Process Proposers are required to meet the information submittal dates outlined below. Failure to meet the submittal dates will result in the proposal being considered non-responsive.

Obtaining the Request for Proposals The RFP documents are available for download at www.pleasantviewut.gov and www.jonescivil.com. The City will not provide any hard copies of the RFP documents.

Communications Communications and/or questions regarding the RFP document shall be directed to the City Administrator, Andrea Steiniger, 801-782-8529, asteiniger@pleasantviewut.gov Required Availability of Main Point of Contact Proposers must list one person as the Main Point of Contact. He/She shall be considered key personnel. The Proposer is agreeing to make personnel available to complete work at whatever level the Contract requires. Personnel changes will be reviewed by the City to ensure the replacement is equally qualified and has adequate experience. The City will only allow changes in key personnel when caused by circumstances outside the control of the Proposer (e.g. employee leaves employment of the Proposer). Changes in key personnel for the convenience and benefit of the Proposer will not be allowed, unless Pleasant View City RFP: Financial Consulting Services approved by the City. The Proposer must supply a list of all personnel and/or team members along with their role in the firm or team to meet the requested services in the RFP.

Submission of Proposals Proposals shall be emailed to both: lhellstrom@pleasantviewut.gov and asteiniger@pleasantviewut.gov

Proposals must be received by 12:00 p.m. local time, on November 20, 2026.

Each Proposal should be prepared simply and be straightforward and concise. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City’s needs. A full list of requirements can be found in the Requirements & Qualifications Section below.

The City reserves the right to request that the Proposer clarify any part of its proposal. Responses to such requests must be made in writing and will become part of the proposal. Unsolicited supplementary information and materials received after the proposal deadline will not be considered in the evaluation. All proposals will become and remain property of the City.

Requirements & Qualifications It is very important that the submittals be clear and in the recommended format so they may be evaluated in an objective manner by the City.

Key Personnel

· Provide a general description of the firm or team proposing to become the Financial Consultant

· Overview & brief history of company(ies)

· Number of years in business

· Number of employees

· Corporate headquarters location

· Location of local office

· If it is a joint/team venture, specify percentage of responsibility of each company.

· Describe the Proposer’s overall project team organization structure and specify the main point of contact (e.g. organizational flow chart).

· If proposing a team, list all major sub-contractors that will be part of your project team.

· Contact information (name, address, phone, email)

· Specific assignment

· Qualifications

· List qualifications of all team members and the role of everyone, provide resumes for each.

· Identify any special knowledge or skills that may be related or helpful to the services requested herein.

Project Experience & References Detail experience in providing five (5) similar projects with clients of similar size and with dates of performance and/or completion, client name, contact person, and telephone number(s).

Proposed Approach & Cost A. A statement of understanding of the needs of the City in regard to this RFP.

B. Describe anticipated availability and typical response time for routine and urgent requests.

C. Fee Proposal

· Hourly rate(s) and costs included

· Rate study fees or typical ranges

· IFA fees or typical ranges

· Bonding/debt advisory fees

· Reimbursable expenses (if not included in hourly rates)

· Other applicable fees

· Length of fee applicability – Is there an annual fee increase? If yes, by what percentage?

D. Identify any actual or potential conflicts of interest including disclosure of relationships with developers, financial institutions, underwriters, or other parties that could create a conflict.

Format Requirements

· All documents shall be submitted electronically as one PDF document.

· Resumes should be limited to 1 page per person.

· Document should be limited to no more than 10 pages (excluding cover, resumes, and Attachment A – if used).

· Unless noted otherwise, there is no page size, layout, or margin requirements.

Evaluation of Proposals The City’s Selection Committee will evaluate and score each proposal individually and then discuss it as a collective team to determine a final recommendation. Proposals will be ranked on each of the proposal requirements as follows:

Selection The City reserves the right to reject any or all proposals received. Furthermore, the City shall have the right to waive any informality or technical defect in proposals received when deemed by City staff to be in the best interest of the City.

The City or its Agents reserves the right to obtain clarification of any point in a Respondent’s Proposal or to obtain additional information necessary to properly evaluate a particular Proposal. Failure of a Respondent to respond to such a request for additional information or clarification could result in rejection of that Company’s response or responses.

Depending on the outcome of the ranking, the top Respondents may be requested to complete an in-person or virtual interview with the Selection Committee. Following the evaluation of the Proposals, the

City will enter negotiations with the highest-ranking Proposer to finalize the scope of work, fee, and contract. If the City is unsuccessful in negotiating a contract with the selected Proposer, the City may then, at its sole discretion, negotiate with the second highest-level Proposer or may decide to terminate the selection process.

Other

· Costs of Preparing Proposals: All costs associated with preparing Proposals are the sole responsibility of the Proposer.

· Modifications to Proposals: Proposals submitted may be modified in writing at any time before the Proposal due date. Any modifications to a Proposal must be signed by the person or officer of the entity authorized to do so.

The City reserves the right to request that the Proposer clarify any part of its Proposal. Responses to such requests must be made in writing and will become part of the Proposal. Unsolicited supplementary information and materials received after the Proposal deadline will not be considered in the evaluation. All Proposals, including electronic media, will become and remain property of the City.

· Public Record: In accordance with State Law, Proposals are public record and are subject to public review upon request. However, a Proposer may request that any part of its Proposal be designated a protected record and not be available for public release by complying with Utah Law, 63G-2-309(1). To do this, the Proposer must provide the City with a written claim of business confidentiality (Attachment A) and a concise statement of reasons supporting this claim. This information must be submitted together with the Proposal to be considered.

· Collusion: A Respondent submitting a Proposal herby certifies that no officer, agent, or employee of Pleasant View City has a pecuniary interest in this Proposal; that the Proposal is made in good faith without fraud, collusion, or connection of any kind with any other Respondent; and that the Respondent is competing solely in its own behalf without connection or obligation to any undisclosed person or firm.

· Assignment: Neither the resultant Contract, nor any of the requirements, rights, or privileges demanded by it, may be sold, assigned, contracted, or transferred by the respondent without the express written consent of the City.

· Other: The City may reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, and may, for good cause, reject all Proposals upon finding by the City it is in the public interest to do so. The City reserves the right to accept or reject any or all Proposal documents or portions thereof and to waive any informality or irregularity in any Proposal, at the sole discretion of the City, which is determined to serve the best interest of the City. The City shall be the sole judge of the merits of the respective Proposals received.

Please be advised that failure to comply with any of the requirements of this submittal will be grounds for disqualification.

ATTACHMENT A

CLAIM OF BUSINESS CONFIDENTIALITY

Any person that provides Pleasant View City a Proposal (or information contained in any record) that he or she believes should be protected under UCA Subsection 63G-2-305(1-4) shall provide with the Proposal a written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality. The guidelines to grant business confidentiality are as follows:

· Trade secrets – if the submitted information includes a formula, pattern, compilation, program, device, method, technique, or process, that has actual or potential value by its non-disclosure to the general public, and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy;

· Commercial information or non-individual financial information – if the submitted information contains commercial information or non-individual financial information the disclosure of which could reasonably be expected to result in unfair competitive injury to the person submitting the information, or would impair the ability of Pleasant View City to obtain necessary information in the future, and the person submitting the information has greater interest in prohibiting access than the public in obtaining access.

I, do hereby claim that the pages (name & title) identified below, which are contained within this submission as required by Pleasant View City are confidential.

Signature Date:

The following pages of this Proposal are Protected under a Claim of Business Confidentiality:

Attachment A: Claim of Business Confidentiality image1.jpeg