1-RFP-HH-3850 Required Submittals.pdf

PDF 347 KB Posted Oct 14, 2025

Attached to: Hydrant Listening Devices
Solicitation number: RFP-HH-3850
Issued by: Riverside County, California

About this file

Written by GovTribe AI · Oct 21, 2025

This document is a Request for Proposal (RFP #3850) issued by Eastern Municipal Water District (EMWD) for Hydrant Listening Devices (HLD). The RFP seeks to procure 800 complete cap-style Hydrant Listening Devices, including sensors, communication modules, accessories, and installation training. The initial purchase will be approximately 200 units, with a five-year monitoring service agreement covering hosting, data storage, alerts, dashboards, and leak analysis support. The proposal includes options for extended warranty coverage and a pilot deployment of up to 40 units.

The pricing form outlines unit prices for the devices, monitoring services, training, and pilot deployment. Proposers are required to provide comprehensive pricing that includes all labor, equipment, materials, transportation, overhead, travel, profit, insurance, taxes, licenses, and incidentals necessary to meet the project requirements. The RFP includes several mandatory submittal documents, such as business information, references, subcontractor lists, implementation plans, technical compliance documentation, insurance affidavits, and Cal/OSHA compliance history. The district encourages early payment discounts and will consider these in the evaluation criteria.

View the file

Other files

File	Type	Posted
2-RFP-HH-3850 Hydrant Listening Devices.pdf	PDF	Oct 14, 2025
3-Attachment A - Computing Policy.pdf	PDF	Oct 14, 2025
4-Attachment B - Non-Disclosure Agreement.pdf	PDF	Oct 14, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

RFP #XXXX

RFP #3850 PRICE FORM

PROPOSER BUSINESS NAME _

Item No.

Description Unit of Measure

Estimated Quantity

Unit Price

Extended Price ($)

1 Hydrant Listening Device (HLD) – Complete Cap Style Unit (incl. sensor, communications module, accessories, and installation training)

Each 800 $ $

2 Initial Purchase (Phase 1 – approx. 200 Units) Each 200 $ $

3 Five-Year Monitoring Service Agreement (per device, includes hosting, data storage, alerts, dashboards, and leak analysis support)

Per Device / Year 800 $ $

4 Extended Warranty Coverage (years beyond standard 1-year manufacturer warranty)

Per Device / Year As required

5 Recommended Spare Parts (List Individually On Separate page) Lot / Each As proposed

6 Training – Section 2.2 of Scope of Work Each $ 7 Pilot Deployment (up to 40 units) –

Provide pricing if different from unit pricing above.

Each 40 $ $

Price(s) shall include all labor, equipment, materials, transportation, overhead, travel, profit, insurance, sales and other taxes, licenses, incidentals, and all other related costs necessary to meet the work requirements.

The District encourages a discount for early payment and will include such offers in the evaluation criteria. If a discount is offered, terms are: % discount if paid in full within days.

The undersigned as Proposer, declares that the only persons or parties interested in this proposal are made without collusion with any person, firm or corporation. Your signature on this document, should you be awarded the contract as defined in this RFP, signifies that you have fully read and understood this proposal and will comply with all specifications, conditions, unit prices, terms, and delivery of the proposal unless otherwise noted in the “exceptions” portion of the proposal.

Name of Offeror (Firm):

Title:

Authorized Signature:

Date:

Printed/Typed Name:

Mailing Address:

Phone:

City, State, Zip:

Fax:

E-Mail

PROPOSER’S BUSINESS INFORMATION

Busi

Legal Business ness Information

Street Address Suite #

City State ZIP Code

Contact: Title:

Phone: Email

Length of time in business:

Length of time at current location:

Federal Tax No.

Names and titles of officers of the Business:

Is your firm incorporated? No Yes

Name and remittance address that will appear on invoices:

Is your firm a sole proprietorship doing business under a different name?

No Yes

If yes, please indicate sole proprietorship name and the name you are doing business under:

California State Contractor’s License No.:

Department of Industrial Relations Registration No.:

BUSINESS REFERENCES

Business References f

Proposer Business Name:

Date:

Proposer shall provide a minimum of three (3) Customer References with five (5)) or more years’ experience with the Proposer. Preferred references should be similar in size, scope, and complexity (to the contract requirements).

Reference 1

Firm:

Address: Contact:

Project

Approx. Cost:

Contact email:

Description:

Project Date: To:

Reference 2

Reference 3

LIST OF SUBCONTRACTORS

Subcontractor #1 Information Legal Business

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations Registration No.

Subcontract Description:

Subcontractor #2 Information

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations

Subcontractor #3 Information

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations

ADDITIONS, DELETIONS AND/OR EXCEPTIONS

Please state any and all Additions, Deletions and Exceptions that you are taking to any portion of this proposal. If not addressed below, then Eastern Municipal Water District assumes that the vendor will adhere to all terms and conditions listed.

District will issue an Agreement in its standard form to the successful firm(s) for the services contemplated herein; a copy of which is attached hereto and incorporated herein. Any deletion, exception, or modification taken to District contract terms and conditions will be evaluated, in addition to the specified criteria; and may, itself, result in non-acceptance by the District. Any request for deletion, exception, or modification, if so taken, must be submitted at the time of proposal. Any asserted trade secrets or other proprietary information must be identified on this exhibit with specific page references within the proposal and/or supplemental information.

QUALIFICATIONS AND EXPERIENCE

IMPLEMENTATION PLAN

TECHNICAL COMPLIANCE

INSURANCE AFFIDAVIT

I, (Proposer/Company) have reviewed the Insurance Requirements (Rev. 05/2021) in its entirety and agree to furnish all insurance policies with designated limits, along with full endorsements, and waiver of subrogation, as stated in this Request for Proposal for the full term of the agreement.

I hereby agree to provide copies of insurance certificates, endorsements, and waiver of subrogation within fourteen (14) calendar days of the District’s notification of recommendation of award.

I understand and confirm that our firm is able to provide and maintain the coverage as specified.

Failure to maintain said coverage shall be sufficient cause for contract termination and shall result in termination of the awarded contract.

I understand that by signing this document, I (Proposer/Company) agree to all terms and conditions as stated in the Insurance Requirements (Rev. 05/2021).

☐ Check here if you DO NOT accept terms and conditions as stated in the Insurance Requirements (05/2021). Detail all Exceptions in, Additions, Deletions and/or Exceptions Form.

Authorized Representative’s Signature Name Authorized Representative’s Printed Name

Company Name Date

Mailing Address Telephone

City, State, Zip Code Email

CONTRACTOR’S CAL/OSHA COMPLIANCE HISTORY AND SIC CODE

(This document is to be submitted with the proposal package) (rev. 10/08/18)

Contractor’s Standard Industry Code:

Contractor’s Name:

California State Contractor’s License #:

Contact Person:

Phone No:

Please answer the following questions:

1. Has the contractor been cited by Cal/OSHA or any regulatory agency for a violation related to safety or environmental issues within the past seven (7) years?

2. Within the past ten (10) years has the contractor had a serious incident or fatality on a job site?

* If yes to # 1 or #2, please provide information specific to the incident(s) and action(s) taken to ensure that there is not a repeat violation, or incident(s) (attach additional sheets if needed)

Contractor’s Representative signature:

FOR EMWD USE ONLY: Purchasing to forward to Risk Management for review

(Risk Management)

Approved: No Yes

Reviewed by (Risk Management)

(signature required)

SUBMITTAL CHECK-OFF LIST

Item Required Submittals Checklist Check

Off

RFP Price Form

Proposer’s Business Information

Proposer’s Business References

List of Subcontractors

Additions, Deletions, and/or Exceptions

Qualifications and Experience

Implementation Plan

Technical Compliance

Insurance Affidavit

CAL/OSHA Compliance History

Sample Report

Other items as applicable

RFP #3850 PRICE FORM

LIST OF SUBCONTRACTORS

ADDITIONS, DELETIONS AND/OR EXCEPTIONS

☐ Check here if you DO NOT accept terms and conditions as stated in the Insurance Requirements (05/2021). Detail all Exceptions in, Additions, Deletions and/or Exceptions Form.

(This document is to be submitted with the proposal package) (rev. 10/08/18)

SUBMITTAL CHECK-OFF LIST

PROPOSER BUSINESS NAME:

undefined:

undefined_2:

undefined_3:

undefined_4:

undefined_5:

undefined_6:

As required:

As proposed:

undefined_7:

undefined_8:

undefined_9:

evaluation criteria If a discount is offered terms are:

days:

Offeror Firm:

Title:

undefined_10:

undefined_11:

Authorized:

Date:

PrintedTyped:

Address:

undefined_12:

State Zip:

Address_2:

EMail:

Name:

Date_2:

Address_3:

City:

State:

ZIP Code:

Contact:

Phone:

in business:

current location:

undefined_13:

undefined_14:

Names and titles of officers of the Business 1:

Names and titles of officers of the Business 2:

Names and titles of officers of the Business 3:

Is your firm incorporated: Off

Is your firm a sole proprietorship doing business under a different name: Off

Name_2:

Date_3:

Firm:

Phone_2:

Address_4:

Contact_2:

Title_2:

Description_2:

Date_4:

Firm_2:

Phone_3:

Address_5:

Contact_3:

Title_3:

Description_3:

Date_5:

Firm_3:

Phone_4:

Address_6:

Contact_4:

Title_4:

Description_4:

Date_6:

Name_3:

Date_7:

Address_7:

Contractors License No:

Registration No:

Subcontract Description:

Name_4:

Date_8:

Address_8:

Contractors License No_2:

Registration No_2:

Subcontract Description_2:

Name_5:

Date_9:

Address_9:

Contractors License No_3:

Registration No_3:

Subcontract Description_3:

supplemental information 1:

supplemental information 2:

supplemental information 3:

supplemental information 4:

supplemental information 5:

supplemental information 6:

supplemental information 7:

supplemental information 8:

supplemental information 9:

supplemental information 10:

supplemental information 11:

supplemental information 12:

supplemental information 13:

1_2:

2_2:

3_2:

4_2:

5_2:

6_2:

7_2:

10:

11:

12:

13:

14:

15:

16:

1_3:

2_3:

3_3:

4_3:

5_3:

6_3:

7_3:

8_2:

9_2:

10_2:

11_2:

12_2:

13_2:

14_2:

1_4:

2_4:

1_5:

2_5:

3_4:

4_4:

5_4:

6_4:

7_4:

8_3:

9_3:

10_3:

11_3:

12_3:

13_3:

14_3:

1_6:

2_6:

Requirements Rev 052021 in its entirety and agree to furnish all insurance policies with:

Check here if you DO NOT accept terms and conditions as stated in the Insurance: Off

Company Name:

Mailing Address:

City State Zip Code:

Authorized Representatives Printed Name:

Date_10:

Telephone:

Email:

Date_11:

Contractors Standard Industry Code:

Contractors Name:

California State Contractors License:

Address_10:

Contact Person:

Phone No:

or environmental issues within the past seven 7 years: Off

Within the past ten 10 years has the contractor had a serious incident or fatality on a job site: Off

Please answer the following questions 1 Has the contractor been cited by CalOSHA or any regulatory agency for a violation related to safety or environmental issues within the past seven 7 years No Yes 2 Within the past ten 10 years has the contractor had a serious incident or fatality on a job site No Yes If yes to 1 or 2 please provide information specific to the incidents and actions taken to ensure that there is not a repeat violation or incidents attach additional sheets if neededRow1:

Date_12:

FOR EMWD USE ONLY:

Date Risk Management:

Approved No:

Yes_5:

Reviewed by Risk Management:

signature required:

Check OffRFP Price Form:

Check OffProposers Business Information:

Check OffProposers Business References:

Check OffList of Subcontractors:

Check OffAdditions Deletions andor Exceptions:

Check OffQualifications and Experience:

Check OffImplementation Plan:

Check OffTechnical Compliance:

Check OffInsurance Affidavit:

Check OffCALOSHA Compliance History:

Check OffSample Report:

Check OffOther items as applicable:

Other items as applicable13:

Check Off13:

Signature1_es_:signer:signature:

Signature2_es_:signer:signature:

File details come from the government source that posted it. Updated Oct 21, 2025.