1-RFP Cover Page GMU-ER0415-26 Insurance Broker.pdf
PDF 267 KB Posted
- Solicitation number
- GMU-ER0415-26
- Issued by
- Fairfax County, Virginia
About this file
This is a Request for Proposals (RFP) cover page issued by George Mason University's Purchasing Department for Insurance Broker/Risk Management Consulting Services (GMU-ER0415-26). George Mason University seeks to establish a contract with one or more qualified vendors to represent the university in the commercial insurance marketplace and provide comprehensive insurance coverage and risk management consulting services. The RFP was issued on April 21, 2026, with a proposal deadline of May 19, 2026, at 2:00 PM Eastern Time. All inquiries must be submitted through George Mason's Bonfire Portal no later than 4:00 PM ET on April 30, 2026, with responses posted by 5:00 PM ET on May 5, 2026. Proposals must be submitted electronically through the Bonfire Portal only; email, mail, eVA, and in-person submissions will not be accepted. The Primary Procurement Officer is Erin Rauch, Director of Strategic Sourcing, and the Secondary Procurement Officer is Katherine Sirotin, Director of Major Purchases & Contracts.
Offerors may submit proposals with either full acceptance of George Mason's Standard Contract or with proposed exceptions and additional documents, provided that no further contract exceptions or redlines will be considered beyond those initially submitted unless proposed by George Mason. Vendors may indicate Small, Women-owned, and Minority-owned (SWaM) certification status if applicable. George Mason University does not discriminate against faith-based organizations or bidders based on race, religion, color, sex, national origin, age, disability, or any other classification prohibited by state law. All communication with offerors, including negotiations, will occur exclusively through the Bonfire platform, and interested parties must ensure that appropriate personnel have individually logged into the system to receive messages and participate in discussions.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-ATTACHMENT A SMALL BUSINESS SUBCONTRACTING PLAN.docx | DOCX document | |
| 3-RFP GMU-ER0415-26 Insurance Broker.pdf | ||
| 2-RFP GMU-ER0415-26 Insurance Broker.docx | DOCX document |
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Text version
Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 22030 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/
REQUEST FOR PROPOSALS
GMU-ER0415-26
ISSUE DATE: April 21, 2026
TITLE: Insurance Broker/Risk Management Consulting Services
PRIMARY PROCUREMENT OFFICER: Erin Rauch, Director, Strategic Sourcing SECONDARY PROCUREMENT OFFICER: Katherine Sirotin, Director, Major Purchases & Contracts
QUESTIONS/INQUIRIES: Submit all inquiries through George Mason’s Bonfire Portal, no later than 4:00 PM Eastern Time (ET) on April 30, 2026.
All questions must be submitted through George Mason’s Bonfire portal. Only submit one question per entry. Do not include your name or the name of your firm/company in the Question Subject/Title or the Question Description. For assistance with technical questions related to Bonfire, contact Support@GoBonfire.com or visit Bonfire’s Help Forum. Responses to questions will be posted to George Mason’s Bonfire portal and by 5:00 PM ET on May 5, 2026.
PROPOSAL DUE DATE AND TIME: May 19, 2026 @ 2:00 PM ET. ATTENTION: PROPOSALS WILL NOT BE ACCEPTED VIA EMAIL, MAIL, THROUGH eVA OR IN PERSON. SEE SECTION XII.A.1 FOR DETAILS ON ELECTRONIC PROPOSAL SUBMISSION.
IMPORTANT! All communication with Offerors will take place in Bonfire, to include negotiations. George Mason can only message individuals at your organization that have interacted in Bonfire for this specific RFP. Please ensure the appropriate person to handle negotiations and other RFP communication has individually logged into the system and either downloaded documents, submitted your proposal or asked a question.
In Compliance With This Request For Proposal And To All The Conditions Imposed Therein And Hereby Incorporated By Reference, The Undersigned Offers And Agrees To Furnish The Goods/Services In Accordance With The Attached Signed Proposal Or As Mutually Agreed Upon By Subsequent Negotiations.
Name and Address of Firm:
Legal Name: Date:
DBA:
Address:
By:
Signature
FEI/FIN No. Name:
Fax No. Title:
Email: Telephone No.
SWaM Certified: Yes: No: (See Section VII. SWaM CERTIFICATION for complete details).
SWaM Certification Number:
Check the box next to the option that applies to your proposal submission. See section IV. Final Contract for additional information.
☐ Option 1: Full Acceptance:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have no proposed changes.
3. We understand that if we are advanced to negotiations, no contract exceptions, redlines, vendor documents, or additional terms will be considered, unless proposed by George Mason.
☐ Option 2: Proposed Exceptions and/or Additional Documents Submitted:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have included a list of proposed exceptions and/or redlined contract documents with our proposal.
3. We understand that if we are advanced to negotiations, no additional contract exceptions, redlines, vendor documents, or additional terms will be considered beyond what has been submitted with our proposal, unless proposed by George Mason.
This public body does not discriminate against faith-based organizations in accordance with the Governing Rules, § 36 or against a Bidder/Offeror because of race, religion, color, sex, national origin, age, disability, or any other prohibited by state law relating to discrimination in employment.
https://gmu.bonfirehub.com/ mailto:Support@GoBonfire.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub
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